PART II
SCHEDULE
SECTION
TITLE
D
Scope of Services
E
Special Terms and Conditions
RFP No. 016-021
Engineering and Environmental Services for the VRE
Penta-Platform Corridor Improvement Project
Virginia Railway Express
11
SECTION D
SCOPE OF SERVICES
___________________________________________________
D.1
D.2
OVERVIEW
A.
The selected firm is referred to herein as either the “Consultant” or the
“Contractor.” If the firm chooses to use the services of Subconsultant(s),
they will be referred to either as the “Subconsultant(s)” or
“Subcontractor(s).”
B.
The Consultant shall provide all staff, supervision, materials, supplies, and
transportation to complete the Scope of Services to the satisfaction of
VRE.
C.
Funding has been identified and is available for this corridor improvement
project through a combination of Federal, State and Local grants.
Therefore, the Consultant must comply with Federal, State and Local
regulations as they pertain to procurement and construction contracts. The
funding sources for each VRE station included in this project may differ
by location and phase of development.
D.
The Consultant shall carry out the Scope of Services by completing all
tasks in the areas of project management, basis of design, conceptual
designs, National Environmental Policy Act (NEPA) documentation,
preliminary designs and project delivery strategies, as well as provide all
required submittals as identified in SECTION S.3 – SUBMITTALS.
GENERAL REQUIREMENTS
A.
The future configuration of CSXT’s RF&P Subdivision will include three
(3) tracks. Therefore, VRE requires an ultimate configuration of two (2)
platforms, which will offer platform access to each of the tracks, for all
stations located on the RF&P Subdivision, including specifically the five (5)
VRE stations identified in the chart below. All platforms shall be designed
to 700 feet in length with the capability of being extended to 850 feet at a
later date, as part of a separate project. No at-grade pedestrian crossings
of tracks will be permitted.
B.
The Consultant shall be responsible, generally, for the configuration of the
following improvements at the five (5) VRE stations, which shall be carried
through the NEPA process and preliminary design:
RFP No. 016-021
Engineering and Environmental Services for the VRE
Penta-Platform Corridor Improvement Project
Virginia Railway Express
12
D.3
VRE Stations
Improvements
1.
Franconia-Springfield
2.
3.
4.
5.
Lorton
Rippon
Brooke
Leeland Road
Platform widening; two (2) platform
extensions
Second platform
Platform extension; second platform
Platform extension; second platform
Platform extension; second platform
PROJECT MANAGEMENT
The Consultant shall perform the following tasks:
A.
Schedule and facilitate a project kick-off meeting.
B.
Conduct a site visit to become familiar with each station and review the
project scope with VRE.
C.
Develop and adhere to a Project Management Plan (PMP), which shall be
submitted to and approved by VRE. The PMP shall include, but is not
limited to, a detailed explanation of the Consultant’s approach to
managing delivery of the project including, but not limited to, schedule,
risk analysis, cash flow, quality assurance/quality control, safety,
document control and scope management. The PMP shall be a “living
document” updated and resubmitted to VRE as needed in response to
comments from VRE, as the project progresses and as elements of the
Consultant’s approach change.
D.
Attend all project meetings and teleconferences with the VRE design team
to obtain design parameters, review the schedule and exchange design
ideas.
E.
Schedule and participate in project management meetings.
F.
Prepare minutes for project meetings and teleconferences.
RFP No. 016-021
Engineering and Environmental Services for the VRE
Penta-Platform Corridor Improvement Project
Virginia Railway Express
13
D.4
BASIS OF DESIGN
The Consultant shall perform the following tasks:
A.
Develop a unified basis of design for the five (5) VRE stations based upon
the CSXT design standards, VRE Station Design Guidelines and the
DC2RVA Basis of Design Report. The Consultant shall strive to preserve
the module design approach VRE has applied to its passenger facility
designs since its inception, while adhering to regulatory requirements and
best industry practices in commuter rail station design.
B.
Inventory existing sources of station plans, design criteria, standards and
basis of design at the VRE offices.
C.
Compile design criteria and incorporate guidelines, standards,
specifications and requirements from VRE, CSXT, the Federal Transit
Administration (FTA), Federal Railroad Administration (FRA),
Commonwealth of Virginia, Fairfax County, Prince William County,
Stafford County, American Railway Engineering and Maintenance-ofWay Association (AREMA), American Public Transportation Association
(APTA), National Fire Protective Association (NFPA) and other
applicable sources.
D.
