FINAN-11-8153BudgetCov_cls 5/3/12 10:48 AM Page 1
College of DuPage Budget
2012-2013
Community College District 502
Counties of DuPage, Cook and Will
and State of Illinois
College of DuPage
COLLEGE OF DUPAGE
FISCAL YEAR 2013 BUDGET
July 1, 2012 – June 30, 2013
Community College District Number 502
Counties of DuPage, Cook and Will
425 Fawell Blvd.
Glen Ellyn, Illinois 60137-6599
COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
FISCAL YEAR 2013 BUDGET
July 1, 2012 – June 30, 2013
TABLE OF CONTENTS
Table of Contents............................................................................................................................ i
I. INTRODUCTORY SECTION
Distinguished Budget Award ........................................................................................................ 1
Vision, Mission, Values and Philosophy ...................................................................................... 2
President’s Budget Message .......................................................................................................... 4
Organization Chart ...................................................................................................................... 14
Principal Officials ........................................................................................................................ 15
Senior Management Team .......................................................................................................... 16
Profile of the College ................................................................................................................... 17
History of the College.................................................................................................................. 19
Strategic Long Range Plan .......................................................................................................... 22
II. FINANCIAL SECTION
Strategic Planning Process .......................................................................................................... 32
Annual Budget Process................................................................................................................ 35
Accounting Structure ................................................................................................................... 37
Long-Term Financial Policies ..................................................................................................... 46
Overview of Revenues and Expenses and Historical Trends ..................................................... 51
Economic Indicators Report ........................................................................................................ 64
i
COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
FISCAL YEAR 2013 BUDGET
July 1, 2012 – June 30, 2013
TABLE OF CONTENTS
III. BUDGET OVERVIEW SECTION
Budget Statements:
Four Year Budget Summary – All Funds ......................................................................... 78
Four Year Summary Expenditures by Object – All Funds ............................................. 79
FY2013 Budget – All Funds ............................................................................................. 80
FY2012 Budget – All Funds ............................................................................................. 81
FY2011 Actual – All Funds .............................................................................................. 82
FY2010 Actual – All Funds .............................................................................................. 83
Budget Assumptions ................................................................................................................... 84
Four Year Position Summary Schedule .................................................................................... 85
Four Year Organizational Division Summary – Operating Funds .......................................... 86
FY2013 Organizational Division Detail – Operating Funds ................................................... 87
Departmental Goals and Objectives:
Office of the President ...............................................................................................88
Academic Affairs .......................................................................................................89
Information Technology .............................................................................................94
Planning & Institutional Effectiveness........................................................................97
College of DuPage Foundation ...................................................................................99
Enrollment Management .......................................................................................... 101
Administrative Affairs ............................................................................................. 104
Human Resources .................................................................................................... 107
Marketing, External Relations and Creative Services ............................................... 109
ii
COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
FISCAL YEAR 2013 BUDGET
July 1, 2012 – June 30, 2013
TABLE OF CONTENTS
IV. BUDGET BY FUND
Education Fund .......................................................................................................................... 112
Operations and Maintenance Fund ............................................................................................ 118
Total Operating Fund ................................................................................................................ 134
Operations and Maintenance Restricted Fund .......................................................................... 137
Restricted Purposes Fund .......................................................................................................... 155
Working Cash Fund................................................................................................................... 160
Bond and Interest Fund ............................................................................................................. 163
Auxiliary Enterprise Fund ......................................................................................................... 174
V. FINANCIAL PLAN FY2013-2017
Financial Plan Narrative ............................................................................................................ 180
Operating Funds Assumptions .................................................................................................. 181
Education Fund Five-Year Plan ................................................................................................ 187
Operations and Maintenance Fund Five-Year Plan .................................................................. 188
Operating Funds Five-Year Plan ............................................................................................... 189
Auxiliary Enterprise Fund Five-Year Plan................................................................................ 190
Bond and Interest Fund Five-Year Plan .................................................................................... 191
VI. STATISTICAL SECTION / APPENDIX
Statistical Section:
Revenue Capacity
FY2011 Actual Total Current Funds Revenue by Source ............................................... 192
All Funds Revenues by Category, Past Five Fiscal Years ............................................... 193
iii
COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
FISCAL YEAR 2013 BUDGET
July 1, 2012 – June 30, 2013
TABLE OF CONTENTS
VI. STATISTICAL SECTION / APPENDIX (continued)
Cost of Attendance and Tuition and Fees Data ................................................................ 194
Demographic and Economic Information
DuPage County Population Growth and Per Capita Income, Past Four Years ............... 196
DuPage County Principal Employers as of 2010 ............................................................. 196
DuPage County Occupational Workforce Projections..................................................... 197
Student Enrollment Demographics................................................................................... 198
Operational Information
College of DuPage Employee Classification Comparison .............................................. 200
Full Time and Part Time Faculty Comparison, Past Four Years ..................................... 200
Faculty Salary and Rate Data ........................................................................................... 201
Key U.S. Census Data, from 2010 U.S. Census............................................................... 202
Appendix:
District Map........................................................................................................................... 207
FY2013 Budget Calendar ..................................................................................................... 208
Illinois Compiled Budget Statutes ........................................................................................ 209
Notice of Public Hearing for FY2013 Budget ...................................................................... 211
Board Adoption of the FY2013 Budget................................................................................ 214
Glossary of Terms ................................................................................................................. 218
Acronyms .............................................................................................................................. 229
iv
I. Introductory
Section
I. INTRODUCTORY SECTION
Vision
"College of DuPage will be the primary college district residents
choose for high quality education."
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VISION, MISSION, VALUES AND PHILOSOPHY
Vision
"College of DuPage will be the primary college district residents choose for high quality
education."
Mission
The mission statement of College of DuPage identifies the fundamental purpose and aspirations
of the College. The mission is the foundation upon which all College activities are built and
ultimately measured against.
“The mission of College of DuPage is to be a center for excellence in teaching, learning, and
cultural experiences by providing accessible, affordable, and comprehensive education.”
Values
INTEGRITY: We expect the highest standard of moral character and ethical
behavior.
HONESTY: We expect truthfulness and trustworthiness.
RESPECT: We expect openness to difference and to the uniqueness of all
individuals.
RESPONSIBILITY: We expect fulfillment of obligations and accountability.
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Philosophy
“College of DuPage believes in the power of teaching and learning. We endorse the right of
each person to accessible and affordable opportunities to learn and affirm the innate value of the
pursuit of knowledge and its application to life. Our primary commitment is to facilitate and
support student success in learning.
College of DuPage is committed to excellence. We seek quality in all that we do. To ensure
quality, we are committed to continual assessment and self-evaluation.
College of DuPage values diversity. We seek to
reflect and meet the educational needs of the
residents of our large, multicultural district. We
recognize the importance of embracing individual
differences and cultures and value the
contributions made to the College by people of all
ethnic and cultural backgrounds. We affirm our
role as a catalyst for promoting dialogue and
tolerance on issues supporting the common good.
College of DuPage promotes participation in
planning and decision making. We support
participatory governance and the involvement of
the College community in the development of a
shared vision. We believe that all students, staff,
and residents can make meaningful contributions
within a respectful environment that encourages
meaningful discourse. We strive to build an
organizational climate in which freedom of
expression is defended and civility is affirmed.
College of DuPage will be a benefit to students
and community. The needs of our students and
community are central to all we do.”
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College of DuPage - Fiscal Year 2013 Budget
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by the Governor and General Assembly to stabilize the State’s finances, the General Fund deficit
will increase to $3.2 billion in FY2017 from $508 million in FY2012; total unpaid bills of the
State will increase to $34.8 billion in FY2017 from $9.2 billion in FY2012; general fund
expenditures will increase almost 7% to $36 billion in FY2017 from $32.7 billion in FY2012 and
required State pension contributions and debt service on pension bonds will increase
approximately 35% to $7.8 billion in FY2017 from $5.7 billion in FY2012.
The financial distress of the State was most recently evidenced when the College was notified
during a visit to the State Comptroller’s office that we should expect to receive only two more
Base Operating Grant payments this fiscal year. This was subsequently confirmed by the Illinois
Community College Board. The failure of the State to live up to its financial obligations, after
raising personal and corporate income taxes more that 66% in 2011, will cost College of DuPage
approximately $4.3 million in FY2012. While the State has indicated they will catch up on these
payments by the end of this calendar year, given the magnitude of the State’s overall financial
challenges, we should operate as if these payments are not to be received.
According to a recent article in the Chicago Tribune, public colleges and universities received,
on average, 32% of their revenues from state and local governments in 2008 and 2009, compared
with 45% a decade ago. Loss of government funding, coupled with increased enrollment, is
forcing institutions to look internally for additional revenue. While the legislative philosophy
was that one-third of the cost of higher education should come from the State, which would
mean the College should receive $54 million this year from the State, we are only scheduled to
receive $13 million. Of that amount, we have received just six (out of 12) monthly payments
totaling $6 million since last July, and now we have been told to expect only two more payments
for the year.
The State also announced in March it does not have the funds to meet the demand of current and
prospective students still applying for Monetary Award Program (MAP) grants. According to the
Illinois Student Assistance Commission (ISAC) this is the earliest the State has run out of funds
for MAP grants. While an estimated 140,000 to 145,000 students are expected to receive the
grants, which are worth up to $4,968, another approximately 140,000 eligible students will be
denied access to this important program for higher education students. Illinois lawmakers would
need to inject another $1 billion into an already beleaguered state budget in order to provide
every eligible student with a MAP grant.
We now face a new obstacle as a result of the State’s financial condition – the proposal to shift
pension payments from the State to individual school districts, colleges and universities. For
College of DuPage, that would mean having to identify an additional $12.0 million in our
operating budget. Given property tax caps and State-imposed caps on tuition, we are very limited
in our ability to react to such a dramatic increase in our operating costs. Sharing this cost with
our students, for example, would necessitate increasing tuition by $24 per credit hour, certainly
not a desirable measure by any means. Two important questions that have yet to be answered are
how much time the state will provide institutions to assimilate this added expense into our
budgets and how institutions can keep tuition affordable for our students. In the absence of real
fiscal reform in Springfield, the College will need to continue to look to increasing tuition and
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College of DuPage - Fiscal Year 2013 Budget
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fees and property taxes to provide the resources necessary to fund our operations. This is an
issue which we will monitor closely as it poses the greatest risk to our budget and five-year plan.
The College’s Board of Trustees voted to raise tuition $4 per credit hour, effective for the fall
2012 semester. This increase means that in-district students will pay $136 per credit hour, while
out-of-district students will pay $323. Raising the cost for our students is never an easy decision,
but it was a necessary one given a number of factors, not the least of which is unreliable state
funding. There are those who question the need to raise tuition, given the College’s healthy
reserves. The purpose of any savings account is not to subsidize planned annual expenses, but to
meet significant, unplanned challenges and opportunities. A healthy fund balance is also key to a
strong bond rating. We currently have the highest rating (Aaa/AAA) possible, which allows us to
borrow funds at low interest rates, further saving taxpayers money.
After substantial negative publicity and new federal regulations to curb aggressive tactics in
student recruiting, some of the nation’s biggest for-profit colleges are reporting declining
enrollment, revenues and profits. According to a recent article from The Chronicle of Higher
Education, the for-profit education industry is seeing declines due in part from negative press
and in part because more students are reluctant to take out student loans.
Analysts reported that for-profit colleges with the strongest academic reputations, niche markets
and lowest prices will weather the economy best. The same can be said for the non-profit
institutions. While our enrollment may be less than the spike we saw at the onset of the
recession, College of DuPage continues to maintain a reputation for quality programming at
affordable prices, and anyone who has watched our current campus transformation can attest to
the strength of our facilities as well. In fact, I have often heard first-time visitors comment on
how our campus closely resembles, and in many cases surpasses, those of four-year institutions.
A 2012 report on financial trends in higher education by the United States Government
Accountability Office identified increasing reliance on tuition as a major issue for both public
and private nonprofit schools. Other highlights of the report include:





For fiscal years 1999 through 2009, both public and private nonprofit schools
increasingly relied on tuition revenues when compared with other sources of revenue.
Increased reliance on tuition revenue is partly a result of significant decreases in state and
local appropriations and other revenue sources, such as endowment income.
Data shows nearly all types of public and private nonprofit schools saw decreases in state
and local appropriations ranging from 6% to 65%.
Instructional spending consistently made up the largest share of total expenditures at
public and private nonprofit schools.
Faculty compensation and benefits comprised the largest portion of instructional
spending – about 70% – and increased for all school types during this time period.
While we are nearing completion of BIC East renovations, we are about to embark on several
major renovation projects in our continued effort to improve the teaching and learning spaces of
the College. During FY2013, you will see the McAninch Arts Center ($35.0 million), Physical
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College of DuPage - Fiscal Year 2013 Budget
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Education Building ($24.0 million), Seaton Computing Center ($6.5 million) and Library/SRC
Renovation ($41.8 million) projects get underway. When these projects are completed by the
end of FY2015, the oldest buildings on campus will be the Technical Education Center and
Health Sciences Center; both of which were opened in 2009. During FY2013, we will also begin
construction of a new Campus Maintenance Center. This 31,000 square foot, $8.5 million
facility is expected to be completed in FY2013 The completion of these construction/renovation
projects will enable us, over the next three years, to take down the “temporary” buildings on the
west side of campus. The open space created by the demolition of these structures will create a
new canvas for future development at College of DuPage.
We are nearing completion of negotiations with our unionized workforce. We approached each
of these negotiations with mutual respect for the important work done by the employees of this
institution, as well as what was in the best interest of the College given the economic
environment within which we operate. While negotiations with the faculty proved challenging at
times, it is my hope that we move beyond the struggles to continue to improve upon the core
mission of College of DuPage: to be a center for excellence in teaching, learning and cultural
experiences by providing, accessible, affordable and comprehensive education.
Our long, contentious legal battle with the Village of Glen Ellyn has come to a close. College of
DuPage and the Village of Glen Ellyn have reached an agreement whereby all regulatory control
and authority over the College campus will be transferred from the Village to DuPage County,
while the College will continue to remain incorporated into the Village of Glen Ellyn. Per the
agreement, the College will pay applicable Village taxes and the Village will continue to provide
water and sewer service to the College at incorporated rates during the initial five-year term of
the agreement. At the end of five years and every five years thereafter for the next 20 years, the
parties have the option to renew the agreement, remain with the Village and subject to Village
jurisdiction, or proceed with de-annexation.
Despite the fact the College added more than 189,649 square feet of educational space to its Glen
Ellyn campus in FY2011, our energy consumption per square foot is at its lowest point in six
years. Our recently-completed Homeland Security Education Center, Culinary & Hospitality
Center and Student Services Center, along with renovations to the Berg Instructional Center and
Student Resource Center, have all led to greater energy efficiencies on campus. In fact, this
year’s Energy Report states that if we took the average energy consumption per square foot from
2006-2007 and compared it to the current year, the College has avoided more than $1.1 million
in utility expenses. The addition of state-of-the-art systems in new facilities and improvements
made to existing buildings are assisting us in our quest to become a greener, more energy
efficient campus.
The budget includes all funds of the College: Education Fund, Operations and Maintenance
Fund, Operations and Maintenance Restricted Fund, Restricted Purposes Fund, Working Cash
Fund, Bond and Interest Fund, and Auxiliary Enterprise Fund.
The FY2013 budget for all funds is $263,777,299 in revenues and $385,323,524 in expenditures.
The Operations and Maintenance Restricted Fund includes $84,000,000 in Other Financing Sources
which reflects the anticipated proceeds from the second issuance of bonds approved by district
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College of DuPage - Fiscal Year 2013 Budget
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voters in the November, 2010 referendum. After considering these proceeds and several other
financing sources, the College anticipates a $36,256,344 budgeted deficit for all funds which is
primarily the result of various construction and renovation projects.
A deficit of $1,849,595 is projected in the General Fund, which is made up of the Education
Fund ($1,317,569) and the Operations and Maintenance Fund ($532,026) (better known as the
“Operating Funds”) and is explained in greater detail on the following pages. For the second
consecutive year, the College has budgeted to use a portion of its prior year fund balance to
balance the General Fund budget.
The FY2013 budget was developed while keeping in mind several financial goals, objectives and
target ratios from the College’s Long Range Financial Policies.
1. The Financial Goals for FY2013 are listed below. These nine major goals will allow the
College to maintain its sound financial position and provide opportunities to move forward in
new areas.
 Create and maintain balanced budgets.
 Create systematic and effective linkages and accountability between financial
planning and all College planning processes.
 Develop strategies to encourage and implement cost saving projects and revenue
enhancement opportunities.
 Continue movement towards “paperless” College operations.
 Develop resources and budget for identified new and improved institutional facilities.
 Develop resources and budget for identified improvements to instructional activities.
 Develop strategies to maintain the unrestricted fund balances in the General,
Auxiliary and Working Cash Funds to be no less than 50% of General Fund total
operating revenues.
 Reduce staffing where appropriate.
 Develop strategies to have auxiliary operations operate at break-even levels.
2. The Financial Objectives for FY2013 are the following:
 Improve the linkages between the annual update to the long range Financial Plan and
the development of the annual budget.
 Identify and implement cost savings measures.
 Continue the process of identifying and eliminating staffing positions as required by
the budget.
 Continue to implement the business plans developed for Business Solutions,
Continuing Education, the Regional Centers, Radio Station, and the Arts Center.
 As a result of referendum approval of $168 million in November, 2010, develop
strategies to access the debt market to minimize the true interest cost (TIC) to the
College.
 Develop strategies to better link the objectives of Admissions, Registration, Financial
Aid, Records and Cashiers to manage the College’s receivables.
 Examine the purpose of several auxiliary units and consolidate into other funds as
appropriate.
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I would like to take a moment to discuss some of the highlights and accomplishments of the
current year as well as discuss some of the exciting things to come:
College of DuPage signed three new agreements for 3+1 programs. The 3+1 programs are
traditional four-year offerings in which our students earn a bachelor’s degree from partner
institutions while staying on the C.O.D. campus. Students pay C.O.D. rates for the first three
years, and then significantly discounted tuition from the partnering school in their final year.
College of DuPage and Governors State University signed a 3+1 agreement for C.O.D. Nursing
students to complete on our campus a Bachelor of Science degree in Nursing from GSU. This
exciting partnership enables our students to take three full years of coursework at C.O.D. with a
fourth year offered by GSU through online courses.
College of DuPage and Roosevelt University recently signed four new 3+1 agreements that
enable students in our Hospitality Management, Restaurant Management, Culinary Arts, and
Meeting and Events Planning degree programs to earn a Bachelor of Science degree in
Hospitality and Tourism Management from Roosevelt. The students will earn their entire degree
on the C.O.D. Glen Ellyn campus.
The College signed three new 3+1 agreements with Benedictine University that enable our
Accounting, Management and Marketing students to earn a Bachelor of Arts degree in
Management from Benedictine at C.O.D.’s Glen Ellyn campus.
The College’s Dental Hygiene program has been granted the accreditation status of “approval
without reporting requirements” by the Commission on Dental Accreditation of the American
Dental Association. The status, as defined by CODA, indicates that an educational program
“achieves or exceeds basic requirements for accreditation.” CODA will schedule the next site
visit for the year 2018.
The Board of Trustees approved Legat Architects as the architects for the demolition of the four
buildings on the west side of campus – Building M, Building K, Open Campus Center, and
Building L. As we continue plans to construct a new Campus Maintenance Center, Building M
will be removed first with demolition slated for 2012. Building L will follow in 2013 and
Building K and the OCC both are slated for demolition in 2014. These buildings were
constructed in 1969 and were intended to remain for 20 years. They’ve served the needs of this
institution for well over 40 years, and continue to serve us today as we temporarily relocate
offices to accommodate construction projects.
The College of DuPage Board of Trustees adopted a Tobacco-Free Campus Policy during its
April 19, 2012 regular meeting. Effective Monday, August 6, 2012, the use of tobacco and
tobacco-related products will be prohibited on all College of DuPage premises and in all
College-owned vehicles.
The following summarizes the proposed FY2013 budget presented for approval.
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College of DuPage - Fiscal Year 2013 Budget
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REVENUES
The College has three primary revenue sources (property taxes, state funding, and tuition and
fees) that comprise 98% of the total budgeted revenues for the Operating Funds. Taxes are
collected on a calendar year basis. Taxes levied in 2011 are collected in 2012. Legislation limits
the increase in the amount of taxes the College can levy to 5% of the prior year tax extension or
the Consumer Price Index (CPI) annual increase, whichever is lower. The prior year CPI is used
for the current levy year. State funding for FY2013 is appropriated during the budget process by
the state legislature. Given the State’s significant budget deficit and unfunded pension liabilities,
we were conservative in our assumption of receipt of state revenues in the FY2013 budget.
College of DuPage
Community College District #502
FY2013 Revenues - Operating Funds
2%
46%
48%
Local Property Taxes
State Government
Student Tuition and Fees
Other
4%
The Operating Funds budgeted revenues for FY2013 are $165,554,877 compared to a budget of
$163,042,602 for FY2012. This represents an increase of $2,512,275 or 1.5%.
A major factor for the increase is due to property tax revenues which are projected to increase to
$80,101,688 in FY2013 from $78,331,064 in FY2012, a 2.3% increase. While the College
continues to develop new degree and certificate programs to build enrollment, to be
conservative, especially with the uncertainty of the economic recovery, enrollment is projected to
decrease by approximately 1% in FY2013 from the FY2012 budget enrollment level. As
previously mentioned, there is a scheduled tuition rate increase of $4.00 per credit hour effective
fall term 2012.
Each of the revenue sources are described in more detail in the financial section for each fund.
The following is a general description of the three main revenue sources.
Local Property Tax Levy
(Included in Local Government Revenue)
The 2011 tax levy is collected in calendar year 2012; one half is recorded in FY2012 and the other
half is to be recorded in FY2013. The FY2013 budget includes one half of the 2011 levy and one
half of the 2012 levy, estimated at a 99.5% collection rate.
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Property tax revenue for all funds is projected to decrease to $105,575,476 in FY2013, from
$113,707,320 in FY2012. This represents a 7% decrease primarily due to a lower bond and interest
levy.
Local Property Tax Receipts:
Education
Operations & Maintenance
Bond & Interest
Other
Total
Taxable Assessed Valuation
Property Tax as a Percentage
of Assessed Valuation
$
$
FY2011
Actual
FY2012
Budget
FY2013
Budget
66,061,298 $
10,740,864
27,623,761
104,425,923 $
66,992,707 $
10,905,384
35,809,229
113,707,320 $
68,887,591
11,214,097
25,473,788
105,575,476
$ 45,371,787,099
0.23%
$ 45,371,787,099
0.25%
$ 42,752,169,271
0.25%
Source: DuPage, Cook and Will Counties Property Tax Records
and internal College records
Illinois Community College Board Revenue
(Included in State Government Revenue)
Illinois Community College Board State funding to College of DuPage, budgeted in the Operating
Funds, is projected at $7,339,508 in FY2013. This is approximately $2.1 million more than the
FY2012 budget but still significantly lower than the FY2011 actual of $13,724,790. While the
College assumed it would receive only four payments from the State in FY2012, as of April, 2012,
the College has received six payments. These two additional payments help offset the approximate
$5 million reduction in expected FY2012 tuition revenue as a result of lower than projected
enrollment in the 2011-2012 academic year. Because of the uncertainty surrounding how the Illinois
State budget will be balanced, the College has prudently chosen to be conservative in its estimates
of this funding source in FY2013 and has only assumed receipt of six payments.
Tuition and Fees
Given the current economic environment, property tax and state revenues will be severely
constrained in the next fiscal year and will pose some serious financial challenges for the College.
Effective fall term 2012, Tuition and Fees for credit classes will be $136.00 per semester hour,
allocated as follows:
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College of DuPage - Fiscal Year 2013 Budget
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Tuition (Education Fund)
Service Fee (Education Fund)
Student Activity Fee (Education Fund)*
Construction Fee (Operation and Maintenance Fund and O&M Restricted Fund)
Technology Fee (Education Fund Designated)
Bond Repayment (Bond & Interest Fund)
Total
$
$
103.15
3.00
2.85
9.00
8.00
10.00
136.00
* $0.15 of one credit hour for each student is allocated to the Student-to-Student (STS) Grant
Program (Restricted Fund). The STS Program of Matching Grants is available to undergraduates
at state-supported colleges and universities through voluntary contributions from students and
matching grants from the State. Funding is utilized for students that demonstrate exceptional
financial need as determined by completion of the Free Application for Federal Student Aid
(FAFSA). The average amount received from the State is $180,000 for each of the last two years.
Tuition and Fee revenue in the Auxiliary funds are primarily for non-credit courses. These include
offerings in Continuing Education, Business Solutions, and Field Studies. All of the courses not
included within the Operating Funds are offered on a full cost-recovery basis.
Millions
College of DuPage
Community College District #502
Tuition and Fee Revenue - All Funds
$100
$80
$66.2
$86.6
$76.1 $76.1
$91.0 $90.6
FY2008 Actual
$60
FY2009 Actual
$40
FY2010 Actual
FY2011 Actual
$20
FY2012 Budget
$-
FY2013 Budget
Student Tuition and Fees
EXPENDITURES
The Operating Funds budgeted expenditures for FY2013 are $167,994,077 compared to a budget
of $167,843,578 for FY2012. This represents an increase of $150,499 or 0.1%. Included in the
FY2013 expenditures is a budgeted contingency of $3,500,000 ($3,000,000 Education, $500,000
Operating and Maintenance Fund) for any unexpected expenditures that may arise in FY2013.
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-Academic Support Center
-Office of Instructional Development
- COD Online
-CIL Support
-Library
-Information Literacy Instruction Program
-Testing Center
Associate Dean
Learning
Resources
Ellen Sutton
Dean
Learning
Resources
Lisa Stock
-Risk Management
Laura Ortiz
Humanities & Speech
Communication
Associate Dean
Associate Dean
Fine & Applied Arts
Cathryn Wilkinson
Associate Dean
Technology
John Kronenburger
Associate Dean
Business
Kris Fay
Center for
Entrepreneurship
Associate Dean
Physical Education
& Athletic Director
Paul Zakowski
Associate Dean
Nursing & Health
Sciences
Vickie Gukenberger
Associate Dean
Math & Physical
Sciences
Tom Schrader
-AQIP
-Student Retention
Initiatives
Director Research
& Analytics
Harlan Schweer
VP
Planning &
Institutional
Effectiveness
James Bente
-Teaching & Learning
Center
Director
Labor & Employee
Relations
Mia Igyarto
VP
Human Resources
Linda Sands-Vankerk
Associate Dean
Health & Biological
Sciences
Karen Solt
Dean
Health & Sciences
Thomas Cameron
Vice President
Academic Affairs
Jean Kartje
Executive VP
Joseph Collins
Associate Dean
Social & Behavioral
Sciences
Marianne Hunnicutt
-Career Services
-Center for Access &
Acommodations
-Counseling &
Advising
-Student Life
-Athletics
Dean
Student Affairs
Susan Martin
Director
Grants
Barbara Abromitis
Catherine Brod
VP for Development/
Executive Director
of COD Foundation
Assistant VP
Development
Laura Mannion
Director
Financial Aid
(VACANT)
Dean
Business &
Technology
Donna Stewart
Green box/bold type indicates member of Executive Management Team
Director
Performing Arts
Stephen Cummins
Associate Dean
English & ESL
Beverly Reed
Dean
Liberal Arts
Daniel Lloyd
-Admissions
-Records
-Registration
Services
-International
Student Services
Associate VP
Enrollment
Management
Earl Dowling
Mary Ann Millush
Director
Legislative Relations
Special Assistant to the
President
Director
Enrollment
Services
Jane Smith
Chief
of Police
Joe Mullin
Director
Facilities
Operations
Jim Ma
Director
Facilities Planning
& Development
John Wandolowski
Director
Business Affairs
Scott Engel
Assistant VP
Financial Affairs &
Controller
Lynn Sapyta
Senior VP
Administration and
Treasurer
Thomas J. Glaser
President
Robert Breuder
Board of Trustees
Assistant VP
Information
Systems
Donna Berliner
VP
Information
Technology
Chuck Currier
Director
Marketing and
Creative Services
Laurie Jorgensen
Associate VP
Marketing &
Communications
Joseph Moore
-SLEA
-Youth Ed
-Adult Continuing Ed
-COD Business Solutions
-Older Adult Institute
-Healthcare Ed
-ABE/GED/ESL
-Childcare Center
Associate Dean
Business Solutions
& Extended
Learning
(Vacant)
Dean
Continuing
Education/
Extended Learning
Joseph Cassidy
Internal Auditor
James Martner
COLLEGE OF DUPAGE ADMINISTRATION ORGANIZATION CHART
Director
Academic
Partnerships
Mary Klinefelter
Assistant Dean
Adjunct Faculty
Support
(Vacant)
Assistant Dean
Adjunct Faculty
Support
Mark Collins
Associate VP
Academic Affairs
Glenda Gallisath
-Regional Centers
-H.S. Partnerships
-Articulation
-Field &
Experiential Learning
-Adult Fast Track
-Centralized Scheduling
-Study Abroad
-Honors
-PTF Centers
-International Education
-WIB
-Perkins
Effective 05/29/2012
-Campus Marketing
-Creative Services
-Publications
-Website
-News Bureau
-Community Relations
-Community Development
-Multimedia Services
-WDCB Radio
22
COMMUNITY COLLEGE DISTRICT #502
FISCAL YEAR BEGINNING JULY 1, 2012
PRINCIPAL OFFICIALS
Board of Trustees
Trustee Name
Erin Birt
David Carlin
Dianne McGuire
Allison O’Donnell
Kim Savage
Nancy Svoboda
Joseph C. Wozniak
Olivia Martin
Position
Trustee
Trustee
Trustee
Trustee
Trustee
Trustee
Trustee
Student Trustee
Term
Expiration
2017
2013
2017
2015
2015
2015
2013
April 2013
Appointed Annually
David Carlin
Erin Birt
Allison O’Donnell
Thomas J. Glaser
Board Chairman to 2013
Board Vice Chairman to 2013
Board Secretary to 2013
Treasurer to 2013
Senior Management Team
Dr. Robert L. Breuder, President
James Benté, Vice President, Planning & Institutional Effectiveness
Catherine Brod, Vice President, Development/Executive Director of the Foundation
Joseph Collins, Executive Vice President, Academic Affairs & Student Affairs
Charles Currier, Vice President, Information Technology
Earl Dowling, Associate Vice President, Enrollment Management
Thomas J. Glaser, Senior Vice President, Administration and Treasurer
Jean Kartje, Vice President, Academic Affairs
Susan Martin, Dean, Student Affairs
Mary Ann Millush, Director, Legislative Relations & Special Assistant to the President
Joseph Moore, Associate Vice President, Marketing & Communications
Linda Sands-Vankerk, Vice President, Human Resources
Officials Issuing Report
Thomas J. Glaser, Senior Vice President, Administration and Treasurer
Lynn M. Sapyta, Assistant Vice President Financial Affairs and Controller
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College of DuPage - Fiscal Year 2013 Budget
Page 15
College of DuPage Senior Management Team
Dr. Robert L. Breuder
President
James Benté
Vice President
Planning and Institutional
Effectiveness
Catherine Brod
Vice President, Development
Executive Director,
College of DuPage Foundation
Earl Dowling
Associate Vice President
Enrollment Management
Mary Ann Millush
Thomas J. Glaser
Senior Vice President
Administration and
Treasurer
Director
Legislative Relations and
Special Assistant to the
President
Joseph Collins
Executive Vice President
Jean Kartje
Associate Vice President
Marketing and
External Relations
_________________________________________________
College of DuPage - Fiscal Year 2013 Budget
Vice President
Information Technology
Susan Martin
Vice President
Academic Affairs
Joseph Moore
Charles Currier
Dean
Student Affairs
Linda Sands-Vankerk
Vice President
Human Resources
____________________________________
Page 16
PROFILE OF THE COLLEGE
Founded in 1966 and opened in the fall of 1967, College of DuPage is the Midwest's largest
comprehensive, single campus community college, and is dedicated to serving the diverse higher
educational, civic and cultural needs of the residents of Community College District 502. Today,
with approximately 30,000 students enrolled each semester, College of DuPage is the second
largest provider of higher education in Illinois; second only to the University of Illinois.
