Implementation Minutes
Student Team
November 10, 2008
Meeting Information
Facilitator
Sandra Beaulac
Note Taker
Renee Roach, Assistant Registrar
Attendees
Sherry Hendrix, Dawne Massey, Renee Roach, Angie Melton, Linda Phillips,
Vicki Henson, Debbie Crossland, Carol Claiborne, Kelly Simon, Julie Duncan,
Mandy Husak, Jennifer Castricone, Chris Crandon, Frank Myers, Jennifer
Bowen, Cindy Meadows, Lorinda Rogers, Kelli Peterson, Aubree Helvey, Jamie
Glover
Course Catalog
Relevant
Training/Discussion
Highlights:
GAPs Identified:
Decisions Made:
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We want to make sure that we test cross listing items.
We need to talk to Sherry & Mike about manipulating this screen. Fine
grain access for SOAHOLD
In data standards document: if there is an international document, there
will not be a state code such as in the Caribbean Islands. We need to
make sure that Tom knows this for the document.
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
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Owner
Deadline
We will be discussing the base course information.
STVSSUBJ. The subject codes will be the same as in
legacy. Course numbers 1-499 will be indicated as
undergrad courses. Grade mode and schedule type will
follow these steps. We may also use partition preferences
and room attribute preferences.
SCADETL – the course detail form. Subject Course and
term will follow when this comes up. There are many tabs
to follow, co-requisites, fee codes, degree attributes,
transfer institutions, supplemental data, course description,
course text, integration partners. The degree attributes
section is where we would enter the information for degree
works or other automated degree software. Transfer
institutions are where we indicate whether an institution will
allow a course to be transferred in. Supplemental data –
do we have CIP codes that are longer than 6 characters.
No – hegis codes are 4 CHAR. Taxonomy of a program is
not delivered in STVTOPS – Dawne already sent this.
Course description – course text; where we will be talking
about the pre and co requisites.
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SCARRES – registration restriction form. The various
blocks that are included in the form. Restrict by
department, field of study, class, level, degree, program,
campus, college student attribute and cohort
SCAPREQ – course pre-req info and restriction information
allows us to put a minimum grade needed to pass to the
next level such as ENGL 1113 going to ENGL 1213.
SCABASE – catalog schedule restrictions. We do not
currently include information such as this where we
completely restrict holding a class just for a particular
semester.
SCACLBD – set up a chart of accounts, cost percentage of
history.
SCATEXT – fluff; this is typically not used at most
institutions.
SCASYLB – course syllabus. This will hold 100 char.
Sandra can pull the long and short titles from the web site.
We are going to the course schedule now:
Class schedule – anything that is built at catalog will drop
down into the section. The CRN is a one-up number that
Linda will begin. Cross listing – ECON 3313 & FIN 3313;
We can allow more than one instructor to grade a particular
course if it is a cross listed course. We want to make sure
that we test this in the system as a cross listing items.
SSASECT – where we reserve particular sections of
classes for particular group of students such as Student
Support Services.
Meeting times and instructors – particular dates and
locations are available. We can indicate a primary grade
and a secondary course. For our arranged classes we can
indicate that there is an arranged timeframe.
Instructor – no class meeting times.
SSADETL - If there are multiple co-req on a course, you will
have to go to multiple sections. Linking in Banner is lecture
to lab. Set up schematic where the lecture is related to all
the labs. It will not allow one student enroll in a class
without having the lab attached to it. Under section links
and co-requisites, we can include more than one corequisite at a particular section level.
Section fees - do we list restrictions in the schedule
Contract and block schedule information.
SSARECT – options at the level. These will auto fill at
catalog and at the section level.
Open learning – we can use for weekend classes and
courses that meet one day here and another day there.
SSARULE – can use a % cut off; it is specific to open
learning. Open learning is not included in the scope. Part
of term
SPAIDEN – General Person ID – with tabs current id,
alternate id, address, telephone, biographical, email,
emergency contact, additional id. In alternate ID – we are
bringing over all of the names available in alternate names.
Population selection will be pulled from street line 1 to pull
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in the address information. Sandra needs to visit with
Laurene about the address information. We need to
understand where the data is stored. In data standards
document: if there is an international document, there will
not be a state code such as in the Caribbean Islands. We
need to make sure that Tom knows this for the document.
The nation code in the example is a numeric code.
Telephone – we could put the international access code
under the telephone tab if necessary.
