Information Systems Stewardship Model ADMINISTRATIVE SYSTEMS STEERING COMMITTEE TERMS OF REFERENCE Administra ve Systems
Steering Commi ee
Purpose The purpose of the Administrative Systems Steering Committee (ASSC) is to focus on new projects, enhancements, and operational issues for administrative systems. The ASSC provides stewardship for all student, human resources, finance, payroll, facilities, research administration, and advancement systems. All plans, projects, and priorities applicable to administrative information systems are within the mandate of the ASSC. Objectives  Provide input and guidance to ongoing administrative systems operations, support efforts, and enhancements  Approve priorities for administrative systems work  Recommend resource allocation and funding for administrative systems work across the university  Assess degree of fit for new administrative systems projects within the university strategic plan  Monitor progress of administrative systems enhancements and projects  Assess benefits realization of new administrative systems projects  Discuss impacts of administrative systems changes to campus processes, policies, and standards  Monitor staff implications of information system socialization (change management, training, and union issues)  Resolve escalation of issues across departmental and unit boundaries  Assess information systems risk and ensure regulatory and compliance needs are met  Facilitate integration of information systems and data across functional and departmental boundaries  Approve terms of reference for functional working groups and project steering committees Logistics The Administrative Systems Steering Committee will meet regularly every two months. Prior to significant go‐lives, the committee may meet more often. Committee members cannot delegate their role to a subordinate. The Associate Vice‐President Financial Information Systems Stewardship Model Services chairs the meeting. The CIO and AVP ICT prepares the agenda. A comprehensive review of priorities will happen at least annually to help prepare for budgets and annual plans. Members Title Role Associate Vice‐President Financial Services Voting (Chair) CIO and Associate Vice‐President ICT Voting (Agenda) Vice‐Provost Faculty Relations Voting Director Research Services Voting Associate Vice‐President Human Resources Voting Associate Vice‐President Facilities Management Voting Associate Vice‐President Communications Voting Associate Dean (To be rotated every two years) Voting Associate Dean (To be rotated every two years) Voting University Registrar and Director of Student Services Voting Executive Director Development Voting Director Corporate Administration Voting Director Consumer Services Voting Director Institutional Effectiveness Voting College CFO Voting Director, Information Technology Audits Voting ICT Director Applications Non‐voting ICT Project Portfolio Office Manager Non‐voting CIO will solicit Associated Deans and College CFOs for membership. Scope Stewardship of this committee applies to all administrative systems and technologies developed and managed anywhere at the university.