Council of Chairs
Date: Wednesday, August 21, 2013
Time: 8:00 a.m.
Location: IBC/RMA Executive Boardroom in the McMahon Centennial Complex
 Introductions:
 Dr. John Hodgson, Chair, English and Foreign Languages
 Around the table introductions
 Discussion Items:
1. Scheduling Issues for Fall—Tuesday and Wednesday classes
2. Advisor lists
3. Cengage publishing issue—AVP Burgess
4. Annual library resources by department—Dr. Young
5. Substitution Waivers—Mandy Husak
6. FERPA waivers update
7. Transfer equivalency matrix—Mandy Husak
8. Banner overrides
9. Degree Works reminders
10. Office of Teaching and Learning update—Dr. Kingsley
11. Meeting times for spring—Thursdays at 2:00 pm. Please ensure you are available to
meet at that time.
 Reminders:
1. Encourage the use of Early Alert and Care Request.
2. Final Exam Schedule for fall 2013 posted to http://www.cameron.edu/registrar or
available on AggieAccess on the Faculty quick links, Student Info quick links and MyInfo
quick links.
3. Roster validation – Please remind faculty during the drop and add period to verify that
students in attendance are in the correct section.
4. As you work on your schedule for spring, remember to use the Standard Scheduling
document. Waivers should be requested for any classes offered at non-standard times.
They should include a proposed final exam time.
5. Late adds and drops and late withdrawals – Unless there is some earth shattering reason,
these requests will not be approved. Please encourage advisors to look at 12 week format
and 2nd 8 week format alternatives.
 Important Dates:
 Council of Chairs – 8:00 a.m. on Wednesday, September 18, 2013
 Regents Meeting Dates (for curriculum proposal purposes)
 The University of Oklahoma Board of Regents
Board Meeting Dates
Topics Due
Drafts Due
Location
September 18-19, 2013
July 29
August 12
Tulsa/Claremore
October 23-24, 2013
September 3
September 16
Lawton
December 5-6, 2013
October 7
October 21
Norman
 The Oklahoma State Regents for Higher Education
 Wednesday, September 4, 2013 – 10:30 a.m.
 Wednesday, October 23, 2013 – 9 a.m.
 Thursday, November 7, 2013 – 10:30 a.m.
 Wednesday, December 4, 2013 – 10:30 a.m.
 First draft of the spring schedules will be due August 28, 2013.
 Final Endowed Lectureship Project Reports and Donor Letters are due Friday, August
30, 2013. Copy to the Office of the VPAA with prior review by the appropriate
Academic Dean.
 Post audit/low productivity information sent by Dr. Oty is due to the VPAA on
August 30, 2013.
 Endowed Lectureship Proposals are due on Friday, September 6, 2013.
 Faculty Vita Submissions are due September 12.
 Course Equivalency Project meeting – September 19 at UCO
 Annual Disclosure forms due to VPAA September 20, 2013
 Convocation will be held October 4, 2013.