Biographical is a standalone form. Includes some veteran
information. Stored on SPAIDEN and on the general
student from (2 areas of information). Biographical shows
the user and activity date who has included the last update
and help them with the data entry portion.
Email address – storage of addresses; we have to make
sure we have a central email address which will be a
preferred address. We do not want them to be allowed to
change their email address on luminis. We also keep track
of the emergency contact (who do you want me to contact
first?).
Blind grading –like possibly for the MBA comprehensive
exams. We could use this in the future.
SOAIDNS – one form that includes everything such as:
address, name, birth date, gender, curricula summary. It is
a search form that is part of the general person form. It can
be a stand-alone. There is not specific training on person.
After I do a person search, do query, hits, bring up address
and whether they have more information in the banner
system.
SPACMNT – person comment form; we need to put the
comment on the general person. Can put a comment on
that is contact or appointment specific.
SPAEMRG – emergency contact form; give access to
campus security.
SOAHOLD – the types of hold – anyone who has
maintenance access can take off a hold. The student can
see who put the hold on and what type of hold it indicated
to the student. If you do not check the release indicator
anyone can lift the holds. How to contain hold is something
outside of the scope that could be added (approach Sherry
for changing the security on the SOAHOLD form) if this is
not acceptable. Dawne was planning on setting up users
for access to particular areas: such as registrar. Sun Gard
does not support that type of action according to Sandra.
We need to talk to Sherry & Mike about manipulating this
screen. Fine grain access for SOAHOLD.
Support services (services). This is a separate menu item.
Disciplinary action – Casey Case & Jennifer Pruchnicki
both need access for this form also for disability services. It
can store all of the information like it is a separate form.
This is not currently stored in legacy. There is a workbook
delivered by SunGard where it breaks out the support
services pieces and what validation tables need to be
created in order to develop usage of these forms.
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Faculty Load
Relevant
Training/Discussion
Highlights:
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
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Owner
Deadline
SIAFPER – where tenure, sabbatical and primary activity
are located. Question on the floor is whether this
information is stored on the HR side. Sandra will double
check on this. If it is listed on the HR side it will not be listed
on the general person record. If stored in PEAFACT – we
do not want to use this form in SIAFPER. Sandra sent this
shared file to Linda & Sherry to include the shared
document. If HR says yes, then we want to delete this off
the form.
SIAINST – important to allow faculty to be inserted as a
teacher/instructor on the system. Includes faculty member
base details. We do not currently assign advisors to
advisees at the time of application in the system. Anyone
who has and advisor flag could look at any information on a
student. It is either opened up or has a one to one
relationship. We can end the term. Linda asked whether
we can assign and advisor for some and not for all?
Sandra says not really.
SIAFDEG – faculty degree information. We do not
currently store this information in the legacy system.
Unless Tom might have this in a database that we are
unaware of.
SIAASGN – faculty assignment. This shows a calculated
workload and whether they are assigned to the section. In
the faculty workload reports that are delivered, only faculty
is delivered. We would probably write our own reports for
faculty load to pull out the information we want. The two
reports that are delivered are not robust enough to cover
our needs (they are not sufficient).
Location management
Relevant
Training/Discussion
Highlights:
GAPs Identified:
Decisions Made:
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Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
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Owner
Deadline
Owner
Deadline
Location that is dormitory and classroom specific.
SLABLDG – Building definition form.
SLARDEF – the description needs to have the building
name in the description as well such as 102 Kelsey Hall or
234 North Shepler. We will also define the classroom
information in these fields. In the searches, it will only bring
back resident hall rooms. In schedule, we can only bring
up classrooms. In residence hall, we can only bring up
dorms.
SLARMAP – application status
SLARASG – show the room assignment and roll from one
term to the next. We can store assignments that the
student has had previously. Can show a deposit as well.
Sandra will come in and train the trainers. Sandra will show
Casey how to do this and he will convey to Casey. Bring a
prototype of someone we already have in the room and try
to replicate what we are doing.
SLAMASG – meal assignment form. Can specifically
assign the meal plan charge. Ours is all in one price, so we
need to break this down.
Activity fee and cable charge should be discussed with
Doreen in the AR session (for Casey).
Recruiting
Relevant
Training/Discussion
Highlights:
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
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SRARECR – Source Visits/prospects;recuit data. Sandra is
stating that we should wait to do the recruiting function.
All comments in banner are either term related or comment
related.
We will finish up Recruiting on 11-11-08.
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