Steering Committee for Information Technology
November 1, 2011 Minutes – DRAFT Copy
Time: 11 a.m.
Location: CETES 206
Members Present: Zoe DuRant, Ninette Carter, John McArthur, Linda Phillips, Debbie Goode
Members Absent: Glen Pinkston, Jennifer Holland, Jamie Glover, Donald Hall
Guests: Greg Davies, Geraldine Brady
Next Meeting: December 6, 2011 at 11 a.m. in CETES 206
1. Minutes for September 30, 2011 approved
2. R23 Forms informational
a. 250 requests since 7/9/10
b. Completed: 207 requests for 3604.3 hours
3. Pending items:
a. Implementation of 90 day password expiration - password portal software rollout is anticipated for late
November. Discussion on better timeline to enforce the 90 day password policy was held. January
21, 2012 was agreed upon. The Help Desk will advertise the date and information regarding how to
register.
b. Blackboard Mobile App
a. Phase I of Blackboard mobile is in iTunes, Android Marketplace and Blackberry Market
b. Bb is working on Phase II with delivery to the 3 market places by mid to late February if Bb and
CU stay on schedule for deliverables; Phase II will include maps, building data, mobile links to
Facebook, traditions, mobile Banner portal, library and events (university, academic and liberal
arts calendars) Discussion was held regarding what might be in Phase III with the following
suggestions:
 Sodexho menus
 Banner: student bills, schedules and grades
 Computer lab locations and hours of operation
Debbie requested other suggestions be sent to her and we will discuss at the next meeting.
4. Banner related:
a. DegreeWorks – Work is diligently progressing. DGW will be a tremendous asset to students and
advisors. The second on-site training will occur November 15-17, 2011.
b. Inventory – Planning to look into the module mid to late November 2011.
c. Faculty compensation/overload module is still on hold. Provost McArthur mentioned they are still
using a shadow system and consuming staff time to maintain. Updates and verification of faculty
appointments and employee data is complete. It was mentioned on the recently conducted employee
data update exercise that ethnicity, marital status and gender are optional reporting items. Debbie
mentioned Banner 9 has the faculty compensation/overload module ‘built-in’.
5. Critical dates for planned system outages:
a. An emergency test of NetSupport for fac/staff is planned for Friday, November 18th at 2 p.m.
b. 11/24/11 – 11/25/11: AggieAccess and Banner will be unavailable. Oracle upgrade from 10g to 11g
and operating system patches, postponed from March 17-18, 2011, will be applied. Please remind
your teams to be testing on TEST. Since this is a significant change, it was decided at the last
meeting to have functional leads acknowledge their areas have tested and resolved issues. The form
was emailed 10/26/11. It was asked if ITS could change the font to draw attention to TEST link for
users. Linda will notify the student team and Ninette will ask her team to perform testing as well.
6.
Other Topics
It was asked if AggieAccess could have a message added to the login screen for unsuccessful logins,
“Login unsuccessful” use your Windows password to login to Aggie Access. If login is still unsuccessful,
please contact the help desk at 2454 or support@camerone.edu
An outages webpage is desirable. It will be optimal to post by semesters. Debbie will follow-up with
Physical Facilities, CU-Duncan and Public Relations for input. Suggested ideas for posting:
CU and CU-Duncan related
Banner
Blackboard Online Learning
Blackboard ID Transaction Card
ITV
Labs
Network
OneNet
TouchNet
It was recommended this go on www.cameron.edu and a channel in AggieAccess.