Community College District 502 encompasses 357 square miles and includes the majority of
DuPage County, and portions of Cook and Will Counties. The Glen Ellyn campus is located about
35 miles west of downtown Chicago. Total population of the District today is approximately
1,061,506 and the total 2011 equalized assessed valuation is $42,752,169,271.
District 502 residents are interested in the highest quality of education at all levels. The District has
many excellent public and private grade schools and high schools as well as several private
institutions of higher education.
In 2008, College of DuPage received a maximum seven-year reaccreditation through the North
Central Association of Colleges and Schools Commission on Institutions of Higher Education. It
is recognized by the Illinois Community College Board (ICCB) and governed by a locally
elected seven-member Board of Trustees and one elected, non-voting student representative.
College of DuPage is currently headed by an administration under President, Dr. Robert L.
Breuder. Total staff at the College numbers 4,098 (through Spring 2012) and includes
administrators, full- and part-time faculty members, counselors and advisors, classified staff,
various other professionals and student employees.
The East-West Corporate Corridor is located in the southern half of District 502 and along that
corridor are many high technology, research, and office complexes. Companies such as Lucent
Technologies, Spyglass, BP Amoco Chemicals, Nalco Chemical Company, McDonald’s
Corporation, AT&T, Rockwell International, General Motors, Metropolitan Life, Molex, Inland
Real Estate, Commonwealth Edison, and Tellabs, Inc., are all located along the East-West Corridor.
Two major research laboratories, Fermi Lab in Batavia, Illinois, and Argonne National Laboratories
in Darien, Illinois are located in District 502. The District also has several major shopping centers,
such as Oak Brook, Stratford Square, Westfield Fox Valley, Yorktown and many other small
centers or strip malls. Some of the major hotels located within the District include: Marriott, Oak
Brook; Hyatt, Oak Brook; Hilton Suites, Oakbrook Terrace; Radisson, Lisle; Holiday Inn,
Naperville; Hyatt Regency, Lisle; Hilton, Lisle; Indian Lakes Resort, Bloomingdale; and Wyndham
Hamilton Hotel, Itasca. The District normally has a relatively low unemployment rate and one of
the highest equalized assessed valuations per community college student in the state.
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College of DuPage - Fiscal Year 2013 Budget
Page 17
College of DuPage’s operating revenue is derived primarily from local property taxes, tuition
and fees, and state allocations. Additionally, the College receives grant funding from state and
federal sources. Gifts and grants from foundations and private sources are accepted through
College of DuPage Foundation.
Like many other service organizations, the primary expenditures of the College are for employee
salaries and benefits. Salaries and Fringe Benefits account for 74% of total expenditures in the
FY2013 Operating Fund. Please note that the majority of the College’s employees are covered
by collective bargaining agreements or other employment agreements. As of the end of April,
2012, the College has settled its union contracts with its police officers, operating engineers and
part-time faculty. Negotiations are ongoing with the full-time faculty and are expected to
conclude prior to the start of the 2013 fiscal year.
Other routine expenditures include
Contractual Services, Materials and Supplies and Utilities.
College of DuPage is a comprehensive community college that is rigorous in its academics,
diverse in its services for students, and responsive to the needs of citizens and employers in
District 502. Students can choose from 71 different Associate degree programs, 151 certificate
programs, and also complete coursework that transfers towards earning a baccalaureate
degree. College credit and Continuing Education classes are offered on the College’s 273-acre
Glen Ellyn campus, at six regional centers, and at area high schools and other community
locations. Educational opportunities at College of DuPage include accelerated programs for
adults, field and experiential learning, an honors program, online and hybrid courses, special
programs for youth and older adults, customized training for business and industry, and courses
required for licensure in various professions.
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College of DuPage - Fiscal Year 2013 Budget
Page 18
HISTORY OF THE COLLEGE
On September 25, 1967, College of DuPage (C.O.D.) opened under President Rodney K. Berg
and Board of Trustees Chairman George L. Seaton. Classes were held in office trailers and at 40
leased suburban sites throughout the newly formed Community College District 502. Driving
from class to class, the 2,621 students and 87 full-time faculty and staff of this "campus-less"
community
college
became
affectionately known as roadrunners; hence the school's athletics
nickname "Chaparrals."
The origins of College of DuPage
can be traced to two signature events:
the adoption of the Public
Community College Act of 1965 by
the Illinois General Assembly and
the approval of a December 4, 1965,
referendum by DuPage high school
district voters. This foresight created
a new community college to serve
the dynamically growing and
prospering DuPage area.
President Rodney Berg (left) & Board of Trustees Chairman
George Seaton look out over the land where current campus
was built.
In 1968, a 273-acre Glen Ellyn campus site was acquired, and a year later, three interim
buildings were constructed west of Lambert Road. When the first permanent building, today's
Rodney K. Berg Instructional Center (BIC), was opened in 1973, enrollment had eclipsed the
10,000 mark. Four years later, when the third floor in the BIC was completed, enrollment stood
at 19,642.
In 1979, Harold D. McAninch was appointed as College of DuPage’s second president. In 1983,
when the Student Resource Center (SRC) and Physical Education and Community Recreation
Center (PE) were unveiled, enrollment had reached 27,000.
In 1986, the McAninch Arts Center (MAC) and, in 1990, the Seaton Computing Center (SCC)
were opened on campus. In 1989, the College acquired land in Naperville and Westmont, and in
1991, the new Naperville and Westmont regional centers opened and offered an even greater offcampus presence to District residents.
Michael T. Murphy became College of DuPage’s third president in 1994. Guided by input from
students, staff members and area residents, he led a restructuring effort to provide an even
greater focus on student services and quality. Under President Murphy, College of DuPage
became America's largest single-campus community college in the nation, a distinction it held
through 2003. Today, College of DuPage is the largest single-campus community college in the
U.S. outside of California, serving approximately 30,000 students per semester.
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College of DuPage - Fiscal Year 2013 Budget
Page 19
Dr. Sunil Chand served as the College’s fourth president from 2003 to 2008. Under his
leadership, the College underwent a successful conversion from quarters to semesters beginning
in fall 2005, attained a maximum seven-year reaccreditation from the North Central Association
of Colleges and Schools Commission and opened the Carol Stream Regional Center, Early
Childhood Education and Care building, and Frontier Campus in Naperville.
President Robert L. Breuder became College of DuPage’s fifth president in 2009. During
President Breuder’s first three years, he has overseen the largest construction/renovation program
in the College’s 44-year history, as more than 200,000 square feet of new, state-of-the-art
teaching and learning space has been constructed, and 534,000 square feet of existing facilities
have been renovated. In addition, the landscape of the campus has been transformed to a more
“traditional,” manicured college campus setting with the addition of various way-finding and
landscaping projects. Beginning in FY2013, the College will embark on renovation of an
additional 624,000 square feet, including the McAninch Arts Center, Seaton Computing Center,
Student Resource Center and Library, Physical Education Center, and construction of a new
Campus Maintenance Center, as well as beginning demolition of several of the original campus
buildings.
Dr. Breuder’s leadership has also resulted in strengthening the financial position of the College,
as C.O.D.’s unrestricted fund balances in the General, Auxiliary and Working Cash Funds have
increased almost $50 million to 61.8 percent of total operating revenues in FY2011 from 30.9
percent in FY2008. This increase in fund balance has been achieved during the one of the most
challenging economic times in recent memory as the economy continues to struggle to recover
from the recession that began in 2008. In FY2011, the College also had its Aaa/AAA bond
ratings (the highest possible) re-affirmed from Moody’s and Standards & Poor’s, respectively.
In addition, since 2009, C.O.D. has developed more than 30 new programs and certificates, as
well as 20 new program accreditations and has implemented ten new 3+1 programs that offer
students the opportunity to earn bachelor’s degrees at the Glen Ellyn campus.
A 1980's view of the Student Resource Center and
Berg Instruction Center.
The community college district that
College of DuPage proudly serves has also
grown significantly. Originally formed
from 10 high school districts, District 502
became the most populous in Illinois,
outside of Chicago, when in 1967 the
neighboring Lyons Township college
district was annexed. More than 1 million
residents from all or part of 51
communities comprise today's District 502
with boundaries encompassing portions of
Cook and Will counties, as well as the
majority of DuPage County.
In 2002, the Board of Trustees approved the first Facilities Master Plan (FMP) designed to
enhance the College's ability to serve the academic, cultural and citizenship needs of its diverse
public. This FMP was updated in August 2010 in anticipation of the College seeking referendum
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College of DuPage - Fiscal Year 2013 Budget
Page 20
approval from District residents to issue additional debt to further its ability to serve the
educational needs of the community.
Since its humble beginnings in 1967, College of DuPage has grown in breadth and stature to take
its place as one of the nation's finest community colleges. Perhaps its most enduring legacy,
however, is the nearly 1 million students of all ages, races, creeds and academic needs who have
turned to its inspiring curriculum, dedicated and talented faculty, and myriad cultural
opportunities.
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College of DuPage - Fiscal Year 2013 Budget
Page 21
STRATEGIC LONG RANGE PLAN
PROPOSED FY2013 Institutional Priorities
1. Grow combined Fall and Spring (Academic Year 2012-2013) 10th day FTES enrollment
by 1 percent, from 29,967 to 30,267.
2. Implement the Enhanced Student Experience Implementation Plan (ESEIP) to increase
student satisfaction and to improve the combined Fall and Spring (Academic Year 20122013) within-term retention rate by 1% for degree and certificate-seeking students taking
traditional (face-to-face) courses.
3. Add new degree and certificate programs, as well as modify and/or discontinue existing
programs, to ensure that our curricular offerings are high quality and in alignment with
changing community needs.
4. Add new 3+1 and hybrid 2+2 academic partnership agreements to reach a total of twenty
baccalaureate program options by June, 2013.
5. Ensure the financial integrity and
performance of the College (e.g. receive
clean audit opinion, augment the
unrestricted fund balances in the General
Fund, Auxiliary Fund and Working Cash
Fund to no less than 50% of total general
fund operating revenues and maintain
“AAA/Aaa” ratings by Standard & Poor’s
and Moody’s, respectively).
6. Commence renovation of Physical Education Building, Seaton Computing Center,
Student Resource Center (Library and adjacent areas) and McAninch Arts Center;
demolish M Building; commence construction of Campus Maintenance Center; and,
continue site development.
7. Provide at least $500,000 from the Foundation for academic scholarships and programs.
8. Develop and implement professional development programs that enhance employees’
effectiveness and capabilities in supporting the goals and tasks of the College.
9. Strengthen student and employee programs and activities which foster a culture of
inclusiveness.
10. Reaffirm Higher Learning Commission/AQIP accreditation by applying for the Illinois
Performance Excellence (ILPEx) Awards and advance institutional quality and
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 22
innovation by developing and implementing action plans around the ILPEx Feedback
Report.
11. Ensure the College’s input in Illinois higher education performance-based funding
guidelines and align the College with those guidelines.
12. Strengthen fiscal performance of all auxiliary enterprises (e.g., radio station, Waters
Edge/Waterleaf, MAC, Business Solutions), Multi-media services and five Regional
Centers.
GOALS & TASKS
Strategic Themes:






Demographics
Student Success
Programs
Funding Partnerships
Facilities & Technology
Workforce
GOAL 1: Demographics
Goal Statement: Strengthen programs and services to
support the changing demographics of District 502.
Tasks:
1.1 Expand and coordinate academic, social, and personal
support systems for underrepresented populations.
1.2 Enhance and expand opportunities to meet student
learning needs through alternative delivery systems.
Associated Trends:
 Underprepared students
 Higher Education Funding
 Ethnic Diversity
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College of DuPage - Fiscal Year 2013 Budget
Page 23
GOAL 2: Student Success
Goal Statement: Improve student success.
Tasks:
2.1 Implement ESEIP to develop, deploy, and effectively use electronic tools and programs to
support student retention and success.
2.2 Implement the ESEIP to promote advising and develop an educational plan for all full-time,
degree and certificate-seeking students.
Associated Trends:
 Underprepared students
 Affordability in Higher Education
 Accountability – retention,
graduation and transfer rates
 Technology Skills / Training
 Ethnic Diversity in the Population
 Job Loss in DuPage County
 Widening Income Gap
GOAL 3: Program
Goal Statement: Ensure a viable academic portfolio that anticipates community needs.
Tasks:
3.1 Add new degree and certificate programs to meet the needs of the community.
3.2 Evaluate, modify and/or discontinue existing programs that are not aligned with community
needs.
Associated Trends:
 For Profit Trend Technology Skills/
Training
 Innovative Partnerships
 Job Loss in DuPage County
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College of DuPage - Fiscal Year 2013 Budget
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GOAL 4: Funding
Goal Statement: Enhance C.O.D.’s strong financial position.
Tasks:
4.1 Enhance public’s awareness of capital improvements.
4.2 Continue to strengthen the effectiveness of the C.O.D. Foundation and increase funding of
scholarships and programs.
4.3 Expand success in securing private and public sector funding.
4.4 Allocate resources in support of Institutional Priorities and objectives through the annual
budget process.
4.5 Grow enrollment through multiple strategies.
4.6 Ensure auxiliary enterprises are cost-effective and meeting community needs.
4.7 Maintain at least a 50% fund balance.
4.8 Continue to pursue opportunities for providing input into Illinois performance-based funding
guidelines.
Associated Trends:
 Affordability in Higher Education
 Higher Education Funding
 Innovative Partnerships
 Job Loss in DuPage County
 Widening Income Gap
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College of DuPage - Fiscal Year 2013 Budget
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GOAL 5: Partnerships
Goal Statement: Strengthen community partnerships.
Tasks:
5.1 Deploy and further develop a comprehensive planning
process.
5.2 Ensure that regional centers are cost-effective and
meeting the unique needs of their respective community.
5.3 Strengthen and diversify partnerships with high schools.
5.4 Create and strengthen partnerships with the community
to enhance workforce development.
5.5 Enhance co-branding with select external partners.
5.6 Strengthen community’s awareness of programs,
services and capabilities.
5.7 Pursue a legislative agenda that will assist in meeting the
needs of students, community, and the College.
5.8 Collaborate with additional post-secondary education institutions with a focus on adding
additional 3+1 and hybrid 2+2 degree programs.
5.9 Utilize the ILPEx (Baldrige-based) Awards as the initial step in reaffirming HLC/AQIP
accreditation.
Associated Trends:
 Underprepared students
 Innovative Partnerships
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College of DuPage - Fiscal Year 2013 Budget
Page 26
GOAL 6: Facilities & Technology
Goal Statement: Build a state‐of‐the‐art physical and technological setting.
Tasks:
6.1 Continue site development according to FMP.
6.2 Implement an Information Technology Plan that enhances student learning and supports
faculty and staff productivity.
6.3 Improve information technology facility in order to maximize institutional effectiveness.
6.4 Continue to enhance aesthetics of campus buildings and grounds.
Associated Trends:
 For Profit Trend
 Technology Skills / Training
GOAL 7: Workforce
Goal Statement: Develop and sustain a workforce committed to the C.O.D. mission.
Tasks:
7.1 Design and implement additional professional development programs that are aligned with
the goals and priorities of the College.
7.2 Through programs and activities continue to foster a culture of inclusiveness for students
and employees.
7.3 Improve College climate through enhanced collaboration
7.4 Utilize performance improvement method and tools to identify and improve the
effectiveness of key work processes.
Associated Trends:
 For Profit Trend
 Accountability – retention, graduation, and
transfer rates
 Ethnic Diversity in the Population
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College of DuPage - Fiscal Year 2013 Budget
Page 27
KEY SWOT ANALYSIS FACTORS
SWOT analysis is a strategic planning method that C.O.D. has
used to evaluate the Strengths, Weaknesses, Opportunities, and
Threats facing C.O.D. The aim of the analysis is to identify the
key internal and external factors that are important to developing
and achieving C.O.D.’s strategic goals. SWOT analysis groups
key pieces of information into two main categories:


Internal factors – strengths and weaknesses internal to C.O.D.
External factors – opportunities and threats presented by the external environment.
POSITIVE
STRENGTHS
INTERNAL
1. Community Image*
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Rich Talent Pool
Financial Position
Graduate Success*
Technology Prowess
Comprehensive Programs/Services*
Expanding Modern Facilities
Safe, Secure Campus
Cultural Center for the Community
Access to Faculty
Affordability*
EXTERNAL
OPPORTUNITIES
1. Economic Recession and Rising
Unemployment *
2. Cost Effective Transfer Preparation,
Certificates and Degrees*
3. Alternative Modes of Delivery (Online
College)
4. Changing Job Markets
5. Changing District Profile
6. Serving Veterans
7. Increased Partnerships*
8. Planned Giving
9. Rising cost of Education
S
O
NEGATIVE
WEAKNESSES
1. Student Retention*
2. Institutional Climate*
3. Systematic Use of Data*
THREATS
W
T
1. Shrinking Public Funding*
2. Local and Regional Competition*
3. Imposed Measures of Accountability in
Higher Education
4. Underprepared Incoming Students*
*Based on internal and external input those factors bolded and asterisked were identified as high
priority.
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College of DuPage - Fiscal Year 2013 Budget
Page 28
KEY ENVIRONMENTAL SCAN TRENDS
I. Education Trend # 3 Underprepared students
As the number of underprepared students continues to increase, community colleges will
continue to play a significant role in serving that population.
Probability or direction of change for the next 3-5 years: High ‐ very likely to continue or
increase due to state educational funding issues.
II. Competition Trend # 1 For Profit Trend
The number of for‐profit colleges is rising at an increasing rate in northeastern Illinois (i.e. Axia,
Kaplan, DeVry, etc.) leading to increased competition for students who, in the past, may have
otherwise attended the community college.
Probability or direction of change for the next 3‐5 years:
continue and likely grow.
The increased competition will
III. Politics Trend # 3 Affordability in Higher Education
Tuition costs are outpacing government funding
for postsecondary student aid with the greatest
impact on low‐income students who may be
unable to afford college.
Probability or direction of change for the next 3‐
5 years: This trend will continue to increase for
the next 3‐5 years.
IV. Education Trend # 5 Accountability –
retention, graduation and transfer rates
An increased focus has been, and will continue
to be placed on accountability emphasizing retention, graduation, and transfer rates for
community colleges.
Probability or direction of change for the next 3‐5 years: High.
V. Politics Trend # 7 Higher Education Funding
Funds available from the State will continue to diminish, continuing the general trend of the
college district becoming more dependent on its authority to levy property taxes and to charge
tuition and fees.
Probability or direction of change for the next 3‐5 years: This trend is expected to continue the
next 3‐5 years.
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College of DuPage - Fiscal Year 2013 Budget
Page 29
VI. Technology Trend # 2 Technology Skills/Training
Given the current rate of rapid technological change, there is a growing need for increased base
level technology skills, as well as for continued technology training.
Probability or direction of change for the next 3‐5 years: High.
VII. Demographics Trend # 7 Ethnic Diversity in the Population
Minority population in Illinois and DuPage County has steadily increased since 1990 and is
projected to continue to grow through 2020 and beyond. Hispanic population in DuPage County
is projected to show the greatest increase (from 13% to 18.2% of the total population), followed
by Asian (from 10.3% to 13.2%) and the African-American population (from 4.7% to 6.5%).
The proportion of the population that is Caucasian will decrease from 71.7% to 62%.
Probability or direction of change for the next 3‐5 years: High.
VIII. Competition Trend # 9 Innovative Partnerships
Business and education realize by collaborating they are increasing the potential for a skilled and
thriving workforce. Innovative partnerships (which include early college programs, new
technology, and online course options) are being developed with high schools, post‐secondary
schools, the business sector, and local communities to garner new funding sources and enhance
the student experience.
Probability or direction of change for the next 3‐5 years: Moderate to high.
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College of DuPage - Fiscal Year 2013 Budget
Page 30
IX. Labor Force Trend # 1: Job Loss in DuPage County
DuPage County lost over 33,000 jobs in the past two years, but job growth is expected to resume
at the rate of 11,000 jobs per year in 2010 and continue thereafter. For the next 3‐4 years the
number of jobs will be fewer than existed in 2007.
Probability or direction of change for the next 3‐5 years: High.
X. Economy Trend # 7 Widening Income Gap
The income gap in the United States is continuing to widen.
Probability or direction of change for the next 3‐5 years: High.
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College of DuPage - Fiscal Year 2013 Budget
Page 31
II. Financial
Section
II. FINANCIAL SECTION
Mission
“The mission of College of DuPage is to be a center for excellence in
teaching, learning, and cultural experiences by providing accessible,
affordable, and comprehensive education.”
STRATEGIC PLANNING PROCESS
C.O.D.’s inclusive and cyclical planning process is designed to allow the College to fulfill our
mission, maintain high academic standards, increase opportunities for student learning, and
respond to future challenges and opportunities. The Strategic Long Range Plan Advisory
Committee (SLRPAC), comprised of eight full time faculty, six administrators, five classified
staff, two student leaders and the vice president of Planning and Institutional Effectiveness, is
charged with annual evaluation and revision to the plan.
Overall stewardship of the strategic planning process is the responsibility of the Vice President
for Planning & Institutional Effectiveness, who coordinates the timeline, committee
collaboration and documentation. The following diagram illustrates C.O.D.’s planning process.
Phase I – Identification of Strengths, Weaknesses, Opportunities, and Threats (SWOT)
The work of the SLRPAC begins in the fall with a review of relevant surveys and scans, which
defines the external environment. They also analyze the Fact Book and other institutional data
sets, which summarize the internal environment. The SLRPAC reviews these documents as the
first step in the SWOT analysis and revision process. Annually, existing strengths, weaknesses,
opportunities and threats will be reviewed, updated, and/or removed when appropriate; and new
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College of DuPage - Fiscal Year 2013 Budget
Page 32
items are researched and added. The results of the SWOT update provide the foundation for the
next phases of the strategic planning process.
Phase II – Review and Revise of Core Statements
On an annual basis the SLRPAC, in consultation with the Senior Management Team reviews and
when appropriate recommends changes to the Institutional Philosophy, Mission, Vision and
Values statements, which are considered the core foundational statements for C.O.D.
Phase III - Goals and Tasks Development
Every year, goals and tasks will be reviewed and updated as necessary by the SLRPAC and the
Senior Management Team. Goals are institutional in nature, while tasks identify a particular
focus of a goal, which then become the responsibility of various Senior Management Team
officers or departments of the College. These tasks serve as the basis for prioritized objectives
detailed in Senior Management Team and departmental plans. Tasks for the following academic
year can be recommended by any College constituency group. Prior to going to the President, the
Shared Governance Council (SGC) and the Senior Management Team will have an opportunity
to review the recommendations and provide input to the President. This process can be
characterized as a dialogue between the SGC and the Senior Management Team, with
appropriate referencing to the institutional priorities, Core statements, E-Scan and SWOT. The
SLRP’s development is completed after the first three phases. The Board is presented with the
SLRP each June for review and approval.
Phase IV - Annual Plan Development
The Annual Plan contains objectives and strategies developed by each Senior Management Team
officer that are consistent with the institutional core values, institutional priorities, goals and
tasks. Each objective must be aligned with a task in the SLRP. At the end of each fiscal year,
each Senior Management Team officer is evaluated relative to his or her achievement of planned
results. The President is evaluated in the same manner by the Board of Trustees. The institutionwide achievements are then documented in the Institutional Outcomes Report.
Phase V – Plan Monitoring
Major initiatives are tracked against the institutional goals, and their budget impact is reflected in
the annual budget developed in the spring. The College Annual Plan and Budget will include
cross-referencing to the SLRP. This represents the first step in tracking budget against the goals
and tasks identified in the SLRP in that it tracks the alignment of goals with specific allocations
and expenditures. Budget monitoring occurs monthly by every cost center manager, while SLRP
monitoring occurs quarterly. In addition, the Senior Management Team meets frequently to
reviews actual results in comparison to planned activities.
Phase VI - Annual Performance Review
On a quarterly basis Senior Management Team officers report their progress toward achieving
the objectives stated in their annual plans. Accomplishment of annual plan objectives is part of
the performance evaluation of all Senior Management Team officers, which occurs in June.
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Phase VII - Institutional Outcomes Report
The Institutional Outcomes Report details the progress of the College as it accomplishes
institutional goals and tasks for the year. The Institutional Outcomes Report is presented to the
Board of Trustees for review and approval each year in August.
Phase VIII - Evaluation of SLRP Process
The SLRP development process is evaluated annually and adjusted as needed. The SLRPAC is
responsible for the planning process and responds to issues pertaining to process effectiveness,
accuracy of data, benchmarking, and current trends in institutional planning.
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ANNUAL BUDGET PROCESS
Preparing
The Annual Plan is developed as described in Phase IV of the strategic planning process. Each
department develops a budget based on department plans. The budgets are submitted to the
Finance Department where they are consolidated and reviewed.
Reviewing
Once departments load their budgets using the College’s Colleague Financial System, the
Finance Department consolidates all budget requests and prepares a preliminary draft budget to
determine if the total College budget is balanced. Based on this preliminary draft, the Finance
Department analyzes all line items to look for expenditures or revenues that seem out of line with
past spending, receipts or current departmental responsibilities. The Finance Department holds
budget review discussions with all budget officers and discusses areas of concerns, goals and
new initiatives, or programs the departments want to implement. After discussions, changes to
the budget are recommended by the Finance Department to the respective departments. Based on
these department discussions, changes are then made to the budget.
During FY2013 budgeting process, the College consolidated the five-year plan and annual
budget process development. In prior years, the five year plan was created separately,
independent of the annual budget preparation. By preparing the five-year plan in conjunction
with the budget, the College is providing more transparency and accountability.
After the budget and five-year plan has been approved by the Finance Department, they are
reviewed with the President and Senior Management Team. The budget and five-year plan are
then sent to the Board of Trustees for their review and release to the public.
Adopting
The President will present the proposed budget and five-year plan to the Board of Trustees for
approval. The Board will make the proposed budget available for public inspection at least thirty
(30) days prior to the Board’s final action on the budget.
The Board will vote on the approval of the annual budget within the first quarter of the fiscal
year in accordance with Section 3-20.1 of the Illinois Public Community College Act, 110 ILCS.
Best practices are to approve the next fiscal year’s budget prior to the expiration of the current
fiscal year. College of DuPage plans its annual budget cycle to adhere to this best practice.
Amending
The Board may from time-to-time amend such budget by the same procedure as is herein
provided for its original adoption; the tentative amendment to the budget will be made available
for public inspection at least thirty (30) days prior to the Board’s final action.
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Budget Transfers
Subsequent to the adoption of the budget for a particular fiscal year, it may be necessary to
permit transfers of budget amounts between object and functional designations within a fund.
Details of the budget transfer policy are located in the Long-Term Financial Policies narrative.
The Board may from time-to-time make transfers between the various items in any fund not
exceeding in the aggregate 10% of the total of such fund as set forth in the annual budget, in
accordance with Section 3-20.1 of the Illinois Public Community College Act ILCS.
Budget Monitoring and Controlling
The budget is controlled at the line item level. Budget transfers are required for line items that
exceed the annual budget amount. The College has three primary budgetary controls: monitoring
of actual monthly results to budget, processing and approval of procurement requisitions and
personnel requisitions. Each month actual results are compared and analyzed to budget. Budget
variances are discussed with the President and department heads and budget transfers are
prepared for line items exceeding annual budget amounts. The College’s procurement system
provides the second level of budgetary control; requisitions without sufficient funds in the line
item will not be approved until a budget transfer is done. Lastly, hiring of all personnel requires
the Budget Manager’s approval on all requisitions to ensure the position is in the budget.
Budget Calendar
Below is a summary of the activities in developing the FY2013 budget.
Jan/Feb
User Training
Conducted by
Budget Manager
1/31/2012
Capital Requests
Due
2/1/2012
Position Budget
Requests Due
2/23/2012
March
April
May
June
Budget update for
users complete VP's will have
access by
3/2/2012
Discussions with
budget officers to
finalize budgets
3/26/12 - 4/13/12
public hearing for
Resolution to set
Public hearing of
the proposed
FY2013 Budget
6/18/2012
Finance
Department review
department
budgets
3/14/2012
First draft of
Budget Book
Schedules Due
3/19/2012
Final draft of
Budget Book
narratives due
4/23/2012
proposed budget
5/10/2012
Presentation of
proposed FY2013
Budget to Board of
Trustees
5/10/2012
Adoption of the
Budget
6/18/2012
Notice of public
hearing of
proposed FY2013
Budget published
and made
available for
public inspection
5/10/2012
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College of DuPage - Fiscal Year 2013 Budget
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ACCOUNTING STRUCTURE
Basis of Accounting
Basis of accounting refers to when revenues and expenditures or expenses are recognized in the
accounts and reported in the financial statements. Basis of accounting relates to the timing of the
measurements made, regardless of the measurement focus applied.
All governmental funds are accounted for using the modified accrual basis of accounting. Their
revenues are recognized when they become measurable and available as net current assets.
Taxpayer-assessed taxes are considered “measurable” when in the hands of intermediary
collecting governments and are recognized as revenue at that time. The College considers
taxpayer-assessed taxes available when they are received within 60 days of the fiscal year end.
Anticipated refunds of such taxes are recorded as liabilities and reductions of revenue when they
are measurable and their validity seems certain. The corporate personal property replacement tax
is a taxpayer-assessed tax as it is an income tax that replaced the personal property tax.
Expenditures are generally recognized under the modified accrual basis of accounting when the
related liability is incurred.
Expenditures are recorded on the accrual basis except for:
 Inventory items, such as materials and supplies, are accounted for using the purchases
method; that is, they are considered expenditures in the period purchased. However, any
significant amounts of inventory are reported on the balance sheet.
 Debt service expenditures, as well as expenditures related to compensated absences and
claims and judgments, are recorded only when payment is due.
