LOS ANGELES COMMUNITY COLLEGES
OFFICE OF THE CHANCELLOR
ADMINISTRATIVE REGULATIONS
TABLE OF CONTENTS
SECTION I AUXILIARY ORGANIZATIONS
AO- 1 Recognition and Establishment of Auxiliary Organizations
AO- 2 Auxiliary Organization Recognized Food Services, Programs and
Functions
AO- 3 Authority and Responsibility of Auxiliary Organizations
AO- 4 Composition of Boards of Directors
AO- 5 Conduct of Board of Directors
AO- 6 By-Laws
AO- 7 Agreement Between District and Auxiliary Organization
AO- 8 Personnel
AO- 9 Accounting and Reporting for Auxiliary Organizations
AO-10 Expenditures and Fund Appropriation
AO-11 Records and Annual Report of Auxiliary Organizations
AO-12 Audit
AO-13 Appropriation of Indirect Cost Payments
AO-14 Funds
AO-15 Insurance
AO-16 Acceptance of Grants, Bequests, Trusts, Donations and Gifts by
Districtwide Auxiliary Organizations
AO-17 Acceptance of Grants, Bequests, Trusts, Donations and Gifts
through College Auxiliary Organizations
AO-18 Financial Assistance to Students
AO-19 Limitation on Transfer of Funds to Auxiliary Organizations
AO-20 List of Auxiliary Organizations in Good Standing
AO-21 Removal of List of Auxiliary Organizations in Good Standing
AO-22 Compliance Review by Chancellor
AO-23 Compliance Review by College
AO-24 Use of College or District Name
AO-25 Revision of Rules and Procedures
AO-26 Definitions
SECTION II BUSINESS SERVICES
B-1
B-2
B-3
District-Owned or Leased Vehicles
Business Cards for LACCD Personnel: Authorization for
Requisition
and Use
Major Religious Holidays
1
B-4
B-5
B-6
B-7
B-8
B-9
B-10
B-11
B-12
B-13
B-14
B-15
B-16
B-17
B-18
B-19
B-20
B-21
B-22
B-23
B-24
B-25
B-26
B-27
B-28
B-29
B-30
B-31
Form B-31A
Form B-31B
B-32
Form B-32A
Form B-32B
B-33
Asbestos
Proper Use of Disposable and/or Non-Disposable Respirators
Smoking/Non-Smoking
Reimbursement District Related Car Telephone Calls
District Office Procedures for Reviewing Campus Decisions on
Student Financial Aid Appeals
Negotiation of District Agreements and/or Partnerships by
College President
Equipment and Inventory
Write-Off of Assets
Protection of Funds
“A” Scholarship Accounts
“B” Scholarship Accounts
Clearing Accounts
Board of Trustees Trust Accounts
Employee Group Funds
Criteria for Determining Financial Need for Handicapped
Students
Delegation of Contracting Authority to College Presidents
Guidelines for the Applicability of Local Development Permits
to Los Angeles Community College District Facilities
Real Property Due Diligence
Temporary Restraining Order Policy
Chancellor’s Designees for Records Destruction
Proposition “A” Program: CEQA Guidelines for Master Plan
Environmental Impact Reports
Guidelines for Zoning Reviews
Fee Guidelines for Design Consultants and Specialty
Consultants
Use of District and College Computing Facilities (Formerly E-76)
Network Security Policy
Hearing Procedures For Proceedings for Debarment, Revocation
of Prequalification or Finding of Nonresponsibility
Bond Program Cost Principles
Accommodation or Barrier Removal Requests and Appeals
Service Request for Accommodation or Barrier Removal
ADA Accommodation Appeal Form
Reasonable Accommodation for Employees with Disabilities
Employee Accommodation Request Form
Licensed Health Care Provider Questionnaire Form (for
Employee Accommodation Request to be completed by the
Health Care Professional)
Web Accessibility Standards and Guidelines
2
SECTION III CHANCELLOR’S STAFF
C-1
C-2
C-3
C-4
C-5
C-6
C-7
C-8
C-9
C-10
C-11
C-12
Committee Nominations
Paid Advertising
Formulation of and Revisions to Administrative Regulations
Request for County Counsel Opinions (SUSPENDED - effective
4/8/03)
Categories
Designated Positions
District Citizens’ Oversight Committee By Laws
Procedure for Review & Approval of College Citizens’
Committee by Laws
Fees and Costs for Outside Counsel
Custodians of District Records
Claims and Legal Actions
Chancellor Review of Board Rules, Administrative Regulations
and procedural guides
SECTION IV EDUCATIONAL SERVICES
E- 1
E- 2
E- 3
E- 4
E- 5
E- 6
E- 7
E- 8
E- 9
E-10
E-11
E-12
E-13
E-14
E-15
E-16
E-17
E-18
E-19
E-20
Filing and Use of Course Outline (Suspended as of 10/22/12)
(Repealed on 4/30/97)
Credit/No Credit Grading System
Credit for Graduates of Diploma Schools of Nursing (Suspended
as of 10/22/12)
(Repealed on 2/27/09)
