VIRGINIA RAILWAY EXPRESS
REQUEST FOR PROPOSALS (RFP)
RFP No. 016-011
ENGINEERING AND ENVIRONMENTAL
SERVICES FOR THE VRE ROLLING ROAD
STATION PLATFORM EXTENSION
RFP Issued: February 4, 2016
Contact: Gerri Hill, Manager of Purchasing and Contract Administration
Virginia Railway Express, 1500 King Street, Suite 202, Alexandria, VA 22314
Main Office: (703) 684-1001 Direct/Fax: (703) 838-5427 Email: ghill@vre.org
Page 1 of 77
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TABLE OF CONTENTS
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PART I
PART II
RFP INFORMATION
4
A
B
C
5
7
8
SCHEDULE
D
E
PART III
PART IV
PART V
Purpose/Background
Procurement Schedule
Notices for Offerors
10
Scope of Services
Special Terms and Conditions
11
18
GENERAL INFORMATION, INSTRUCTIONS
AND CONDITIONS FOR OFFERORS
22
F
G
H
23
25
28
General Information About the RFP
General Instructions for Offerors
General Conditions for Offerors
UTILIZATION OF DISADVANTAGED BUSINESS
ENTERPRISES AND SMALL BUSINESS CONCERNS
32
I
J
33
35
Disadvantaged Business Enterprises Policy
Small Business Concerns Policy
PROPOSAL REQUIREMENTS
38
K
L
M
39
48
49
Proposal Content
Cost Information
Submission of Proposal
RFP No. 016-011
Engineering and Environmental Services for the
VRE Rolling Road Station Platform Extension
Virginia Railway Express
2
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TABLE OF CONTENTS (continued)
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PART VI
PART VII
EVALUATION OF PROPOSALS, CONTRACT AWARD
AND CONTRACT EXECUTION
52
N
O
P
53
55
57
Evaluation of Proposals
Contract Award
Contract Execution
CONTRACT DELIVERABLES
58
Q
R
S
59
60
62
Certificate of Insurance
Invoices
Project Reports/Documents
PART VIII DOCUMENTS, EXHIBITS AND OTHER
ATTACHMENTS
T
U
Exhibits
List of Attachments
RFP No. 016-011
Engineering and Environmental Services for the
VRE Rolling Road Station Platform Extension
Virginia Railway Express
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66
67
77
PART I
RFP INFORMATION
SECTION
TITLE
A
Purpose/Background
B
Procurement Schedule
C
Notices for Offerors
RFP No. 016-011
Engineering and Environmental Services for the
VRE Rolling Road Station Platform Extension
Virginia Railway Express
4
SECTION A
PURPOSE/BACKGROUND
A.1
PURPOSE
The purpose of this Request for Proposals (RFP) is to establish a Contract with
one (1) qualified and experienced engineering/architectural firm to provide
conceptual design, environmental analysis and engineering services for expansion
of the VRE Rolling Road Station, located at 9016 Burke Road, Burke, VA 22015.
A.2
VRE BACKGROUND
A.
The Virginia Railway Express (VRE) is a commuter rail service linking the District
of Columbia and Northern Virginia. The Northern Virginia Transportation
Commission (NVTC) and the Potomac and Rappahannock Transportation
Commission (PRTC) are transportation districts established under Virginia law and
jointly own this service. An Operations Board consisting of members from each of
the jurisdictions within the VRE service area governs the development and
operation of VRE and serves as an advisory board to the NVTC and PRTC
governing boards. Use of the term VRE in this RFP refers to NVTC and PRTC.
B.
VRE began operations in 1992 and carries an average of approximately 19,000
weekday trips on two (2) lines. In January 2014, VRE’s Operations Board
adopted System Plan 2040 which calls for expansion of service, requiring the
addition of railcars, expansion of station and yard facilities, as well as expanding
operations to meet the goal of doubling ridership by 2040. VRE’s multi-prong
program addresses short term growth needs, as well as longer term capacity
improvements and investments in maintaining and servicing VRE’s equipment
and facilities.
C.
The primary mission of VRE is to provide commuter-oriented passenger rail
service between outlying suburbs and the Washington-Arlington-Alexandria
urban core. Some tourists and “day-trippers” also ride the trains. The service is
heavily oriented towards that core area in the morning peak and in the opposite
direction in the evening peak.
RFP No. 016-011
Engineering and Environmental Services for the
VRE Rolling Road Station Platform Extension
Virginia Railway Express
5
A.3
PROJECT BACKGROUND
A.
The VRE Rolling Road Station is located at Milepost 19.1 on the Alexandria to
Montview Segment of the Norfolk Southern (NS) Washington District Line in
Fairfax County, VA. The station has a four hundred (400) foot long platform on
the south side with partial steel canopy coverage.
B.
Based on VRE’s System Plan 2040, ridership demand is expected to rise,
requiring the lengths of VRE trains to increase. VRE has initiated a platform
extension program in order to accommodate the passengers at this and other
stations, as well as to provide flexibility to railroad operations.