Basis of Budgeting
To ensure consistency in the financial reporting and economy of effort in financial operations
and analysis, the College budgets and accounts for its financial operation on the same basis. The
College maintains its accounts and prepares its financial statements in accordance with generally
accepted accounting principles (GAAP) applicable to governmental units and Illinois community
colleges. The Governmental Accounting Standards Board (GASB) is the accepted standards
setting body for establishing accounting and financial reporting principles. The authoritative
pronouncements are consistent with the accounting practices prescribed or permitted by the
Illinois Community College Board (ICCB), as set forth in the ICCB Fiscal Management Manual.
These bodies require accounting by funds so that limitations and restrictions on resources can be
easily accounted for.
The College uses funds to report on its financial position and the results of its operations. Fund
accounting is designed to demonstrate legal compliance and to aid financial management by
segregating transactions related to certain College functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts that comprise its
assets, liabilities, fund balance, revenues, and expenditures or expenses, as appropriate, College
resources allocated to and accounted for in individual funds based upon the purposes for which
they are to be spent and the means by which spending activities are controlled.
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Funds are classified into three types: governmental, proprietary, and fiduciary. Each fund type,
in turn, is divided into separate categories.
The beginning fund balance of each fund is the balance of the fund after all liabilities have been
deducted from the assets of the fund as of the beginning of the fiscal year. The ending fund
balance for budget discussion purposes is the beginning fund balance, plus the net increase
(decrease) in budgeted revenues and expenditures for the year.
Internal Controls
Management of the College is responsible for establishing and maintaining an internal control
structure designed to ensure that the assets of the College are protected from theft, or misuse, and
to ensure that adequate accounting data are compiled to allow for the preparation of financial
statements in conformity with generally accepted accounting principles. The internal control
structure is designed to provide reasonable, but not absolute, assurance that these objectives are
met. The concept of reasonable assurance recognizes that: (1) the cost of a control should not
exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires
estimates and judgments by management.
Each year, including the fiscal year ended June 30, 2011, the College receives a letter from an
independent certified public accounting firm that there were no instances of material weakness in
the internal control structure or violation of applicable laws or regulations noted during the audit.
In addition, recommendations for improvement of internal control are suggested. The FY2012
external audit is underway and the College expects to have the audit completed and the
management letter received by October 15, 2012.
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FUND DESCRIPTIONS
The funds of the College are classified into three types: governmental, proprietary (enterprise) and
fiduciary. In addition, the College maintains two Account Groups, the General Fixed Asset
Account Group and the General Long-term Debt Account Group. The Account Groups are used to
record the College’s capital assets and long-term debt and are required to be maintained by the
ICCB. These two Account Groups are not budgeted. The College’s fiduciary fund, the Agency
Fund, is used to account for resources held by the College in a custodial capacity; only assets and
liabilities are recorded in the Agency Fund which is not budgeted. The College’s governmental
funds are divided into separate categories:
General Fund
Special Revenue Funds
Debt Service Fund
Capital Projects Funds
Enterprise Fund
The primary operating fund of the College and is used to account for
and report all financial resources not accounted for and reported in
another fund.
Used to account for and report the proceeds of specific revenue
sources that are restricted or committed to expenditure for specified
purposes other than debt service or capital projects.
Used to account for and report financial resources that are restricted,
committed, or assigned to expenditure for principal and interest.
Used to account for and report financial resources that are restricted,
committed, or assigned to expenditure for capital outlays, including
the acquisition or construction of capital facilities and other capital
assets.
Proprietary fund type used to report an activity for which a fee is
charged to external users for goods or services.

General Fund
Education
Operations and Maintenance
Debt Service
Bond and Interest

Enterprise Fund
Auxiliary Enterprise





Special Revenue
Restricted Purposes
Working Cash
Capital Projects
Operations and Maintenance
Restricted
GENERAL FUND
Operating Funds (01 & 02)
The Education Fund and the Operations and Maintenance Fund together comprise most of the core
instruction and instructional support activities of the College. When grouped together these funds
are referred to as the “Operating Funds.” This is not an additional budget but merely a convenient
way of looking at the budget. This allows comparison to other educational institutions. The
concept is also used by the Illinois Community College Board for financial reporting purposes.
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Education Fund (01)
The Education Fund is established by Section 3-1 of the Illinois Public Community College Act.
The Education Fund is used to account for the revenues and expenditures of the academic and
service programs of the College. It includes the cost of instructional, administrative, and
professional salaries; supplies and moveable equipment; library books and materials;
maintenance of instructional and administrative equipment; and other costs pertaining to the
educational programs of the College.
Operations and Maintenance Fund (02)
The Operations and Maintenance Fund is established by Section 3-1 and Section 3-20.3 of the
Illinois Public Community College Act. This fund is used to account for expenditures for the
improvement, maintenance, repair, or benefit of buildings and property, including the cost of
interior decorating and the installation, improvement, repair, replacement, and maintenance of
building fixtures; rental of buildings and property for College purposes; and payment of all
premiums for insurance upon buildings and building fixtures.
CAPITAL PROJECTS FUND
Operations and Maintenance Restricted Fund (03)
The Operations and Maintenance Restricted Fund is established by Section 3-14 of the Illinois
Public Community College Act. This fund is used to account for the accumulation and expenditure
of funds for building purposes and site acquisition not to exceed an amount equal to five percent of
the District's equalized assessed valuation.
DEBT SERVICE FUND
Bond and Interest Fund (04)
The Bond and Interest Fund is established by Section 3A-1 of the Public Community College Act.
This fund is used to account for the payment of principal and interest on any outstanding bonds.
ENTERPRISE FUND
Auxiliary Enterprise Fund (05)
The Auxiliary Enterprise Fund is established by Section 3-31.1 of the Illinois Public Community
College Act. Activities in this fund are for services to students and staff for which a fee is charged
that is directly related to, although not necessarily equal to, the cost of the service. The general
public may incidentally be served by activities accounted for in this fund. Examples of accounts in
this fund include food services, student stores, and performing arts. Only funds over which the
College has complete control and freedom of use are included in this fund.
SPECIAL REVENUE FUNDS
Restricted Purposes Fund (06)
The Restricted Purposes Fund is used for the accounting of monies that have restrictions regarding
their use. Each specific project should be accounted for separately using a complete group of self-
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College of DuPage - Fiscal Year 2013 Budget
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balancing accounts within the Restricted Purposes Fund. The College records its state and federal
grants in this fund.
Working Cash Fund (07)
The Working Cash Fund is established by Chapter 110, Act 805, Section 3-33.1 of the Illinois
Compiled Statutes. This fund is first established without voter approval by resolution of the local
Board of Trustees for the purpose of enabling the College to have on hand at all times sufficient
cash to meet the demands for ordinary and necessary expenditures. The fund is used to make
temporary loans to other funds of the College which was needed by the issuance of bonds during
periods of temporary low cash balances. The College’s policy is to repay these temporary loans by
the end of the fiscal year. Additional bonds may not be issued without voter approval.
Below is a summary of all funds of the College and their basis of accounting.
Fund
Education (01)
Operations and Maintenance
(02)
Operations and Maintenance
Restricted (03)
Bond and Interest (04)
Auxiliary Enterprise (05)
Restricted Purposes (06)
Working Cash (07)
General Fixed Asset Account
Group
General Long Term Debt
Account Group
Agency
Fund Type
General
Basis of Accounting Basis of Accounting
- CAFR
- Budget
Modified Accrual
Modified Accrual
General
Modified Accrual
Modified Accrual
Capital Projects
Debt Service
Enterprise
Special Revenue
Special Revenue
Modified Accrual
Modified Accrual
Full Accrual
Modified Accrual
Modified Accrual
Modified Accrual
Modified Accrual
Full Accrual
Modified Accrual
Modified Accrual
Account Group
Full Accrual
Not Budgeted
Account Group
Fiduciary
Full Accrual
Full Accrual
Not Budgeted
Not Budgeted
The College follows the ICCB prescribed format for its chart of accounts. The ICCB
recommends that accounts be structured in a Fund-Function-Department-Object format.
FUNCTIONS
The function defines the type of programs that are operated within a particular fund. The
College utilizes the following functions:
Instruction
This category consists of those activities dealing directly with the teaching of students. It
includes the activities of faculty in the baccalaureate-oriented/transfer, occupational-technical
career, general studies, and remedial and ABE/ASE programs (associate degree credit and
certificate credit). It includes expenditures for department chairpersons, administrators, and
support staff for whom instruction is an important role. It also includes all equipment, materials,
supplies, and costs that are necessary to support the instructional program.
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Academic Support
This category includes activities designed to provide support services for the College’s primary
missions of instruction, public service, and research. Academic support includes the operation of
the library, educational media services, instructional materials center, and academic computing
used in the learning process. Some other activities include tutoring, learning skills centers, and
reading and writing centers, which can be reported in this category. It also includes expenditures
for all equipment, materials, supplies, and costs that are necessary to support this function.
Student Services
The student services function provides assistance in the areas of financial aid, admissions and
records, health, placement, testing, counseling, and student activities. It includes all equipment,
materials, supplies, and costs that are necessary to support this function.
Public Service
Public service consists of non-credit classes and other activities of an educational nature, such as
workshops, seminars, forums, exhibits, and the provision of College facilities and expertise to
the community designed to be of service to the public.
Independent Operations
This category includes any separately budgeted research projects, other than institutional
research projects that are included under institutional support, whether supported by the College
or by an outside person or agency. It also includes all equipment, materials, supplies, and costs
that are necessary to support this function.
Auxiliary Services
Provides for the operation of the cafeteria, bookstore, student organizations, athletics, and other
related activities. It also includes all equipment, materials, supplies, and costs that are necessary
to support this function. Activities included in Auxiliary Services should be self-supporting.
Operation and Maintenance of Plant
Consists of housekeeping activities necessary in order to keep the physical facilities open and
ready for use. Maintenance of plant consists of those activities necessary to keep the grounds,
buildings, and equipment operating efficiently. This function also provides for campus security
and plant utilities, as well as equipment, materials, supplies, fire protection, property insurance,
and other costs that are necessary to support this function.
General Administration
This category includes expenditures for administrative activities that benefit the entire institution.
Examples include expenses for the administrative data processing, fiscal operations, legal
services, staff services, etc.
General Institutional
This category includes expenditures for central executive-level activities and support services
that benefit the entire institution. Examples include expenses for the governing board, research
and development, marketing, information and technology, insurance, etc.
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Scholarships, Student Grants and Waivers
This category includes activities in the form of grants to students, prizes and awards, charge
backs, and aid to students in the form of state-mandated and institutional tuition and fee waivers.
OBJECTS
The object level is the type of revenues and expenditures or expenses that are used to support
each function’s activities. Expenditures are grouped by major objects, such as salaries, supplies,
or capital outlay, and are further divided as needed for cost accounting and control purposes.
The College utilizes the following categories to capture revenues and costs that serve as the basis
to delineate objects:
REVENUES
Local Government Sources - These are monies received from taxpayers within the College’s
district boundaries and other community colleges.
 Real Estate Taxes – Monies received from taxpayers within the College’s district
boundaries based on the assessed valuation of property and the prevailing tax rate.
 Corporate Personal Property Replacement Taxes – The corporate personal property
replacement tax is collected by the Illinois Department of Revenue as a replacement for
the personal property tax.
 Chargeback Revenue – Tuition that is paid by other community colleges whose students
attend College of DuPage because the local community college does not provide the
necessary classes.
State Government Sources - These are monies received from State of Illinois. The monies are
to support operations and specific programs within the College.



ICCB Base Operating Grant – This is money from the Illinois General Assembly that is
allocated by the ICCB to community colleges for general operations. The Base
Operating Grant is based on credit enrollment with a small portion of the allocation based
upon gross square footage of space at the College, reported annually to the ICCB.
Career and Technical Education-Program Improvement Grants - These grant funds are
dedicated to enhancing instruction and academic support activities to strengthen and
improve career and technical programs and services.
Other State Grants – Other grants received from the State, including financial aid and onbehalf payments made by the State of Illinois to the State University Retirement System
(SURS) on-behalf of the College.
Federal Government Sources - These are monies received from the Federal Government. The
monies are to support specific programs within the College and provide financial aid to the
students. The College’s main specific program grant is the Perkins Grant. The College also
receives the Student Financial Aid cluster of grants including Pell, College Work Study and
S.E.O.G.
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Student Tuition and Fees - The tuition and fee revenue represents the amount the College
charges per credit hour. The fees charged to students are for student activities, debt,
construction, student-to-student grant, general services and technology. In addition there are
other course-specific fees.
Interest on Investments - The amount of interest earned on the College’s cash and investment
accounts.
Sales and Service Fees - These monies represent revenues received from students, faculty, staff,
and the community for services rendered by the College.
EXPENDITURES
Salaries - Salaries are monies paid to employees of the College for personal services rendered to
the College. Full-time, part-time and temporary employees whether administrators, faculty, or
staff, are paid wages or salaries.
Employee Benefits - Employee benefit costs are for all benefits which employees accrue
through continued employment with the College. Benefits include health insurance coverage
(except that portion paid by the employee), vision, dental, sabbatical leave salaries, tuition
reimbursement, life insurance, early retirement contributions assignable to the College, and
others.
Contractual Services - Contractual service costs are those monies paid for services rendered by
firms and individuals under contract who are not employees of the College.
Materials and Supplies - The materials and supplies category includes the cost of materials and
supplies necessary for the conduct of the College’s business. Business forms, envelopes, postage
costs, printing costs, and handouts to students typically fall into this category.
Conference and Meeting - The category of conference and meeting includes expenditures
associated with conference registration and fees, costs for hosting or attending meetings, and
related travel costs, whether local or otherwise.
Fixed Charges - The fixed charges object category includes charges for rentals of facilities and
equipment, payment of debt interest and principal, general insurance charges, installment
payments for lease/purchase agreements, and property/casualty insurance.
Utilities - Utilities include all utilities costs necessary to operate the physical plant and other
ongoing services, including gas, water and sewage, telephone, and refuse disposal.
Capital Outlay - The capital outlay object group includes site acquisition and improvement,
office equipment, instructional equipment, and service equipment. Generally expenditures in this
category cost more than $2,500 and would not normally be purchased from materials and
supplies in accordance with the College’s capital asset policy.
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Other Expenditures - The other expenditures object category includes expenditures not readily
assignable to another object category. Examples include tuition chargebacks, charges and
adjustments.
Contingency - Contingency funds are those appropriations set aside for emergencies or
unforeseen expenditures. Contingency funds are used only by budget transfers and require the
approval of the President.
DEPARTMENTS
Departments are used by the College as cost centers which capture the expenditure objects listed
above.
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LONG-TERM FINANCIAL POLICIES
The College has a fully integrated financial structure with a Senior Vice President,
Administration, who also, with the approval of the Board, serves as Treasurer of the Board of
Trustees. The Treasurer is the custodian, who receives and disburses all College funds. By
College policy, the Treasurer also has the authority to invest funds belonging to the College. The
Treasurer makes monthly reports of the financial activities and investments of the College to the
Board of Trustees. A summary of financial activities is produced monthly and distributed to
appropriate offices throughout the College.
The following is a listing and a brief description of the major Financial Board Policies that have
been approved by the Board of Trustees and reviewed on an annual basis that enhances the
preparation of the budget.
a)
Auxiliary Fund Professional Service Contracts
On an annual basis, the Board approves all Auxiliary Fund budgets, including the
McAninch Arts Center, Business Solutions, and Conference and Events. Within each of
these budgets, the Administration is authorized to contract for speakers, products, training,
equipment rental, and other professional service contracts to execute their business
operations.
b)
Budget Transfers
The Board of Trustees recognizes that subsequent to the adoption of the annual budget it
may be necessary to permit transfers of budget amounts between object and functional
designations within a fund. All budget transfers must be fully documented as to need and
adhere to established approval levels.
c)
Financial Disclosure to Avoid Conflict of Interest
In accordance with state and federal regulations to avoid conflicts of interest, College of
DuPage requires key personnel file an economic interest statement with the three Counties
that are within C.O.D.’s boundaries.
d)
Investment of College Funds
College of DuPage invests public funds in a manner which will provide the highest
investment return with the maximum security while meeting the daily cash flow demands
of the organization and conforming to all state and local statutes governing the investment
of public funds. The Board has approved an investment policy that details the type of
investments available, as well as collateralization requirements and concentration limits.
The Illinois Public Community College Act and the Investment of Public Funds Act
authorize the College to invest in obligations issued by the United States Government,
investments constituting direct obligations of any bank, short-term commercial paper of
U.S. corporations with assets exceeding $500 million, short-term obligations issued by the
Federal National Mortgage Association, shares or other securities issued by savings and
loan associations, share accounts of credit unions chartered in the United States with their
principal office located in Illinois and securities issued by the Illinois Funds.
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College of DuPage Board of Trustees has adopted an investment policy (Policy 10-55)
which provides further restrictions on the investment of College funds. The primary
objectives of the policy, in order of priority are: legality, safety (preservation of capital and
protection of investment principal), liquidity and yield. In addition, the Treasurer
maintains a Treasurer’s Advisory Committee that meets periodically to review the overall
economic environment, the investment policy and internal processes so that the College
might maximize the yields on its investments.
e)
Operations and Maintenance Restricted Fund
Expenditures for Operations and Maintenance Restricted Fund may be used for:
 Issuance of bonds and related expenses such as legal fees, consultants, printing
costs, etc.
 Site acquisition, site improvements such as landscaping, drainage, parking lots,
walkways and other related costs.
 Building, initial construction or remodeling, including fixtures and equipment.
 Original equipping of offices (furniture and equipment).
f)
Travel Approval/Other Reimbursable Expenses
Travel expenses will be reimbursed within limitations of the budget, Board policies, and
existing travel procedures.
g)
Tuition and Fees Schedule
The Board of Trustees, on an annual basis, establishes a schedule of tuition and fees
administrated in accordance with the provisions of the Illinois Community College Act, the
guidelines established by the Illinois Community College Board, and the current policies
and practices of the College.
h)
Tuition Refund
The College will publish procedures for refunding tuition and fees. Refunds are given for
cancelled classes, medical withdrawals, College errors and student withdrawals according
to the stated procedure. A student must withdraw from classes through Registration to
receive a refund during the refund period.
i)
Budget for Contingencies
Contingency funds are those expenditures budgeted but not assigned to any direct
expenditure category to be used for emergencies or unforeseen expense requirements. A
typical reason for accessing these monies might be to cover the cost of additional faculty
salaries or laboratory supplies for an instructional discipline in which the enrollment has
increased dramatically. Contingency funds may not be expensed directly; they are used
only by budget transfer to other expenditure categories and require the approval of the
President. This insures that all expenditures are recorded directly in the programs to which
they belong. Because budget transfers change the original budgeted amount, budget-tobudget comparisons of contingency funds have no meaning once any budget transfers have
been applied. For FY2013 the College has budgeted $3,500,000 in contingencies in the
Operating Funds.
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Balanced Budget
Budget decisions shall be made in accordance with the College’s Annual Plan and shall conform
to the requirements as set forth in the Illinois Community College Board (ICCB) Fiscal
Management Manual. The definition of a balanced budget includes the following:









Annual operating expenditures not to exceed projected operating revenues (expenditures
shall be budgeted according to the College’s strategic priorities.)
Debt service, current (due in less than 12 months)
Adequate reserves for maintenance and repairs to its existing facilities
Adequate reserves for acquisition, maintenance and replacement of capital equipment
Adequate reserves for strategic capital projects
Adequate funding levels to fulfill future terms and conditions of employment, including
early retirement benefits
Adequate allocations for special projects related to the strategic direction of the College
Appropriate allocations for contingencies (unforeseen events requiring expenditures of
current resources)
Ending Fund Balances (according to policies set specifically for that purpose)
Policies
A number of policies provide the context for planning and developing the budget in any given
year. Fiscal policies address the acquisition and general allocation of resources: cash
management, reserves, debt service, etc. Programmatic policies focus on what is done with those
resources and how it is accomplished. Long-term policies deal with broad goals that vary little
from year to year. Short-term policies are specific to the budget year. They address the key issues
and concerns that frame the task at hand – preparing a balanced budget that effectively achieves
the College’s priorities within the context of the current and expected economic and political
realities.
Fiscal Policies – Debt Management
The Board has taxing powers and may incur long-term debt obligations. By law, C.O.D. cannot
have bonded indebtedness greater than 2.875% of equalized assessed valuation. The College
structures its debt in such a way as to maintain a relatively stable tax levy in the debt service
fund. Referendum-related bond issues may be paid off over a ten to twenty year period,
depending on the size of the referendum. C.O.D. borrows funds to pay for new construction, land
improvements, building improvements, site improvements, and capital equipment that are
budgeted in the Capital Projects Fund. The College does not borrow funds for short-term
operations. In November, 2010, the College received referendum approval to issue up to $168
million of additional bonds. To date, C.O.D. has issued $84.0 million under this authority. The
remainder of this authority is expected to be issued in FY2013 to fund the ongoing
construction/renovation projects of the College.
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College of DuPage - Fiscal Year 2013 Budget
Page 48
Long-Term Liabilities
Responsible financial management means looking beyond the next fiscal year to potential
liabilities that can impact the College in future years. Retiree healthcare, unused vacation and
other post-employment benefits are long-term costs that must be addressed. It is essential to plan
for such potential liabilities early and allocate resources accordingly to ensure that current
budgetary policies and actions do not lead to unexpected financial burdens that could require
drastic remedies in the years to come. Provisions are made in the annual budget for estimated
payments of these benefits to employees. The College bi-annually has an actuarial calculation
done on its post-employment healthcare benefits so that the financial impact of this benefit is
known.
Revenue Estimates
In order to maintain sound fiscal integrity, the College uses conservative estimates when
forecasting revenues so that actual revenues equal or exceed budgeted revenues.
Maintenance of Fund Balance
C.O.D. maintains fund balances to cover encumbrances, prepaid expenditures and inventories,
operations, capital projects, debt service, and working cash. The College has a Board-approved
goal of maintaining an unrestricted fund balance in the General, Auxiliary and Working Cash
Funds of no less than 50% of total operating revenues.
Proceeds from the issuance of general obligation bonds are not always spent in the year the funds
are received. As a result, the College’s budget may include budgeting some of these funds in
future years.
When C.O.D. creates the debt service budget, the principal and interest that is due on debt that is
already issued is known. When issuing new debt, C.O.D. anticipates whether or not any principal
and interest on the new debt will need to be repaid in the budget year. It also estimates how much
might be earned in the levy funds between the time they are received and when the debt service
payment needs to be made. When differences occur between actual and projected debt service
payments, C.O.D. will have additional funds in its fund balance, otherwise known as sinking
funds. The College may budget these funds in future years to help repay debt in those years in
order to lower the levy. The C.O.D. Board reserves fund balances for known contingencies.
Bond Rating
The College is determined to maintain its fiscal integrity by retaining its Aaa/AAA bond ratings
from Moody’s and Standard & Poor’s, respectively. Maintenance of these ratings minimizes
borrowing costs to the College.
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College of DuPage - Fiscal Year 2013 Budget
Page 49
Risk Management
The College maintains a risk management program that includes a Coordinator, Risk
Management, comprehensive insurance programs designed to meet C.O.D.’s needs, active
security and safety committees oriented to the identification and avoidance of risk, regular
meetings and communication with employees covering various risk management topics and,
through participation in a risk management consortium, an independent risk management and
insurance consulting firm retained to assist in the College’s risk management program.
Independent Audit
Board policy and state law require an annual audit of the financial statements of the College by
an independent certified public accountant. C.O.D. hires a certified public accounting firm to
conduct an independent audit of its accounting records in compliance with generally accepted
accounting and auditing standards and in compliance with the Single Audit Act requirements.
The College employs an internal auditor who performs audits of the College’s operations
throughout the year.
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College of DuPage - Fiscal Year 2013 Budget
Page 50
OVERVIEW OF REVENUES AND EXPENSES AND HISTORICAL TRENDS
Revenue Trends
College of DuPage has a diversified funding base consisting of local property taxes, tuition and
fees, state and Federal aid, and other institutionally generated revenues. The College believes
that this diversity, the strength of the local tax base and its overall sound fiscal management, will
continue to provide the resources required to fulfill C.O.D.’s mission now and in the future
without significant changes in the level of services provided.
The graphs below show the major revenue sources of the College's Operating Funds (Education
and Operations and Maintenance) and the Bond and Interest Fund as a percentage of total
revenues of those funds.
Major Revenue Sources - Operating Funds
As a Percent of Total Revenues
50%
40%
FY2013 Budget
30%
FY2012 Budget
20%
FY2011 Actual
10%
FY2010 Actual
0%
FY2009 Actual
Local
Property
Taxes
Local Property Taxes
State Government
Student Tuition and Fees
Other
Total
State
Government
Student
Tuition and
Fees
Other
FY2008 Actual
FY2013
FY2012
FY2011
FY2010
FY2009
FY2008
Budget
Actual
Actual
Actual
Actual
Budget
$ 80,102 $ 77,898 $ 76,802 $ 73,712 $ 71,867 $ 65,483
7,340
5,211
13,725
13,666
13,068
13,797
75,486
77,005
70,337
62,165
62,970
53,409
2,628
2,929
3,233
4,409
4,306
5,039
$ 165,556 $ 163,043 $ 164,097 $ 153,952 $ 152,211 $ 137,728
Source: Prior Year Comprehensive Annual Financial Reports (CAFRs) and financial records
(amounts in thousands)
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College of DuPage - Fiscal Year 2013 Budget
Page 51
Major Revenue Sources - Bond & Interest Fund
As a Percent of Total Revenues
100%
FY2013 Budget
80%
FY2012 Budget
60%
FY2011 Actual
40%
FY2010 Actual
20%
0%
FY2009 Actual
Local Property
Taxes
Student Tuition Interest and Other
and Fees
FY2013
Budget
FY2012
Budget
FY2011
Actual
FY2010
Actual
FY2008 Actual
FY2009
Actual
FY2008
Actual
Local Property Taxes
$ 25,474 $ 35,809 $ 27,624 $ 21,426 $ 15,305 $ 14,277
Student Tuition and Fees
5,308
5,497
5,584
5,143
5,297
4,770
263
1,633
879
528
830
Interest and Other
1,148
Total
$ 31,930 $ 41,569 $ 34,841 $ 27,448 $ 21,130 $ 19,877
Source: Prior Year Comprehensive Annual Financial Reports (CAFRs) and financial records
(amounts in thousands)
Local Property Taxes
The College’s major revenue source is local property taxes comprising 48% of total operating
revenues. Annually, in December, property taxes are levied on the taxable real property within
the District, excluding tax increment financing districts, with each county. All delinquencies are
assumed by the respective county, but to be thoughtful about the current real estate market, the
College has budgeted to receive only 99.5% of its levy.
The tax levy is established in December by passage of a Tax Levy Ordinance. Public Act 89-1
placed limitations on the annual growth of most local governments’ property tax extensions.
Currently the limitation is the lesser of five percent or the rate of inflation, measured by the
Consumer Price Index. The value of the new construction is also factored into the measurement.
For example, if the total tax extension for the 2012 levy year was $25,000,000, the CPI for 2012 is
1.5% and new construction for 2013 is estimated at 1.5%, the College could levy a tax extension of
$26,050,000. The calculation of this amount is as follows:
2012 Tax Extension
1.5% of 2012 Extension (CPI lower than 5%)
New Construction at 1.5%
Maximum 2013 Tax Extension
$25,000,000
375,000
375,000
$26,050,000
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College of DuPage - Fiscal Year 2013 Budget
Page 52
In order to increase the maximum rates, a voter referendum would be required.
The College receives tax monies from all property taxpayers in the District. The tax is based on a
tax rate which is used to calculate the amount owed based upon the property owner's assessed
valuation (1/3 of market value for most taxpayers in our District). For example, the owner of a
$360,000 home would pay $225.36 to the College for 2011 taxes using the tax rate of $.1878 per
$100 of assessed valuation.
Assessed Valuation
x Tax Rate
Sub Total
($100 per assessed valuation)
=Total Tax Due
$120,000
x .1878
$22,536
100
$225.36
(1/3 of $360,000)
The $225.36 is the tax extension amount.
When a district levies more than 105% of the previous year's tax extensions, the district must have
at least one public hearing regarding the proposed tax extension. The notice must appear no more
than 14 days nor less than 7 days prior to the date of the public hearing. The notice must be
published in each County in a newspaper of general circulation.
The tax levy must be filed by the last Tuesday in December, which is prior to March when the final
assessed valuations are known. Therefore, the tax levy must be filed before the maximum tax
extension can be determined. The County Clerk will reduce all tax levies to the maximums
allowed.
After assessed valuations have been determined for the total area of the District within each County,
the State Department of Revenue determines an equitable allocation of the tax burden in taxing
Districts which overlap into more than one County. This percent is determined by the State
Department of Revenue's determination of what levels each County has assessed property in
relation to each other. This percent of burden is multiplied by the total tax dollars requested by the
College to determine for each County the total dollars to be assessed. This dollar amount is divided
by the total assessed valuation of College District assessed valuation within the County and divided
by 100. This process results in each County having different tax rates.
The Bond and Interest levy is used to pay the principal and interest payments on general
obligation bonds issued by the College that are due during the fiscal year. The levy for debt
repayment is filed with the County Clerk’s office at the time the bonds are issued. Levies filed
by March 1 are included in the current calendar year. The operating tax levy is used to fund
expenditures in the Education and Operation and Maintenance Funds. Actual property tax
receipts are shown on the following page for four prior fiscal years and the current and proposed
budgets, by fund.
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College of DuPage - Fiscal Year 2013 Budget
Page 53
Millions
Operating Levy Tax Receipts
$90
$80
$70
$60
$50
Operations & Maintenance
$40
Education*
$30
$20
$10
$-
Budget
Budget
Actual
Actual
Actual
Actual
FY2013
FY2012
FY2011
FY2010
FY2009
FY2008
Source: Prior Year Comprehensive Annual Financial Reports (CAFRs) and financial records (amounts in thousands).
*The Education Fund includes a levy for the Audit Fund and Liability, Protection and Settlement Funds which were no longer levied separately
beginning in FY2011.
Millions
Debt Service Levy Tax Receipts
$40
$35
$30
$25
$20
Bond & Interest
$15
$10
$5
$-
Budget
FY2013
Budget
Actual
Actual
Actual
Actual
FY2012
FY2011
FY2010
FY2009
FY2008
Source: Prior Year Comprehensive Annual Financial Reports (CAFRs) and financial records (amounts in thousands).
Local Property Tax Receipts:
Education*
Operations & Maintenance
Bond & Interest
Total
Taxable Assessed Valuation
Property Tax as a Percentage
of Assessed Valuation
$
$
FY2013
Budget
FY2012
Budget
FY2011
Actual
68,887,591 $
11,214,097
25,473,788
105,575,476 $
66,992,707 $
10,905,384
35,809,229
113,707,320 $
66,061,298 $
10,740,864
27,623,761
104,425,923 $
FY2010
Actual
63,481,567 $
10,230,870
21,425,839
95,138,276 $
FY2009
Actual
61,941,246 $
9,925,913
15,304,631
87,171,790 $
FY2008
Actual
58,425,311
9,399,071
14,276,605
82,100,987
$ 42,752,169,271 $ 45,371,787,099 $ 45,371,787,099 $47,883,147,236 $47,797,629,872 $44,727,271,771
0.25%
0.25%
0.23%
0.20%
0.18%
0.18%
Source: DuPage, Cook and Will Counties Property Tax Records
In the five years prior to FY2012, the average increase in assessed valuations of DuPage, Cook
and Will counties was 7.5% annually. In the 2010 tax year, assessed valuations in DuPage
County decreased by 5.8% and decreased another 6.5% in levy year 2011. 2010 was the first
time DuPage County had experienced such a decrease. The DuPage County Clerk estimates that
valuations will decrease another 8% in tax levy year 2012. In 2006 and 2009, the College’s tax
levy increased due to bond issuances. Without considering the bond issuances, the average
increase in the College’s total tax levy has been 4.5%.