Establish criterion and specifications in conjunction and in coordination
with VRE for platform lengths and widths, minimum and maximum
canopy coverage, railings, fencing, lighting, safety edges, end of platform
treatments, surface walkways, overhead walkways (or tunnels, if
applicable), stairways, elevators and other reoccurring station elements
deemed necessary by VRE. The specifications for platforms, canopies and
other station elements shall be based on the use of sustainable materials
that are easy and inexpensive to maintain and/or replace, resilient to
weather elements and shall appear fresh and new at all times. The
structure of canopies and vertical circulation elements shall not interfere
with clearances set forth in the Americans with Disabilities Act (ADA)
requirements, CSXT design standards, as well as other applicable
standards and guidelines.
E.
Utilize existing VRE stations as an example to provide inventories and
layouts for ancillary station amenities and features, such as active and
passive passenger information systems, signage, advertising placards,
trash receptacles, lighting, security cameras, ticket vending machines, and
communications equipment (standardized and specified). Landscaping is
not required and shall not be provided by the Consultant.
F.
Develop standardized options for canopies on new platforms, integrating
new and/or old canopy styles from existing platforms with canopies.
RFP No. 016-021
Engineering and Environmental Services for the VRE
Penta-Platform Corridor Improvement Project
Virginia Railway Express
14
D.5
G.
Provide renderings, plans, cross-sections, elevations and other details, as
needed, to facilitate evaluation of generic canopy concepts. All five (5)
stations have a peaked roof canopy reflecting the original VRE station
design. More recent station designs have single cantilever canopies for
side platforms and gull-wing canopies for island platforms in order to
provide a more open platform environment and minimize or eliminate
maintenance issues associated with gutters and downspouts. Additionally,
the Consultant shall take into consideration that drainage of canopy
rooftops and platforms into the right-of-way is discouraged.
H.
Produce a standardized design for an accessible, grade-separated
pedestrian connection between the two (2) platforms for all stations except
Franconia-Springfield. No change to the current pedestrian crossing is
anticipated at the Franconia-Springfield Station. Bridge towers shall
accommodate one (1) elevator and an enclosed stair tower on each side.
The design must include the specifications for the materials to be used to
construct the crossings, stairways and towers, as well as to house the
vertical transport elements. The Consultant shall provide renderings,
plans, cross-sections, elevations and other details to scale as needed to
facilitate evaluation of generic crossing designs.
I.
Provide samples of recommended materials to VRE upon request.
J.
Consolidate and summarize the basis of design findings in a draft Basis of
Design Report for submission to VRE.
K.
Revise the Basis of Design Report as needed during the course of the
project.
CONCEPTUAL DESIGNS
The Consultant shall perform the following tasks:
A.
Produce conceptual site designs for each of the five (5) stations that
illustrate the arrangement and massing of key station elements (e.g.,
platforms, canopies, grade-separated pedestrian crossings, pedestrian
walkways, etc.) in conformance with the requirements established in
SECTION D.2A. and to a level of design sufficient to support
environmental screening at each station as required by NEPA. (It is
anticipated to average no more than a five percent (5%) level of design).
RFP No. 016-021
Engineering and Environmental Services for the VRE
Penta-Platform Corridor Improvement Project
Virginia Railway Express
15
B.
Produce conceptual site designs to ensure the immediate improvements
developed under this Contract do not preclude future expansion when
needed. All conceptual designs shall accommodate a future third track in
a location to be designated by VRE and consistent with third track
locations as developed by the DC2RVA team. Because several years may
elapse before the 700 foot platforms are extended, conceptual design shall
take into consideration strategies to cost effectively construct future
expansions with little or no effect on train operations or passenger
circulation.
C.
Provide plans, cross-sections, elevations and other details as needed to
facilitate evaluation of conceptual design at each station.
D.
Conduct a topographic survey.
E.
Initiate utility coordination and include utility locations in the initial
survey.
F.
Develop concept plans in coordination with VRE (up to four (4) concepts)
for the expansion of each existing platform to accommodate ten (10) car
train sets, to add a second platform to accommodate ten (10) car train sets
and for a grade separation between the two (2) platforms.
G.
Prepare a rough order of magnitude cost estimate for each concept.
H.
Coordinate permitting requirements with the local jurisdictions.
I.
Perform environmental screening and wetland delineation, as necessary, to
document existing conditions and identify potential impacts.
J.
Address preliminary site drainage and present grading plans to VRE.
K.
Coordinate with VRE’s Information Technology (IT), Facilities and
Operations departments.
L.
Coordinate with VRE’s System Safety and Security department to develop
an approach to achieve Crime Prevention Through Environmental Design
(CPTED) certification and station safety certifications.
M.
Support at least one (1) Public Information Meeting for each station in
proximity to the station.
N.
Provide 3D color renderings (at least two (2) views per station).
RFP No. 016-021
Engineering and Environmental Services for the VRE
Penta-Platform Corridor Improvement Project
Virginia Railway Express
16
D.6
O.
