Steering Committee for Information Technology
July 21, 2010 Minutes
Members Present: John McArthur, Carol Claiborne, Linda Phillips, Ninette Carter, Jennifer Holland,
Debbie Goode
Members Absent: Zoe DuRant, Jamie Glover, Glen Pinkston
1. Minute Review/Change/Acceptance of December 16, 2009 Minutes – approved
2. Next Meeting – September 15 at 11 a.m.
3. Email policy generated by Jamie Glover will go into effect 8/18/10.
4. Banner Update
• Aug. 2 – 5 SGHE will be performing full load of academic history.
• Ninette thinks application for admission fees are not being processed due to timing out issues. Debbie will
check on status.
5. Mobile Apps example: http://www.blackboard.com/Mobile/Mobile-Central.aspx and click on Northwestern
University to give an idea of what is being discussed and planned. Arun Tilak is project lead. Some suggestions to
include in mobile apps:
• Blackboard Learning Management System
• Banner – Aggie Access
• Library
• Alumni/Advancement
The regents want CU to pursue an iPad app for 2010-11. Arun is pursuing iPad application development with a
vendor in CETES and it is suggested that Blackboard be considered as a viable candidate as well. Blackboard is
our current online learning management vendor and they develop for Blackberry, Android, iPhone, iPad devices
vs. just one mobile device. Blackboard will also provide support. Perhaps the vendor could be hired to provide
some ‘add on’ applications, such as GPS apps. There is a lot of information available on our website that needs to
be reviewed as possibilities for mobile apps before we look into creating any new content
6. 4 Year PC Replacement Cycle will be followed again this year
• Labs: Technology (50 in Howell) and Convergence Journalism (31 Macs)
• Faculty/Staff – VP McArthur and VP Pinkston will have their count by close of business today (7/21/10)
• Greg Davies has list of incoming faculty and will work with deans and chairs to insure everyone has a PC
when they arrive on campus
7. I.T. Advisory Committee reactivated during Spring 2010 semester.
• Sub-committees formed to review:
o Online learning management system to work with sub-committee from Teaching and Learning
Committee to review Blackboard Online Learning System and other applications that are on the
market. Plagiarism software must also be considered as part of this study.
o Number of labs on campus – establishing procedures for requesting new labs and the possibilities of
decommissioning existing labs and accountability for usage statistics
o Print Management
8. R23 Forms reactivated
• Updated form attached – no changes were suggested
• R23 submitted anytime a programmer’s time is requested
• Procedure change – forms should come to Debbie Goode for assignment and they will no longer come
through Steering Committee
• R23 log file will be placed on AggieAccess in the future
• VP McArthur will provide guidance on priorities
•
Dr. Oty and Philip Kinslow are working with deans and chairs for report needs and they will be able to lend
assistance with some report needs
9. Virus Protection
• Microsoft’s Forefront anti-virus client is being deployed today in an aggressive manner. We anticipate
completion within 30 days of today.
• McAfee is being removed upon successful installation of Forefront.
• Removal of McAfee allows CU a cost savings of at least $12,936 (09-10 pricing).
10. Blackboard Online Learning System
• CU has been on Bb’s Basic Edition, due to the high cost of Enterprise version. Bb has made some strategic
business decisions involving Basic Edition customers. Bb is upgrading Basic Edition customers to Enterprise
version for the same price as Basic licensing for the next 3 years, which is generally a 7% increase each year.
• With the Enterprise version, there are at least two major benefits: a built-in plagiarism checker, allowing us to
drop our current software we use and enjoy a cost savings of $6,696 and they provide a test environment
• Bb will upgrade CU to Enterprise version 8/1/10 from 9 a.m. – 9 p.m.
11. The Hewlett Packard 3000 mini-computer is on the decommissioning list.
• The UPS failed on the system on 7/19/10. It does not run well being plugged directly into the electrical source.
• Proposed shutdown was scheduled for 5/30/10, but due to the following dependencies, the date is delayed:
o
Payroll claims are still dependent on HP3K.
o
CU’s property inventory database has been reloaded on Banner CUPROD database and Mely has
hardcopy.
o
Student info has been dumped into a table on one of the Banner servers should Registrar’s office need
to reference it.
12. Any other topics?
• Cyber security awareness
o
Debbie is hopeful we will have time to launch a cyber safety promotion. Two recent and interesting
items: typo squatting has emerged as a threat to Internet users. It is the development of malicious
websites with URLs that are very similar to those of real websites. They capitalize on folks making
common typing errors, such as .cm instead of .com. The .cm domain has been identified as the riskiest
domain due to this practice. Other common typos are adding an ‘s’ to a website. They grab your login
info and password. An iTunes email spam is currently going around. October is cyber security month.
We are hopeful to make a strong attempt to promote during that month.
o
90-day password to be implemented – in an effort to comply with auditor recommendations, we will be
enforcing a 90-day password across the board.
o
Jennifer inquired about the Student ID number showing in MS Outlook – Debbie will look into this.