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College of DuPage - Fiscal Year 2013 Budget
Page 54
The graph below shows the tax rate broken down by the operations and debt service components.
Property Tax Rates - DuPage County
Five Year Trend
0.3000
0.2500
0.2000
Operations
0.1500
Bond & Interest
0.1000
Total
0.0500
-
2011
2010
2009
2008
2007
Source: DuPage County Property Tax Records
Property Tax Rates - DuPage County
by Tax Levy Year
Operations
Tax Levy Year
Rate
2007
0.1555
2008
Debt Service
Levy
$
Rate
Total
Levy
60,503,574
0.0333
0.1532
63,330,434
2009
0.1554
2010
2011
$
Rate
12,956,714
0.1888
0.0326
13,476,320
64,256,297
0.0573
0.1725
67,125,749
0.1874
68,158,009
Levy
$
Rate Change
Levy Change
73,460,288
-19.63%
0.1858
76,806,754
-1.59%
-6.99%
4.56%
23,636,400
0.2127
87,892,697
14.48%
14.43%
0.0624
24,282,010
0.2349
91,407,759
26.43%
19.01%
0.0621
22,585,979
0.2495
90,743,988
17.30%
3.24%
Source: DuPage County Property Tax Records
Student Tuition and Fees
Student tuition and fees, which make up approximately 46% of total budgeted FY2013 revenues,
are collected from students for tuition, materials, and miscellaneous items. These fees may be
paid by the student, a relative, an employer, financial aid, a grant, or some other source. If a
student drops a course within a certain timeframe, refunds of the tuition and fees are provided.
The tuition and fees per credit hour are approved by the Board of Trustees on an annual basis.
For the five years prior to FY2013,
in-district tuition and fees have
increased an average of 7% per
credit hour per year. For FY2013,
the Board of Trustees approved a
$4.00 per credit hour tuition increase
to help cover expected shortfalls in
State funding. The College is also
projecting approximately a 1%
decrease in credit hours from the
FY2012 budget.
Tuition and Fee Rates per Credit Hour
Fiscal Year
2013
2012
2011
2010
2009
2008
Out-ofDistrict
In-District
$
136.00
132.00
129.00
116.00
108.00
103.00
$
323.00
319.00
316.00
305.00
296.00
292.00
Out-of-State
$
393.00
389.00
386.00
370.00
359.00
305.00
Source: Internal College Financial Records
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College of DuPage - Fiscal Year 2013 Budget
Page 55
Tuition Revenue
per Credit Hour
Fiscal
Year
2013 Budget
2012 Budget
2011 Actual
2010 Actual
2009 Actual
Semester
Credit Hours
Generated
In
District
525,073 $ 51,739,554 $
530,102
54,773,796
503,834
52,317,667
504,468
51,036,992
472,799
49,737,592
Out of
District
Tuition Revenue
Out of
Other
State
Tuition & Fees
7,190,888 $ 1,569,538 $
7,418,510
1,518,562
7,021,380
1,536,754
7,002,176
1,529,548
4,845,463
1,354,444
Total
Average
Tuition per
Semester Hour
30,133,639 $ 90,633,619 $
27,269,665
90,980,533
25,757,356
86,633,157
16,518,765
76,087,481
20,137,211
76,074,710
172.61
171.63
171.95
150.83
160.90
Source: Prior Year Comprehensive Annual Financial Reports (CAFRs) and financial records.
State Government Revenues
Revenue from the State of Illinois accounts for less than 5% of total General Fund budgeted
FY2013 revenues. It consists mainly of the Base Operating Grant from the Illinois Community
College Board (ICCB), along with other ICCB funds and other miscellaneous grants.
State Revenues
$16
Millions
$14
ICCB Base Operating Grant
$12
ICCB Career & Technical
Education Grant (Unrestricted)
$10
$8
$6
$4
$2
$-
Budget Budget Actual Actual Actual Actual Actual
FY2013 FY2012 FY2011 FY2010 FY2009 FY2008 FY2007
Source: Prior Year Comprehensive Annual Financial Reports (CAFRs) and financial records.
The ICCB Base Operating Grant has been fairly consistent over the past five years. For FY2012,
the State is behind on its payments to the College through the month of March 2012; the College is
projecting that the State of Illinois Base Operating Grant will not continue at the same level of
funding in FY2013 due to the State’s ongoing budget deficit. For FY2013, the College is
budgeting to receive 50% of what it has received in FY2011 and FY2010.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 56
State Government Revenues (continued)
State Revenues
$7
Millions
$6
$5
Other Financial Aid
$4
ICCB State Adult Education &
Family Literacy
$3
$2
ICCB Workforce Development
Grant
$1
ICCB Career & Technical
Education - Program Improvement
$-
ICCB Career & Technical
Education - Innovation
Budget
Budget
Actual
Actual
Actual
Actual
FY2013 FY2012 FY2011 FY2010 FY2009 FY2008
Restricted Purposes Fund
Source: Prior Year Comprehensive Annual Financial Reports (CAFRs) and financial records.
Operating Funds
FY2013
Budget
FY2012
Budget
FY2011
Actual
FY2010
Actual
FY2009
Actual
FY2008
Actual
ICCB Base Operating Grant
ICCB Career & Technical Education Grant (Unrestricted)
$ 6,385,282 $ 4,256,852 $ 12,770,564 $ 12,700,563 $ 12,490,004 $ 13,194,737
954,226
954,226
954,226
965,013
577,555
602,226
Total
$ 7,339,508 $ 5,211,078 $ 13,724,790 $ 13,665,576 $ 13,067,559 $ 13,796,963
Restricted Purposes Fund
FY2013
Budget
FY2012
Budget
FY2011
Actual
FY2010
Actual
FY2009
Actual
FY2008
Actual
Other Financial Aid
ICCB State Adult Education & Family Literacy
ICCB Workforce Development Grant
ICCB Career & Technical Education - Program Improvement
ICCB Career & Technical Education - Innovation
$ 4,332,484 $ 2,989,556 $ 5,986,341 $ 2,728,066 $ 5,474,266 $ 5,379,302
1,089,299
986,804
986,804
898,387
953,513
1,015,881
95,000
166,029
166,787
166,029
168,256
175,014
77,094
77,873
77,873
77,093
94,363
73,651
12,802
22,405
22,405
22,405
16,612
35,058
Total
$ 5,606,679 $ 4,242,667 $ 7,240,210 $ 3,891,980 $ 6,707,010 $ 6,678,906
Source: Prior Year Comprehensive Annual Financial Reports (CAFRs) and financial records
Other Financial Aid from the State includes the Student-to-Student Grant, the Illinois Veteran’s
Grant, the Monetary Assistance Program (MAP), and other miscellaneous State programs.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 57
Other Revenues
Other revenues of the College include Federal Government financial aid; sales and service fees
(which represent revenues received from students, faculty, staff, and the community for
miscellaneous services rendered by the College); personal property replacement taxes (PPRT);
non-government gifts and grants, and interest earnings on investments. Federal Government
financial aid increased significantly in FY2012’s budget over the past two fiscal years due to an
addition of Federal Direct Loans. There is a change in accounting and reporting for the loans in
FY2013’s budget in which the approximately $20 million in Federal Direct Loans are not
reported in accordance with Generally Accepted Accounting Principles (GAAP).
Other Revenues - All Funds
Millions
$50
$40
$30
$20
$10
$-
PPRT
Federal Government
Sales and Service Fees
Interest
Non-Government Gifts, Grants
Budgeted
FY2013
$1,067,442
27,950,653
3,826,999
459,049
1,341,160
Budgeted
FY2012
$1,600,000
46,025,639
4,616,848
750,000
1,884,812
Actual
FY2011
$1,624,041
26,727,397
3,902,558
1,315,742
1,561,341
Actual
FY2010
$1,252,327
19,466,674
5,884,108
2,024,357
1,318,726
Actual
FY2009
$1,814,989
13,024,642
5,453,194
7,762,177
1,329,712
Actual
FY2008
$1,794,791
10,167,590
5,428,946
10,517,209
1,332,601
Source: Prior Year Comprehensive Annual Financial Reports (CAFRs) and financial records.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 58
COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
REVENUE AND EXPENDITURE - ALL FUNDS
FIVE YEAR HISTORY
This table summarizes financial data for all the funds of the College for the past five years, and
presents expenditures by function and sources of revenue that have funded these activities.
FY2013
Budget
Revenues
Local Property Taxes
Personal Property Replacement Tax
Other Local Revenues
State Government
Federal Government
Student Tuition and Fees
Sales and Service Fees
Facilities Rental
Interest
Non-Government Gifts, Grants
Other
$
Total Revenues
FY2012
Budget
FY2011
Actual
FY2010
Actual
105,575,476 $ 113,707,320 $ 104,425,923 $
1,067,442
1,600,000
1,624,041
725,797
834,152
662,258
31,256,604
26,294,807
38,742,103
27,950,653
46,025,639
26,727,397
90,633,619
90,980,533
86,633,157
3,826,999
4,616,848
3,902,558
273,600
538,350
484,811
459,049
750,000
1,315,742
1,341,160
1,884,812
1,561,341
666,900
711,612
755,953
FY2009
Actual
95,138,276 $
1,252,327
775,955
34,000,077
19,466,675
76,087,481
5,884,108
477,006
2,024,357
1,318,726
16,965,967
87,171,790 $
1,814,989
517,541
30,848,507
13,024,642
76,074,710
5,453,194
425,316
7,762,177
1,329,712
16,153,600
FY2008
Actual
82,100,987
1,794,791
508,217
29,087,797
10,167,590
66,224,840
5,428,946
590,749
10,517,209
1,332,601
15,572,373
263,777,299
287,944,073
266,835,284
253,390,955
240,576,178
223,326,100
90,365,279
9,778,168
12,270,695
2,622,448
12,939,341
17,945,585
14,312,174
187,943,475
37,146,359
385,323,524
86,903,109
8,757,524
12,167,967
3,893,844
9,403,781
18,328,801
15,017,806
205,673,993
56,708,967
416,855,792
83,037,085
9,206,591
12,025,116
2,210,469
7,646,152
15,437,797
14,492,611
146,205,380
36,841,493
327,102,694
83,537,628
10,196,077
13,808,599
3,157,405
8,795,093
16,017,942
15,041,171
101,811,002
28,245,889
280,610,806
84,487,364
9,932,803
13,607,608
6,651,576
8,321,282
15,121,787
11,982,936
107,446,929
23,834,785
281,387,070
77,080,312
9,535,951
12,597,284
7,946,935
8,408,901
15,466,003
10,960,602
103,430,447
19,550,443
264,976,878
Excess (Deficiency) of Revenues
over Expenditures
(121,546,225)
(128,911,719)
(60,267,410)
(27,219,851)
(40,810,892)
(41,650,778)
Other Financing Sources (Uses)
Bond Proceeds
Capitalized Interest
Transfer In
Transfer (Out)
84,000,000
1,289,881
948,605
(948,605)
168,000,000
663,828
(663,828)
1,446,541
(1,446,541)
16,416,511
(16,416,511)
75,143,698
1,339,119
(1,339,119)
2,442,554
(2,442,554)
Total Other Financing Sources (Uses)
85,289,881
168,000,000
(36,256,344)
1,849,595
39,088,281
4,316,648
Expenditures
Instruction
Academic Support
Student Services
Public Service
Independent Operations
Operations and Maintenance
General Administration
General Institutional
Scholarships, Student Grants, Waivers
Total Expenditures
(Deficit) / Surplus
Prior Year Fund Balance Resource
(60,267,410)
-
(27,219,851)
-
75,143,698
34,332,806
-
(41,650,778)
-
Net Change
in Fund Balance
(34,406,749)
43,404,929
(60,267,410)
(27,219,851)
34,332,806
(41,650,778)
Beginning Fund Balance
220,933,091
181,844,810
242,112,220
269,332,071
234,999,265
276,650,043
Use of Prior Year Fund Balance
Ending Fund Balance
(1,849,595)
(4,316,648)
184,676,747 $ 220,933,091 $ 181,844,810 $ 242,112,220 $ 269,332,071 $ 234,999,265
$
Source: Prior Year Comprehensive Annual Financial Reports (CAFRs) and financial records.
The graphs on the following page show actual total revenues and expenditures for the previous four years and
budgeted amounts for FY2012 and FY2013.
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College of DuPage - Fiscal Year 2013 Budget
Page 59
Revenue Sources - All Funds
Four Year Trend and Two Year Budget Amounts
$300
$250
Other
Non-Government Gifts, Grants
$200
Interest
Millions
Facilities Rental
Sales and Service Fees
$150
Student Tuition and Fees
Federal Government
State Government
$100
Other Local Revenues
Personal Property Replacement Tax
Local Property Taxes
$50
$-
Budget
Budget
Actual
Actual
Actual
Actual
FY2013
FY2012
FY2011
FY2010
FY2009
FY2008
Expenditures by Function - All Funds
Four Year Trend and Two Year Budget Amounts
$450
$400
$350
Scholarships, Student Grants, Waivers
$300
General Institutional
General Administration
Millions
$250
Operations and Maintenance
Independent Operations
$200
Public Service
Student Services
$150
Academic Support
Instruction
$100
$50
$-
Budget
Budget
Actual
Actual
Actual
Actual
FY2013
FY2012
FY2011
FY2010
FY2009
FY2008
Source: Prior Year Comprehensive Annual Financial Reports (CAFRs) and financial records.
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College of DuPage - Fiscal Year 2013 Budget
Page 60
Expenditures
For FY2013, total College expenditures are budgeted to decrease by $32 million or 8% from the
FY2012 budget. The majority of this decrease is due to lower principal and interest payments on
outstanding debt, and a change in accounting and reporting of Federal Direct Loans from
FY2012 to FY2013.
The following graphs analyze the major expenditures in the College’s Operating Funds.
Major Expenditure Objects - As a Percent of Total Operating Funds
70%
Salaries
60%
Employee Benefits
50%
Contractual Services
40%
General Materials & Supplies
30%
Utilities
20%
Capital Outlay
10%
Student Grants & Scholarships
0%
Budget
Budget
Actual
Actual
Actual
Actual
FY2013
FY2012
FY2011
FY2010
FY2009
FY2008
Source: Prior Year Comprehensive Annual Financial Reports (CAFRs) and financial records.
The following bar graph displays actual salary and benefit costs for four fiscal years and current
and proposed budget years. Due to a re-classification of fringe benefits from the Auxiliary Fund
to the Operating Funds, the total benefits experienced an increase in FY2012 and FY2013.
Millions
Actual Labor Costs - Operating Funds
$120
$100
$102
$101
$95
$93
$93
$88
$80
$60
$40
$20
$-
Salaries
$22
$23
$14
Employee Benefits
$16
$16
$14
Budget
Budget
Actual
Actual
Actual
Actual
FY2013
FY2012
FY2011
FY2010
FY2009
FY2008
Source: Prior Year Comprehensive Annual Financial Reports (CAFRs) and financial records.
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College of DuPage - Fiscal Year 2013 Budget
Page 61
As noted in the above tables, employee salaries and benefits account for the majority (about 75%
- 80%) of the College’s total expenditures each year. In FY2012, the College employed 2,864
full and part-time faculty members, 1,167 classified employees, and 67 other employees for a
total of 4,098 employees (please see the statistical section of this report for further operational
information). The bar graph below displays benefits as a percentage of total salaries in the
Operating Funds, which has consistently increased over the years generally due to increasing
healthcare costs. The FY2013 budget assumes a 13% increase in healthcare rates.
Employee Benefits as a Percentage of Salaries - Operating Funds
25.0%
21.3%
22.4%
17.4%
20.0%
15.2%
17.2%
15.4%
15.0%
Employee Benefits
10.0%
5.0%
0.0%
Budget
Budget
Actual
Actual
Actual
Actual
FY2013
FY2012
FY2011
FY2010
FY2009
FY2008
Source: Prior Year Comprehensive Annual Financial Reports (CAFRs) and financial records.
The following chart shows a break out of the different types of employee benefits budgeted for
FY2013. Miscellaneous fringe benefits include tuition waivers, early retirement payments and
professional dues.
Unemployment
Insurance
0.94%
Miscellaneous
Fringe
22.16%
Medicare
6.72%
Vision Worker's
0.68% Comp
2.46%
Dental FICA
3.86% 1.56%
Flexible Spending
0.07%
Life
0.59%
Medical
60.97%
Employee Benefit Allocation
Source: College financial records.
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College of DuPage - Fiscal Year 2013 Budget
Page 62
Contractual Services primarily includes costs related to maintenance contracts and bank fees and
are budgeted at $11.3 million in FY2013. This category increased by about 63% in FY2011from
FY2010 due re-classification of capital maintenance projects which were previously budgeted in
the Operations and Maintenance (Restricted) Fund. In FY2013 contractual services increased
due to annual Information Technology expenditures being re-classed from materials and
supplies.
General Materials and Supplies are budgeted at $7.1 million in FY2013. This category has
increased by about 6% in FY2011 from FY2010. In FY2011, $0.9 million, or 18%, of this
category, was spent on instructional supplies, $0.5 million, or 10% on postage costs, and $0.5
million, or 10%, in library services on books and binding costs.
Utilities are budgeted at $5.0 million in FY2013. This represents a decrease of approximately
$635,000 from FY2012’s budget as a result of monitoring of the various utility contracts and
rates. This category has decreased by about 9% in FY2011 from FY2010. Expenditures in this
category are for natural gas, electricity, water and sewer, and telephone charges.
The following table lists actual expenditures by object in the College’s Operating Funds for four
fiscal periods and budgets in FY2012 and FY2013.
Salaries
Employee Benefits
Contractual Services
General Materials & Supplies
Conferences & Meetings
Fixed Charges
Utilities
Capital Outlay
Other
Student Grants & Scholarships
Total Expenditures
FY2013
FY2012
FY2011
FY2010
FY2009
FY2008
Budget
Budget
Actual
Actual
Actual
Actual
$ 102,425,130 $ 100,726,072 $ 93,147,009 $ 93,391,771 $ 95,314,207 $ 87,826,791
21,832,577
22,582,678
14,167,194
16,258,433
16,392,411
13,501,108
11,283,499
7,719,021
7,706,072
4,741,695
5,027,655
5,206,914
7,143,722
9,232,422
5,129,162
4,843,776
6,043,658
6,859,787
1,137,780
928,502
332,205
473,128
694,548
992,318
2,758,832
2,499,793
2,114,936
2,330,289
2,139,393
1,848,145
4,988,028
5,622,940
4,351,616
4,798,152
4,727,706
4,446,352
3,978,062
3,683,760
2,002,999
3,020,202
3,925,268
3,626,689
4,929,110
5,540,403
551,079
841,294
1,340,708
3,260,392
7,517,337
9,307,987
8,087,108
8,747,950
8,087,874
6,973,540
$ 167,994,077 $ 167,843,578 $ 137,589,380 $ 139,446,690 $ 143,693,428 $ 134,542,036
Source: College financial records.
Note: FY2013 and FY2012 are budgeted amounts.
In FY2011 the College merged the Audit and Liability, Protection & Settlement Subfunds into the
Operating Funds.
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College of DuPage - Fiscal Year 2013 Budget
Page 63
ECONOMIC INDICATORS REPORT
In a modern interconnected and global economy, it is critical that College of DuPage have a
thorough understanding of key economic information to assess and determine the impact the
economy will have on the College.
By using national, local, and educational specific economic figures, College of DuPage can:
create enhanced forecasts, acquire a better understanding of how the economy is performing,
compare results to other colleges, evaluate political policies, gain greater return on investments
both financially and educational, and judge timing for special projects, capital investments, and
launch new programs. The core components of the College’s analysis will focus on national and
local economic measurements and state and local economies.
College of DuPage finds it critical to not only interpret economic figures and measurements but
also dissect the relationship between these measurements and their relevant importance to the
College.
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College of DuPage - Fiscal Year 2013 Budget
Page 64
College
of
DuPage
Economic
Indicators
Report
For Period Ending March 31, 2012
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College of DuPage - Fiscal Year 2013 Budget
Page 65
Table of Contents
College of DuPage Revenue Indicators
Credit Hour Summary by Term
Tuition and Fee Rates
Property Tax Levy
National Economic Indicators
Real Gross Domestic Product (GDP)
Consumer Price Index (CPI)
Producer Price Index (PPI)
Purchasing Manager's Index (PMI)
Unemployment Rates
State of Illinois Non-Farm Payroll
Dow Jones Industrial Average
Federal Reserve Board Rates
Retail Trade Report
Daily Treasury Yield Curve Rates
Retail Gasoline Prices
West Texas Intermediate Crude Oil Prices
Gold Pricing Trend
Local Economic Indicators
Local Homeowner Data
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College of DuPage - Fiscal Year 2013 Budget
Page 66
Credit Hour Summary by Term
C.O.D. 10th Day Credit Hours Summary
Fall Term 10th Day Credit Hour
Rate of Change
10%
8%
6%
4%
2%
0%
-2%
-4%
-6%
Fall
Summer
7.53%
562,455
550,000
1.18%
2.14%
-4.57%
547,470
524,055
512,798
-0.84%
-1.46%
506,393
508,823
85,050
487,778
83,895
500,000
81,765
84,038
2006FA
2007FA
2008FA
2009FA
2010FA
2011FA
Spring Term 10th Day Credit Hour Rate
of Change
10%
8%
6%
4%
2%
0%
-2%
-4%
-6%
Spring
600,000
79,778
40,808
400,000
8.36%
0.83%
81,623
450,000
236,865
350,000
209,085
208,305
210,030
219,675
216,465
219,015
223,695
FY2006
FY2007
FY2008
FY2009
4.08%
225,045
219,345
218,595
300,000
-2.53%
-0.37%
-4.99%
250,000
2007SP
2008SP
2009SP
2010SP
2011SP
2012SP
200,000
Summer Term 10th Day Credit Hour
Rate of Change
6%
150,000
5.43%
4%
2.68%
100,000
240,540
238,530
227,625
FY2010
FY2011
FY2012
2%
0%
-0.43%
-2%
-1.75%
50,000
-4.02%
-5.29%
-4%
-
-6%
2006SU
2007SU
2008SU
2009SU
2010SU
2011SU
- In FY2010, student drops were not ocurring if students had a FAFSA on file
- In that year, C.O.D. wrote off approximately $5 million in uncollectable receivables.
- New payment policies were rolled out beginning in Fall 2011 term, requiring students to pay their balance
at the time of registration, or enroll in a payment plan. In prior terms, students were allowed seven days
after registration to pay their balance.
Source: College of DuPage Research & Planning 10th Day Reports
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College of DuPage - Fiscal Year 2013 Budget
Page 67
Tutition and Fee Rates
C.O.D. Tuition & Fee Rate History - Past Five Years
$450.00
Per Credit Hour Rate in Dollars
$400.00
$350.00
$370.00
$359.00
$389.00
$316.00
$319.00
$305.00
$300.00
$250.00
$386.00
$305.00
$296.00
$292.00
In District
Out of District
$200.00
$150.00
$103.00
$108.00
$116.00
FY2008
FY2009
FY2010
$129.00
$132.00
FY2011
FY2012
Out of State
$100.00
$50.00
$-
In-Dist Rate Increase
FY08-09
4.9%
FY09-10
7.4%
FY10-11
11.2%
FY11-12
2.3%
Current Tuition & Fee Rates per Credit Hour Comparison
School
Elgin Community
Waubonsee
Triton
Harper
Oakton
Moraine Valley
Lake County
South Suburban
C.O.D.
In
District
$ 99.00
100.00
101.00
118.50
105.60
108.00
109.00
125.75
132.00
Out of
District
$ 336.02
269.43
251.81
375.50
302.48
255.00
249.00
303.75
319.00
Out of
State
$ 445.27
294.92
313.76
451.00
362.76
297.00
330.00
358.75
389.00
Sources: ECC, Waubonsee, Triton, Harper, OCC, MVCC, CLC, South Suburban Colleges web sites; C.O.D. Board Approved Rates
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 68
Property Tax Levy
Millions
C.O.D. Property Tax Levy Collections - Past Five Years
$120
$100
$81
$101
$89
$85
$105
Tax Levy
Increase
2007
5.6%
$80
$60
$40
$20
2008
4.6%
2009
13.7%
2010
4.3%
$2006
2007
2008
2009
2010
Tax Levy Years
Collected Through 3/31/2012
Uncollected
*Tax levy amounts are net of a 0.5% allowance for uncollectable.
2010 Levy
Levy
2006
(dollar amounts in thousands)
$28,100
Debt Service
27%
Operating
73%
$77,473
(in thousands)
Debt
Operating Service
66,383
14,174
2007
70,045
15,032
2008
73,380
15,643
2009
73,921
27,289
2010
77,473
28,100
Source: College Property Tax Records
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College of DuPage - Fiscal Year 2013 Budget
Page 69
Real Gross Domestic Product (GDP)
GDP - Percentage Change from Prior Period
1.5%
1.0%
0.5%
0.0%
-0.5%
-1.0%
-1.5%
-2.0%
-2.5%
% Change
2008
Q1
0.1%
2008
Q2
1.0%
Real GDP
Annual Amount (billions)
% change
2008
Q3
-0.1%
2008
Q4
-2.2%
2001
10,373.1
2.4%
2009
Q1
-1.3%
2002
10,766.9
3.8%
2009
Q2
-0.3%
2003
11,414.8
6.0%
2009
Q3
0.5%
2009
Q4
1.2%
2004
12,123.9
6.2%
2005
12,901.4
6.4%
2010
Q1
1.4%
2010
Q2
1.3%
2006
13,584.2
5.3%
2010
Q3
1.0%
2007
14,253.2
4.9%
2010
Q4
1.0%
2008
14,081.7
-1.2%
2011
Q1
0.8%
2011
Q2
1.0%
2009
14,087.4
0.0%
2011
Q3
1.1%
2010
14,755.0
4.7%
2011
Q4
0.8%
2011
15,294.3
3.7%
Source: U.S. Department of Labor Bureau of Labor Statistics
Consumer Price Index (CPI) - All Items
(not seasonally adjusted)
Annual CPI-U
% Change from Prior Year
Current Month Inflation Growth (%) - All
Urban Consumers
Annual growth over prior year
U.S. City Average
Annual CPI-U Increase
Year
Increase
2002
1.6%
2003
2.3%
2004
2.7%
2005
3.4%
2006
2.5%
2007
4.1%
2008
0.1%
2009
2.7%
2010
1.5%
2011
3.0%
2012YTD
1.2%
2002
182.400
2.5%
3.7%
4.0%
3.0%
2.7% 2.8%
2.3%
2.1%
2.1%
Mar-11
2.0%
Mar-12
1.0%
0.0%
U.S.
2003
185.500
1.7%
2004
189.600
2.2%
Midwest
Chicago
Chicago-Gary-Kenosha
CPI-U All Items
2005
2006
2007
2008
196.400 197.800 207.155 205.959
3.6%
0.7%
4.7%
-0.6%
2009
211.185
2.5%
2010
213.778
1.2%
Midwest Average
Annual CPI-U Increase
Year
Increase
2002
1.2%
2003
1.9%
2004
2.4%
2005
3.2%
2006
1.7%
2007
3.8%
2008
-0.3%
2009
3.0%
2010
1.8%
2011
2.8%
2012YTD 1.2%
2011
2012YTD
218.180 222.351
2.1%
1.9%
Source: U.S. Department of Labor Bureau of Labor Statistics
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College of DuPage - Fiscal Year 2013 Budget
Page 70
Producer Price Index
PPI History Finished Goods - Past Two Years
Annual PPI (Avg)
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
195.0
190.0
185.0
180.0
175.0
170.0
140.7
138.9
143.3
148.5
155.7
160.4
166.6
177.2
172.5
179.8
190.6
193.0
Apr-10 May-10 Jun-10 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11 Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12
Series1 179.5 179.8 179.0 179.5 179.9 180.0 181.2 181.6 182.6 184.4 186.6 189.1 191.4 192.5 191.4 192.4 191.6 192.6 191.8 191.7 191.3 191.9 192.7 194.4
*Note: Annual PPI is calculated using the average of that year's monthly indices.
- The Producer Price Index is a family of indexes that measures the average change over time in the selling prices received by domestic producers of goods and services.
PPIs measure price change from the perspective of the seller.
- An index is a tool that simplifies the measurement of movements in a numerical series. Movements are measured with respect to the base period, when the index is set
to 100. Currently, most PPIs have an index base set at 1982 = 100.
- An index of 110, for example, means there has been a 10-percent increase in prices since the base period; similarly, an index of 90 indicates a 10-percent decrease.
Source: U.S. Department of Labor Bureau of Labor Statistics
Purchasing Manager's Index
PMI History - Past Two Years
Annual PMI
Mar-12
Feb-12
Jan-12
Dec-11
Nov-11
Oct-11
Sep-11
Aug-11
Jul-11
Jun-11
May-11
Apr-11
Mar-11
Feb-11
Jan-11
Dec-10
Nov-10
Oct-10
Sep-10
Aug-10
Jul-10
Jun-10
May-10
Apr-10
60.0
58.0
56.0
54.0
52.0
50.0
48.0
46.0
Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar10
10
10
10
10
10
10
10
10
11
11
11
11
11
11
11
11
11
11
11
11
12
12
12
Series1 59.0 58.8 56.0 55.7 57.4 56.4 57.0 58.0 57.3 59.9 59.8 59.7 59.7 54.2 55.8 51.4 52.5 52.5 51.8 52.2 53.1 54.1 52.4 53.4
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012YTD
43.4
50.8
51.7
59.1
54.5
53.2
51.2
45.5
46.4
57.3
55.2
53.3
*Note: Annual PMI is calculated using the average of that year's monthly indices.
‐ PMI is a composite index based on the seasonally adjusted diffusion indexes for five of the indicators (New Orders, Production, Supplier Deliveries, Inventories, and Employment) with varying weights.
‐ A reading of above 50% indicates that the manufacturing economy is generally expanding; below 50%, it is generally declining.
‐ A PMI in excess of 42.7%, over a period of time, generally indicates an expansion of the overall economy. A PMI below 42.7%, over a period of time, generally indicates that the overall economy is in decline. The distance from 50% to 42.7% is indicative of the strength of the expansion or decline.