C.
Funding has been identified and is available through a combination of Federal,
State and Local grants for Rolling Road Station improvements. Therefore,
compliance with Federal, State and Local regulations, as they pertain to
procurement and construction contracts, is a requirement.
RFP No. 016-011
Engineering and Environmental Services for the
VRE Rolling Road Station Platform Extension
Virginia Railway Express
6
SECTION B
PROCUREMENT SCHEDULE
RFP Issued
February 4, 2016
Confirm Attendance at the
Pre-Proposal Meeting
(See Page 9)
February 11, 2016 at 11:00 A.M. EST
Pre-Proposal Meeting
(See Page 8)
February 16, 2016 at 11:00 A.M. EST
Submission of Written Questions
(See Page 9)
February 19, 2016 at 11:00 A.M. EST
Proposals Due (Closing Date and Time)
(See Page 51)
March 4, 2016 at 2:00 P.M. EST
Interviews (Optional)
(See Page 55)
March 24, 2016 at 10:00 A.M. to 4:00 P.M. EST
_________________________________________________________________________ __ _
Virginia Railway Express (VRE) reserves the right to make changes to the abovementioned schedule. All such changes shall be made by an addendum to the
solicitation. Offerors must frequently monitor VRE’s website at www.vre.org for
information concerning this solicitation, including any addenda or notices.
_________________________________________________________________________ __ _
RFP No. 016-011
Engineering and Environmental Services for the
VRE Rolling Road Station Platform Extension
Virginia Railway Express
7
SECTION C
NOTICES FOR OFFERORS
C.1
VRE INCLEMENT WEATHER POLICY
In the event of inclement weather conditions, such as heavy snowfall, icy streets
and sidewalks, flooding, earthquakes, tornadoes, and other natural
disasters, which result in the cancellation of VRE service operation, the Proposal
due date will be extended to the next business day VRE service operates.
Notifications of service operation interruptions and the resumption of service are
generally posted on VRE’s website. An official addendum to the solicitation will
be posted on VRE’s website at the earliest opportunity once VRE service resumes
operation.
C.2
AVAILABILITY OF SOLICITATION DOCUMENTS
The electronic versions of the solicitation documents are intended to provide
convenience to prospective Offerors. Be advised that it is the responsibility of
prospective Offerors to monitor VRE’s website for any addenda, notices or
postings. Failure to submit signed addenda may be grounds to declare a Proposal
non-responsive.
C.3
PRE-PROPOSAL MEETING
A.
B.
A pre-proposal meeting to discuss the requirements of this solicitation will be
held for prospective Offerors at the VRE Office located at 1500 King Street, Suite
202, Alexandria, VA 22314. The date and time is specified in SECTION B –
PROCUREMENT SCHEDULE of this RFP.
Attendance at the pre-proposal meeting is limited to no more than two (2)
representatives of each firm.
RFP No. 016-011
Engineering and Environmental Services for the
VRE Rolling Road Station Platform Extension
Virginia Railway Express
8
C.4
CONFIRM ATTENDANCE AT THE PRE-PROPOSAL MEETING
In an effort for VRE to obtain the required seating, Offerors must confirm their
attendance at the pre-proposal meeting by contacting Kristin Nutter at (703) 8385441 or knutter@vre.org prior to the date and time specified in SECTION B –
PROCUREMENT SCHEDULE of this RFP. It is recommended that prospective
Offerors monitor VRE’s website for an addendum which may change the location of
the pre-proposal meeting.
C.5
SUBMISSION OF WRITTEN QUESTIONS
A.
Deadline: All questions and requests for clarifications regarding the meaning or
interpretation of this RFP and other solicitation documents, or any ambiguities,
discrepancies, inconsistencies, or conflicts in or between any of the technical,
pricing, or contractual provisions, must be submitted no later than the date and
time specified in SECTION B – PROCUREMENT SCHEDULE of this RFP.
Questions and clarifications requested after such time will not be answered unless
VRE elects, in its sole discretion, to do so.
B.
Format for Questions: Questions must be submitted in Microsoft Word format
and include the related Section number and title.
C.
VRE Point of Contact: Questions must be submitted to the VRE Manager of
Purchasing and Contract Administration in writing via electronic mail as listed on
Page 1 of this RFP. No questions or requests for additional information,
clarification or any other communication should be directed to any other
individual.
D.
No oral communication will be accepted. VRE will not be bound by any oral
communications, or written interpretations or clarifications that are not set forth in
an Addendum.
E.
Questions and responses will be posted on VRE’s website at www.vre.org.
F.
Any interpretation of a question made by VRE will be responded to and
distributed in the form of an addendum to the RFP and will be available to all
interested Offerors through VRE’s website.
RFP No. 016-011
Engineering and Environmental Services for the
VRE Rolling Road Station Platform Extension
Virginia Railway Express
9