Meeting of the Institutional Effectiveness Committee (IEC)
7351 Tompkins Hill Road, LRC 107
Wednesday, October 12, 2011
3:00 p.m.
MEMBERS
PRESENT
NOTES
Sally Frazier, Angelina Hill, Roxanne Metz, Julia Peterson, Mike
Peterson, Keith Snow-Flamer, Cheryl Tucker, Pat Girczyc
ALSO PRESENT
None
DISCUSSION
REVIEW STATUS
OF THE 2011-12
WORK PLAN
The Basic Skills Committee is using the strategic plan objectives in the
BSI funding proposal rubric. It was also shared that the EMC is
developing a committee evaluation rubric based on the Spring 2011
planning summit outputs that will be sent to the IEC in January to see if
we want to use for all the committees.
Had the current model for a couple of years. Move up to a circular
model the idea is to have a subcommittee (Cheryl, Roxanne (chair),
Pat, Jeff and Julia) work together on and have ready in January. There
was concern raised about the perception that people have just learned
and become familiar with the current model and it may be too early to
change. The subcommittee will look at keeping consistent with the blue
boxes theme and to work on work on something that is complimentary.
The Committee agreed that the charge of the IEC should be advisory to
the Planning Coordinator and provide more oversight of the planning
process and not operational. Therefore the IEC work plan was revised
to reflect the oversight charge. See below.
ACCREDIDATION
UPDATE
IBA is a change from the past and it was codified and it has been
infused in CRFO
One level Measures of institutional effectiveness: KPIs and measures
Another level Process evaluation piece, what is the process flow, how
is it evaluated
Planning summits and the themes that came out of them. (5) themes.
DIRECTOR‟S
REPORT OUT
Education Master Planning Process
Working on supplemental /chapters of the educational master plans
there is an internal committee that is reflecting back to the external
committees. The DE advisory committee is kind of doing there only
thing may not have institutional direction. Don‟t know how the DE Ed
plan is being done? Doesn‟t make any sense that they should have their
own EM this silos the program. Julia is getting requests for DE not for
credit training, looking for an increase in requests for more.
Eureka main campus plan Roxanne anticipates that after the area plans
are done there will be an update to the main campus plan. The
Education Master plans are very area specific. What comes first the
strategic plan or the EM plan. In the model the strategic plan is first.
Future discussion includes:
How are area plans going to be incorporated into main
How will the eureka main be updated
Strategic Planning Process
The committee has met twice and discussed external trends not getting
too bogged down in process.
Program Review and Integrated Planning
PRC co chairs have taken a look at the needs that came in from the
needs addendums. The email will go out tomorrow to co-chairs of IPC
committees and will forward to HR directors chairs of EMC.
ADJOURNED
The meeting adjourned at 4:30p.m.
SUBMITTED BY
lw
Revised
2011-2012 IEC Work plan
(subject to change depending upon planning issues identified)
Planning Item
Date of
Completion
Summer 2011
Responsible
Person
IEC
1.
Redistribute the annual year-end report to the college
community.
2.
Assign a coordinator responsible for coordinating the
institutional effectiveness and integrated planning
process.
Refine the integrated planning model that describes an
ongoing, institution wide process of planning and
assessment for the purpose of continuous improvement
and linking planning to mission.
Summer 2011
President
January 2012
IEC and
Planning
Coordinator
Review previous work IEC and planning committee
work, develop timeline for future actions and update the
planning narrative as needed for use in the planning
cycle.
Redistribute the annual report summarizing the analysis
of the effectiveness of the college‟s planning processes.
This report will guide all College units in planning the
subsequent year„s work.
January 2012
IEC
SeptemberOctober 2011
IEC and
Planning
Coordinator
Create a venue for dialog among appropriate groups and
individuals to provide feedback on the integrated
planning process and deploy quantitative and qualitative
measures to assess the planning process and committees.
Clarify what issues are Integrated Planning issues and
what issues are not along with who and how these issues
will be addressed. (e.g., emergency requests, new
programs, grants, community education, business
training, projector bulbs repairs, changes).
Distribute the final 2011-12 annual report on Institutional
Effectiveness district-wide that documents and quantifies
progress made on each of the college‟s measures.
March 2012
IEC and
Planning
Coordinator
April 2012
IEC
August 2012
Convocation
IEC and
Planning
Coordinator
3.
4.
5.
6.
7.
8.
Status
Complete
Report was
discussed with
the AMD group
in summer 2011
Complete
Roxanne Metz
filled position.
IEC
subcommittee
formed to
develop a draft
revised model
for presentation
to full IEC on
January 25.
Subcommittee is
Roxanne Metz
(lead), Cheryl
Tucker, Julie
Peterson, Pat
Girczyc, and Jeff
Cummings.
Complete.
Resent to “all”
college
community on
September 20
and included in
the Accreditation
addendum.