Source: Institute for Supply Management
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College of DuPage - Fiscal Year 2013 Budget
Page 71
-1.3%
3.2%
3.6%
4.9%
3.0%
3.9%
6.3%
-2.6%
4.2%
6.0%
1.3%
Unemployment Rates
U.S. Rate
9.2%
9.0%
8.8%
8.6%
8.4%
8.2%
8.0%
7.8%
7.6%
9.0%
9.1%
9.2%
9.1% 9.1% 9.1%
Illinois Rate
10.5%
9.0%
8.7%
10.1%
9.9% 10.0%
9.8%
10.0%
9.5%
8.5%
8.3% 8.3%
9.5%
8.2%
9.0%
8.7%
8.9%
9.7%
9.4%
9.1%
9.1%
8.8%
8.5%
8.0%
Chicago / Joliet / Naperville Rate
Annual Comparison
12.0%
10.0%
10.4%10.5%
10.4%
9.8%
9.8% 9.7% 9.5% 9.3% 9.5%
8.9% 9.0%
8.7%
8.0%
U.S.
Illinois
C/J/N
6.0%
4.0%
% Change
% Change
From Prior
From Prior
Mar-12 Feb-12
Month
Mar-11 Year
8.2%
8.3%
-1.2%
8.8%
-6.8%
8.8%
9.1%
-3.3%
8.8%
0.0%
9.0%
8.9%
1.1%
8.7%
3.4%
2.0%
0.0%
U.S.
Illinois
C/J/N
2002
2003
2004
2005
6.0%
5.7%
5.4%
4.9%
6.6%
6.5%
6.1%
5.3%
6.6%
6.2%
5.9%
5.2%
*percentages are as of December of each year
2006
4.4%
4.5%
4.0%
2007
5.0%
5.5%
5.2%
2008
7.3%
7.6%
7.1%
2009
9.9%
11.1%
10.7%
2010
9.4%
9.2%
8.6%
2011
2012YTD
8.5%
8.2%
9.7%
8.8%
9.3%
9.0%
Source: U.S. Department of Labor Bureau of Labor Statistics
State of Illinois Non-Farm Payroll
Number Employed (in thousands)
6,100
6,000
5,953
5,915
5,861
5,900
5,847
5,987
5,890
5,850
5,797
5,800
5,624 5,676
5,700
5,698
5,581
5,600
5,500
5,400
Year
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
Annual
Percentage
Change
-0.9%
-1.1%
0.9%
0.7%
1.1%
0.6%
-2.3%
-4.6%
0.8%
1.7%
1.3%
5,300
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
The Current Employment Statistics (CES) Survey is a monthly survey of business establishments which provides estimates of employment, hours, and
earnings data by industry for the nation as a whole, all States, and most major metropolitan areas since 1939. The CES survey is a Federal-State
cooperative program in which State employment security agencies prepare the data using concepts, definitions, and technical procedures prescribed by
Source: U.S. Department of Labor Bureau of Labor Statistics
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 72
Dow Jones Industrial Average
Dow Jones Quarterly History - Past Four Years
13,264.5
14,000.0
12,319.7 12,414.3
12,000.0
11,350.0
11,577.5
10,850.7
10,428.1
10,856.6
8,776.4
10,913.4
10,788.1
9,774.0
9,712.3
10,000.0
12,217.6
8,447.0
7,608.9
8,000.0
6,000.0
4,000.0
2,000.0
-
2008 Q2 2008 Q3 2008 Q4 2009 Q1 2009 Q2 2009 Q3 2009 Q4 2010 Q1 2010 Q2 2010 Q3 2010 Q4 2011 Q1 2011 Q2 2011 Q3 2011 Q4 2012 Q1
Annual Average (at end of year)
% change
2001
10,021.5
-7.1%
2002
8,341.6
-16.8%
2003
10,453.9
25.3%
Dow Jones Yearly Facts:
‐ 2001 ‐ By March, 2001, the economy had begun a short recession.
‐ 9/24/11 ‐ Caused by September 11th, Dow dropped 14.3% this week.
‐ 2002 ‐ Corporate scandals including Enron/Arthur Andersen and WorldCom caused the Dow to reach a 5‐year low on 10/9/2002 at
7,286.27.
‐ 2003 ‐ As the U.S. invaded and captured Baghdad, Iraq, stock prices
increased. Congress approved decreases on the tax rate on dividends.
‐ 2004 ‐ Stock prices trended up after President Bush was re‐elected and oil futures prices ended the year higher than the previous year.
2004
10,783.0
3.1%
2005
10,717.5
-0.6%
2006
12,463.2
16.3%
2007
13,264.8
6.4%
2008
8,776.4
-33.8%
2009
10,428.1
18.8%
2010
11,577.5
11.0%
2011
2012YTD
12,217.6
13,264.5
5.5%
8.6%
‐ 2008 ‐ In September, Fannie Mae and Freddie Mac were taken over by the Federal government. At this time the Dow was at 11,500 and slid all the way to 8,776 to close the year, and was down to a decade low of 6,547 on 3/8/2009, just a few days
following the collapse of Bear Sterns. ‐ 2008 ‐ Four of the top five worst days in Dow history occured in 2008, falling 778, 733, 680, and 679 points on dates falling between 9/29 and 12/1/2008.
‐ 2010/2011 ‐ U.S. unemployment rates have decreased each year, and governments
in Europe continue to move closer to tackling economic issues that have arisen overseas.
‐ 2012 ‐ On March 12, 2012, the Dow finished above 13,000 at 13,178; this is the first time since May, 2008 it has ended a day over 13,000.
Source: Dow Jones Indexes (www.djaverages.com)
Federal Reserve Board Interest Rates
Federal Reserve Board Rates
9.00%
8.25%
8.00%
7.33%
7.15%
7.00%
6.00%
5.00%
5.24%
5.15%
4.24%
4.16%
4.00%
3.61%
4.00%
3.00%
2.00%
3.25%
3.25%
3.25%
3.25%
0.04%
0.09%
2011
2012 YTD
2.16%
0.98%
1.00%
0.16%
0.12%
0.18%
2008
2009
2010
0.00%
2003
2004
2005
2006
2007
Federal Funds
Prime
Note: Year end rates are the rates listed at the end of December each year.
Prime Interest Rate:
The interest rate that commercial banks charge their most creditworthy borrowers, such as large
corporations. The prime rate is a lagging indicator.
Federal Funds Rate:
The interest rate that banks charge each other for the use of Federal funds. It changes daily and
is a sensitive indicator or general interest rate trends. One of two interest rates controlled by the
Fed.
Source: Federal Reserve Board (www.federalreserve.gov)
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 73
Retail Trade Report
Billions
Retail & Food Service Monthly Sales Estimates - Past Two Years
(not seasonally adjusted)
$500
$450
$400
$350
$300
$250
$200
$150
$100
$50
$-
$460
$434
$362 $372 $365 $368 $369 $352 $362 $373
$395 $389 $401 $397 $392 $402 $382 $387 $398
$342 $344
$424
$363 $379
Trillions
Retail & Food Service Annual Sales Estimates
(not seasonally adjusted)
$5.00
$3.62
$3.47
$4.00
$4.45
$4.30
$4.09
$3.86
$4.41
$4.36
$4.09
$4.69
$3.00
$2.00
$1.17
$1.00
$2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012YTD
Source: U.S. Census Bureau
Daily Treasury Yield Curve Rates One & Ten Year Maturities
1-year
4.0%
10-year
3.7%
3.3%
3.5%
3.3%
3.1%
3.0% 2.9%
3.0%
3.4% 3.4% 3.5% 3.3%
2.6%
2.5% 2.5%
3.2%
2.8%
2.8%
2.2%
2.5%
1.9%
2.2%
2.2% 2.1%
2.0% 2.0% 2.0%
2.0%
1.5%
1.0%
0.5%
0.4%
0.3%
0.0%
0.3%
0.3%
0.3%
0.3%
0.3%
0.2%
0.3%
0.3%
0.3%
0.3%
0.2%
0.2%
0.2%
0.2%
0.1%
0.1%
0.1%
0.1% 0.1% 0.2%
0.2%
0.1%
Note: Monthly rates are from the last day of each month.
Treasury notes (or T-Notes) mature in one to ten years. They have a coupon payment every six months, and are commonly issued with maturity dates
between one to ten years.
The 10-year Treasury note has become the security most frequently quoted when discussing the performance of the U.S. government bond market and is
used to convey the market's take on longer-term macroeconomic expectations.
2002
1-year
10-year
2003
2004
1.3%
1.3%
2.8%
3.8%
4.3%
4.2%
Note: Rates are from the last day of each year.
2005
4.4%
4.4%
2006
5.0%
4.7%
2007
3.3%
4.0%
2008
0.4%
2.3%
2009
0.5%
3.9%
2010
0.3%
3.3%
2011
2012YTD
0.1%
0.2%
2.0%
2.2%
Source: U.S. Department of the Treasury
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 74
Retail Gasoline Prices - All Grades
Dollars per Gallon
Dollars per Gallon
4.50
4.30
4.10
3.90
3.70
3.50
3.30
3.10
2.90
2.70
2.50
Dollars per Gallon
U.S. - Past Two Years
4.50
4.30
4.10
3.90
3.70
3.50
3.30
3.10
2.90
2.70
2.50
4.50
4.30
4.10
3.90
3.70
3.50
3.30
3.10
2.90
2.70
2.50
Midwest Region - Past Two Years
Chicago Region - Past Two Years
Annual Prices - Past Ten Years
4.00
Dollars per Gallon
3.50
3.00
2.50
National
2.00
Midwest
Chicago
1.50
1.00
National
Midwest
Chicago
Jan-03
Jan-04
Jan-05
Jan-06
Jan-07
Jan-08
Jan-09
Jan-10
Jan-11
Jan-12
Jan-03
1.52
1.49
1.55
Jan-04
1.66
1.65
1.75
Jan-05
1.95
1.94
1.98
Jan-06
2.40
2.34
2.37
Jan-07
2.21
2.12
2.20
Jan-08
3.03
2.96
3.10
Jan-09
1.89
1.85
1.99
Jan-10
2.76
2.66
2.84
Jan-11
3.16
3.12
3.29
Jan-12
3.50
3.39
3.54
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 75
West Texas Intermediate Crude Oil (WTI) Prices
WTI Prices per 42-gallon Barrel - Past Two Years
$120
$107
$100
$86
$74
$80
$76
$79
$80
$81
$90
$84
$92
$114
$97
$103
$95
$96
$93
$89
$100 $99
$98
$107 $103
$79
$72
$60
$40
$20
$-
Annual WTI Prices per 42-gallon Barrel
$120
$96
$99
$103
2011
2012 YTD
$90
$100
$79
$80
$61
$60
$40
$61
$45
$43
$33
$20
$2003
2004
2005
2006
2007
2008
2009
2010
Source: Union Pacific Railroad (www.uprr.com)
Gold Pricing Trend
Gold Price - Ten Year History
Price per Troy Ounce
$1,800
$1,531
$1,406
$1,500
$1,088
$1,200
$834
$900
$600
$1,663
$870
$632
$417
$436
$513
$300
$2003
2004
2005
2006
2007
2008
2009
2010
2011
2012 YTD
*Prices taken as of the last day of each year.
‐ Of all the precious metals, gold is the most popular as an investment. ‐ Investors generally buy gold as a hedge or harbor against economic, political, or social currency crises (including investment market declines, burgeoning national debt, currency failure, inflation, war and social unrest). ‐ The gold market is subject to speculation as are other markets, especially through the use of futures contracts and derivatives.
‐ Gold prices are influenced by numerous variables that include fabricator demand, expected inflation, return on assets and central bank demand. ‐ Gold is strongly pegged to supply‐and‐demand patterns. In general, low prices result in low production, and high prices result in high production
Source: London Daily Gold Price Fixing
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 76
Local Homeowner Data
Annual New Privately-Owned Residential Building Permits
(for individual units in DuPage County)
Number of Permits
3,500
3,000
2,500
2,000
1,500
1,000
500
Five or More
Three & Four Family
Two Family
Single Family
2005
690
73
40
2,607
2006
753
24
10
1,858
2007
186
15
1,231
2008
17
3
2
572
2009
22
8
2
416
2010
188
430
2011
6
12
586
2012YTD
64
*DuPage County comprises approximately 90% of College of DuPage District 502
Source: U.S. Census Bureau
MONTHLY FORECLOSURES BY COUNTY
Dec 2010
554
Jan 2012
448
Feb 2012
492
% Change
Dec '10 to
Feb '12
-11.2%
Cook
4,434
3,139
3,815
-14.0%
21.5%
Will
637
482
538
-15.5%
11.6%
County
DuPage
% Change
Jan '12 to
Feb '12
9.8%
Source: The Illinois Foreclosure Listing Service
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 77
Values
Integrity:
Honesty:
Respect:
Responsibility:
We expect the highest standard of moral character
and ethical behavior.
We expect truthfulness and trustworthiness.
We expect openness to difference and to the
uniqueness of all individuals.
We expect fulfillment of obligations and
accountability.
III. Budget Overview
Section
III. BUDGET OVERVIEW SECTION
COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
ALL FUNDS
FY2013 BUDGET
FY2013
Budget
FY2012
Budget
FY2011
Actual
FY2010
Actual
Revenues
Local Property Taxes
Personal Property Replacement Tax
Other Local Revenues
State Government
Federal Government
Student Tuition and Fees
Sales and Service Fees
Facilities Rental
Interest
Non-Government Gifts, Grants
Other
Total Revenues
$
Expenditures
Instruction
Academic Support
Student Services
Public Service
Independent Operations
Operations and Maintenance
General Administration
General Institutional
Scholarships, Student Grants, Waivers
Total Expenditures
105,575,476
1,067,442
725,797
31,256,604
27,950,653
90,633,619
3,826,999
273,600
459,049
1,341,160
666,900
263,777,299
$
113,707,320
1,600,000
834,152
26,294,807
46,025,639
90,980,533
4,616,848
538,350
750,000
1,884,812
711,612
287,944,073
$
104,425,923
1,624,041
662,258
38,742,103
26,727,397
86,633,157
3,902,558
484,811
1,315,742
1,561,341
755,953
266,835,284
$
95,138,276
1,252,327
775,955
34,000,077
19,466,675
76,087,481
5,884,108
477,006
2,024,357
1,318,726
16,965,967
253,390,955
90,365,279
9,778,168
12,270,695
2,622,448
12,939,341
17,945,585
14,312,174
187,943,475
37,146,359
385,323,524
86,903,109
8,757,524
12,167,967
3,893,844
9,403,781
18,328,801
15,017,806
205,673,993
56,708,967
416,855,792
83,037,085
9,206,591
12,025,116
2,210,469
7,646,152
15,437,797
14,492,611
146,205,380
36,841,493
327,102,694
83,537,628
10,196,077
13,808,599
3,157,405
8,795,093
16,017,942
15,046,602
101,805,571
28,245,889
280,610,806
(121,546,225)
(128,911,719)
(60,267,410)
(27,219,851)
84,000,000
1,289,881
948,605
(948,605)
85,289,881
168,000,000
663,828
(663,828)
168,000,000
1,446,541
(1,446,541)
-
16,416,511
(16,416,511)
-
(36,256,344)
39,088,281
(60,267,410)
(27,219,851)
1,849,595
4,316,648
Net Change
(34,406,749)
43,404,929
(60,267,410)
(27,219,851)
Beginning Fund Balance
220,933,091
181,844,810
242,112,220
269,332,071
-
-
Excess (Deficiency) of Revenues
Over Expenditures
Other Financing Sources (Uses)
Bond Proceeds
Capitalized Interest
Transfer In
Transfer (Out)
Total Other Financing Sources (Uses)
(Deficit)/Surplus
Prior Year Fund Balance Resource
Use of Prior Year Fund Balance
Ending Fund Balance
(1,849,595)
$
184,676,747
-
(4,316,648)
$
220,933,091
$
181,844,810
-
$
242,112,220
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 78
COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
ALL FUNDS
EXPENDITURES BY OBJECT
FY2013 BUDGET
FY2013
Budget
FY2012
Budget
FY2011
Actual
FY2010
Actual
Expenditures
Salaries
$
110,063,300
$
108,478,380
$
100,558,461
$
101,532,288
Fringe Benefits
41,060,294
40,243,855
32,963,986
48,343,636
Contractual Services
26,959,736
21,020,299
14,103,948
15,394,886
Materials & Supplies
9,541,066
11,548,728
7,092,898
6,768,902
Conference & Meeting
2,348,504
2,506,224
1,553,886
1,868,938
38,852,249
53,379,939
38,352,412
22,263,299
4,995,106
5,624,940
4,356,949
4,804,019
Capital Outlay
93,811,667
93,414,311
90,498,346
50,138,159
Other
17,501,890
20,857,886
780,315
1,368,038
Scholarships, Student Grants, Waivers
36,689,712
56,281,230
36,841,493
28,128,641
3,500,000
3,500,000
-
-
Fixed Charges
Utilities
Contingency
Total Expenditures
$
385,323,524
$
416,855,792
$
327,102,694
$
280,610,806
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 79
COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
REVENUES, EXPENDITURES, TRANSFERS AND CHANGES IN FUND BALANCES - ALL FUND
FY2013 BUDGET
GENERAL FUND
SPECIAL REVENUE FUNDS
Operations &
Maintenance
Fund
Education
Fund
Restricted
Purposes
Fund
Working
Cash
Fund
DEBT
SERVICE
FUND
CAPITAL
PROJECTS
FUND
ENTERPRISE
FUND
Bond &
Interest
Fund
Operations &
Maintenance
Restricted
Fund
Auxiliary
Enterprises
Fund
25,473,788
$
Total
All Funds
Revenues
Local Property Taxes
Personal Property
Replacement Tax
Other Local Revenues
State Government
Federal Government
Student Tuition & Fees
Sales & Service Fees
Facilities Rental
Interest
Non-Government
Gifts, Grants
Other
$
68,887,591
$ 11,214,097
1,067,442
725,797
7,339,508
72,938,332
206,000
150,000
2,547,710
45,000
23,917,096
26,846,879
44,616
4,840
-
20,000
1,103,774
5,307,730
44,049
2,229,247
190,000
7,565,984
3,616,159
273,600
10,000
1,067,442
725,797
31,256,604
27,950,653
90,633,619
3,826,999
273,600
459,049
413,400
20,000
185,060
-
-
-
-
1,156,100
233,500
1,341,160
666,900
151,728,070
13,826,807
50,998,491
20,000
31,929,341
2,419,247
12,855,343
263,777,299
76,461,150
8,700,805
10,729,994
1,054,816
1,704,615
6,262,495
12,791,590
27,467,842
10,523,493
4,604,445
13,904,129
1,077,363
1,540,701
959,913
556,101
1,159,597
1,513,584
833,576
7,000
-
36,027,167
117,929,836
607,719
10,678,625
1,080,609
90,365,279
9,778,168
12,270,695
2,622,448
12,939,341
17,945,585
14,312,174
187,943,475
7,692,832
152,866,139
15,127,938
29,453,527
50,998,491
7,000
36,027,167
117,929,836
12,366,953
37,146,359
385,323,524
(1,138,069)
(1,301,131)
-
13,000
(4,097,826)
(115,510,589)
488,390
(179,500)
769,105
-
-
1,289,881
-
84,000,000
-
(589,605)
84,000,000
1,289,881
-
(179,500)
769,105
-
-
1,289,881
84,000,000
(589,605)
85,289,881
(1,317,569)
(532,026)
-
13,000
(2,807,945)
(31,510,589)
(101,215)
(36,256,344)
1,317,569
532,026
-
-
-
-
-
-
-
-
13,000
(2,807,945)
(31,510,589)
(101,215)
Beginning Fund Balances
60,377,997
19,912,734
(52,568)
8,263,678
13,751,191
110,083,626
8,596,433
Use of Prior Year Fund Balance
(1,317,569)
-
-
-
-
-
Total Revenues
$
-
$
-
$
-
$
-
$
105,575,476
Expenditures
Instruction
Academic Support
Student Services
Public Service
Independent Operations
Operations & Maintenance
General Administration
General Institutional
Scholarships, Student
Grants, Waivers
Total Expenditures
Excess (Deficiency) of Revenues
Over Expenditures
Other Financing Sources (Uses)
Bond Proceeds
Capitalized Interest
Transfers In (Out)
Total Other Financing
Sources (Uses)
(Deficit)/Surplus
Prior Year Fund Balance Resource
Net Change
Ending Fund Balances
$
59,060,428
(532,026)
$ 19,380,708
$
(52,568) $
8,276,678
$
10,943,246
$
78,573,037
$
8,495,218
(121,546,225)
1,849,595
(34,406,749)
220,933,091
(1,849,595)
$
184,676,747
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 80
COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
REVENUES, EXPENDITURES, TRANSFERS AND CHANGES IN FUND BALANCES - ALL FUNDS
FY2012 BUDGET
SPECIAL REVENUE FUNDS
GENERAL FUND
Operations &
Maintenance
Fund
Education
Fund
Restricted
Purposes
Fund
Working
Cash
Fund
DEBT
SERVICE
FUND
CAPITAL
PROJECTS
FUND
ENTERPRISE
FUND
Bond &
Interest
Fund
Operations &
Maintenance
Restricted
Fund
Auxiliary
Enterprises
Fund
35,809,229
$
Total
All Funds
Revenues
Local Property Taxes
Personal Property
Replacement Tax
Other Local Revenues
State Government
Federal Government
Student Tuition & Fees
Sales & Service Fees
Facilities Rental
Interest
Non-Government
Gifts, Grants
Other
Total Revenues
$
Expenditures
Instruction
Academic Support
Student Services
Public Service
Independent Operations
Operations & Maintenance
General Administration
General Institutional
Scholarships, Student
Grants, Waivers
Total Expenditures
Excess (Deficiency) of Revenues
Over Expenditures
Other Financing Sources (Uses)
Bond Proceeds
Transfers In (Out)
Total Other Financing
Sources (Uses)
(Deficit)/Surplus
66,992,707
$ 10,905,384
$
-
$
-
$
-
$
-
$
113,707,320
1,600,000
834,152
5,211,078
74,365,953
20,000
150,000
2,638,728
35,000
21,083,729
46,025,639
87,460
-
40,000
5,497,350
262,500
2,308,887
262,500
6,082,155
4,596,848
538,350
-
1,600,000
834,152
26,294,807
46,025,639
90,980,533
4,616,848
538,350
750,000
269,600
149,443,490
20,000
13,599,112
291,687
67,488,515
40,000
41,569,079
2,571,387
1,593,125
422,012
13,232,490
1,884,812
711,612
287,944,073
74,105,765
7,716,360
10,673,392
936,605
464
6,178,646
13,469,978
30,856,285
10,980,289
3,452,722
12,797,344
1,041,164
1,494,575
947,746
537,375
1,169,866
1,444,195
822,855
6,000
-
50,641,262
118,125,775
2,009,493
8,865,942
97,633
1,775,094
86,903,109
8,757,524
12,167,967
3,893,844
9,403,781
18,328,801
15,017,806
205,673,993
9,473,072
153,410,567
14,433,011
47,235,895
67,491,015
6,000
50,641,262
118,125,775
12,748,162
56,708,967
416,855,792
(3,967,077)
(833,899)
(2,500)
34,000
(9,072,183)
(115,554,388)
484,328
(128,911,719)
(179,500)
663,828
-
-
-
168,000,000
-
(484,328)
168,000,000
-
(179,500)
663,828
-
-
-
168,000,000
(484,328)
168,000,000
(2,500)
34,000
(9,072,183)
52,445,612
-
39,088,281
(4,146,577)
(170,071)
4,146,577
170,071
-
-
-
-
-
4,316,648
-
-
(2,500)
34,000
(9,072,183)
52,445,612
-
43,404,929
Beginning Fund Balances
64,524,574
20,082,805
(50,068)
8,229,678
22,823,374
57,638,014
8,596,433
181,844,810
Use of Prior Year Fund Balance
(4,146,577)
-
-
-
-
-
13,751,191
$ 110,083,626
Prior Year Fund Balance Resource
Net Change
Ending Fund Balances
$
60,377,997
(170,071)
$ 19,912,734
$
(52,568) $
8,263,678
$
$
8,596,433
(4,316,648)
$
220,933,091
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 81
COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
REVENUES, EXPENDITURES, TRANSFERS AND CHANGES IN FUND BALANCES - ALL FUNDS
FY2011 ACTUAL
GENERAL FUND
Education
Fund
Revenues
Local Property Taxes
Personal Property
Replacement Tax
Other Local Revenues
State Government
Federal Government
Student Tuition & Fees
Sales & Service Fees
Facilities Rental
Interest
Non-Government
Gifts, Grants
Other
Total Revenues
$
Expenditures
Instruction
Academic Support
Student Services
Public Service
Independent Operations
Operations & Maintenance
General Administration
General Institutional
Scholarships, Student
Grants, Waivers
Total Expenditures
Excess (Deficiency) of Revenues
Over Expenditures
Other Financing Sources (Uses)
Transfers In (Out)
Ending Fund Balances
$
Restricted
Purposes
Fund
$
Working
Cash
Fund
27,623,761
$
1,586,517
5,584,192
46,800
27,906
5,028,451
942,296
5,580,122
3,873,499
484,811
23,460
1,624,041
662,258
38,742,103
26,727,397
86,633,157
3,902,558
484,811
1,315,742
400,000
308,843
153,291,978
26,019
10,805,066
209,731
50,447,766
115,958
34,841,270
5,998,653
951,610
421,091
11,334,593
1,561,341
755,953
266,835,284
68,457,861
8,162,548
10,509,285
711,901
20,153
5,819,262
10,961,820
16,138,229
8,495,214
225,999
14,579,224
1,044,043
1,515,831
928,634
547,822
1,123,321
1,659,803
794,506
10,257
-
35,957,623
92,493,877
569,934
7,078,177
1,860,731
595,146
83,037,085
9,206,591
12,025,116
2,210,469
7,646,152
15,437,797
14,492,611
146,205,380
8,087,108
128,868,167
8,721,213
28,754,385
50,947,569
10,257
35,957,623
92,493,877
10,103,988
36,841,493
327,102,694
24,423,811
2,083,853
(499,803)
105,701
(1,116,353)
(86,495,224)
1,230,605
(60,267,410)
-
-
-
(499,803)
105,701
(1,116,353)
18,274,012
$ 20,082,805
$
449,735
8,123,977
(50,068) $
8,229,678
23,939,727
$
22,823,374
-
$
Total
All Funds
115,958
40,403,263
$
Auxiliary
Enterprises
Fund
24,989,407
25,140,880
103,655
4,093
-
64,524,574
-
Operations &
Maintenance
Restricted
Fund
38,183
1,808,793
$
Bond &
Interest
Fund
1,624,041
662,258
13,724,790
70,336,737
24,966
149,045
(275,060)
-
ENTERPRISE
FUND
$ 10,740,864
24,121,311
Beginning Fund Balances
Operations &
Maintenance
Fund
CAPITAL
PROJECTS
FUND
66,061,298
(302,500)
Net Change in Fund Balances
SPECIAL REVENUE FUNDS
DEBT
SERVICE
FUND
1,044,101
(466,541)
(85,451,123)
764,064
143,089,137
$
-
57,638,014
$
(60,267,410)
7,832,369
$
8,596,433
104,425,923
242,112,220
$
181,844,810
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 82
COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
REVENUES, EXPENDITURES, TRANSFERS AND CHANGES IN FUND BALANCES - ALL FUNDS
FY2010 ACTUAL
GENERAL FUND
Education
Fund
Revenues
Local Property Taxes
Personal Property
Replacement Tax
Other Local Revenues
State Government
Federal Government
Student Tuition & Fees
Sales & Service Fees
Facilities Rental
Interest
Non-Government
Gifts, Grants
Other
Total Revenues
$
SPECIAL REVENUE FUNDS
Operations &
Maintenance
Fund
Restricted
Purposes
Fund
Auxiliary
Enterprises
Fund
21,425,839
$
94,432
726,652
5,143,233
152,665
98,670
2,816,643
1,403,543
35,700
5,163,286
5,853,591
477,006
27,200
1,252,327
775,955
34,000,077
19,466,675
76,087,481
5,884,108
477,006
2,024,357
1,517,541
143,555,376
32,586
10,396,466
315,113
39,601,200
94,432
27,448,389
199,777
4,518,633
1,003,613
15,216,063
27,776,459
1,318,726
16,965,967
253,390,955
71,187,671
9,185,239
12,355,236
1,020,106
28,050
5,807,788
11,626,177
10,068,636
9,078,208
224,381
12,349,957
1,010,838
1,453,363
1,089,540
522,499
1,131,946
1,461,446
833,798
5,431
-
19,506,073
55,913,775
1,047,759
8,244,544
1,953,548
15,258,908
83,537,628
10,196,077
13,808,599
3,157,405
8,795,093
16,017,942
15,046,602
101,805,571
8,865,198
130,144,101
9,302,589
19,380,691
39,234,078
5,431
19,506,073
55,913,775
26,504,759
28,245,889
280,610,806
Excess (Deficiency) of Revenues
Over Expenditures
13,411,275
1,093,877
367,122
89,001
7,942,316
(51,395,142)
1,271,700
(27,219,851)
Other Financing Sources (Uses)
Transfers In (Out)
(7,350,898)
(1,034,657)
-
-
(7,152,556)
15,983,016
(444,905)
59,220
367,122
89,001
(35,412,126)
826,795
$
34,342,886
18,214,792
40,403,263
$ 18,274,012
82,613
$
449,735
789,760
8,034,976
$
8,123,977
$
-
23,149,967
178,501,263
23,939,727
$ 143,089,137
$
Total
All Funds
20,235,831
18,242,665
799,738
7,853
-
Ending Fund Balances
$
Operations &
Maintenance
Restricted
Fund
133,010
Beginning Fund Balances
-
Bond &
Interest
Fund
1,252,327
775,955
13,665,576
461,658
62,164,581
22,664
213,507
6,060,377
$
ENTERPRISE
FUND
$ 10,230,870
Net Change in Fund Balances
-
CAPITAL
PROJECTS
FUND
63,481,567
Expenditures
Instruction
Academic Support
Student Services
Public Service
Independent Operations
Operations & Maintenance
General Administration
General Institutional
Scholarships, Student
Grants, Waivers
Total Expenditures
$
Working
Cash
Fund
DEBT
SERVICE
FUND
-
$
(27,219,851)
7,005,574
$
7,832,369
95,138,276
269,332,071
$
242,112,220
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 83
Budget Assumptions
Financial projections are developed initially during the budget planning process and continue to
be updated throughout budget development. The assumptions below were used during the
budget process.
Property Values: Equalized assessed valuations are projected to continue to decline.
Full-Time Equivalent Students (FTE): The FY2012 full-time equivalent student count is
estimated to be 35,340. FTEs for FY2013 are projected to 35,005. This amounts to a 1% decline
from the FY2012 budget.
Health Insurance: The health insurance premium is expected to increase by 13% based on
experience rates and inflation.
Base Operating Grant: Revenues from the State for the Base Operating Grant are expected to
increase 50% over the FY2012 budget but decrease from the expected FY2012 actual. The
College assumes it will receive 6 out of 12 monthly payments.
State Grants: Revenues from the State for state grants are expected to be the same as in
FY2012.
Student Fees: Tuition and fee rates are expected to increase by 3.0% due to implementation of a
$4.00 tuition rate increase approved by the Board.
