2106 Reaffirmation QEP Committee
Meeting Minutes
Monday, August 21, 2014
Social Work Conference Room, Peck Hall
Members Present
Carol Boraiko, Michelle Boyer-Pennington, Dwight Brooks, Jeff Gibson, Tim Graeff, Marva Lucas,
Sheila Otto, Dianna Rust, Rebecca Smith, Jason Vance
Members Absent or Excused
Scott Boyd, Chris Brewer, Bud Fischer, Terry Goodin, Ronda Henderson, Neyland Hopkins
Ex-Officio Members Present
Others Present
Lexy Denton
Call to Order
Dianna Rust, committee chair, called the meeting to order at 10:30 pm in the Social Work
Conference Room, Peck Hall Room 141. Roll was taken upon arrival.
Review of Subcommittees
Upon final topic approval, four subcommittees will be formed to build the plan surrounding the
selected topic. The Topic Selection Committee will disband and members are asked to join one
of the new subcommittees. The choices are:
Research - conduct a literature review for the report and research best practices for the
committee to consider in implementing the plan. For example they could research
similar topics and pass along ideas, types of eportfolios and schools that successfully use
them, etc.
Action Steps - create the 5 year implementation plan with the actions/goals to be
achieved each year, person responsible, and deadlines.
Resources - create the 5-year budget and determine all resources needed (for example
recommend specs for an eportfolio or other technology needed, staff needed, etc.). The
budget should match the action/goals and vice versa. For example, if the resource group
lists a staff position then the action group should have hiring that position as an action
item.
Student Learning Outcomes - create the learning outcomes and program goals;
determine/ create appropriate assessment measures; and timing of assessments.
Determine how we will measure success (benchmarks) and how we will use results for
improvement.
Members of the current committee are encouraged to consider chairing one of these
committees.
Meeting with New Members
At the present, there are 32 confirmed new members with a desired outcome of 40. The first
meeting with new members will be held on Thursday, September 4 at 1 p.m. in the Faculty
Senate Chambers. We will review the QEP process, the committee charge, the selected topic,
subcommittee assignments, and the timeline.
Review of Timeline
Noted changes to the timeline include:
· October 1, 2015
Quality Enhancement Consultation – we will need to provide a
complete draft to the review board at least two weeks prior to the consultation
· January 2016
Quality Enhancement Plan Final Copy Due to SACSCOC
· March 29-31, 2016 On-site Review Conducted
· December 2-6, 2016 Review by the SACSCOC Board of Trustees
Review of Presentation Meetings
Dianna Rust met with University President, Dr. Sidney A. McPhee and Provost, Dr. Brad Bartel
to present the proposed topics for selection and approval. Both were supportive of the hybrid
concept of Engagement for Academic and Professional Success. In the next two weeks, she will
meet with the Vice President’s Council, Chair’s Council, Faculty Senate and Dean’s Council to
present the topic and request approval/feedback.
Concept Paper Review
The committee was presented with a revised version of the concept paper for Engagement for
Academic and Professional Success. Members were asked to review and provide feedback.
The follow questions/concerns emerged:
· If a pilot is held, how to we encourage students to enroll? Do we incentivize? How will
classes be marked for registration?
· What will entice faculty to participate and how will they be held accountable?
· How do we relay what we are expecting from both faculty and students?
· How do we evaluate with consistency?
· Where/how would the courses be promoted?
· What would be expected from the eportfolio components?
Feedback included:
· Remove Scholars Academy from the Gen-Ed pilot title (a Scholars Academy already
exists)
· Better explain (give examples) of the Within and Beyond-the-Classroom experiences
· In addition to general education courses, add freshman and sophomore Introduction
courses (example Introduction to Theatre Studies)
Announcements
The next meeting will be determined upon final sub-committee assignments. The current
committee members are invited to attend the new member orientation on September 4.
Adjournment
The meeting was adjourned at 11:50 am.