DRC Meeting: May 21, 2015, 9:30 am.
Present: Maury Pearl (D), Edward Pai (H), Bryan Ventura (E), Rhea Estoya (H), Sarah Master (M), La Vonne Hamilton (S),
Moon Ko (D), Stan Levin (D), Joan Lang (H), Ani Zarpas (V), Laura Cruz-Atrian (T, new member), Anna Badalyan (T),
Sarah Crespo (D), Emil Mubarakshin (C), Rene Marquez (T), and Jose Vargas (P, by phone).
Maury P. volunteered to chair the meeting until Phil’s successor as DRC Chair is selected. Anna B. volunteered to cover
for Maury P. for the short period of time Maury P. stepped out of the meeting.
Maury P. invited all to introduce themselves as courtesy to the new DRC member.
Agenda items:
1. Approval of 4/16/2015 minutes
 4/16/2015 minutes approved with one minor changed to the 4th bullet in item number 3 (Gainful
Employment): changed “2 digits” to “4 digits” but Stan has been using “5 digits.”
2. New DRC Chair
 Anna B. was nominated as a new DRC chair. She accepted the nomination.
3. Out-of-State DE Student Identification
It is the District responsibility to identify students from other states. But there is a need in procedure nonresident notification and follow-up.
4. Gainful Employment Update
 Maury P. provided an update on his meeting with Financial Aid managers: there is a table in DEC with
program length in weeks, but nobody has been updating it. In addition, that table provides information on
weeks of instruction (the same as PPA report) not weeks to completion. It was agreed to use .5 year
measure not weeks. Maury P. shared the "Gainful Employment Reporting" and "Gainful Employment
Spreadsheet Submittal Instruction Guide" documents. He also notified that, file upload is the responsibility
of each campus. City College Financial Aid manager will help upload the test file.
 Edward P.: If there is a table, SIS transition should give ownership to somebody; need to find out what SIS
transition is planning and ask these questions. Unfortunately, for Gainful Employment we report only a
subset of students, those who receive financial aid. Also, disclosure is for 10 or more students that meet
criteria
5. Achieving the Dream: Data for Annual Reflection and Future Data Submissions
 ATD will not continue data collections (Maury P. shared a copy of the email and a handout).
 President or Admin VP signs the form for ATD, done at the college level. Deadline is July 31, 2015.
6. Awards in DEC
 We need to bring the MIS question for next meeting. What happens when data is entered late?
 If the student is late, the MIS data is not back dated. A large number of students complete a degree after 6
years, so we don’t receive any credit for it.
7. Student Equity Funding Model
 Maury P.: A draft of the Proposed Student Equity Allocation Factors and Funding Scenarios was shared.
Changes to the index in the report helped smaller colleges. The indexes are not based on student services,
but rather on students’ demographics of zip codes. The change was agreeable by most of the college
Presidents. The next step is to take it to the DBC.
8. IEPI Framework Report to IE Committee
 Maury P.: Got all colleges responses and put them in a report; the report has 1st year goal only as not all
colleges submitted 6th year goal. Report to the IE Committee is next week. Then District will submit the data,
but it is colleges’ responsibility to post the goals on their web sites.
9. Admissions and Records Update
 3rd Thursday of the month, 10 am to 12 noon at City college

10.
11.
12.
13.
14.
15.
Sarah M. is attending, but it will be good to have a research going as well. Emil M. volunteered to attend the
next few meetings.
Accreditation Update
 There is a template under "Guide of Evaluating Institutions." Napa College has a data package we can use as
a template. During the ACCJC symposium in San Diego, ACCJC announced that they are working on a
template, but not sure when it will be ready.
Student Survey Update
 The "Fall 2014 Student Survey and ACCJC Standards Crosswalk" and "Fall 2014 Student Survey and Student
Learning Outcomes Crosswalk" documents were shared.
 Anna B. raised a concern about data as it is overall more positive than previous years. Was there any change
in the methodology? Stan and Moon assured that they used the same methodology as last year, no weight
 Edward P.: Maybe new buildings have a positive impact on student survey answers.
 Moon K. will send the document showing where Fall 2014 Student Survey related material are posted.
Nonresident codes in CEN_RDB
 Ani Z.: How are the records with a zero in a residency field in CEN_RDB impact FTES, and what is the
meaning of those zeroes? Mentioned in the meeting: Residence codes 400 and 600 are except in FTES
calculations. Maury P. mentioned seeing abnormalities in DISH table of CEN_RDB.
 Bryan V. mentioned that East uses 4-5% except in projections.
 Ani Z. will further investigate how FTES is calculated at the student level.
Ethnicity Coding
 Anna B. mentioned that 6 (ethnic) new fields are needed in IRDS: Asian (Y/N); Hispanic (Y/N); Black (Y/N);
White (Y/N); Other (Y/N). This will allow meeting new ethnicity reporting requirements in different grants.
Stan was asked to add the ethnic columns to IRDS.
 Edward P.: How often is IRDS updated, and can it be updated in phases? Is it poseable to get more frequent
update even if it is not final yet?
IRB processes
 Rhea E.: Who should the requesters contact: District or College? Maury P.: I’ve been directing them to the
college contact. We have legal counsel guidelines we should use to protect student data, FERPA. Moon K.
was asked to review IRB process, it is very complicated: we need policies, board rule, regulations. But we can
have research review committee. Sarah M.: Maybe we should contact College of the Canyons to see what
they are using.
 Maury P. asked Rhea E. to see if the request meet FERPA requirements
Items from the floor
 Maury P.: Current non-District parking structure will not be available anymore very soon. Parking at the
District parking area cannot be guarantee.
 Anna B.: DRC meetings are welcomed at LATTC, but they can rotate between all colleges. Campus would be
responsible for minutes and appetizers. We are back to DRC meetings at the different campuses; next
meeting at LATTC.
 Ani Z.: Is there going to be a BRIO training session? Edward P.: It would be helpful if all of us use the same
software. SIS to define the software to be trained on. Edward P.: Support training, but let's standardized.
Also, when we'll get training on how to use PeopleSoft? Maury P.: We have procedures to access LACCD
software server; campus IT to start the process. Let's find out what additional SPSS modules are there.
Meeting adjourned at 11:53 a.m.