Committee: Date: Location: Time: Steering Committee Monday, August 17, 2015 LATTC, ST 541 2:30‐4PM MINUTES VOTING MEMBER 8/17/15 X (LH) Don Gauthier, DAS President X X Bobbi Kimble, Vice Chancellor EPIE X X Kenadi Le, DHLI X X John McDowell, Director LATTC Labor Center X X Shigueru Tsuha, DHLI Chair X Joanne Waddell, AFT 1521 President Velma Butler, AFT 1521 A President (Lori Hunter rep) 7/ 7/15 X X Kent Wong, Director UCLA Labor Center X Kathleen Yasuda, Associate Director LATTC Labor Center X X RESOURCES Lou Siegel, LATTC Labor Center X X David Beaulieu, DAS X Carl Friedlander, AFT 1521 X 1.
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Meeting convenes at 2:40pm Approval of Minutes: M/S/U: K. Yasuda/J. McDowell to approve July 7, 2015 minutes Progress Report: None Other Reports: None 5. ACTION ITEMS: None 6. DISCUSSION ITEMS DHLI Steering Committee Website: www.laccd.edu/DHLI Status: Draft Date Approved: Initials: KL Item 1: DHLI positions/hiring a. NOI for 2nd coordinator position ‐ Waiver to open up job announcement to everyone all at once b. Recruiting for permanent 2nd coordinator Key Consideration:  J. Waddell didn’t talk to D. Gauthier or B. Kimble about the waiver to open applicant eligibility pool for the first round beyond full‐time tenured faculty so that more applicants can be considered. J. Waddell needs to submit waiver to HR. K. Le will check with J. Waddell on the status of the waiver to HR  K. Le suggests giving Shigueru an hourly assignment of up to 5 hours to help with some DHLI work in fall 2015 while K. Le is on .4 FTE at DHLI. Committee agrees. K. Le will initiate assignment with HR.  The new DHLI permanent hire should start in July 1st 2016.  J. McDowell suggests the possibility of hiring someone to backfill the .6 appointment that Kenadi is leaving open while she finishes her Accreditation work at Trade Tech. Actions Taken (if any): None Item 2: Program Review (Draft due Aug 14. Final due end of Aug.) a. Review before final submission – PLO/SAO/PO issue. b. Performance Standards a. Report on DHLI activity data/data collection plan Key Consideration:  K. Le summarizes information from DHLI’s meeting with Maury Pearl and Moon Ko from the District Office of Research about program review. All ESC units were advised to create performance standards for one Performance Objective (PO) and one Service Area Outcome (SAO) to assess for 2014‐2015. Due to the short timeframe, DHLI is using what data it already has to establish performance standards, its SAO, and PO to complete program review. The committee and DHLI will need to look at what SAOs and POs to establish for the next program review cycle.  DHLI established PLOs in its 2011‐2014 strategic plan, but DHLI is not a program through which students take a series of courses to complete a degree, certificate or transfer. DHLI should have established SAOs and POs, but at the time all of the colleges were establishing learning outcomes and it was not apparent that DHLI is not a program with PLOs and SLOs.  To measure its SAO, DHLI sent out a satisfaction survey to its clients. Communications popped up as an area for improvement. To measure its PO, DHLI reviewed data from 2011 and set the number targets for each category relating to events, simulations, faculty reached, students reached, and organizations worked with. K. Le sought committee input about the performance standards that DHLI set. DHLI will address communications through its Program Information form, which outlines the DHLI committees, their operation, charge and membership, DHLI’s reports and communications requirements.  B. Kimble expressed concern that any performance standard set would be a self‐referential loop created in the program review process. DHLI Steering Committee Website: www.laccd.edu/DHLI Status: Draft Date Approved: Initials: KL 
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B. Kimble has questions about what activities fall under events. She suggests that DHLI post content from emails that S. Tsuha sent out with informational resources for faculty to the DHLI webpage. K. Le expresses concern with doing so because DHLI did not create nor own content in those emails, and this was not a DHLI initiative, but something S. Tsuha did on his own and started doing so after she was reassigned. K. Le is not clear what the parameters/format is for what content gets sent to faculty, how frequently, and how the quality of such emails gets evaluated. B. Kimble suggests creating a list serve where these types of emails can be sent and memorialized. The committee discusses what should/can go on DHLI webpage as resources. The DHLI webpage is located at www.laccd.edu/DHLI K. Le will contact B. Kimble to create a list serve. K. Le will include in the program review report conclusion section information about why L‐StEP did not work as an initiative. Actions Taken (if any): None Item 3: Strategic Planning/Establishing Processes a. Strategic Plan in light of Program Review b. Assessing contracts‐external resources (e.g. HBP, CBEP), communications, etc. c. Streamline mission statement d. Establishing processes Key Consideration:  K. Le goes over DHLI’s draft program review report. DHLI learned from its meeting with Maury Pearl that it is the only program that does a strategic plan. Should it continue to have a strategic plan in light of the fact that now all programs (including DHLI) are required to do program review and since district and college programs are aligned with institutional strategic goals? Does it make more sense to have a robust program review rather than create a strategic plan with separate performance metrics and also program review?  