Introducing
NEW
Job Evaluation Database
and Grading Procedures
for Support Staff
Julie Wake
HR User Group
23 March 2011
Why a new online database?
• Depository of JDOs
• Web-based access using IS password and
UCL user Id
• Quicker results
• Role Analysts will be able to view JDOs
online AND
• Submit individual ratings before the panel
meeting
Start date for requests submitted
online
• 12noon Tuesday 5th April
Key dates
– 12noon Tuesday for new jobs
– 12noon on or before 28th of month for grading
reviews
Method
• Panels of trained Role Analysts
– Cross section of UCL, nominated by
trade unions, faculties & Human
Resources
• Evaluations by job evaluation scheme,
HERA
• New analysts are welcome.
Grading outcomes
• NEW jobs are considered by WEEKLY
grading panels and outcomes are by
following TUESDAY.
• Grading reviews for OCCUPIED posts are
considered MONTHLY with outcomes by
12th of following month.
UCL Grading Procedures
Reminder
• New Jobs not previously evaluated
• Grading Reviews for occupied posts with
significantly changed duties
• Note: Do NOT re-submit jobs:
– Previously evaluated
– Minor changes such as:
• change of job title, name of manager or dept
• Replacement of one or more tasks by similar tasks
Not sure if changes significant or
if same role exists elsewhere?
• Seek guidance from usual HR Consultancy
(HRC) Contact
• If amended job description or believe new job
similar to/ same as another job elsewhere
forward JD&PS (with explanation of key
changes) plus original JDO and HERA reference
if known so that HRC can decide if still
consistent with original grading.
Role holder’s duties grown to
extent doing same as a higher
graded post?
• HoD should request that role holder be
assigned to the JDO and confirm that
doing the same duties and responsibilities,
quoting the applicable reference and
attaching the JDO.
Welcome page
• Log In Screen
Menu Page
• Menu:
User Guides
– Quick User Guide
HERA Guides
• HERA Guidance to Role Holders
• HERA Guidance to Verifiers
• HERA Scoring Scheme
• UCL Grading Structure relative to HERA points
• Pay Framework Assimilation Guidance
• UCL salary scales and grading
View Progress
• Go to “progress screen” on main menu
Submitting a grading request
• Main Menu – types of submissions
New JDO
• Initial screen new job or grade review
JDO- Working Context
• Sections A to E
ELEMENTS 1-14
• E.g. Communication
Outcome
• Go to “view previous submissions and
saved requests” on main menu
Appeal
• If unhappy with grading outcome may
appeal by submitting a written statement.
• Feedback can be sought from HR
Consultancy before submitting an appeal.
• First stage for occupied post holder or
HoD is an informal meeting with a member
of the panel
Future Developments
• Will review after 6 months as changes are
incremental:
- Likely changes include copy
functionality
Any Questions?
Queries
• Email jobevaluation@ucl.ac.uk
• Contact your usual HR contact. Details at:
– http://www.ucl.ac.uk/hr/staff/hr_staff_con
tactscons.php