2106 Reaffirmation QEP Resources Sub-­‐Committee Meeting Minutes Thursday, February 26, 2015 CAB 112 Provost Conference Room Members Present Janis Brickey, Kathy Crisp, Kaylene Gebert, David Gotcher, Danny Kelley, Lisa Rogers, Dianna Rust, Kippy Todd Others Present Lexy Denton Call to Order Dianna Rust, committee chair, called the meeting to order at 2:45 p.m. in the Provost Conference Room. Roll was taken upon arrival. Eportfolio Wants and Needs At the last meeting of the Resources sub-­‐committee, members were asked to submit wants and needs from an eportfolio platform. These responses were gathered and put into a spreadsheet. Members were then requested to rank each of these items as Need to Have, Nice to Have, and No Opinion. The results of the poll were reviewed for consensus. Three items were reviewed for clarification. 1) Integrate with My MT Transcript – My MT Transcript is a record of student participation, which may go by another name, and students have requested that the eportfolio could integrate with it to track their co-­‐curricular activities. a. Dr. Kelley will find the official name of the record. b. The record is hosted by Collegiate Link, and he will speak with them to determine if it has the capability to connect with an eportfolio. 2) Ability to submit an eportfolio to the LMS dropbox – The group was divided on this issue, and after review deemed it a Nice to Have feature. 3) Need a ‘save as’ function for eportfolio do students doesn’t continue to change it if used as a graded assignment – The group was divided on this issue, it was determined that since this will be needed for the QEP assessment this would be a Need to Have item. Preparation for Proposal The next process will be writing a bid proposal to submit. It was suggested to team with Mary Jane or Will in purchasing to assist with the process. Subcommittee Proposals Groups are currently working on faculty development, research, marketing, and student learning outcomes/assessment. Each of these groups will submit a resource requirement for the program within the next few months. Next Steps Dianna asked committee members to think about what administrative resources, both new and existing, would be required. Members were asked to consider the following and bring ideas to the next meeting. •
Members were asked to consider recommendations on the QEP management team. What roles and responsibilities should be included in the job description for a Director. (example attached) Also recommendations on initial part-­‐time director and then move to full-­‐time? At what point would they move FT, etc.? •
Consider 20 hour assistant position to support director. What roles and responsibilities? •
What other support might be needed to ensure the plan is executed? Assessment support? •
We will use programs/support that already exist (IT help desk, FITC, Library DMS, University Writing Center, etc.) , but what additional support will these groups need and when? How do we set up the oversight committee structure? Formal through Faculty Senate or just Advisory Board? Make sure colleges are involved/represented. (examples see attached Engage Team -­‐ Clemson; FSU College liaisons, Implementation advisory board http://sacs.fsu.edu/documents/FSU_QEP.pdf Page 50-­‐51) Adjournment The meeting was adjourned at 3:35 p.m.