B. Kimble believes that DHLI must do a strategic plan and program review because DHLI is an outlier program and is unique from other programs.  The Committee discusses doing an intermediary update to being the expired 2011‐2014 DHLI Strategic Plan in line with the district’s 2014‐2017 strategic plan, and to do a full‐fledged strategic planning session with SWOT analysis in spring 2016. In spring 2016, the committee can then evaluate criteria for activities that have contracts, like the Harry Bridges Project and Collective Bargaining with Linda Tubach. It can also then proposes changes to update/reinvent the program.  K. Le goes over the DHLI Program Information Form.  B. Kimble thinks the Steering Committee should operate according to Robert’s Rules. K. Le recalls that at the last steering committee meeting, some folks stated they want to operate by general consensus. D. Gauthier suggests using Robert’s Rules when the committee cannot reach consensus.  B. Kimble suggests DHLI establish committee membership and have voting like other district and DHLI Steering Committee Website: www.laccd.edu/DHLI Status: Draft Date Approved: Initials: KL 
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college committees. B. Kimble suggests that DHLI should include fundraising in its future strategic plan because DHLI was supposed to be self‐ sustaining. The administration always thought that fundraising was going to be ongoing J. McDowell, L. Siegel, and K. Yasuda state that it was never agreed that DHLI would be self‐
sustaining with union money. K. Le presents a 2006 letter from LA County Federation of Labor then Secretary‐Treasurer Maria Elena Durazo asking unions donate money over 3 years to help start DHLI. This document does not state any intention to continue the funding from unions further than three years. DHLI needs feedback from the DAS and AFT 1521A about how often they want DHLI to come present at their meetings. Also, in the satisfaction survey, at least one person suggests that DHLI make presentations to local AFT Chapters and Academic Senates once per semester. The committee thinks this is too much and thinks no more than once per year for each, but this will be determined in spring 2006 when the committee reviews the program and when there is another staff person on board. K. Le reviews the communications section of the program information form. She states intention to circulate a DHLI newsletter once a month. Committee suggests making the newsletter a list of upcoming events to make it more manageable that is distributed once per semester. K. Le states she will try to do monthly newsletter and if it becomes too much, to do a b‐monthly newsletter. D. Gauthier suggests adding the Primer to the Program Information Form. K. Le states that the Primer was created as a product of the Labor Scholars Retreats, and the committee should have a discussion in the Spring when it reviews/updates the DHLI program as to continuing the Primer and how it would get updated. 
K. Le suggests streamlining the DHLI mission statement so that it is shorter, to the point of what DHLI does and can be easily remembered. The committee agrees. This can be done with any strategic planning session in spring 2016. 
K. Le will update the Program Information Form and distribute to the committee for review/input. K. Le will delete “interim” on the information form for Vice Chancellor. K. Le will update the form to state that the faculty action committee members are active on their campus, and that they are involved in college level planning and coordinating. The Steering Committee members will provide K. Le with feedback about DHLI committee membership, operating rules, and reporting. K. Le will send emails about DHLI news to D. Gauthier for distribution to the Board and other constituents within the district. K. Le will complete intermediary update of DHLI Strategic Plan. 
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Actions Taken (if any): None 6. Items from the Floor: DHLI Steering Committee Website: www.laccd.edu/DHLI Status: Draft Date Approved: Initials: KL 7. Action Items/Next Steps for next meeting ‐ Action Items Overview Action Requested/Pending Items Do a doodle to find dates for SC meeting Follow up with J. Waddell about waiver Next Meeting: TBD through a Doodle Adjourn at 4:10pm Responsible Person K. Le K. Le Due Date DHLI Steering Committee Website: www.laccd.edu/DHLI Status: Draft Date Approved: Initials: KL