Interest Revenue: Interest income is expected to decrease from the FY2012 budget due to the
maturity of certificates of deposit in FY2011 that will be reinvested at lower rates.
Federal Grants & Projects: C.O.D. Federal revenue is budgeted to decrease from the FY2012
budget due to a change in the accounting and reporting of the Federal Direct Loans program
which began in FY2011. Per GAAP, the direct loans should not have been included in revenue.
Other federal revenue is expected to increase as additional grants are being submitted for other
federal sources.
Fund Balance: Based on the projections for the FY2012 budget, the College is anticipating that
its operating fund balance will decrease by $1.8 million as fund balance is used to close the
FY2013 operating budget deficit.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 84
Position Summary Schedule
Headcount
Type
FY2013 Budget
FY2012 Actual
FY2011 Actual
FY2010 Actual
Faculty
Full Time
Part Time **
285
2,650
273
2,591
280
1,344
282
1,260
Total Faculty
2,935
2,864
1,624
1,542
568
532
577
590
444
535
514
482
Total Classified Staff
1,100
1,167
979
996
Reference Librarian
Counselors
Coordinators
Administrators
10
13
48
10
13
44
10
14
44
11
12
1
48
4,106
4,098
2,671
2,610
Managerial/Classified Staff
Full Time
Part Time
Total Employees
Source: 2013 Budget from Position Control and Budget System. 2012-2010 Actuals are Confirmed with the Census
Data Submissions Reports filed by Human Resources and submitted to the State of Illinois, and College of DuPage
Human Resource Database and CAFRs.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 85
Organizational Division Summary
Operating Funds Expenditures
Division Name
President
FY2013 Budget
$
Government Relations & Board of Trustees
941,518
FY2012 Budget
$
1,066,760
FY2011 Actual
FY2010 Actual
$
$
880,750
902,475
429,400
548,855
728,968
451,887
5,202,834
15,427,731
31,655,515
22,622,623
8,100,320
2,796,345
7,673,320
15,211,945
1,081,117
1,229,619
5,562,923
116,564,292
5,238,599
14,766,292
32,259,751
21,738,233
7,855,704
2,256,759
5,225,915
15,506,896
961,230
1,187,309
5,053,725
112,050,413
4,342,413
13,489,591
27,974,523
19,335,271
6,965,021
2,413,622
5,454,372
13,737,220
753,188
1,040,650
3,700,740
99,206,611
4,941,833
13,412,913
29,381,443
19,677,955
7,864,110
3,551,491
4,497,746
13,192,819
739,133
969,677
4,808,007
103,037,127
Administrative Affairs
Administrative Affairs Admin.**
Business Affairs *
Police Department
Finance Office **
Facilities/Plant Administration ***
Risk Management
Administrative Affairs Total
2,047,556
1,792,986
2,021,615
4,339,800
17,440,422
215,556
27,857,935
1,522,685
2,056,833
2,163,691
3,971,992
16,943,876
357,682
27,016,759
664,836
1,783,264
1,800,569
1,899,257
11,931,977
157,928
18,237,831
1,124,203
837,495
1,846,669
2,045,366
12,428,250
174,295
18,456,278
General Institutional **
16,151,454
21,410,734
13,505,796
13,333,038
Human Resources *
2,534,327
2,061,720
1,550,645
1,371,088
External Relations
3,515,151
3,688,337
3,478,779
1,894,797
Academic Affairs
Academic Affairs Admin.
Business & Technology
Health & Social Sciences
Liberal Arts *
Library
Continuing Education
Student Services *
Information Technology
Plan & Inst. Effectiveness
Development & Foundation
Enrollment Management
Academic Affairs Total
Grand Total Operating Funds
$
167,994,077
$
167,843,578
$
137,589,380
$
139,446,690
* In FY2013, $1,892,209 of expenditures were reclassified from the Auxiliary Fund to the Education Fund.
** In FY2012 Budget and going forward, some expenditures were reclassified from General Institution to the Finance Office and
Administrative Affairs Administration to improve accountability. Also, starting in FY2012, the College modified its accounting for
fringe benefits which were previously recorded in the Auxiliary Fund to the Operating Funds.
*** Included in FY2013 and FY2012 budget is capital maintenance projects of $3.3 million and $2.7 million respectively that were
previously included in the Operations and Maintenance Restricted fund in prior years.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 86
Organizational Division Detail
FY2013 Expendtiture Budget
Operating Funds
Division Name
President
Fringe
Benefits
Salaries
$
697,795
$
150,613
Supplies &
Services
$
60,975
Conferences
& Meeting
$
27,500
Fixed Charges
& Other
$
4,635
Capital
$
Totals
-
$
941,518
Government Relations &
Board of Trustees
170,830
26,605
138,350
87,150
6,465
-
429,400
Academic Affairs
Acad. Affairs Admin.
Business & Technology
Health & Social Sciences
Liberal Arts
Library
Continuing Education
Student Services
Information Technology
Plan & Inst. Effectiveness
3,223,016
12,334,294
25,793,780
18,545,962
5,946,576
2,115,483
5,889,045
7,470,859
686,906
517,435
2,086,222
4,012,521
2,973,750
885,674
248,838
826,429
1,553,585
151,121
204,073
587,853
1,031,821
687,365
1,142,283
242,050
429,593
4,530,633
117,750
66,205
32,486
53,538
59,550
17,229
2,000
293,597
30,675
62,590
965,563
77,701
232,461
213,784
81,558
127,974
211,656
658,785
62,750
226,542
309,175
531,394
142,212
27,000
60,000
23,000
967,408
-
5,202,834
15,427,731
31,655,515
22,622,623
8,100,320
2,796,345
7,673,320
15,211,945
1,081,117
Development & Fnd
Enrollment Management
Academic Affairs Total
737,507
4,135,244
86,878,672
162,213
757,941
14,175,729
102,034
388,192
9,463,647
29,580
70,277
717,727
198,285
207,793
3,038,310
3,476
2,290,207
1,229,619
5,562,923
116,564,292
Administrative Affairs
Administrative Affairs
Business Affairs
Police Department
Finance Office
Facilities/Plant Admin.
Risk Management
Admin. Affairs Total
260,939
1,590,010
1,551,138
2,254,970
5,866,479
142,076
11,665,612
57,407
328,145
276,111
419,093
1,182,485
31,257
2,294,498
411,250
941,567
130,616
230,531
4,425,076
15,619
6,154,659
17,000
17,174
6,591
40,653
19,600
2,815
103,833
56,000
40,000
300,000
1,161,190
1,557,190
2,047,556
1,792,986
2,021,615
4,339,800
17,440,422
215,556
27,857,935
-
4,560,952
632,300
54,000
10,773,537
130,665
16,151,454
Human Resources
1,585,125
315,883
510,853
96,440
26,026
-
2,534,327
External Relations
1,427,096
308,297
1,466,437
51,130
262,191
-
3,515,151
$ 102,425,130
$ 21,832,577
$ 18,427,221
1,137,780
$ 20,193,307
General Institutional
Total Operating Funds
$
1,300,960
(1,139,910) *
17,159
1,094,553
4,785,592
23,789
6,082,143
$
3,978,062
$
167,994,077
*Negative amount is due to budget expense of 644,995 less Staff Service chargeback credit of $1,784,905.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 87
Office of the President
President’s Office
Board of Trustees
Total Expenditures
FY2013
Budget
$941,518
429,400
$1,370,918
FY2012
Budget
$1,066,760
548,855
$1,615,615
FY2011
Actual
$880,750
728,968
$1,609,718
FY2010
Actual
$902,475
451,887
$1,354,262
Function
College of DuPage is headed by an administration under President Dr. Robert L. Breuder. The
following report directly to the President: Executive Vice President, Academic & Student
Affairs; Senior Vice President, Administration and Treasurer; Vice President, Human Resources;
Associate Vice President, External Relations and Director; Legislative Relations and Special
Assistant to the President. The Internal Auditor also reports directly to the President.
Annual Objectives
1. To increase visibility of the College in the community by strengthening partnerships.
2. To help ensure an improved sense of community within the College.
3. To advance approved legislative agenda.
4. To help strengthen the College’s financial position.
5. To interface with Board of Trustees to enhance their knowledge and effectiveness.
6. To carry out other administrative roles and responsibilities as needed to advance
presidential initiatives.
Institutional Priorities and Annual Plan objectives are reviewed by the College’s Office of
Planning and Institutional Effectiveness. Each Annual Objective is monitored on a regular basis
throughout each fiscal year to ensure its timely and effective completion.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 88
Academic Affairs
Academic Affairs Admin.
Business and Technology
Health & Social Sciences
Liberal Arts
Library
Continuing Education
Student Services
Total Expenditures
FY2013
Budget
$5,202,834
15,427,731
31,655,515
22,622,623
8,100,320
2,796,345
7,673,320
$93,478,688
FY2012
Budget
$5,238,599
14,766,292
32,259,751
21,738,233
7,855,704
2,256,759
5,225,915
FY2011
Actual
$4,342,413
13,489,591
27,974,523
19,335,271
6,965,021
2,413,622
5,454,372
$89,341,253
$79,974,813
FY2010
Actual
$4,941,833
13,412,913
29,381,443
19,677,955
7,864,110
3,551,491
4,497,746
$83,327,491
Function
Through the academic divisions, Academic Affairs supports both career and transfer education.
Transfer students take a variety of courses in the Liberal Arts and Sciences to fulfill specific
requirements outlined by the Illinois Articulation Initiative and/or the specific graduation
requirements of the transfer institution. Career-related programs are primarily designed to
prepare students for direct entry into professional, semi-professional, technical, and skilled
employment. Many students, however, elect to continue their education at the baccalaureate
level through articulated capstone programs at baccalaureate-granting colleges and universities.
Individuals already employed, including those with advanced degrees, take occupational courses
to update their skills and/or re-train for new jobs.
Annual Objectives
1. To create and obtain ICCB approval for 4 degree and 9 certificate programs by June,
2012. Degrees include: AAS in Biotechnology Information Systems, AAS in Digital
Broadcast Journalism, AFA in Creative Writing, and an AFA in Dance. Certificates
include Applied Anthropology, Biotechnology Information Systems, Casino/Resort
Management, Central Sterile Processing Technician, Corrections Counseling, Private
Security, Residential Child Care, Sports Performance, and Teaching Online Using
Technology.
2. To increase Fall 10th day regular credit FTEs (excludes Adult Education, ESL, and Dual
Credit) enrollment from 14,764 to at least 15,064.
3. To create and implement the Academic Scorecard to facilitate timely, solid administrative
decisions in Academic Affairs based upon data and patterns of evidence.
4. To ensure that the ABE/GED/ESL program meets community needs while staying within
the allocated budget.
5. To renovate the Academic Computing Center within given budget constraints, providing
a facility that better supports faculty and student objectives.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 89
Academic Affairs
6. To ensure newly configured C.O.D. Business Solutions shows minimum profit of
$100,000 in FY2012.
7. To ensure all regional centers operate minimally on a breakeven financial basis with
emphasized concentration on serving the educational needs in the West Chicago and
Bloomingdale areas.
8. To develop a minimum of three new 3+1 agreements.
9. To finish curriculum mapping process for the remaining General Education outcomes:
Knowledge Integration, Effective Communication, Mathematical Reasoning, Scientific
Reasoning, and Cultural Comprehension.
10. To review programs of study and make modifications where needed to ensure dynamic
needs of community are addressed.
Institutional Priorities and Annual Plan objectives are reviewed by the College’s Office of
Planning and Institutional Effectiveness. Each Annual Objective is monitored on a regular basis
throughout each fiscal year to ensure its timely and effective completion.
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Academic Affairs
Executive Vice President
Vice President
Academic Affairs
Dean Student
Services
Dean of Health &
Social Services
Dean of Business &
Technology
Associate VP
Academic Affairs
Dean Liberal Arts
Dean of Learning
Resources (Library)
Dean of Continuing
Education
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College of DuPage - Fiscal Year 2013 Budget
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Academic Affairs
Departments
Business and Technology
The Business and Technology Division prepares its students for entry into the job market and
allows them a firm academic base for continuing their education at a baccalaureate-granting
institution in various business, service industry, and technical fields. Faculty has real-world
experience that assures a student of realistic professional guidance. The Business and
Technology Division is comprised of three sub-divisions: Business; Technology; and Career and
Technical Education.
Health & Social Sciences
The Health and Social Sciences Division provides academic transfer and career education in a
variety of disciplines. Courses and curricula are designed to develop knowledge, skills and
attributes applicable to both academic and non-academic life. This division is comprised of six
sub-divisions: Health Sciences; Social Sciences; Behavioral Science and Education; Natural
Sciences; Math and Applied Sciences; and Physical Education.
Liberal Arts
The Liberal Arts Division provides a wide variety of academic transfer and career education
courses in disciplines related to communications, humanities, arts, and various other applied arts.
Within the Liberal Arts Division are three subdivisions: Communications, Humanities, and the
Fine and Applied Arts. In addition, the Director of Performing Arts and the staff of the
McAninch Arts Center fall within the Liberal Arts Division.
Library
The Library’s website provides access to the Library’s online catalog and a wide variety of other
educational resources, including many specialized research databases with references to journal,
magazine and newspaper articles. The website has become a virtual library, through which
students and other users can get research assistance and find out about the Library’s programs
and services. Library services include the circulation of print and non-print materials, reference
service, library and information literacy instruction, interlibrary loan and access to computers.
Specialized collections include a College and Career Information Center (CCIC), the Natural
Sciences Center, the Philanthropy Center, English as Second Language (ESL) materials, and a
juvenile literature collection, as well as a number of original art works that are part of the
College’s permanent art collection. The Library also provides audiovisual equipment to support
teaching and events at the College.
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Academic Affairs
Continuing Education
The Continuing Education Division contains several departments: Continuing Education
Department, Adult Enrichment, Youth Academy, C.O.D. Business Solutions, and the Adult
Basic Education/General Educational Development/English as a Second Language
(ABE/GED/ESL) Department, the Lifelong Learning Department, the Suburban Law
Enforcement Academy and Child Care Department. Classes are offered on campus in Glen
Ellyn and off-campus locations, including high schools and local businesses, and C.O.D.
regional centers in Addison, Bloomingdale, Naperville and Westmont. New programs include
Project Management Professional Series, Commercial Driver’s License, Veterinary Assistant
Program and Dental Assistant Program.
Student Services
The mission of the Student Services Division is to provide a diverse and global community with
learning opportunities, support services and programs that enable people to achieve success in:
meeting education and career goals, fostering strong values, developing leadership and good
citizenship, and enriching their lives. The vision of the Student Services Division is to be in the
forefront among community colleges in providing student support services, creating an
environment that is student-centered and team-centered and providing initiatives to enhance
lifelong learning. The Student Services has three centers: Counseling and Advising Center,
Center for Access and Accommodations and the Career Services Center.
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College of DuPage - Fiscal Year 2013 Budget
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Information Technology
FY2013
Budget
Total Expenditures $15,211,945
FY2012
Budget
$15,506,896
FY2011
Actual
$13,737,220
FY2010
Actual
$13,192,819
Function
The Vice President of Information Technology (IT) has responsibility for planning, acquisition,
implementation, and support to faculty, staff, and students for all technology based services
relating to audio, video, telephone and computers on campus. This includes student computing
labs, administrative application, audio/visual services, teleconferences, web and instructional
technology, telephone, internet, and networked printing and security.
The mission of IT is to provide the highest quality technology-based services, in the most costeffective manner, to facilitate the College mission as it applies to the management, teaching,
learning, and community service provided through the College of DuPage.
Annual Objectives
1. To continue implementation of Datatel ERP information system.
2. To grow Fall 10th day regular credit FTEs (excludes Adult Education, ESL and Dual
Credit) enrollment from 14,764 to at least 15,064.
3. To improve web content presentation and management.
4. To implement a document imaging/management system.
5. To create and propose a viable five-year strategic technology plan that will fulfill the
needs of the College and be endorsed by the Senior Management Team.
6. To renovate the Academic Computing Center within given budget constraints providing a
facility that better supports faculty and student objectives.
7. To provide leadership, project management and technical support to enhance the
Learning Management System (LMS).
8. To ensure IT involvement in identifying and implementing alternate revenue sources and
cost savings opportunities.
9. To ensure that the technology infrastructure supports and enhances operational and
teaching/learning endeavors.
Institutional Priorities and Annual Plan objectives are reviewed by the College’s Office of
Planning and Institutional Effectiveness. Each Annual Objective is monitored on a regular basis
throughout each fiscal year to ensure its timely and effective completion.
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College of DuPage - Fiscal Year 2013 Budget
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Information Technology
Vice President
Information Technology
Assistant Vice President Info Systems
& Multimedia Services
Director Office of Special
Services
Departments
Chief Security Office
This department supports IT Computer Account Management by dealing with electronic
communication, private and confidential information and maintaining a data security plan. Any
breach in security is immediately referred to this department to recover and recoup any loss and
damage.
Network Services
In addition to supporting local area networking and wide area networking, this department
monitors the email messaging system of the College on behalf of faculty, staff and students.
Such guidelines as total number of emails, viruses removed from email, spam messages deleted
and number and size of mailboxes is the responsibility of this department and are all measured
by this department.
Office and Classroom Technology
This department supports all computing labs, audio-visual systems, Personal Computers,
printers, and related peripherals. The Help Desk monitors the answer time, the number of calls
logged and the monthly open /closed calls in a month.
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College of DuPage - Fiscal Year 2013 Budget
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Information Technology
Special Services
This department supports faculty in Instructional Design, the marketing and development of
Satellite Up/Down Link Services and innovative and enterprise-wide technology standards,
software licensing, equipment reviews, mobile computing and electronic commerce.
Systems and Operations
Systems and Operations support central computer systems. Services include mainframe,
computer operations and security. This department monitors the mainframe availability during
the month, the online transaction count for the day and response time for mainframe systems.
Telecommunications & Voice Services
The department of Telecommunications and Voice Services supports telephone services and
voice mail, PBX systems, FAX services; paging, long distance, T-1, T-3, and SONET services.
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College of DuPage - Fiscal Year 2013 Budget
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Planning & Institutional Effectiveness
Total Expenditures
FY2013
Budget
$1,081,117
FY2012
Budget
$961,230
FY2011
Actual
$753,188
FY2010
Actual
$739,133
Function
The Vice President of Planning & Institutional Effectiveness is the chief planning officer of the
College. The position is responsible for the development of an annually updated Strategic Long
Range Plan (SLRP), and integration and alignment of the College’s Annual Plan. The Vice
President, Planning & Institutional Effectiveness manages the institutional accreditation process
and is the College’s liaison to the Higher Learning Commission for all reports and activities
related to the Academic Quality Improvement Program (AQIP). Reporting to the Vice President,
Planning & Institutional Effectiveness is the Director of Institutional Research. The Vice
President, Planning & Institutional Effectiveness is appointed by the Board of Trustees upon the
recommendation of the President of the College.
Annual Objectives
1. To provide leadership and coordination for the College to reaffirm its accreditation from
the Higher Learning Commission (HLC) through the Academic Quality Improvement
Program (AQIP)/Baldrige accreditation requirements.
2. To grow Fall 10th day Regular Credit FTEs (Regular Credit excludes Adult Education,
ESL, and Dual Credit) enrollment from 14,764 to at least 15,064.
3. To develop, deploy and refine a student retention initiative that will systematically reduce
within term attrition (10th day to end-of-term) with an overall academic year target of
7.5%. Specific targets will be defined for the following segments: Late Start Students,
Online Students, Continuing Education – Adult Education Students (ESL, ABE, ASE,
GED), all other credit students.
4. To deploy and mature the strategic planning process resulting in increased participation,
awareness, and institutional buy-in of the SLRP. To provide leadership, project
management and technical support to enhance the Learning Management System (LMS).
5. To provide leadership for the Office of Research to provide relevant and timely data and
information to internal stakeholders to enhance planning, operational effectiveness, and
improvement efforts. Produce and submit all planning documents according to the
published Planning Calendar.
6. To provide leadership and direction to enhance performance excellence, innovation, and
foster a culture of work force engagement and institutional improvement and innovation.
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College of DuPage - Fiscal Year 2013 Budget
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Planning & Institutional Effectiveness
Institutional priorities and Annual Plan objectives are reviewed by the College’s Office of
Planning and Institutional Effectiveness. Each Annual Objective is monitored on a regular basis
throughout each fiscal year to ensure its timely and effective completion.
Vice President
Planning and Insitutional
Effectiveness
Director
Research
Coordinator
Student Retention and
Engagement
Departments
Office of Research – The Office of Research supports the mission of College of DuPage by
providing accurate, reliable and timely information and analysis to support the academic,
accreditation and operational processes of the College. The Office of Research also functions as
a clearing house for survey research projects, which includes addressing research-related
questions on policy, questionnaire design, procedures, sampling, and analysis.
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College of DuPage Foundation
Total Expenditures
FY2013
Budget
$1,229,619
FY2012
Budget
$1,187,309
FY2011
Actual
$1,040,650
FY2010
Actual
$969,677
Function
The College of DuPage Foundation is a separate legal entity with its own governing board and
nearly $10 million in invested assets. The Foundation focuses on securing corporate and private
philanthropy. Foundation fundraising efforts support students directly through scholarships, and
more generally through obtaining funds for programs and facilities. The Foundation raises
support for named scholarships, and works with the donors to identify criteria for applicants.
The Foundation also raises general funds to be awarded to students through scholarships for
freshman, achievers, returning adults, single parents, textbook purchase, and need-based support.
Other fundraising efforts support the expansion and enrichment of programs, the acquisition of
new technology, and the enhancement of facilities, and other essential areas of community
college education at C.O.D. The Foundation accepts gifts in the form of single donations, multiyear pledges, appreciated securities, donated assets, gifts-in-kind, bequests, and planned giving
instruments.
Annual Objectives
1. To strengthen the C.O.D. Foundation Board by recruiting five new members during the
fiscal year and by providing tools and training in the first half of the year.
2. To increase philanthropic support to a minimum of $2 million by optimizing engagement,
cultivation, solicitation, and stewardship to support programs institution-wide.
3. To increase annual grant funding from $4.3 million to $5 million.
4. To grow Fall 10th day regular credit FTEs (regular, credit excludes Adult Education,
ESL and Dual Credit) enrollment from 14,764 to at least 15,064.
5. To serve as an effective member of the Executive Vice President’s Leadership Team and
of the Senior Management Team as evaluated by colleagues.
6. To support team-building of Research and Development Office staff and build on
synergies between grants and philanthropic efforts to enable team to raise $2 million in
philanthropic dollars and $5 million in grant funding.
7. To establish and maintain community relationships for the good of the College and the
Foundation as shown by a 10% increase in prospects in the Foundation database.
8. To increase effectiveness of Foundation communications to its constituencies to enhance
solicitation efforts and to enable the recruitment of five new Board members and the
attainment of $2 million in donations.
Institutional priorities and Annual Plan objectives are reviewed by the College’s Office of
Planning and Institutional Effectiveness. Each Annual Objective is monitored on a regular basis
throughout each fiscal year to ensure its timely and effective completion.
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College of DuPage - Fiscal Year 2013 Budget
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College of DuPage Foundation
Vice President
Development & Executive
Director of C.O.D.
Foundation
Director Grants
Assistant Vice
President
Development
Departments
Grants Office – The office identifies and qualifies opportunities, then supports and guides
C.O.D. staff and faculty through the grant process. C.O.D. annually secures approximately $4
million in grant funding from federal, state and private sources. This funding positively impacts
College operations, enhances academic programs, engages students, encourages future learners,
and builds the college community. Grants team members work with the college content experts
to turn creative ideas into innovative program plans that produce measurable outcomes which
positively impact students and the community.
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Enrollment Management
Total Expenditures
FY2013
Budget
$5,562,923
FY2012
Budget
$5,053,725
FY2011
Actual
$3,700,740
FY2010
Actual
$4,808,007
Function
The mission of the Office of Enrollment Management (OEM) is to advance the goals and
Institutional Priorities of the College by providing exemplary leadership in strategic enrollment
planning, programs and services. OEM is committed to providing outstanding student and
campus services through six organizational units. By utilizing a series of highly integrated
information systems and a robust reporting environment, OEM provides ongoing analysis of the
characteristics and behaviors of current, prospective, and former students in order to help the
campus achieve our enrollment goals.
Reporting areas include Financial Aid and Enrollment Services. Enrollment Services consists of
the Offices of Admissions and Information, Records, Registration, and International Student
Services.
Annual Objectives
1. To grow Fall 10th day Regular Credit FTEs (regular, credit excludes Adult Education,
ESL and Dual Credit) enrollment from 14,764 to at least 15,064.
2. To perform an organizational analysis of the Enrollment Management unit and make
recommendations that may include restructuring based upon this review.
3. To develop the Student Service Center into a one-stop recruitment and student service
center to incorporate the ReSET Commission’s recommendation to be able to answer
85% of a visitor’s enrollment related questions.
4. To create a structure of leadership, planning, and decision making with regard to enabling
enrollment management leadership to review geographical and demographic issues,
recruitment targets, and markets analysis.
5. To create a culture of innovation within Enrollment Management as measured by positive
comments on student surveys and enhanced customer service through technology.
6. To improve administrative efficiency and create, for the student, a streamlined, seamless
experience.
7. To provide leadership for the Office of Enrollment Management.
8. Create new Veterans Services Center.
9. To introduce a new online scholarship application.
10. To develop a recruitment and outreach plan targeting parents of middle school students
with emphasis on the underserved populations of the District.
11. To develop and pilot a “Free Course for GED Completers.” This award will provide
encouragement and incentive for students who have completed their GED and wish to
explore the College curriculum.
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College of DuPage - Fiscal Year 2013 Budget
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Enrollment Management
12. To lead a Presidential commissioned team charged with addressing student self-reported
concerns/issues with MyAccess. At the conclusion, MyAccess will complement the new
and improved web design.
13. To develop Financial Aid 101, a campus-wide summit for on campus personnel on how
student aid affects currently enrolled students.
14. To contribute to appropriate assignments and requests for information.
15. To implement a Financial Literacy Plan
16. To simplify and streamline financial aid processes.
17. To develop and implement electronic signature in accordance with federal E*Sign
regulations.
18. Increase and enhance communication and recruitment activities to prospective students.
Institutional Priorities and Annual Plan objectives are reviewed by the College’s Office of
Planning and Institutional Effectiveness. Each Annual Objective is monitored on a regular basis
throughout each fiscal year to ensure its timely and effective completion.
Associate Vice President
Enrollment Management
Director Enrollment
Services & Registrar
Director Student
Recruitment
Departments
Office of Admissions and Information – The Office of Admissions and Information fields a
variety of questions and provides information on admission to the College, as well as, programs,
courses, services, activities, events, registration, faculty and facilities. Admissions Specialists
recruit prospective students through activities and events offered for high school students,
parents and adults within our district. Special admission is offered for qualified non-high school
parents under the age of 18 and for international students.
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Enrollment Management
Office of Registration – The Office of Registration offers a variety of convenient registration
methods for students to register and/or withdraw for credit courses, seminars, workshops, adult
non-credit and youth education classes. Assistance is given to faculty and divisions with special
registrations.
Office of Records – The Office of Records processes final grades, requests for transcripts,
petitions for a degree or certificate, evaluates transfer credit and verifies student enrollment for
employers, loan deferments and insurance. Computerized degree audits are self-service and
official copies are also provided upon request. The degree audit reports a student’s progress
toward the completion of a degree or certificate program.
Office of International Student Services – The Office of International Student Services provides
immigration advising and support services to assist F-1 and M-1 international students in their
academic and cultural transition to enrollment at College of DuPage and life in the United States.
In addition, this office maintains primary responsibility for institutional compliance with federal
immigration regulations pertaining to the enrollment of F-1 and M-1 international students and
their departments.
Office of Financial Aid – The Office of Financial Aid provides a variety of student financial
assistance programs available from federal, state and local sources. The financial aid programs
strive to bridge the gap between the financial resources of the students and their families and the
cost of education at College of DuPage, attempting to eliminate the financial barriers to college
education. The majority of financial aid programs are based on demonstrated financial need
which is the difference between the resources of the student and/or family and the cost of
attending college. Grants, loans, on-campus employment, and local scholarships are additional
aid options that are available to eligible students to assist in meeting education expenses. All
financial aid programs are governed by appropriate rules and regulations and are subject to
change.
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Administrative Affairs
FY2013
Budget
Administrative Affairs
Business Affairs
Police Department
Finance Office
Facilities/Plant Admin.
Risk Management
Total Expenditures
$2,047,556
1,792,986
2,021,615
4,339,800
17,440,422
215,556
$27,857,935
FY2012
Budget
$1,522,685
2,056,833
2,163,691
3,971,992
16,943,876
357,682
$27,016,759
FY2011
Actual
$664,836
1,783,264
1,800,569
1,899,257
11,931,977
157,928
$18,237,831
FY2010
Actual
$1,124,203
837,495
1,846,669
2,045,366
12,428,250
174,295
$18,456,278
Function
The Senior Vice President, Administration and Treasurer is responsible for the planning,
coordination and direction of the central services functions of Business Affairs, Facilities,
Facilities Planning & Construction, Financial Affairs, Police Department and Risk Management.
Annual Objectives
1. To maintain the College’s strong financial position.
2. To improve collections of accounts receivable so that the ending balances of delinquent
accounts does not exceed $350,000 per semester.
3. To develop the internal treasury management function of the College.
4. To refine the development of the annual budget using zero-based budgeting and key
performance indicators.
5. To have prepared and review standard monthly financial statements and budget-to-actual
results.
6. To review the organization, structure and performance of the College’s 403(b) and 457
Plans to establish governance and oversight, determine the appropriate number of
investment options and review performance of the various investment options.
7. To oversee execution of the Operations & Maintenance (O&M) capital projects.
8. To oversee succession planning efforts for Chief of Police, Director, Business Affairs and
Administrative Assistant for SVP Administration.
9. To improve Emergency Planning and Preparedness.
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College of DuPage - Fiscal Year 2013 Budget
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Administrative Affairs
10. To improve safety on campus.
11. To continue implementation of the “paperless” Finance office.
Institutional Priorities and Annual Plan objectives are reviewed by the College’s Office of
Planning and Institutional Effectiveness. Each Annual Objective is monitored on a regular basis
throughout each fiscal year to ensure its timely and effective completion.
Senior Vice President
Administration and Treasurer
Assistant Vice President
Financial Affairs & Controller
Director
Business Affairs
Coordinator Risk
Management
Director
Facilities
Chief of Police
Director Facilities Planning &
Construction
Departments
Finance – The Finance Department includes Central Accounting, Accounts Payable, Accounts
Receivable, Budget, Capital Assets, Cash Receipts, Grants Accounting and Payroll. The
Department oversees a College-wide budget of more than $250 million, prepares monthly
financial statements, coordinates the annual audit, manages investments, maintains system of
control, and prepares bills of all student and non-student accounts.
Facilities – The Facilities Department provides planning for existing and new facilities. All
major construction, renovation and capital improvement projects are the responsibility of this
Department. The Department includes Campus Services, Custodial Operations, Facility
Information, Grounds and Physical Plant for the approximately 297 acres of College property
and 1.8 million square feet of building space.
