College of the Redwoods
Program Review Committee
Friday, November 13, 2015 Meeting
9am – 11am, Boardroom
Agenda
1. Call Meeting to Order
2. Approve Notes from October 23, 2015
3. IB9 Discussion: President and Budget Committee Co-Chairs
4. Review Student Services Program Reviews:
 Advising & Counseling
 ASC
 Athletics
 Child Development Center
 DSPS
 Enrollment Services
 Library
 Residential Life
 Special Programs (EOPS/CARE)
 Upward Bound
 TRIO (baseline/first year review)
 VPISD (baseline/new template)
5. Standing Item: Executive Summary Items
6. Standing Item: ACCJC Matrix
7. Other/Future Agenda items:
Adjourn
Next Meeting: December 13, 2015
CCC Confer:
Phone: 888-886-3951
Participant passcode: 637968
Presenter Pin: 6178200
College of the Redwoods
Program Review Committee
Friday, October 23, 2015 Meeting
9am – 11am, Boardroom
Notes
1. Meeting Called to Order. Present: Joe Hash, Brady Reed, Cindy Hooper, Mike Peterson,
Lorraine Pedrotti, Crislyn Parker-support
2. Approve Notes from October 9, 2015: Approved as revised. (Crislyn will revise the rubric
to include the language changes in the rubrics and send out for posting. This will be done for
each item.)
3. IB9 Discussion: The President and VP of Administrative services were unable to attend.
This agenda item will moved to a future meeting. BPC Co-chairs were also unavailable, but
would like to attend with the President and Vice-President. The committee talked about agreed
upon the framework for this future discussion.
4. Membership Updates (if any): None
5. ADT Program Reviews-Discuss Format: Committee agreed this discussion will need to
include input from IR on how to handle the data and discussion on how the college envisions the
future of ADTs in the program review process. A suggestion was made to look at best practices
from other community colleges.
6. Standing Item: Executive Summary Items: N/A
7. Standing Item: ACCJC Matrix: Conversation on IB9 future discussion.
8. Other/Future Agenda items:
 Other: Comments on online review process are positive. There are a few ‘bugs’ that
need to be worked out, but overall process is good.
o Transparency is good. Ability to look at other reviews during process
o Ease of others to make changes to document is of concern
o Locking versus leaving program unlocked: Of note, some fields can be locked and
stay locked; other fields, when locked, can still be edited.
o Instructions as to form and process need to be included
o Possibility of have a “create PDF” option for retaining a printed review
 Brady: Add TRIO to PR annual calendar. Add to 12/13/15
 Future: Invite President/VPAS, Invite BBC Co-Chairs
Adjourn
Next Meeting: November 13, 2015 (Mike will send review information to Crislyn by 11/11/15;
he will not be in attendance.)
Presenter Pin: 6178200
College of the Redwoods
Program Review Committee
Friday, October 23, 2015 Meeting
9am – 11am, Boardroom
Notes
IB19 discussion:
Q: what other criteria/metrics are used in evaluating resource priorities if assessment is not the
basis.
Q: is there a clear, comprehensive process, that integrates program review, planning and resource
allocation, and how is a determination made when not related to these; out of process allocation
decisions? How to handle issues that need attention before program review process is completed.
Q: regarding grant funded “windfall” resources; process to spend money that has to be spent.
S: increase operational budget of deans
Presenter Pin: 6178200
2015-16 Program Review Committee Detailed Calendar:
Date
9/25/15
Task/Grouping
Review of calendars, membership, rubrics, etc.
Member Task
Committee
10/9/15
Overview of process/annual calendar
Keith: Standard IB9; BO Reviews
Committee
10/23/15
TBD
11/13/15
Student Development Reviews:
Advising & Counseling
ASC
Athletics
Child Development Center
DSPS
Enrollment Services (Admissions, Fin. Aid, Vets,
CalWorks)
Library
Residential Life
Special Programs (EOPS/CARE)
Upward Bound
TRIO (baseline/first year review)
VPISD (baseline/new template)
(11)
Administrative Reviews:
Business Office
Community & Economic Development
Maintenance
Payroll
Public Safety
VP-Administrative Service
(6)
12/11/15
President’s Area Reviews:
Human Resources
IS/Institutional Research
Marketing & Publications
President’s Office
1/22/16
Committee
Program
Information/Data: Hillary
Reed
Assessment: Mike
Peterson
Planning: Lorraine
Pedrotti
Program
Information/Data: Joe
Hash
Assessment: Cindy
Hooper (Joe will do
Marketing & Research)
Planning: Brady Reed
(5)
Annual Instructional Reviews:
Addiction Studies
Administration of Justice
Agriculture
Auto Tech
Behavioral & Social Sciences
Business Tech
CIS
Dental Assisting
Digital Media
English/Reading
Program
Information/Data (data
for comprehensive
programs only):
Lorraine Pedrotti
Assessment/Evaluation of
previous plans: Mike
Peterson
(10)
Planning/Resources:
Brady Reed
2014-15 Program Review Committee Detailed Calendar:
Date
2/26/15
Task/Grouping
Annual Instructional Reviews (cont’d):
Forestry/Natural Resources
GS/Guidance
Health, PE
Humanities
Licensed Vocational Nursing
Manufacturing Technology
Math
Non-Credit/Adult Education
Physical Science
Restaurant Hospitality Management
Member Task
Program
Information/Data (data
for comprehensive
programs only): (Cindy’s
replacement)
Assessment/Evaluation of
previous plans: Hillary
Reed
(10) Planning/Resources:
3/11/15
Baseline Reviews:
Distance Education – Baseline (Service Area
Planning: Review)
(1)
2015-16 Comprehensive Reviews:
Biology/Environmental Science
Business/Econ
Construction Technology
Drafting Tech
(4)
Program
Information/Data (data
for comprehensive
programs only): Joe
Hash
Assessment/Evaluation of
previous plans: Mike
Peterson
Planning/Resources: Joe
Hash
3/25/15
2015-16 Comprehensive Reviews (cont’d):
ECE
Fine Arts
Fine Woodworking
Paramedic
RN
Welding Technology
Program
Information/Data (data
for comprehensive
programs only): Lorraine
Pedrotti
(6)
Finalize any late/missing reviews
Wrap up current PRC Processes
Begin Executive Summary Discussion
Assessment/Evaluation of
previous plans: Brady
Reed
Planning/Resources:
Hillary Reed
4/8/15
4/22/15
PRC membership requirements updates for Senate
and CSEA
Continue Executive Summary
Discuss Template Revisions
Discuss Process Revisions
Executive Summary Completed, Approved
Discuss Matrix Items for posting
Program Template Revision Consensus
2014-15 Program Review Committee Detailed Calendar:
.