WCU Staff Forum Meeting Minutes
May 8 , 2008
UC Cardinal Room
Members Present: Donna Welch; Colby Deitz; Lisa Frady; Teresa Killian; Nancy Carden; Jed
Tate; Deborah Lovern; Laura Bishop; Walter Turner; and Roseanna Belt
Members Absent: Akum Jamir (excused); Cale Wilson (excused); Carolyn Parris (excused);
Dawne Coward (excused); Debbie Justice (excused); Larry Hammer (excused); Lisa Surber
(excused); Pete Lloyd (excused); Tamrick Mull (excused); Tim Inman (excused); and Kathleen
Franks
Ex-Officio Members Present: Kathy Wong; Dianne Lynch
New Members Present: Brenda Holcombe and Tom Johnson
Welcome: Jed welcomed new members to today’s meeting.
Approval of Agenda: No quorum.
Approval of Minutes: No quorum.
Information Items:
The next Executive Committee meeting is scheduled for Thursday, June 5, 2008, 2:00-3:00,
HFR 453.
The next Staff Forum meeting is scheduled for Thursday, June 12, 2008, 8:30-10:30 a.m.,
Cardinal Room, UC.
Office of Human Resources: Kathy reported on the following:
Career Banding – Hope to finish the current phase of Banding in May.
PeopleAdmin – Currently updating job descriptions in the PeopleAdmin system which will be used
during the implementation of the online evaluation system. The online system should simplify the
process. HR will be piloting the new evaluation system.
Banner – Implementation is progressing. Currently looking at data management and single point
of sign-on. HR data is driving a lot of other areas. Working on entering Org charts and directory.
The position control module should be loaded by July 1.
Payroll – Have received word from General Administration that we need to have our payroll
system in place by the end of 2009. Social Security Numbers are currently still required for
payroll. Hope to be able to begin reporting leave time on-line.
AA-7’s – Working on PAF’s which would allow the data from AA-7’s to be entered online thereby
eliminating that form.
Salary Adjustments – Received a small amount of money from the salary adjustment fund after
all. Twenty-six staff members received adjustments, all of which were IT-related.
Flex Scheduling – Encouraging supervisors to allow Flex Scheduling whenever possible to help
alleviate some of the cost of gas prices. Carpooling is also being encouraged.
Chancellor’s Office: Dianne reported on the following:
UNC Tomorrow – Report was submitted last week. It is not on the GA website yet but it is located
on the WCU site if anyone is interested in taking a look at it. Phase II is due in November.
Legislative Update – Met with Legislators yesterday and they seem to be very supportive of our
initiatives this year. There will not be a lot of money available this year but it should be a short
session and will convene on May 13 th.
Campus Committee Reports: Jed reported on the following.
Smoking Policy – A proposal has been made for the new Smoking Policy and we are waiting on
voting.
Staff Forum Committee Reports:
Resource & Environment - Looking for ideas to increase carpooling, i.e. website, Outlook folder,
etc. University faculty and staff will be receiving a survey shortly regarding interest in a shuttle
service. Working with other schools in the area to make this a joint shuttle service.
Scholarship - The deadline for the scholarship was May 1 st. Brittany Haskett is this year’s
winner. A letter will go out to her as soon as possible.
Human Resources - No report.
Governance - New members have been elected.
Old Business: None
New Business:
Parking – Looking into developing Zone Parking for campus and implementing reserved parking
spaces for faculty. The town forum held on this topic was not attended well but those in
attendance voted 2 to 1 against so there will be no changes for the Fall. The university is losing
money when they have to write tickets. Wheel locks, higher fines, and suspensions have helped
and we are looking into a gated lot in central campus. Also looking into ordering a larger bus to
use for the shuttle. Anyone is allowed to ride the shuttle and it will likely go to a 24-hour service
soon.
UNC Staff Assembly – Last Assembly meeting was hosted by Appalachian State. A proposal was
made to introduce tuition waiver sharing which would allow spouses and dependents of the UNC
System to use the employee’s tuition waiver. Work is continuing on the proposed system-wide
mentoring program. Blackboard is currently being underutilized and they are looking into using it
to allow for more Assembly meetings throughout the year. A proposal was made regarding pay
increases for staff. Although the proposal was passed, WCU delegates voted against the proposal
stating that it did not fall within the guidelines of what the Assembly was organized to do and did
not adequately address lower income workers.
Open Comments:
Dianne Lynch thanked the representatives of the UNC Staff Assembly and the Staff Assembly in
general for their work on behalf of the University and its staff.
Jed Tate thanked Roseanna Belt and Walter Turner for their attendance at the UNC Staff
Assembly.
Meeting adjourned at 10:15 a.m.