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College of DuPage - Fiscal Year 2013 Budget
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Administrative Affairs
Business Affairs – Business Affairs includes Purchasing, Print Shop, Staff Services, Copy
Center, Mail Room, Recycling, Warehouse, Conference and Events, Dining Services, and
Bookstore.
The Campus Dining Services contract is outsourced and offers breakfast, lunch and dinner at two
locations on campus. Catering service is provided that offers an array of food and beverage
selections designed to meet the varied needs of the campus community. The selection of food
provided for events ranges from simple coffee breaks to elegantly served receptions and dinners.
The Campus Bookstore is also run by a third party. The Bookstore sells books, school supplies,
cards, gifts, clothing snacks, and emblematic items. The Bookstore has convenient hours on
Monday through Saturday, with extended hours during the first week of classes each semester.
The College receives a percentage of sales.
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College of DuPage - Fiscal Year 2013 Budget
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Human Resources
Total Expenditures
2013
Budget
$2,534,327
2012
Budget
$2,061,720
2011
Actual
$1,550,645
2010
Actual
$1,371,088
Function
The Vice President of Human Resources is responsible for the operation of the College’s
complex Human Resources function. The Vice President exercises the necessary authority for
planning, organizing, controlling, decision making and leadership of the Human Resources
function. This includes the development and operation of wage and salary policies, resolution of
labor issues, administration of collective bargaining agreements, management of employee
relations and legal issues, orientation of staff, and management of record systems and
procedures.
Annual Objectives
1. To continue the implementation of the Datatel ERP information system.
2. To finalize the successful negotiation of four labor contracts: CODFA, CODAA, FOP
and Operating Engineers.
3. To continue promoting positive labor/management relations.
4. To plan for and address the expiring Classified Employee Agreement.
5. To implement the document imaging/management system.
6. To develop C.O.D. Learning and Development strategy and implementation plan.
7. To promote diversity among employees and students.
8. To effectively implement transition to Health Care Consortium.
9. To improve the efficiency and effectiveness of the Human Resources Department.
10. To implement required health care reform and civil union legislative requirements.
11. To improve effectiveness of Full-Time Faculty Performance Evaluation procedures and
instruments.
Institutional Priorities and Annual Plan objectives are reviewed by the College’s Office of
Planning and Institutional Effectiveness. Each Annual Objective is monitored on a regular basis
throughout each fiscal year to ensure its timely and effective completion.
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College of DuPage - Fiscal Year 2013 Budget
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Human Resources
Vice President Human Resources
Manager
Employee Benefits
Director Labor &
Employee Relations
Manager Employment/Employee Relations
Manager Learning &
Organizational Development
Coordinator Compensation &
HR Systems
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College of DuPage - Fiscal Year 2013 Budget
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Marketing, External Relations & Creative Services
Total Expenditures
FY2013
Budget
$3,515,151
FY2012
Budget
$3,688,337
FY2011
Actual
$3,478,779
FY2010
Actual
$1,894,797
Function
The primary purpose of Marketing, External Relations and Creative Services (MECS) is to
advance the College’s mission by increasing overall visibility and awareness of its programs and
services. MECS is responsible for the development and implementation of the College's
integrated marketing communications strategy; conducting market research; developing and
maintaining the College’s unique brand identity; operating and oversight of the radio station,
website development; and print and electronic publications.
Annual Objectives
1. Steward complete C.O.D. website redesign and implementation with goal of unrolling
homepage and other key pages in December 2011 and rest of pages by May 2012.
2. Grow Fall 10th day regular credit FTEs enrollment from 14,764 to at least 15,064
through design and execution of new marketing strategy focused on enhancing current
C.O.D. brand.
3. Continue to facilitate positive public image with community through multiple community
relations activities.
4. Continue to refine Media Relations activities to maintain high level of regional media
coverage and achieve additional coverage by downtown Chicago and national outlets.
5. Provide internal communications support and coordination.
6. Provide baseline for annual metrics report on internal communications and external
marketing.
7. Execute administrative and Cabinet member duties as appropriate.
Institutional Priorities and Annual Plan objectives are reviewed by the College’s Office of
Planning and Institutional Effectiveness. Each Annual Objective is monitored on a regular basis
throughout each fiscal year to ensure its timely and effective completion.
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College of DuPage - Fiscal Year 2013 Budget
Page 109
Marketing, External Relations & Creative Services
Associate Vice
President Marketing and
External Relations
Coordinator
Community Relations
Director
Marketing & Creative Services
Coordinator News
Bureau
Departments
News Bureau - The News Bureau pursues and coordinates press coverage of the College through
pitching news stories to regional and national media, handling media queries, working in
conjunction with District 502 organizations to enhance publicity efforts, assigning photos,
shooting video (when applicable) and issuing publicity releases about people, programs and
events. Release topics can include news, features, public service announcements, sports, arts and
entertainment. The News Bureau also covers key College events, including Board of Trustees
meetings, graduation ceremonies, speakers and other major publicity opportunities. The news
coordinator is also editor of the Green Sheet, the College’s internal newsletter, and editorial
advisor for “Images,” the C.O.D. monthly cable television program. In addition, the News
Bureau is responsible for developing content and posting information to all College
communication venues, including plasma screens, outdoor LED signs, student and employee
portals, News and Events web pages, and social media outlets.
Community Relations – Community Relations is responsible for multiple programs designed to
educate the public about the College of DuPage. Programs include arranging speaking
engagements in the community, bringing community leaders to campus to learn about the
College, working with local officials, partnering with outside organizations, and coordinating
multiple events.
Office of Marketing and Creative Services (MCS) – The Office of Marketing and Creative
Services (MCS) provides leadership for the development and execution of integrated marketing
communication strategies to further the mission, strategic goals and objectives of College of
DuPage. MCS seeks to build and enhance a unique visual identity for the College through
integrated marketing communications strategies, including but not limited to market research;
special events; advertising, publications development; and web content and design, to ensure
consistency in all materials representing College of DuPage. This unit collectively produces
more than 2,000 print and web projects each year ranging in scope.
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College of DuPage - Fiscal Year 2013 Budget
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Marketing, External Relations & Creative Services
Multimedia Services
The department of Multimedia Services provides video and television production support for
instructional and administrative areas of the College.
WDCB - Radio
The department serves the College district with a full-time, full-service public radio station. The
station delivers audio-based instruction and marketing announcements for College programs.
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College of DuPage - Fiscal Year 2013 Budget
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IV. BUDGET BY FUND
IV. Budget By Fund
Philosophy
“College of DuPage believes in the power of teaching and
learning…is committed to excellence…values diversity…promotes
participation in planning and decision making…the needs of our
students and communities are central to all we do.”
General Fund – Education Fund (01)
The Education Fund is established by Section 3-1 of the Illinois Public Community College Act.
The statutory maximum tax rate for the Education Fund is 75 cents per $100 of equalized assessed
valuation (EAV) for community college districts in cities with less than 500,000 inhabitants. The
current voter approved maximum is 17.5 cents per $100. The current rate for tax year 2011 is 16.11
cents per $100 which is 1.39 cents below the voter approved maximum.
Revenues in FY2013 are projected at $151.7 million, or 1.5% higher than the FY2012 budget.
Property tax revenues are projected at $68.9 million, or 2.8% more than the FY2012 budget. For
the past two years, EAVs in DuPage County have decreased by 5.8% and 6.5%, respectively. The
DuPage County Clerk is projecting another EAV decrease of approximately 8% next year.
Although EAV has gone down, the College will still receive its total levy as tax rates are increased
to compensate for the decline in EAV.
Revenues from the State for FY2013 show a slight increase in the amount to be received over the
FY2012 budget as the number of payments to be received is increased to six payments from four
payments in the prior budget. As of April, 2012, the State is not current on its FY2012 payments to
the College. Further, the College was recently notified that it should expect no more than nine
payments (approximately $10 million) this fiscal year rather than 12 payments (approximately $13
million) the College has received in both FY2011 and FY2010. The College is projecting that
revenue from the State of Illinois Base Operating Grant will continue to decline in FY2013 due to
the State’s ongoing significant budget deficit; budgeting receipt of only six payments
(approximately $6.4 million) in the FY2013 budget.
Tuition and fees for FY2013 are projected to decrease 1.9% from the FY2012 budget primarily due
to the assumption of an approximate 1% decrease in total credit hours to 525,073. To partially
offset the projected loss in revenues from the State, the Board of Trustees approved a $4.00 per
credit hour increase for tuition effective with registration for the Fall 2012 semester. Revenues from
Fees increased $1.0 million to $11.7 million due to student activity fees that were previously
recorded in the Auxiliary Fund and will now be recorded in the Education Fund beginning in
FY2013. Other revenues include $250,000 in sales and service fees that were also previously
recorded in the Auxiliary Fund.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 112
FY2013 Education Fund
Budgeted Revenues
0.1%
7.7%
0.4%
Property Taxes
45.4%
CPPRT
40.4%
Chargeback
Base Operating Grant
Career Tech Grant
Tuition
Fees
Investment Income
0.6%
Local Sources
Property Taxes
CPPRT
Chargeback
Total Local Sources
State Sources
Base Operating Grant
Career Tech Grant
Total State Sources
Federal Sources
Tuition and Fees
Tuition
Fees
Total Tuition and Fees
Investment Income
Other
Total Revenues
4.2%
Other
0.7%
0.5%
FY2013
Budget
FY2012
Budget
FY2011
Actual
FY2010
Actual
$ 68,887,591
1,067,442
725,797
70,680,830
$ 66,992,707
1,600,000
834,152
69,426,859
$ 66,061,298
1,624,041
662,258
68,347,597
$ 63,481,567
1,252,327
775,955
65,509,849
6,385,282
954,226
7,339,508
-
4,256,852
954,226
5,211,078
-
12,770,564
954,226
13,724,790
-
12,700,563
965,013
13,665,576
461,658
61,268,987
11,669,345
72,938,332
150,000
619,400
$ 151,728,070
63,710,868
10,655,085
74,365,953
150,000
289,600
$ 149,443,490
61,600,732
8,736,005
70,336,737
149,045
733,809
$ 153,291,978
54,355,488
7,831,757
62,187,245
213,507
1,517,541
$ 143,555,376
Source: Prior Year Comprehensive Annual Financial Reports (CAFRs) and financial records.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 113
FY2013 Education Fund budgeted expenditures are projected to decrease 0.4% over the FY2012
budget due to lower fixed charges, primarily tuition waivers. Salary rates are projected to
increase by 3.15% in FY2013. However, decreases in stipend payments and other institutional
salary expenditures reduce the year over year total by 1.6%.
Like other businesses, the cost of providing benefits continues to increase at the College.
Although total employee benefits are projected to decrease by 3.6% due to decreases in tuition
reimbursements offered to employees and retiree Medicare payments, healthcare benefits are
projected to increase 21%. Uncertainty regarding the ultimate outcome of health care reform,
pending Supreme Court action, as well as the conclusion of contract negotiations with full-time
faculty, requires the College to conservatively budget overall fringe benefits. Please note that
fringe benefits previously budgeted in the Auxiliary Fund were moved to the Education Fund
beginning in FY2012. Budgeted salaries and benefits represent 79% of the total Education Fund
expenditures for FY2013.
Contractual Services increases by approximately $2.0 million due to re-classification of IT Plan
expenditures previously budgeted in Materials and Supplies. The College has increased its
Travel budget to account for increases in staff travel to educational conferences and to promote
the College throughout DuPage County, the State of Illinois and the nation, also the addition of
College sports team travel that was previously reported in the Auxiliary Fund. Fixed Charges,
Utilities and Other Expenses are projected to decrease $2.2 million. The Fixed Charges and
Utilities include costs related to rental of regional center facilities and liability insurance. The
Other Expenditures decrease of $1.8 million in FY2013 is due mainly to decreases in
institutional tuition waivers given to students. The Capital Outlay budget for FY2013 has
increased 40% due to additional information technology equipment needed to implement the
FY2013 IT Strategic Plan, additional furniture for various educational departments, new nursing
equipment and new audio equipment for the College’s radio station.
Salaries
Benefits
Contractual Services
and Supplies
Travel and Mileage
Fixed Charges, Utilities
and Other
Capital Outlay
Contingency
Total Expenditures
FY2013
Budget
$ 99,275,124
21,188,822
FY2012
Budget
$ 97,733,025
21,972,572
FY2011
Actual
$ 90,915,615
13,667,385
FY2010
Actual
$ 90,765,433
15,615,759
14,755,357
1,120,780
14,911,680
911,502
11,360,097
326,875
8,545,835
467,532
10,667,994
2,858,062
3,000,000
$ 152,866,139
12,845,128
2,036,660
3,000,000
$ 153,410,567
10,648,758
1,949,437
$ 128,868,167
11,832,650
2,916,892
$ 130,144,101
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College of DuPage - Fiscal Year 2013 Budget
Page 114
FY2013 Education Fund
Budgeted Expenditures
7.0%
9.7%
1.9%
Salaries
2.0%
0.7%
Benefits
Contractual Services and
Supplies
Travel and Mileage
Fixed Charges, Utilities and
Other
13.9%
Capital Outlay
64.9%
Contingency
During FY2012, the College undertook a review of the departments and activities reported in the
Auxiliary Fund. As a result of that review, the College reclassified $1.9 million in expenditures
from the Auxiliary Fund to the Education Fund beginning in FY2013. The chart below shows
the impact on the Education Fund’s FY2013 budget as a result of the reclassification.
Salaries
Benefits
Contractual Services
and Supplies
Travel and Mileage
Fixed Charges, Utilities
and Other
Total Expenditures
FY2013
Budget
$
823,103
62,951
589,682
292,786
$
123,687
1,892,209
The College is using $1,317,569 of prior year fund balance to balance the proposed FY2013
budget. However, the College has prepared the budget using conservative assumptions and does
not believe it will actually have to use these surplus funds as a funding source. Despite using
$1,317,569 in fund balance, it is projected that the goal of having an unrestricted fund balance in
the Operating, Auxiliary and Working Cash Funds equal to no less than 50% of total operating
revenues will be achieved in FY2013, projected to reach 66% by fiscal year end.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 115
COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
EDUCATION FUND
FY2013 BUDGET
FY2013
Budget
Revenues
Local Property Taxes
Personal Property Replacement Tax
Other Local Revenues
State Government
Federal Government
Student Tuition and Fees
Sales and Service Fees
Interest
Non-Government Gifts, Grants
Other
Total Revenues
$
Expenditures
Instruction
Academic Support
Student Services
Public Service
Independent Operations
Operations and Maintenance
General Administration
General Institutional
Scholarships, Student Grants, Waivers
Total Expenditures
FY2012
Budget
FY2011
Actual
68,887,591 $ 66,992,707 $
1,067,442
1,600,000
725,797
834,152
7,339,508
5,211,078
72,938,332
74,365,953
206,000
20,000
150,000
150,000
413,400
269,600
151,728,070
149,443,490
66,061,298 $ 63,481,567
1,624,041
1,252,327
662,258
775,955
13,724,790
13,665,576
461,658
70,336,737
62,164,581
24,966
22,664
149,045
213,507
400,000
308,843
1,517,541
153,291,978
143,555,376
76,461,150
8,700,805
10,729,994
1,054,816
1,704,615
6,262,495
12,791,590
27,467,842
7,692,832
152,866,139
68,457,861
8,162,548
10,509,285
711,901
30,278
5,819,262
10,951,695
16,138,229
8,087,108
128,868,167
71,187,671
9,185,239
12,355,236
1,020,106
28,050
5,807,788
11,626,177
10,068,636
8,865,198
130,144,101
24,423,811
13,411,275
74,105,765
7,716,360
10,673,392
936,605
464
6,178,646
13,469,978
30,856,285
9,473,072
153,410,567
Excess (Deficiency) of Revenues
Over Expenditures
(1,138,069)
(3,967,077)
Other Financing Sources (Uses)
Transfer In (Out)
(179,500)
(179,500)
(1,317,569)
(4,146,577)
1,317,569
(Deficit)/Surplus
FY2010
Actual
(302,500)
(7,350,898)
24,121,311
6,060,377
4,146,577
-
-
-
-
24,121,311
6,060,377
Beginning Fund Balance
60,377,997
64,524,574
40,403,263
34,342,886
Use of Prior Year Fund Balance
(1,317,569)
(4,146,577)
-
-
Prior Year Fund Balance Resource
Net Change
Ending Fund Balance
$
59,060,428 $ 60,377,997 $
64,524,574 $
40,403,263
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 116
COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
EDUCATION FUND
EXPENDITURES BY OBJECT
FY2013 BUDGET
FY2013
Budget
FY2012
Budget
FY2011
Actual
FY2010
Actual
Expenditures
Salaries
$
Fringe Benefits
99,275,124
$
97,733,025
$
90,915,615
$
90,765,433
21,188,822
21,972,572
13,667,385
15,615,759
Contractual Services
8,362,396
6,400,262
6,975,992
4,227,757
Materials & Supplies
6,392,961
8,511,418
4,384,105
4,318,078
Conference & Meeting
1,120,780
911,502
326,875
467,532
Fixed Charges
1,970,202
2,168,244
1,900,128
2,111,094
115,650
136,067
107,082
134,807
Capital Outlay
2,858,062
2,036,660
1,949,437
2,916,892
Other
1,064,805
1,232,830
554,440
838,799
Scholarships, Student Grants & Waivers
7,517,337
9,307,987
8,087,108
8,747,950
Contingency
3,000,000
3,000,000
-
-
128,868,167
$ 130,144,101
Utilities
Total Expenditures
$
152,866,139
$
153,410,567
$
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 117
Operations and Maintenance Fund (02)
A. Fund Definition:
The Operations and Maintenance Fund (02) is established by Section 3-1 and Section 3-20.3 of the
Illinois Public Community College Act. The statutory maximum tax rate is set at 10 cents per $100
of equalized assessed valuation for community college districts in cities with less than 100,000
inhabitants. The rate of .0242 in the current 2011 tax levy is below the voter approved maximum rate
of 3 cents per $100.
The Operations and Maintenance Fund (02) is used to account for:







Expenditures for the improvement or repair of buildings and property, including the cost of
interior decorating and the installation, improvement, repair, replacement and maintenance
of building fixtures;
Rental expense of building and property for community and college purposes;
Salaries of custodians, engineers and related facilities support staff;
Furniture, fixtures and equipment (FF&E) purchases;
All costs of fuel, electricity, gas, water & sewer and telephone services;
Custodial supplies and equipment;
Cost of professional services for maintenance of facilities.
Projects for recurring capital expenditures are being charged to this fund under the section called
“Capital Maintenance Projects”. Capital maintenance projects are used to account for recurring
capital expenditures which may repeat each year in a facilities maintenance cycle. (See “Capital
Maintenance Projects”.)
B. Capitalization Policy Thresholds:
The following capitalization thresholds are used by the College:
Assets
 Buildings
 Building Improvements
 Land Improvements
 Infrastructure
 Equipment
 Vehicles
 Computer Equipment
Dollar Threshold
$500,000
$500,000
$100,000
$500,000
$2,500
$2,500
$2,500
Useful Life (Years)
50
20
20
10
6
4
4
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College of DuPage - Fiscal Year 2013 Budget
Page 118
C. Student Construction Fee:
The FY2013 Student Construction Fee allocation is broken out as follows:

FY2013: A $9.00 per credit hour construction fee is charged as part of the College’s tuition
and fees. Monies from this fee are used to fund the Operations and Maintenance Fund (02)
and the Operations & Maintenance Restricted Fund (03) as follows:
Total Construction Fee per credit hour:
Allocated to Operations & Maintenance Fund (02)
Allocated to Operations & Maintenance Restricted Fund (03)


$9.00
$4.80
$4.20
The C.O.D. Board has provided management the authority to change the allocation of the
construction fee between the two (2) funds based on annual budgetary needs.
The construction fee is used in the Operations & Maintenance Fund (02) for Facilities
maintenance projects.
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College of DuPage - Fiscal Year 2013 Budget
Page 119
D. Fund 02: Revenues and Expenditures – FY2010 thru FY2013:
The following schedule provides a comparison of Fund 02 revenues & expenditures for FY2010 through
FY2013.
Operations & Maintenance Fund (02)
Expenditures/Revenues (FY2010 thru FY2013)
Expenditures:
Department
02-70-00700
02-70-00705
02-70-00709
02-70-00713
02-70-00717
02-70-00721
02-70-00725
02-70-00837
02-70-00837
02-70-16465
Various
Description
Construction Administration (1)
Maintenance of Plant
Building Construction & Repair
Grounds
Regional Center Maintenance (2)
Utilities (3)
Financial Consultants
Insurance (4)
Expense Contingency
O&M Telephone
Capital Maintenance Projects (5)
Sub-total
Less: Fund Transfers In
Plus: Fund Transfers Out
Total Expenditures
$
782,613
2,580,612
776,571
1,147,931
150,000
4,445,000
787,630
500,000
640,766
3,316,815
$ 15,127,938
(769,105)
$ 14,358,833
Revenues:
Department
02-70-00725
02-70-00725
02-70-00725
02-70-00725
Expenditures
Budgeted
Actual
FY2012
FY2011
Budgeted
FY2013
$
660,495
2,458,762
751,645
1,242,546
158,000
4,960,300
255,549
500,000
748,541
2,697,173
$ 14,433,011
(663,828)
$ 13,769,183
Property Taxes
Student Construction Tuition Fee (1)
Interest
Public Safety Fines
Total Revenues
$ 11,214,097
2,547,710
45,000
20,000
$ 13,826,807
Revenues (less) Expenditures
Use of Prior Year Fund Bal. (5)
NetChange
$
$
Revenues
Budgeted
FY2012
Budgeted
FY2013
Description
$
$ 10,904,934
2,638,728
35,450
20,000
$ 13,599,112
($532,026)
Actual
FY2010
2,085,251
707,146
853,912
431,592
3,894,153
1,685
225,999
521,473
8,721,213
(99,940)
375,000
8,996,273
$
1,969,461
1,182,258
843,923
260,184
4,295,455
232,614
518,694
$ 9,302,589
(90,343)
1,125,000
$ 10,337,246
Actual
FY2011
Actual
FY2010
$ 10,740,380
38,667
26,019
$ 10,805,066
$ 10,230,173
133,707
32,586
$ 10,396,466
$1,808,793
$59,220
($170,071)
$
532,026
$
170,071
$
$
-
$
-
$
1,808,793
$
-
$
59,220
Analysis/Comments:
(1) Prior to FY2012 expenditures for the Construction Administration and the Capital Maintenance
Projects along with revenues for the Student Construction Fee were budgeted in Fund 03.
(2) Regional Center Maintenance covers expenses for maintaining C.O.D. teaching centers at
satellite locations.
(3) Utility expense is expected to decrease in FY2013 by $515,300 due to energy saving efficiencies
achieved thru new construction and building renovations, plus fuel hedging.
(4) Insurance expense is expected to increase in FY2013 by $532,081 due to reclassification of
insurance expenses which had in past years been charged to the Education Fund (01).
(5) Capital maintenace project expenditures are expected to increase in FY2013 by $619,642 as
determined by an assessment done on maintenance needs.
(6) In summary, the FY2013 Operations and Maintenance Fund (02) budget is projected to have a
deficit of $532,026, which will be offset by use of prior year fund balance.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 120
E. FY2013 Revenue Budget Detail - Operations & Maintenance Fund (02):
The funding for the Operation & Maintenance Fund (02) comes primarily from property taxes and a
portion of the Student Construction fee. Revenue detail for the FY2013 Budget is provided as follows:
FY 2013 Revenue Budget Detail - Operation and Maintenance Fund (02)
Description
Taxes Cook County
Taxes Will County
Taxes DuPage County
Portion of Student Construction Fee
Interest
Public Safety Fines
Total Projected Revenues
FY 2013
Budget
$ 1,000,702
593,692
9,619,703
2,547,710
45,000
20,000
$ 13,826,807
$
$
FY 2012
Budget
905,948
580,531
9,418,905
2,638,728
35,000
20,000
13,599,112
$
$
Annual
Variance
94,754
13,161
200,798
(91,018)
10,000
0
227,695
Property Taxes from Dupage County account for 70% of total revenues.
FY2013 Revenue Budget Detail
Operation and Maintenance Fund (02 )
Portion of Student
Construction Fee
19%
Interest
0%
Public Safety
Fines
0%
Taxes Cook County
7%
Taxes Will County
4%
Taxes DuPage County
70%
Analysis/Comments:
(1) The Student construction fee will decrease due to lower enrollments from FY2012 Budget.
(2) Property taxes are projected to increase in FY2013 due to CPI and new construction.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 121
F. FY2013 Expense Budget Detail - Operations & Maintenance Fund (02):
FY2013 Budget Expenditure Detail for the Operations & Maintenance Fund (02) is provided as follows:
FY2013 Expense Budget - Operations & Maintenance Fund (02)
FY2013
Budget
Department
Description
02-70-00700
02-70-00705
02-70-00709
02-70-00713
02-70-00717
02-70-00721
02-70-00837
02-70-00837
02-70-16465
Various
Construction Administration
Maintenance of Plant
Building Construction & Repairs
Grounds
Regional Center Maintenance
Utilities
Insurance
Expense Contingency
O&M Telephone
Capital Maintenance Projects
Sub-total
Fund Transfers - In (1)
Total Expenditures
$
782,613
2,580,612
776,571
1,147,931
150,000
4,445,000
787,630
500,000
640,766
3,316,815
$ 15,127,938
(769,105)
$ 14,358,833
FY2012
Budget
Annual
Variance
660,495
2,458,762
751,645
1,242,546
158,000
4,960,300
255,549
500,000
748,541
2,697,173
$ 14,433,011
(663,828)
$ 13,769,183
$ 122,118
121,850
24,926
(94,615)
(8,000)
(515,300)
532,081
0
(107,775)
619,642
$ 694,927
(105,277)
$ 589,650
$
FY2013 Expense Budget Detail
Operation and Maintenance Fund (02)
Capital Maintenance Projects
22%
Construction Administration
5%
Maintenance of Plant
17%
Building Construction & Repairs
5%
O&M Telephone
4%
Expense
Contingency
3%
Grounds
8%
Insurance
5%
Regional Center Maintenance
1%
Utilities
30%
Analysis/Comments:
(1) The fund transfers in of $769,105 are from the food services ($72,984) and bookstore ($696,121)
auxiliary business units, and are being used to fund Facilities maintenance expense.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 122
G. FY2013 Capital Maintenance Project Listing::
The Capital Maintenance Projects are used to accumulate costs relating to “Recurring” expenditures which may repeat each year
as part of the Facilities Maintenance Cycle and have no significant impact on the operating budget. Capital Maintenance Projects
for FY2013 are listed as follows:
Capital Maintenance Projects - FY2013 Project Listing:
Project Nos.
20013
20014
20015
20016
20017
660-63
20018
20019
20020
20021
20022
20023
20024
20025
20026
20027
20028
20029
20030
20031
20032
20033
20034
20036
20037
20038
20039
20099
Description
FY2013 Budget
HSC-Roof Footwalk Path
Paint Equip.- Generator
Maintaing Artwork
Window Maintenance
MAC Painting
Boilers/Roof Replacements
Energy Monitoring
Interior Painting
Other Maintenance Proj.
Site & Grounds
FF&E Purchases
BIC FanRoom - MCC
Maintain Roadways
Space & Planning
Nursing SIM Lab II
TEC Performance
Energy Master Plan
Vortex Separator
Exterior Signage
BIC Fan Room - VFD
IT Electrical Upgrade
SRC N/S Power Feeds
BIC Cooling - Tower
T*Retrofits Reg. Cent.
Custodial Equipment
Cafeteria - Motion Det.
BIC Fan Room - Lighting
Contingency
Total Capital Maintenance Projects
$
$
5,000
15,000
25,000
30,000
50,000
70,000
80,000
85,000
100,000
100,000
235,000
250,000
250,000
500,000
750,000
50,000
25,000
30,000
65,000
40,000
80,000
21,000
36,000
10,000
8,000
128,000
278,815
3,316,815
FY2012 Budget
$
25,000
520,000
200,000
175,000
200,000
100,000
200,000
250,000
300,000
240,000
25,000
40,000
422,173
$ 2,697,173
FY2013 Capital Maintenance Project Budgets
T*Retrofits Reg. Cent.
1%
BIC Fan Room - Lighting
4%
MAC Painting
Contingency
2%
8%
Maint Artwork1%
-
Energy Monitoring
2%
SRC N/S Power Feeds
2%
IT Electrical Upgrade
1%
Annual
Variance
$
5,000
15,000
0
30,000
50,000
(520,000)
70,000
(120,000)
(90,000)
(100,000)
0
235,000
50,000
0
200,000
750,000
(190,000)
0
30,000
65,000
0
80,000
21,000
36,000
10,000
8,000
128,000
(143,358)
$ 619,642
Interior Painting
2%
Other Maintenance Proj.
3%
Site & Grounds
3%
FF&E Purchases
3%
BIC Fan Room - VFD
2%
BIC FanRoom - MCC
7%
Exterior Signage
1%
Vortex Separator
1%
Maintain Roadways
8%
Energy Master Plan
2%
TEC Performance
23%
Space & Planning
8%
Nursing SIM Lab II
15%
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College of DuPage - Fiscal Year 2013 Budget
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H. Five Year Capital Maintenance Project Budget Projection:
The following is a five year projection of capital maintenance project expenditures from FY2013 through
FY2017. As seen in the following schedule many of the expenditures are “Recurring” expenditures
which repeat each year as part of the Facilities Maintenance Cycle:
Capital Maintenance Projects (Fund 02) - Five (5) Year Cost Projection
Project Projected Expenditures:
20013
20014
20015
20016
20017
20018
20019
20020
20021
20022
20023
20024
20025
20026
20027
20028
20029
20030
20031
20032
20033
20034
20036
20037
20038
20039
20099
HSC-Roof Foot walk Path
Paint Equip.- Generator
Maintaining Artwork
Window Maintenance
MAC Painting
Energy Monitoring
Interior Painting
Other Maintenance Proj.
Site & Grounds
FF&E Purchases
BIC Fan Room - MCC
Maintain Roadways
Space & Planning
Nursing SIM Lab II
TEC Performance
Energy Master Plan
Vortex Separator
Exterior Signage
BIC Fan Room - VFD
IT Electrical Upgrade
SRC N/S Power Feeds
BIC Cooling - Tower
T*Retrofits Reg. Cent.
Custodial Equipment
Cafeteria - Motion Det.