(Repealed)
Baccalaureate Level Course Criteria for Transfer (Repealed on
2/21/13)
Credit for Courses Completed at Non-Accredited Institutions
(Suspended as of 10/22/12)
Testing Programs (Repealed on 4/10/12)
Admission to Registered Nursing Program
Participation in Intercollegiate Sports
Credit for Units Earned at LAPD Academy Training
Attendance and Attendance Accounting
Instruction in the Use of Firearms (Suspended as of 10/22/12)
Publication of New Educational Programs and Related Courses
Criteria for Establishment of Courses Offering Continuing
Education Units (Repealed on 2/21/13)
Governance - Associated Student Organizations
(Replaced by Administrative Regulation S-1)
(Repealed on 2/21/12)
Travel Study Program
Class-Related Student Travel
3
E-21
E-22
E-23
E-24
E-25
E-26
E-27
E-28
E-29
E-30
E-31
E-32
E-33
E-34
E-35
E-36
E-37
E-38
E-39
E-40
E-41
E-42
E-43
E-44
E-45
E-46
E-47
ASO Gifts and Funds
(Replaced by Administrative Regulation S-6)
Eligibility for Associated Student Organization Offices
(Replaced by Administrative Regulation S-9)
Meetings of ASO Governing Body
(Replaced by Administrative Regulation S-1)
Associated Student Organization Fund Management
(Replaced by Administrative Regulation S-2)
ASO Funds - President of College and Officers of the Associated
Students Organization
(Replaced by Administrative Regulation S-2)
ASO Finance Committee Membership
(Replaced by Administrative Regulations S-2 and S-3)
ASO Finance Committee Responsibilities
(Replaced by Administrative Regulations S-2 and S-3)
ASO Funds--Responsibilities of the College Fiscal Administrator
Budgets: Development and Management of Associated Student
Organization Fund (Replaced by Administrative Regulations S-2
and S-3)
ASO Project Reserves (Replaced by Administrative Regulation
S-3)
ASO Fund - Net Worth (Replaced by Administrative Regulation
S-3)
ASO Fund - Dues and Charges
(Replaced by Administrative Regulation S-1)
ASO Fund - Profits from Activities
(Replaced by Administrative Regulation S-3)
Club and Class Accounts
(Replaced by Administrative Regulation S-3)
Fund Raising by Groups Within Associated Students
Organization
(Replaced by Administrative Regulation S-6)
ASO Fund Raising Campaigns and other Collections with
Outside Agencies (Replaced by Administrative Regulation S-12)
Acceptance of Personal Checks
(Replaced by Administrative Regulation S-6)
(Regulation transferred to Business Services (B-10)
(Regulation transferred to Business Services (B-11)
(Regulation transferred to Business Services (B-12)
(Regulation transferred to Business Services (B-13)
(Regulation transferred to Business Services (B-14)
(Regulation transferred to Business Services (B-15)
(Regulation transferred to Business Services (B-16)
(Regulation transferred to Business Services (B-17)
ASO Funds – Audit (Replaced by Administrative Regulation S-3)
Records Retention Schedule Management of Associated
4
Student
Body-Fund (Replaced by Administrative Regulation S-8)
E-48 Approval of Expenditures: Expenditures of Associated Student
Body Funds (Replaced by Administrative Regulation S-4)
E-49 Responsibility of Associated Students for Expenditures
(Replaced by Administrative Regulation S-4)
E-50 Associated Student Body Fund Employees
(Replaced by Administrative Regulation S-7)
E-51 Insurance: Expenditures of Associated Student Body Fund
(Suspended as of 6/10/09)
E-52 Contracts: Expenditures of Associate Student Body Funds
(Replaced by Administrative Regulation S-4)
E-53 Loans and Accommodations: Expenditures of Associated
Student Body Funds (Replaced by Administrative Regulation S4)
E-54 Investments: Expenditures of Associated Student Body Funds
E-55 Student Grievance Procedures
E-56 Selection and Affirmative Action Regulations for Health Career
Programs (Suspended as of 10/22/12)
E-57 to E-60 (Covered in other current Regulations per Educational
Services Division)
E-61 Regulation transferred to Business Services (B-18)
E-62 Regulations on Class-Related Activities Expenditures
E-63 Journalism and College Newspaper Grievance Procedure
E-64 Procedures for Development and Approval of New Educational
Programs and Options
E-65 Approval of Credit Courses: Standards and Procedures
E-66 Guidelines for California State University General Education
Certification
E-67 Drop Fee Procedure
