Human Resources Division
Presentation to Departmental Administrators
Update on SiP
Update on MyView
Niyi Akinmutande
Assistant Director HR Operations and Information
28 June 2006
Human Resources Division
Thank you to the
Departmental Administration Community
For the ongoing and highly constructive feedback
Joint working in partnership on the SiP and
MyView projects and the subsequent role outs
Human Resources Division
Remember
15/11/2002 DA Meeting
Vision for a new HR Information System
Business at the Speed of Thought
Joint Working in Partnership
Human Resources Division
SiP is an electronic workflow tool that allows
departments to submit the following forms
to Finance and Human Resources
Appointment Forms
Change to Appointment Forms
One-Off Payments
Leavers Notifications (inclusive of
retirement forms)
Human Resources Division
Expected Benefits
reduction in cycle times for processing appointments and changes
eliminating weaknesses associated with paper forms (e.g. delays
in post; forms going missing; need to copy forms)
incorporating validation at the point of submission and reducing
incidents of incomplete data
making the progress of requests transparent to user departments
automating the tracking of requests and production of corporate
and departmental management information
Human Resources Division
SiP Time Line
– 10 Dec 2005 - First announcement to DAs
– 19 Dec 2005 - Request for details
– 16 Feb 2005 – Briefing Schedule
– Deadline for withdrawal of paper forms
May 2006
– 31 May 2006 midnight paper forms
withdrawn
Human Resources Division
34 Briefings = 85 hours
256 Attendees of whom 252 attended the
whole session = 640 person hours of
briefings about SiP
+4
Human Resources Division
27 May 2006 - SiP version 3.0 released
password change every 150 days
new saved status ("Save (tbs)" -- To Be
Submitted)
forms visible to managers and DAs higher up
the hierarchy
Improved cost code validation
forms can be copied to make templates
HELPDESK (hr_helpdesk@adm.ucl.ac.uk)
and or by phone (ext 09775)
Human Resources Division
Human Resources Division
MyView – Staff Self Service
View and edit your personal details
home address / contact details,
bank details and emergency contact details
View your payslips and P60s online
See a history of your appraisals and probations
View current appointment and appointment history
Leave requests on-line
View training record on line
Book training courses on line
Human Resources Division
My View – Manager Self Service
Workflow for leave authorisation
Staff holiday planner
Suite of establishment control reports which
will replace DeMiSt
Human Resources Division
Details of MyView take up across UCL
Human Resources Division
Questions