District Planning and Accreditation Committee
September 18, 2015 Minutes
District Office, Board Hearing Room
Present: Mary Jo Apigo (West), Adriana Barrera (ESC), Arnold Blanshard (ESC), Lawrence Bradford (Southwest),
Karen Daar (Valley), Barbara Dunsheath (East), Angela Echeverri (Mission), Erika Endrijonas (Valley), Don
Gauthier (ESC), Iris Ingram (West), Kevin Jeter (ESC), Deborah Kaye (Valley), Eric Kim (ESC), Bobbi Kimble
(ESC), Carol Kozeracki (East), Kenadi Le (Trade-Tech), Jorge Mata (ESC), Leila Menzies (ESC), Maury Pearl
(ESC), Margarita Pillado (Pierce), Isabelle Saber (Mission), Jim Stanberry (Harbor), Bobbi Villalobos (Harbor), Alice
Taylor (West), Allison Tom-Miura (ESC), Daniel Wanner (City)
The minutes of the August 28th meeting were reviewed and approved.
Accreditation Check-In:
Colleges reviewed their work on the Institutional Self Evaluation (ISE) and Quality Focus Essay (QFE). Nearly all
colleges are working on their QFEs and getting feedback on their ISEs and QFEs from Bob Pacheco. Valley held a
Town Hall meeting focused on reviewing the draft ISE which was reported as solid. Trade-Tech shared their draft
ISE with faculty at their Day of Dialogue. Southwest reviewed the draft ISE at their Town Hall meeting held at USC.
They noted problems with evidence and gaps in responses to some standards. Pierce has posted sections of their
final draft on the college accreditation website for public comment. City reported their draft was in good shape and
has an outline for their QFE but has not yet used services provided by Bob Pacheco. West’s QFE topics will be
related to the District SIS, their BA degree in Dental Hygiene. They will discuss their report at a campus Town Hall
scheduled for next week. East has a rough draft, is collecting evidence, and will be sending their document to
Matthew Lee for review next week. They also have a draft QFE focusing on the culture of transfer, math in the
basic skills pipeline, and the role of student support centers.
ESC reported that about 80% of evidence has been posted to the SharePoint public website. Comments by
Matthew Lee on the district written portions of standards 3 and 4 were helpful in the process of making revisions.
Work is proceeding on updating the Governance handbook—planning section and functional maps. Also, Bobbi is
clarifying with the ACCJC (Jack Pond) expectations regarding responses to previous district-level
recommendations, working on revising Board Rule 6300 (Accreditation) to better reflect integrated planning and
evaluation, and developing a functional map for the Board of Trustees.
There was discussion of the written ISE document and it was agreed that each college will:
 Determine whether or not it will use the phrase “meets the standard” in its responses
 Determine its own formatting
 Reference all district evidence
 Weave the district written portions of Standard III into their responses to this standard
 Follow the practice of not directing the reader to references between standards
IE&SS Committee Update:
Maury and Bobbi reviewed the presentations made to the IE&SS Committee on Sept. 16th. Bobbi provided an
accreditation update which focused on:
 the status of district-written portions of Standards III and IV
 the process and status of updated to the Functional Area Maps,
 and progress in updating the Governance and Functions Handbook.
Maury discussed the presentation on Student Success Initiatives, noting that the Board is considering a process for
setting targets for student success measures. The 2015 Student Success Scorecard is planned to be presented at
the Board’s Committee of the Whole on Oct. 7th.
Review of District-Level Accreditation Responses:
Guided by Allison and Bobbi, the committee reviewed, in detail, the District level responses to Standards III and IV.
Questions, comments, and feedback from DPAC members concerning the responses were noted and discussed.
Allison will revise the responses and send out a final version to DPAC next week. The draft Planning section of the
Governance Handbook will be sent to DPAC and reviewed at the next meeting.
Next Meeting:
Friday, October 23, 2015, 1:00 p.m. to 3:00 p.m.
Board Hearing Room, ESC