Professional Development Task Force Meeting
Proposed Agenda & Notes
DRAFT
03 06 12
Present: Jose Ramierez, Roxanne Metz, Julia Peterson, Connie Carlson, Geoff Cain, Teresa Daigneault,
Kerry Mayer & Anita Janis
1. Upcoming development activities
Connie indicated that 11 have signed up for the mail merge workshop next week.
Evaluation – Geoff is investigating forms. Julia will send Connie the evaluation form she uses in the
community education and training offerings. Connie will share the form with our committee members.
On March 29 the HR department is offering mandatory sexual harassment training for CR personnel.
The people who need to attend have been notified and invited to attend a morning session at the
downtown Eureka site and the afternoon section will be held at the Eureka Campus.
May 16 CR’s Community Education/Training Department will host an Express Personnel workshop .
Julia will send out promo material.
2. Development/Training Needs
A. FERPA - All associate faculty are being asked to sign off on FERPA.
Jose suggested additional training will be needed when the offices moving to new building are ready to
make that move. The open cubicle offices will necessitate taking extra steps when individuals leave
their desks to not leave computer screens open and readable and that paper files are turned over to
conceal confidential student information from others. At the end of each work day, all FERPA regulated
material must be placed in locking desks and file cabinets. After graduation a plan should be made to
insure that all 10 month staff are also trained in these areas.
B. Technology & Systems - Jose identified that the IT department has had to re-do a lot of passwords
for associate faculty who seem to get caught up in phishing issues. As a reminder, we need to (re)train
associate faculty and others in how to effectively handle suspicious email (protocol to follow) and how
not to respond to phishing emails that result in viruses getting into CR’s system. Anita will ask Steve
Stratton to send out an informative, detailed reminder message to “ALL.”
C. Datatel Info - Staff need to be trained in the protocol of working with work study students regarding
their purposefully much limited access to data and the information on CR’s system. Some staff are
giving student workers access to their Datatel codes which is a FERPA issue.
D. Electronic Cards/Keys System - Training will be needed on use of the electronic card system that is
being installed in the new administration, student services and theatre buildings. People using the
electronic cards to access their workspaces in those buildings will need to know how to protect access to
and use of these cards by unauthorized persons. A procedure will also be needed to assist individuals
whose keys are inadvertently inactivated or lost.
3. Mission Statement Discussion:
We began discussing the wording of the Professional Development Committee’s mission statement. A
draft version was offer, discussed and amended:
In support of the college’s mission and strategic plan, the Professional
Development Committee provides coordination of programs, and activities,
evaluation and feedback to meet the professional development needs of all district
personnel.
Kerry Mayer suggested that until we have some discussion among Recommendation 7 Committee (R7C)
members, we really can’t make this final. She felt strongly that identifying means for all committees
working on development to relate and coordinate was important and should be done first.
4. Coordination among development focused committees:
Kerry suggested she and Anita, who co-chair the R7C, will ask the R7C members to discuss how these
committees will relate to one another and coordinate their work and activities in providing development
opportunities across the District.
Cross representation on all of these committees would be helpful. It was noted that Kerry, Connie and
Roxanne are also on the FLEX committee. Julia Peterson is on the PDC and manages the community
education and training for the District.
5. Sustainability of Development Effort
The PDC needs to identify what is needed in order to permanently embed development within the
organization and to make it available to and sustainable throughout all levels of the organization.
In a preliminary look at what Santa Barbara Community College has available, Kerry found there is a
strong relationship between their professional development committee and SBCC’s own community
education offerings. For professional development purposes all activities and classes that would be
work-applicable/work-related are made available to employees free of charge. Their list includes
workshops on customer service, time management, managing priorities, Word, Excel and more.
While CR has no common open-hours and no dedicated budget to offer professional development
activities, we do have facilities, space, talent and expertise. In the absence of open hours and funding, it
was suggested that a master calendar be created to help us centralize all development activities and
establish a clearing house that anyone could submit activities to for adding to the calendar and refer to
when seeking information about development activities, both within and outside of the college. In the
recent accreditation report, the ACCJC found FLEX which monitors FLEX participation was good.
CR’s PDC must identify what this committee needs in order to successfully perform its work. For the
future, it was suggested that we should refine our mission statement, develop and propose a budget,
evaluate and revise our annual needs surveys, identify an evaluation survey for use at the conclusion of
each activity and a means of collating that data and then feeding it back through to each work group
and the institution (closing the loop), and perhaps have part-time administrative support as the PDC
develops more fully.
Future Agenda Items:
1.
2.
3.
4.
Feedback from Recommendation 7 Committee (to enable us to finalize our mission statement)
Adoption of mission statement
Establish generic evaluation form and
Identify Processes (face-to-face and on screen for computerized training)
Next Regular Meeting: Proposed moving it from Tuesday, April 3 to Wednesday, April 4, 2:15 to 3;15
p.m. Proposed site: HR Conference Room (will confirm and send CCC Confer in later email). Thanks!