Instructional Council
Monday June 23, 2014, 3Pm – 5pm, Boardroom
Notes
Present: Keith Snow-Flamer, Joe Hash, Jeff Cummings, Ron Waters, Erin Wall, Tracey Thomas,
Julia Peterson, Connie Carlson,
1. Convocation:
 Deans are requested to review the draft schedule regarding what should be offered and
when, and send ideas to Connie.
o Kathy allotted 15 minutes for MDC during the main session
o Discussion on how to set schedule resulted in several suggestions:
 Do the topics support our theme of persistence?
 Identify the single most important challenge – relating to persistence and
student-centered-ness in CR culture
 Schedule Workshops in sequence to follow theme of persistence; include Jay
Dragten as a co-presenter
 Complete sessions with President wrap-up to “glue” community together
 Example: Thursday is transformation, Friday is workday. Set the theme in the
morning session; workshops in afternoon; Friday division meeting and work
then a final wrap up.
 Send division/department information to Connie for rescheduling
 General session could include student success summit – be positive, not go
over budget, layoffs, etc.
2. Discussion: Discipline Organizers (aka Revised Area Coordinator), -pg. 2 below
 Discussion stemmed from previous discussion on June 9, regarding consistent coordination
for assessment and organization of dialog sessions.
 Some sections have more than five areas that need to coordinate assessment and dialog.
(see below)
 Discuss what can Johanna realistically deal with and, to narrow scope, what areas would be
more subject-specialist specific;
 Make this part of the faculty resource center; include Connie’s instructions and faculty
information, but keep at an administrative level. Develop and include some mentoring in
the division/department meetings. Are there ways we can facilitate dialog that would
enhance dialog without assigning someone to it. Preference would be handle assessment at
the administrative level.
 Clarification of roles for full-time faculty; need some kind of guidelines for faculty
responsibilities
3. Faculty Calendar – see attachments
 Current calendar:
o add signed contract deadlines
o AF4 deadline (#7) - add to step 3
 Review what may be missing
 Next steps add dates (Tracey and Johanna)
4. Faculty Handbook Update (see pg. 3 below)
a. Format:
b. Instructional Council Input:
 Discussion to move to the responsibility of the Academic Senate; practice has been
for the office of instruction to draft it up and is approved by the senate.
 Agreement with Senate is for the OISD to compile a draft this year, send to Dan and
John. The groundwork will be laid in transitioning to the faculty to initiate the
handbook.
5. Area Updates (if any):
 Jeff: measure Q issues working out over summer; Jeff encourages maintenance to
give ticket updates and priorities. We have no idea of the volume of tickets. Keith
will discuss with Lee
 Joe: Sports auction is August 14, 2014
 Julia: first class in ESL starts Wednesday, 6/25/14. Possible 14 students
 Connie – final moving date unknown. Connie out next week to 7/7/14
 Discussion: do we pay mileage for faculty teaching in Del Norte (Pedicino
question)? Currently, no
 Solution: if faculty volunteers to work out of the area, we will not; but if the college
asks/needs them, then they should be reimbursed for travel. Keith will take to HR to
for negotiation with CRFO.
6. Update on June 9 IC discussion:
 Timeline for Johanna to help with Assessment. July 1. Talk as a group. Support with
Connie.
7. Future Agenda Items: Invite Johanna to 6/30 meeting.
Attachments to Agenda Items 1 and 2:
1. Suggestions for Discipline Organizers:
1. Deans would request position: possible criteriaa) The discipline has a large number of associates
b) Has multiple courses with only associates teaching them, and/or
c) Multiple courses with over 5 different instructors teaching the same course.
d) Faculty selection is made by the dean.
2. Mentor new associates: be available to new associates to discuss/share curriculum, syllabus
construction, teaching methods, and answer content related questions. Check in with
associates prior to the start of the semester, in the middle of the semester, and near the end
of the semester.
3. Works with the dean to ensure faculty in the area have determined their assessment
tool/process for the assessment planned during the semester, and that all courses in the
discipline have current two year plans.
2. Suggestions for Faculty Calendar:
1.
2.
3.
4.
5.
6.
7.
Book Order due dates for fall, spring, and summer
Syllabus due dates for fall, spring, and summer
Grades submission deadline
Program Review deadline
Assessment deadlines
Last CC to make it in the catalog along with CC meeting dates
Flex form goals due and completion due dates for associates and full-time faculty including
emphasis on penalty for failure to complete
8. Department and Division meeting dates
9. Calendar on inside.redwoods including the above and other meetings could be added by
dean, directors, and their admin support
djourn