Provide two (2) full-size (24” x 36”) and two (2) half-size (11” x 17”) hard
copies of the plans for each station, as well as a CD/DVD or other
electronic storage device of the concept plans for each station.
P.
Consolidate and summarize the conceptual design findings in the
Conceptual Design Report.
NEPA DOCUMENTATION
The Consultant shall perform the following tasks:
D.7
A.
Following VRE’s approval of the conceptual design for each station,
develop and provide documentation as required by NEPA for the proposed
improvements at each station and assist VRE in coordinating the review
and approval of the NEPA documentation with FTA and other agencies as
determined necessary. The Consultant shall not coordinate directly with
FTA.
B.
Prepare the appropriate NEPA documentation and recommend mitigation,
if required. It is likely that the class of action will be a Categorical
Exclusion (CE).
C.
Consolidate and summarize the environmental findings in the NEPA
documentation.
PRELIMINARY DESIGNS
The Consultant shall perform the following tasks:
A.
Produce preliminary designs for the station improvements specified in
SECTION D.2B., following VRE’s approval of the conceptual design for
each station. The preliminary design for each station shall proceed to a
level of design sufficient to support cost estimates and design documents
needed to enter into final design. (It is anticipated to average no less than
a thirty percent (30%) level of design).
B.
Provide renderings, plans, cross-sections, elevations and other details to
scale for each station as needed to facilitate evaluation of the preliminary
designs.
C.
Produce required documentation for compliance with ADA requirements
for level boarding for each station. The Consultant shall assist VRE with
coordination with FTA and/or FRA until such documentation is approved.
The Consultant shall not coordinate directly with FTA or FRA.
RFP No. 016-021
Engineering and Environmental Services for the VRE
Penta-Platform Corridor Improvement Project
Virginia Railway Express
17
D.
Include within the preliminary design of the station elements, platforms
and canopies new or, if needed, upgrades to passenger information
displays, security cameras, lighting and electrical components, and
possibly ticket vending machines.
E.
Prepare analyses and conformance reports for each station as required
under NFPA 130.
F.
Conduct FTA/FRA required safety and security certifications throughout
the design process, coordinate with VRE’s Safety and Security
Department and report on compliance through conceptual and preliminary
design.
G.
Ensure the design complies with CSXT and VRE design and quality
standards and is coordinated with CSXT through VRE. When complete,
engineering and environmental review of the station designs must be
sufficient to advertise for final design.
H.
Conduct a geotechnical investigation and provide VRE with a draft report
including foundation recommendations for review.
I.
Perform topographic surveys to address project needs including property
limits, track geometry, top of rail elevations, existing structures/features,
and utility location and identification.
J.
Coordinate with CSXT through VRE or directly with CSXT to obtain
Right-of-Entry permits as necessary. The Consultant shall also coordinate
with Fairfax, Prince William and Stafford Counties, as appropriate, for
permitting and site plan approval requirements.
K.
Advance a single design concept for each existing platform extension, and
second platform where appropriate, to accommodate eight (8) car train
sets and a grade separated crossing with elevators and stairways between
the platforms.
L.
Produce site plans for review with the appropriate county.
M.
Revise cost estimates.
N.
Coordinate permitting requirements with the local jurisdictions (site plan
and building permit).
O.
Finalize the geotechnical report.
P.
Finalize the survey.
RFP No. 016-021
Engineering and Environmental Services for the VRE
Penta-Platform Corridor Improvement Project
Virginia Railway Express
18
D.8
Q.
Coordinate preliminary utility relocation.
R.
Support VRE’s coordination with CSXT and initiation of a Force Account
estimate for design reviews and flagging during preliminary design and
design field work.
S.
Continue coordination with VRE’s IT, Facilities and Operations
departments.
T.
Continue coordination with VRE’s System Safety and Security
department.
U.
Support at least one (1) Public Information Meeting for each station in
proximity to the station.
V.
Provide 3D color renderings (at least two (2) views per station).
W.
Provide two (2) full-size (22” x 34”) and two (2) half-size (11” x 17”) hard
copies of the plans for each station, as well as a CD/DVD or other
electronic storage device of the design package for each station.
X.
Consolidate and summarize the preliminary design findings in the
Preliminary Design Report.
PROJECT DELIVERY STRATEGIES
The Consultant shall perform the following tasks:
A.
Develop and evaluate recommendations for project implementation (final
design and construction of the corridor improvement project), either
collectively or on a station-by-station basis, including, but not limited to,
design-bid-build, design-build and construction manager at risk or
construction management/general contractor strategies.
B.
Document and summarize considerations and recommendations for
alternative project delivery strategies in the Final Report.
RFP No. 016-021
Engineering and Environmental Services for the VRE
Penta-Platform Corridor Improvement Project
Virginia Railway Express
19