DRC: February 19, 2015, 9:30AM
Present: Sarah Crespo (DO), Ani Zarpas (Trade), Patricia Chow (Mission), Agyeman Boateng (West),
Stanislav Levin (DO), Yosief Yihunie (LAVC), Bryan Ventura (ELAC), Michelle Fowles (LAVC), Alfred
Gallegos (ELAC), Maury Pearl (DO), Emil Mubarakshin (LACC), Ed Pai (LACC)
Phil is absent (ATD), Maury is chairing the meeting.
Agenda Approved.
Minutes from 1/15/15 approved.
1 st item: Service area study: Need to identify criteria for assignment of Areas to Colleges.
Maury discussed Classification of Zip codes:
The presented approach to the Service Area study was different from the past reports in that it assigned more than 1 primary campus (vs. Central and Extended study areas). Previously there was classification of primary (mutually exclusive) vs. extended. As far as student population- graded headcount & excluding HS concurrent students, was the criterion. Stan also included the names of the areas.
A brief discussion addressing how to define service area-classify and assign zip codes, combination of enrollment and geography ensued:
Alfred (East) suggested talking to the presidents of the schools to help define areas for each campus.
Bryan (E) suggested looking at % of total enrollment within a zip code to determine service area. Maury suggested that this was one of a number of criteria that were used to assign zip codes to college service areas, another being mutual exclusivity of zip codes. He suggested that these criteria be revisited.
Michelle & Ed Pai supported Bryan’s “critical mass” notion and people argued against the “mutually exclusive” notion.
Ed Pai suggested we craft our own criteria that is based on the % of enrollment at each school and drop the mutually exclusive concept.
Michelle suggested including the non-credit population, as well. Emil suggested using weighted enrollment (by load).
Maury asked for volunteers to help get a small group together and work on this further. Bryan, Ani and
Emil volunteered.
2 nd item-Gainful Employment:
DRC Team called for a better SIS: State no longer will help with the reports. Michelle suggested adding program lengths to the Prap table. Ani suggested adding courses for programs, as well. Ed Pai mentioned that since this is a compliance issue and perhaps approaching the SIS team from that perspective may help gain better support for adding the GE and Curriculum/programs to the new
PeopleSoft system to ease the burden of state/fed mandated reports. Michelle stated that for audit purposes some of these reports are already being created and that we need access to them. Ed Pai brought up that we brought a generic version so CCD has to build them all from the bottom up and that they did not buy the CA Compliance ready package.

DRC: February 19, 2015, 9:30AM
Present: Sarah Crespo (DO), Ani Zarpas (Trade), Patricia Chow (Mission), Agyeman Boateng (West),
Stanislav Levin (DO), Yosief Yihunie (LAVC), Bryan Ventura (ELAC), Michelle Fowles (LAVC), Alfred
Gallegos (ELAC), Maury Pearl (DO), Emil Mubarakshin (LACC), Ed Pai (LACC)
3 rd item-IPEDS:
Terry will be following up on this by Tuesday.
4 th item- Student Survey:
We got the files, but haven’t done the matching yet. Stan is working on it. Should be ready by March.
Raw data is available now.
5 th item- Accreditation:
Valley: Getting ready, having issues with format, working on the SLO disaggregation.
Ed Pai: Concerned about budgeting, esp for schools that are in the red. Suggested we have a round table in the future to discuss how we all approach the standards. Michelle suggested looking at the checklist that are used during the process. It will shed light on the types of issues and areas that are likely to be addressed.
Maury suggested going to the district websites and looking at the DPAC.
Items from the Floor:
Emil-Spring enrollment. Declining rates, particularly New students, are alarming and Maury asked for possible explanations, particularly since he has to explain it to the Budget Committees. East had increased enrollment (after 8% increase in sections), but also had A&R contact active/not enrolled students contacted to encourage to add courses. They did a lot of outreach, especially via East LA Go pathway. Busing in seniors from high schools to complete the AOC process (“AOC Days”). They have a pilot program where they provide transportation so students can to AOC using SSSP and Equity support.
They are trying to do more online orientations to be more efficient. Evidently, this streamlining process is fruitful.
Ed Pai: Their mass mailing/text/email campaigns have about 4% returns. Suggested that HS outreached is more effective, but lack of counseling and assessment services seem to deter “walk-in” students-“no front door”.
Patricia brought up the observation that the loads are smaller, as well. Possibly because there are more employment opportunities so they enroll part time and work. At Mission, the trend is, level headcount but decreased enrollment.
Michelle-Average Class size: addressed multiple definitions of “average class size” (headcount in class vs. other formulas for calculation), particularly as it related to planning and scheduling, rooms, etc and
Ed supported her concern, but also emphasized the contractual aspect of this metric and asked for a district definition of it, because of its role faculty contract issues, particularly on scheduling classes that are below a certain limit when administration takes over instead of the departments. He called for having a set standard definition of this metric/measure and promoting it so it’s widely understood and used when interpreting the contract. Consensus is to bring this up at next meeting and discuss further.
Sarah- PeopleSoft: Sarah suggested we attend the meetings to help the new SIS team have a better idea of what we do. An email was sent inviting researchers to give some input on web focus reports. Ed Pai noted, that some of those reports are often used by Student Services, who use the data to generate

DRC: February 19, 2015, 9:30AM
Present: Sarah Crespo (DO), Ani Zarpas (Trade), Patricia Chow (Mission), Agyeman Boateng (West),
Stanislav Levin (DO), Yosief Yihunie (LAVC), Bryan Ventura (ELAC), Michelle Fowles (LAVC), Alfred
Gallegos (ELAC), Maury Pearl (DO), Emil Mubarakshin (LACC), Ed Pai (LACC) external reports and data integrity/accountability is an issue, since there are often several sources of the same data and they do not always match. His suggestion is to have a source that we can validate and oversee the output that is used my all staff. Michelle suggested giving them a LIST of reports that we actually need and have them work on those, instead of ALL of them, which may include defunct reports or ones not up to date with current compliance parameters.
Maury said that no matter what, all reports will have to be validated by users and the consensus is that the DRC meets with SIS team and discuss design/architecture matters together, particularly regarding
the list of reports most often used that researchers to validate functionality and accuracy.
Maury-EMSI training: March 19 th , 2015.
Volunteers needed for A&R Committee to represent DRC. Emil was nominated: Said he would do it.