E-68 Fund Raising Campaigns by ASO Clubs
(Replaced by Administrative Regulation S-6)
E-69 Limitations on Student Withdrawal
E-70 Auditing Classes
E-71 Residency Appeal Procedure
E-72 Dismissal and Appeal of Dismissal
E-73 Residence Reclassification
E-74 (Regulation was transferred to Human Resources Division
(PS-6)
E-75 (Regulation was transferred to Human Resources Division as
PS-3)
E-76 (Regulation was transferred to Business Services Division as
B-27)
E-77 ASO Field Trips and Excursions
(Replaced by Administrative Regulation S-13)
E-78 Suspended
5
E-79
E-80
E-81
E-82
E-83
E-84
E-85
E-86
E-87
E-88
E-89
E-90
E-91
E-92
E-93
E-94
E-95
E-96
E-97
E-99
E-101
E-102
E-103
E-105
E-106
E-107
E-108
E-109
E-110
E-111
E-112
E-113
E-114
E-115
E-116
Competency Requirement
Required Instructional and Other Materials
(Replaced by Administrative Regulation E-100)
Criteria for Serving Students with a Visual Disability
(Replaced by Administrative Regulation E-100)
Criteria for Serving Students with a Physical Disability
(Replaced by Administrative Regulation E-100)
Criteria for Serving Students with a Communication Disability
(Replaced by Administrative Regulation E-100)
Criteria for Serving Students with a Learning Disability
(Replaced by Administrative Regulation E-100)
Admission and Residence Classification of Non-Citizens
Student Representation Fee/Fund Account
Admission of Young Students (K-12)
Deans and Presidents Honor Lists
Approval of Distance Education Courses
Approval of Instructional Television Courses
Release of Student Directory Information to College Foundations
ASO Stipends (Replaced by Administrative Regulation S-14)
Acceptance of Courses to Meet Associate Degree and General
Education Requirements
Residency Classification
Procedures for Implementation of Education Code
Section 68130.5, Non Resident Tuition Exemption Requirements
Campus Crime Policies
Scheduling of Instruction, Breaks, and Passing
Classification of Admissions and Records Documents
Credit for Courses Taken at Institutions of Higher Learning
Outside the United States
ASO Election Procedures
(Replaced by Administrative Regulation S-10)
Repetition of Visual and Performing Arts Courses
LACCD Annual FERPA Notification
Students Health Records
Incoming/Outgoing Student Transcripts
Student Documentation for Admission and Registration
Policies and Procedures for Implementing Instructional Service
Agreements
Advanced Placement Credit
Student Discipline Records and Transcript Notations
Instructional Materials Fees
Unit/Hour Alignment
Identity Theft Prevention Program
Alignment of Subjects with Minimum Qualifications Areas
(Disciplines)
Independent Study
6
E-117 On-Campus Child Care CalWORKs Funding
E-118 Military Credit
E-119 Acceptance of Upper-Division Coursework to Meet Associate
Degree Requirements
E-120 Student Transcript Notations
E-121 Child Development Centers; Termination of Services
E-122 International Baccalaureate Credit
E-123 CLEP Credit
E-124 Exceptions to Remedial Coursework Limit
S-1
Associated Student Organization (Replaces E-17, E-23, E-32)
S-2
ASO Funds (Replaces E-24, E-25, E-26, E-27, E-28)
S-3
ASO Fund Management
(Replaces E-26, E-27, E-28, E-29, E-30, E-31, E-33, E-46)
S-4
Expenditures of Associated Student Body Funds (replaces E-48,
E-49, E-52, E-53, E-54)
S-5
ASO Accounts (Replaces E-34, E-41, E-42, E-43)
S-6
ASO Operations (Replaces E-21, E-35, E-37, E-51, E-52, E-68)
S-7
Use of ASO Funds to Hire Classified and Unclassified
Employees (Replaces E-50)
S-8
Retention of ASO Records (Replaces E-47)
S-9
Eligibility for Associated Student Organization Offices (Replaces
E-22)
S-10
ASO Election Procedures (Replaces E-102)
S-11
Student Representation Fee/Fund Account (Replaces E-86)
S-12
ASO Fund Raising Campaigns and other Collections with
Outside Agencies
S-13
ASO Field Trips and Excursions
S-14
ASO Stipends
SECTION V HUMAN RESOURCES
PS-1
PS-2
PS-3
PS-4
PS-5
PS-6
PS-7
PS-8
Travel Expense: Conferences
Request for Information by Employee
(Suspended per Chancellor’s Directive #73 dated 3/26/97)
(Repealed 7/22/02)
(Suspended per Chancellor’s Directive #73 dated 3/26/97)
(Repealed 7/22/02)
Volunteer Policy
Child Abuse Reporting
Job Candidates Travel Expenses
Authority of the District Human Resources Council
(Revised: February 10, 2014)
7