BIC Fan Room - Lighting
Contingency
Total
FY2013
$
FY2014
5,000
15,000
25,000
30,000
50,000
70,000
80,000
85,000
100,000
100,000
235,000
250,000
250,000
500,000
750,000
50,000
25,000
30,000
65,000
40,000
80,000
21,000
36,000
10,000
8,000
128,000
278,815
$ 3,316,815
$
Funds Available (Student Capital Fees/Fund Bal) $ 2,547,710
COD Fund Transfers
769,105
Total Funding Available
$ 3,316,815
$
$
$
FY2015
25,000
50,000
150,000
200,000
100,000
150,000
250,000
250,000
30,000
10,000
2,101,815
3,316,815
$
2,547,710
769,105
3,316,815
$
$
$
FY2016
25,000
50,000
150,000
200,000
100,000
150,000
250,000
250,000
30,000
10,000
2,101,815
3,316,815
$
2,547,710
769,105
3,316,815
$
$
$
FY2017
Total
25,000
50,000
150,000
200,000
100,000
150,000
250,000
250,000
30,000
10,000
2,101,815
3,316,815
$
- $
25,000
50,000
150,000
200,000
100,000
150,000
250,000
250,000
30,000
10,000
2,101,815
$ 3,316,815 $
5,000
15,000
125,000
230,000
50,000
70,000
680,000
885,000
500,000
700,000
235,000
1,250,000
1,250,000
500,000
750,000
50,000
25,000
150,000
65,000
40,000
80,000
21,000
36,000
50,000
8,000
128,000
8,686,075
16,584,075
2,547,710
769,105
3,316,815
$ 2,547,710
769,105
$ 3,316,815
10,190,840
3,076,420
16,584,075
$
$
$
Analysis/Comments:
(1) Funding for capital maintenance projects comes from the student construction fee ($2,547,710)
and fund transfers from the food services ($72,984) and bookstore ($696,121) auxiliary business
units.
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College of DuPage - Fiscal Year 2013 Budget
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I. Capital Maintenance Project Budget for FY2013 by Object Codes:
Capital Maintenance Project Budget for FY2013 by Object Code:
Architectural
Other
Land
Building
Services Contractual Improvements Remodeling
Project Nos./Description
5303001
5309001
5802001
5804001
20013 HSC-Roof Foot walk Path $
- $
5,000 $
- $
20014 Paint Equip.- Generator
15,000
20015 Maintaining Artwork
20016 Window Maintenance
20017 MAC Painting
20018 Energy Monitoring
8,000
62,000
20019 Interior Painting
80,000
20020 Other Maintenance Proj.
45,000
20021 Site & Grounds
50,000
20022 FF&E Purchases
20023 BIC Fan Room - MCC
35,000
200,000
20024 Maintain Roadways
15,000
235,000
20025 Space & Planning
20,000
230,000
20026 Nursing SIM Lab II
5,000
55,000
440,000
20027 TEC Performance
60,000
60,000
480,000
20028 Energy Master Plan
12,000
12,000
20029 Vortex Separator
25,000
20030 Exterior Signage
5,000
25,000
20031 BIC Fan Room - VFD
20,000
45,000
20032 IT Electrical Upgrade
5,000
35,000
20033 SRC N/S Power Feeds
20,000
60,000
20034 BIC Cooling - Tower
1,000
20,000
20036 T*Retrofits Reg. Cent.
5,000
31,000
20037 Custodial Equipment
20038 Cafeteria - Motion Det.
8,000
20039 BIC Fan Room - Lighting
20,000
108,000
20099 Contingency
Total
$ 231,000 $ 1,406,000 $
$ 920,000
New
Maintenance Equipment
Rental
Buildings Infrastructure
Services
Office Facilities Contingency
5803001
5804501
5304003
5401007 5601001
5909999
Total
$
- $
- $
- $
- $
- $
- $
5,000
15,000
25,000
25,000
30,000
30,000
50,000
50,000
70,000
80,000
40,000
85,000
50,000
100,000
100,000
100,000
235,000
250,000
250,000
500,000
150,000
750,000
26,000
50,000
25,000
30,000
65,000
40,000
80,000
21,000
36,000
10,000
10,000
8,000
128,000
278,815
278,815
$
$ 150,000 $ 221,000 $ 110,000 $
$ 278,815 $3,316,815
Category Summary:
Capital Outlays
$ 1,070,000
Other Contractual
1,406,000
Maintenance Services
221,000
Contingency
278,815
Architectural Services
231,000
Office Equipment
110,000
Total
$ 3,316,815
FY13 Capital Maintenance Projects by Category
Architectural Services
7%
Contingency
9%
Office Equipment
3%
Capital Outlays
32%
Maintenance Services
7%
Other Contractual
42%
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College of DuPage - Fiscal Year 2013 Budget
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J. Detailed Descriptions and Photos of FY13 Capital Maintenance Projects:
Project Number, Name & Description:
20013
HSC-Roof Walk Path
Maintain HSC roof walkway.
Purpose: Maintain walkway for maintenance access.
FY2013 Budget - $5,000
20014
Paint Equipment - Generator
Painting generator equipment.
Purpose: Keep generator in good repair.
FY2013 Budget - $15,000
20015
Maintain Artwork
Maintenance of artwork throughout campus.
Purpose: Maintain appearance of campus for student access.
FY2013 Budget - $25,000
20016
Window Maintenance
Maintenance of windows throughout campus.
Purpose: Maintain functionality of campus buildings.
FY2013 Budget - $30,000
20017
MAC Building
Painting as required for MAC building.
Purpose: Maintain MAC building for student education.
FY2013 Budget - $50,000
20018
Energy Monitoring
Monitoring energy needs of college facilities.
Purpose: Collect energy use data for conservation purposes.
FY2013 Budget - $70,000
20019
Interior Painting
Interior painting throughout college.
Purpose: Maintain clean surroundings adequate for student learning.
FY2013 Budget - $80,000
20020
Other Maintenance Projects
Other maintenance projects.
Purpose: Provide for other maintenance projects as needed.
FY2013 Budget - $85,000
20021
Site & Grounds
Site & Grounds.
Purpose: Maintain site and grounds conducive to student learning.
FY2013 Budget - $100,000
20022
FF&E Purchases
Furniture, fixture and equipment purchases.
Purpose: Purchase furniture, fixtures and equipment as needed.
FY2013 Budget - $100,000
20023
BIC Fan Room - MCC-Rework
Renovate fan room in BIC.
Purpose: Maintain HVAC system for BIC student learning center.
FY2013 Budget - $235,000
20024
Maintain Roadways
Maintain roads, walkways and parking lots.
Purpose: Maintain safe roads/walkways for vehicle & pedestrian circulation.
FY2013 Budget - $250,000
20025
Space/Planning
Miscellaneous space and planning fund.
Purpose: Provide for space and planning moves as needed.
FY2013 Budget - $250,000
20026
Nursing Simulation Labs (Phase II)
Create labs which mirror real life hospital & clinical settings.
Purpose: Meet student nursing facility needs.
FY2013 Budget - $500,000
20027
TEC Performance Contract
Energy performance requirements for TEC student learning center.
Purpose: Meet energy requirements for TEC building.
FY2013 Budget - $750,000
See attached picture #1
See attached picture #4
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College of DuPage - Fiscal Year 2013 Budget
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20028
Energy Master Plan
Develop energy master plan for all campus facilities.
Purpose: Meet energy requirements for the college.
FY2013 Budget - $50,000
20029
Vortex Separator
Installation of vortex separator for facilities.
Purpose: Meet facility requirements for college.
FY2013 Budget - $25,000
20030
Exterior Signage
Purchase and installation of exterior signage.
Purpose: Meet signage requirements of college.
FY2013 Budget - $30,000
20031
BIC Fan Room - VFD
Installation of VFD for BIC fan room.
Purpose: Meet BIC fan room requirements.
FY2013 Budget - $65,000
See attached picture #2
20032
Electrical Upgrades
IT main frame electrical upgrades.
Purpose: Maintain electrical upgrades as needed.
FY2013 Budget - $40,000
See attached picture #3
20033
SRC N/S Power Feed
Power feed upgrade for SRC building.
Purpose: Maintain electrical power for SRC building.
FY2013 Budget - $80,000
20034
BIC Cooling - Tower Screen
Upgrade tower screen for BIC cooling.
Purpose: Maintain cooling towers at BIC building.
FY2013 Budget - $21,000
20036
T*Retrofits-Regional Centers
Retrofit upgrades at regional centers.
Purpose: Maintain adequate retrofits at regional centers.
FY2013 Budget - $36,000
20037
Custodial Maintenance Equipment
Purchase equipment for custodial maintenance department.
Purpose: Provide necessary equipment for custodial maintenance department.
FY2013 Budget - $10,000
20038
Cafeteria Motion Detectors
Installation of motion detectors for lighting control at cafeteria.
Purpose: Provide energy savings measures for cafeteria lighting.
FY2013 Budget - $8,000
20038
BIC Mechanical - Lighting Upgrade Lighting upgrades for BIC mechanical room.
Purpose: Maintain adequate lighting at BIC mechanical room for safe operations.
FY2013 Budget - $128,000
20038
Contingencies
Contingency funds.
Purpose: Maintain adequate contingency funds for capital maintenance projects as needed.
FY2013 Budget - $278,815
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College of DuPage - Fiscal Year 2013 Budget
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Capital Maintenance Projects – Picture Attachments
Attachment 1 - Project # 20023 - BIC Fan Room – MCC – Rework
The Motor Control Centers (MCC) in BIC fan rooms 1-4 are original to the building and have
outlived their useful life. The MCC are outdated, obsolete and it has become very costly to find
replacement parts when repairs are needed. The MCC is the motor control center in the BIC for
all of the fans, pumps, compressors and other electrical components.
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College of DuPage - Fiscal Year 2013 Budget
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Attachment 2 - Project # 20031 BIC Fan Room VFD
The Variable Frequency Drives (VFD) in BIC fan rooms 1-4 are 15 years old and have outlived
their useful life. VFD’s just like computers become obsolete after 10 years which makes it
difficult and costly to get replacement parts. VFD’s control how quickly a motor or pump
operates which extends the life of the equipment and reduces energy consumption.
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College of DuPage - Fiscal Year 2013 Budget
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Attachment 3 - Project # 20032 - Electrical Upgrades
This budget is for upgrading the electrical needs of the IT department throughout campus. It is
also used to upgrade bunkers and overhead projectors in classrooms.
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College of DuPage - Fiscal Year 2013 Budget
Page 130
Attachment 4 - Project # 20026 - Nursing Simulation Lab (Phase II)
Create labs which mirror real life hospital and clinical settings. With this “extension” of the Sim
Hospital (HSC 2143 and 2145), the simulated long-term care and home health environment
provides the student(s) the experience to simulate providing care across the health care delivery
system, and with access to varying levels of resources depending on the environment. Students
will be able to “actualize” their role as coordinator of care across the health care chasm, and
learn the importance of collaboration and communication. In the long term care and home
environment, the student will appreciate the independent nature of their practice within that
setting. Additionally, efforts will be made to use this entire simulation arena with the allied
health programs to better emulate the collaborative and multidisciplinary nature for health care
work and practice. Working with the Homeland Security programs would allow for larger scale
simulations including addressing such things as domestic violence in the home, to ambulance
transport of injured to the “hospital”, to creating a disaster health care/nursing experience,
including such things as epidemics or natural disasters.
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College of DuPage - Fiscal Year 2013 Budget
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COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
OPERATIONS & MAINTENANCE FUND
FY2013 BUDGET
FY2013
Budget
FY2012
Budget
FY2011
Actual
FY2010
Actual
11,214,097 $
2,547,710
45,000
20,000
13,826,807
10,905,384 $
2,638,728
35,000
20,000
13,599,112
10,740,864 $
38,183
26,019
10,805,066
10,230,870
133,010
32,586
10,396,466
Expenditures
Operations and Maintenance
General Institutional
Total Expenditures
10,523,493
4,604,445
15,127,938
10,980,289
3,452,722
14,433,011
Excess (Deficiency) of Revenues
Over Expenditures
(1,301,131)
Revenues
Local Property Taxes
Student Tuition and Fees
Interest
Other
Total Revenues
$
Other Financing Sources (Uses)
Transfer In (Out)
(Deficit)/Surplus
Prior Year Fund Balance Resource
Net Change
Beginning Fund Balance
Use of Prior Year Fund Balance
Ending Fund Balance
$
(833,899)
769,105
663,828
(532,026)
(170,071)
532,026
8,495,214
225,999
8,721,213
9,078,208
224,381
9,302,589
2,083,853
1,093,877
(275,060)
(1,034,657)
1,808,793
59,220
170,071
-
-
-
-
1,808,793
59,220
19,912,734
20,082,805
18,274,012
18,214,792
-
-
(532,026)
(170,071)
19,380,708 $
19,912,734 $
20,082,805 $
18,274,012
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College of DuPage - Fiscal Year 2013 Budget
Page 132
COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
OPERATIONS & MAINTENANCE FUND
EXPENDITURES BY OBJECT
FY2013 BUDGET
FY2013
Budget
FY2012
Budget
FY2011
Actual
FY2010
Actual
Expenditures
Salaries
$
Fringe Benefits
3,150,006
$
2,993,047 $
2,231,394 $
2,626,339
643,755
610,106
499,808
642,674
Contractual Services
2,921,103
1,318,759
730,080
513,938
Materials & Supplies
750,761
721,004
745,057
525,698
17,000
17,000
5,330
5,595
788,630
331,549
214,808
219,195
Utilities
4,872,378
5,486,873
4,244,534
4,663,345
Capital Outlay
1,120,000
1,647,100
53,562
103,310
Other
364,305
807,573
Contingency
500,000
500,000
15,127,938 $
14,433,011 $
Conference & Meeting
Fixed Charges
Total Expenditures
$
(3,360)
2,495
8,721,213 $
9,302,589
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College of DuPage - Fiscal Year 2013 Budget
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GENERAL FUND
OPERATING FUNDS
The Education Fund and the Operations and Maintenance Fund together comprise most of the
instruction and instructional support activities. When grouped together these funds are referred to
as the “operating funds.” This is not an additional budget but merely a convenient way of looking at
the budget. This allows comparison to other educational institutions. The concept is also used by
the Illinois Community College Board for financial reporting purposes. The operating funds are
combined to form the General Fund of the College.
EDUCATION FUND
The Education Fund is established by Section 3-1 of the Illinois Public Community College Act.
The Education Fund is used to account for the revenues and expenditures of the academic and
service programs of the College. It includes the cost of instructional, administrative, and
professional salaries; supplies and moveable equipment; library books and materials;
maintenance of instructional and administrative equipment; and other costs pertaining to the
educational program of the college.
OPERATIONS AND MAINTENANCE FUND
The Operations and Maintenance Fund is established by Section 3-1 and Section 3-20.3 of the
Illinois Public Community College Act. This fund is used to account for expenditures for the
improvement, maintenance, repair, or benefit of buildings and property, including the cost of
interior decorating and the installation, improvement, repair, replacement, and maintenance of
building fixtures; rental of buildings and property for college purposes; payment of all premiums
for insurance upon buildings and building fixtures.
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College of DuPage - Fiscal Year 2013 Budget
Page 134
COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
OPERATING FUNDS
FY2013 BUDGET
FY2013
Budget
FY2012
Budget
FY2011
Actual
FY2010
Actual
Revenues
Local Property Taxes
Personal Property Replacement Tax
Other Local Revenues
State Government
Federal Government
Student Tuition and Fees
Sales and Service Fees
Interest
Other
Total Revenues
$
Expenditures
Instruction
Academic Support
Student Services
Public Service
Independent Operations
Operations and Maintenance
General Administration
General Institutional
Scholarships, Student Grants, Waivers
Total Expenditures
80,101,688
1,067,442
725,797
7,339,508
75,486,042
206,000
195,000
433,400
165,554,877
$
76,461,150
8,700,805
10,729,994
1,054,816
1,704,615
16,785,988
12,791,590
32,072,287
7,692,832
167,994,077
Excess (Deficiency) of Revenues
Over Expenditures
(4,800,976)
589,605
(Deficit)/Surplus
$
74,105,765
7,716,360
10,673,392
936,605
464
17,158,935
13,469,978
34,309,007
9,473,072
167,843,578
(2,439,200)
Other Financing Sources (Uses)
Transfer In (Out)
77,898,091
1,600,000
834,152
5,211,078
77,004,681
20,000
185,000
289,600
163,042,602
484,328
68,457,861
8,162,548
10,509,285
711,901
30,278
14,314,476
10,963,373
16,352,550
8,087,108
137,589,380
71,187,671
9,185,239
12,355,236
1,020,106
28,050
14,885,996
11,626,177
10,293,017
8,865,198
139,446,690
26,507,664
14,505,152
(577,560)
(8,385,555)
4,316,648
-
-
-
-
25,930,104
6,119,597
Beginning Fund Balance
80,290,731
84,607,379
58,677,275
52,557,678
Use of Prior Year Fund Balance
(1,849,595)
(4,316,648)
-
-
Ending Fund Balance
$
1,849,595
73,712,437
1,252,327
775,955
13,665,576
461,658
62,164,581
22,664
346,517
1,550,127
153,951,842
6,119,597
Net Change
(4,316,648)
$
25,930,104
Prior Year Fund Balance Resource
(1,849,595)
76,802,162
1,624,041
662,258
13,724,790
70,336,737
24,966
187,228
734,862
164,097,044
78,441,136
$
80,290,731
$
84,607,379
$
58,677,275
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College of DuPage - Fiscal Year 2013 Budget
Page 135
COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
OPERATING FUNDS
EXPENDITURES BY OBJECT
FY2013 BUDGET
FY2013
Budget
FY2012
Budget
FY2011
Actual
FY2010
Actual
Expenditures
Salaries
$
102,425,130
$
100,726,072
$
93,147,009
$
93,391,772
Fringe Benefits
21,832,577
22,582,678
14,167,194
16,258,433
Contractual Services
11,283,499
7,719,021
7,706,072
4,741,695
Materials & Supplies
7,143,722
9,232,422
5,129,162
4,843,776
Conference & Meeting
1,137,780
928,502
332,205
473,127
Fixed Charges
2,758,832
2,499,793
2,114,936
2,330,289
Utilities
4,988,028
5,622,940
4,351,616
4,798,152
Capital Outlay
3,978,062
3,683,760
2,002,999
3,020,202
Other
1,429,110
2,040,403
551,079
841,294
Scholarships, Student Grants, Waivers
7,517,337
9,307,987
8,087,108
8,747,950
Contingency
3,500,000
3,500,000
-
-
Total Expenditures
$
167,994,077
$
167,843,578
$
137,589,380
$
139,446,690
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 136
Operations and Maintenance Restricted Fund (03)
A. Construction Fund Definition:
The Operation and Maintenance Restricted Fund (03) (“Construction Fund”) is used to account for
monies restricted for college building purposes and site acquisition. Expenditures in this fund are
commonly referred to as “Non-Recurring” capital expenditures, and relate to projects which often
times take more than a year to complete and once placed in service may cause an increase in
operating expense due to additional maintenance, utility and custodial costs.
Projects within this fund are placed in the following construction categories:




New buildings – construction of new buildings including furnishings.
Building Renovations – major renovations to existing buildings.
Infrastructure – major renovations to vital campus infrastructure to reduce operating,
maintenance and energy costs, and provide for a healthier user environment.
Site & Ground Improvements – sidewalks, paths and streets for safe and efficient
pedestrian/vehicle circulation, and landscaping.
Note: Effective with FY2012, projects for “Recurring” capital expenditures (capital maintenance
projects) are budgeted in the “Operations & Maintenance Fund (02)”. These are expenditures which
may repeat each year in a facilities maintenance cycle.
B. Capitalization Policy Thresholds:
The following capitalization thresholds are used by the college:
Assets
 Buildings
 Building Improvements
 Land Improvements
 Infrastructure
 Equipment
 Vehicles
 Computer Equipment
Dollar Threshold
$500,000
$500,000
$100,000
$500,000
$2,500
$2,500
$2,500
Useful Life (Years)
50
20
20
10
6
4
4
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College of DuPage - Fiscal Year 2013 Budget
Page 137
C. Construction Funding and Major Programs:
The primary source of funding for the construction fund is bond proceeds from voter approved
referendums. Other sources of funding include income from the investment of bond proceeds, student
construction fee, grants from the State of Illinois and operating fund transfers. In FY2012, C.O.D.
received a $5,000,000 grant from the State of Illinois for demolition costs for the west side of
campus. Several other state grant applications are awaiting funding appropriation from the State.
There are currently two (2) major construction programs:
1) Bond Referendum #1 (approved by voters in November, 2002)
 Budget – FY2013
 Total Budget - FY2003- 2013
$ 11,800,000
$350,477,317
2) Bond Referendum #2 (approved by voters in November, 2010)
 Budget - FY2013
 Total Budget – FY2011-2015
$106,129,836
$188,912,500
Bonds for Referendum #1 were issued in incremental bond issues based on construction cash flow
requirements. Bonds for Referendum # 2 were issued in July 2012 in the amount of $84,000,000, with
the remaining $84,000,000 of the bond authorization to be issued in Fiscal Year 2013 in accordance
with market conditions at that time.
A $5 million dollar grant from the State of Illinois will be utilized in FY2013 & FY2014 for the
demolition of buildings.
D. Student Construction Fee:
As part of the tuition fee charged to students, a $9.00 construction fee is charged.
In order to maintain flexibility and continue to fund both construction and capital maintenance
projects, the C.O.D. Board provided management with the flexibility to allocate these funds as needed
between the Operations and Maintenance Restricted Fund (03) and the Operations and Maintenance
Fund (02). The total $9.00 construction fee is expected to generate approximately $4,776,957 in
Fiscal Year 2013 revenues.
The allocation for Fiscal Year 2013 will be $4.20 ($2,229,247) to the Operations & Maintenance
Restricted Fund (03) and $4.80 ($2,547,710) to the Operations & Maintenance Fund (02).
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 138
E. Master Construction Fund Plan:
In 2003, a Facilities Planning and Construction Department was established in order to put together a
master plan to ensure that new construction was consistent with C.O.D.’s mission statement for both
students and the community. This department collaborated with the Master Plan Advisory Task Force
and the Facilities Master Plan Advisory Committee to prepare a Master Construction Plan which was
presented to the community, Senior Management and the Board of Trustees for review and approval.
The Facilities Master Plan is reviewed on an annual basis with changes recommended based on
student, community and College needs.
With Bond Referendum #2 approval in FY2011, another major Facilities Master Plan was developed
following the same meticulous review process as the first plan followed.
As part of this process, Dr. Robert L. Breuder, (C.O.D. College President) emphasized the following:
“While constructing new facilities, we must continue to care for what we have by renovating and
revitalizing the infrastructure of existing facilities. As good stewards of taxpayer money, College of
DuPage has made it a primary goal to properly maintain original facilities through careful
maintenance.”
Based on public feedback and staff assessments, the College of DuPage’s central focus over the
coming years will be:
1) Progress :
To complete new construction and renovation projects currently in process under
Referendum #1 including major renovations to the Berg Instructional Center.
2) Renovation:
Under Referendum #2, major renovations will be made to: Student Resource Center,
Seaton Computing Center, McAninch Arts Center, Physical Education Center and
Infrastructure – Campus-Wide. In addition, a new Campus Maintenance Center will be
constructed.
3) Revitalization:
Enhancements to sustainable energy initiatives, site and ground improvements, regional
center renovations and parking lot improvements.
Moving forward the College of DuPage will continue to listen carefully, plan carefully and manage
responsibly.”
Sections “F,” “G” and “H” which follow provide detailed information for the two (2) Construction Referendum
Programs including budget forecasts, project numbers & descriptions, funding, time and completion estimates
and construction photographs for both Fiscal 2013 and the five (5) year fiscal period (2013 – 2017).
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
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F. FY2013 Budget for Operations and Maintenance Restricted Fund (03):
Bond Referendum #2
Bond
Referendum#1
Operation and Maintenance Restricted Fund (03) Budget
for Fiscal Year 2013
Construction Project
Construction Category
727
BIC
Building Renovation
FY2013
758
770
771
999
Signage
Site & Grounds
Special Initiatives
Contingency
Site & Ground Improvements
Site & Ground Improvements
Building Renovation
Building Renovation
Sub-total - Referendum #1
FY2013
FY2013
FY2013
FY2013
Building Renovation
Building Renovation
Building Renovation
Building Renovation
Site & Ground Improvements
Infrastructure
Site & Ground Improvements
New Building
Building Renovation
Building Renovation
Building Renovation
Building Renovation
New Building
Site & Ground Improvements
Building Renovation
Sub-total - Referendum #2
FY2014
FY2014
FY2014
FY2014
FY2013
FY2015
FY2013
FY2014
FY2013
FY2014
FY2013
FY2013
FY2014
FY2014
FY2015
800
801
802
803
804
805
807
809
811
812
813
814
817
818
815
Student Resource Center (SRC)
Seaton Computing Center (SCC)
McAninch Arts Center (MAC)
Physical Education Center (PE)
Site & Ground (Campus wide)
Infrastructure (Campus wide)
Parking
Campus Maintenance Center
Athletic Facilities
SRC-3rd Floor ACC
SRC-South Lobby Glass
SRC-South Lobby Hallway
Demolition
Campus Art Work
Contingency
Completion Date:
Referendum #1
Special
Initiatives
2%
Site &
Grounds
2%
Demolition
3%
Campus Art Work
0%
SRC-South Lobby
Glass
1%
Contingen.
7%
Campus Maintenance
Center
7%
10,000,000
$
500,000
200,000
300,000
800,000
11,800,000
$
Budget Total - Operation and Maintenance Restricted Fund (03)
Funding: Bond Proceeds/Fund Balance Transfers
Grant from State of Illinois
Student Construction Fee ($4.20)
Investment Income from Bonds
Budget FY 2013
$
Total
$
22,523,000
6,366,750
22,743,000
15,070,000
6,924,598
3,804,600
508,222
7,845,279
349,964
50,000
1,223,000
500,000
3,380,000
375,000
14,466,423
106,129,836
$
117,929,836
$
112,130,589
3,380,000
2,229,247
190,000
117,929,836
$
Referendum #2
Contingency
14%
Student Resource
Center (SRC)
21%
Seaton
Computing
Center (SCC)
6%
Parking
1%
Signage
4%
Infrastructure
4%
BIC
85%
Site & Ground
(Campus wide)
7%
Physical Education
Center (PE)
14%
McAninch Arts Center
(MAC)
21%
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College of DuPage - Fiscal Year 2013 Budget
Page 140
G. Five Year Expenditure Projection - Operations and Maintenance Restricted Fund (03):
Bond Referendum #1
Actual/Projected
Projected Expenditures
Projected Expenditures:
FY2003-2012
FY2013
FY2014
FY2015
FY2016
800
Student Resource Center
2,500,000 $ 22,523,000 $ 8,377,000
801
Seaton Computing Center
133,250
6,366,750
802
McAninch Arts Center
1,000,000
22,743,000
11,257,000
803
Physical Education Center
900,000
15,070,000
8,030,000
804
Site & Ground (Campus wide)
6,200,000
6,924,598
2,875,402
805
Infrastructure (Campus wide)
800,000
3,804,600
3,733,955
1,661,445
807
Parking
7,400,000
508,222
91,778
809
Campus Maintenance Center
654,721
7,845,279
811
Athletic Facilities
1,450,036
349,964
812
SRC-3rd Floor ACC
250,000
50,000
2,918,000
1,582,000
813
SRC-South Lobby Glass
577,000
1,223,000
814
SRC-South Lobby Hallway
1,300,000
500,000
817
Demolition
3,380,000
900,000
720,000
818
Campus Art Work
375,000
125,000
815
Contingency (Homeland Security 2)
14,466,423
15,000,000
2,346,077
Total Projected Expenditures:
23,165,007 $ 106,129,836 $ 53,308,135 $ 6,309,522 $
$
Funds Available: (Bonds/Fund Transfers)
20,835,760
100,330,589
49,268,888
3,890,275
Grant from State of Illinois
3,380,000
1,620,000
Student Fee $4.20
2,229,247
2,229,247
2,229,247
2,229,247
Bond Investment Income
100,000
190,000
190,000
190,000
Total Funds Available:
$
23,165,007 $ 106,129,836 $ 53,308,135 $ 6,309,522 $
$
Other Construction
Actual/Projected
Projected Expenditures:
FY2003-2012
FY2013
727
BIC
$101,110,000
$10,000,000
770
Landscaping
5,664,189
200,000
758
Signage
2,176,000
500,000
771
Special Initiatives
200,000
300,000
Var.
Completed Proj.
229,527,128
999
Contingency
800,000
Total Projected Expenditures:
338,677,317
11,800,000
Funding: (Bonds/Invest/Fund Bal.)
$ 338,677,317 $ 11,800,000
Bond Referendum #2
Five Year Expenditure Projection - Operations and Maintenance Restricted Fund (03)
Projected Expenditures:
TBD
Site & Grounds
TBD
Parking
TBD
New Education Facility
999
Contingency
Total Projected Expenditures:
Funding: Student Construct. Fee ($4.20)
Actual/Projected
FY2003-2012
-
Total Fund 03 Projected Expenditures
$
361,842,324
FY2013
$ 117,929,836
FY2014
-
FY2014
$ 53,308,135
Projected Expenditures
FY2015
FY2016
$
$
-
FY2017
Total
- $111,110,000
5,864,189
2,676,000
500,000
229,527,128
800,000
350,477,317
$ 350,477,317
FY2017
Total
- $ 33,400,000
6,500,000
35,000,000
24,000,000
16,000,000
10,000,000
8,000,000
8,500,000
1,800,000
4,800,000
1,800,000
1,800,000
5,000,000
500,000
31,812,500
188,912,500
174,325,512
5,000,000
8,916,988
670,000
$ 188,912,500
Projected Expenditures
FY2015
FY2016
FY2017
500,000
500,000
500,000
500,000
1,000,000
1,000,000
272,240
272,240
2,272,240
2,272,240
- $ 2,272,240 $ 2,272,240 $
$ 6,309,522
$ 2,272,240
$ 2,272,240
Total
1,000,000
1,000,000
2,000,000
544,480
4,544,480
4,544,480
$ 543,934,297
Analysis/Comments:
(1) Bond Referendum 1 is projected to be completed in FY2013. Funding for Bond Referendum 1
consists of bond issuances, student construction fees, investment income and fund transfers.
(2) Bond Referendum 2 is projected to be completed in FY2015. Funding for Bond Referendum 2
consists of bond issuances, student construction fees, investment income, state grants and fund
transfers.
(3) Construction for FY2016 & FY2017 is projected to be funded by student construction fees and
fund transfers. At the present time, there are no plans to issue any new bond referendums.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 141
H. Project Description - Operations and Maintenance Restricted Fund (03):
Detailed description of projects:
727
BIC
Description: Renovation (90%) of C.O.D.'s main 477,00 square foot instructional hub. Three year project.
Purpose: Renovate largest and aged teaching facility for students.
FY2013 Budget - $10,000,000 Total Project Cost - $111,110,000
(See attached picture #1)
758
Signage
Implementation of campus signage for both internal buildings, pedestrian walkways and vehicle roadways.
Purpose: Provide for safe pedestrian and vehicle circulation throughout the campus.
FY2013 Budget - $500,000 Total Project Cost - $2,676,000
770
Site & Grounds
Improve campus outdoor setting along with related site improvements.
Purpose: Improve pedestrian circulation by improving sidewalks, paths & outdoor green gathering spaces.
FY2013 Budget - $200,000 Total Project Cost - $5,864,189
771
Special Initiatives
Special project work as deemed necessary for College needs.
Purpose: Provide funds for special construction initiatives - campus wide.
FY2013 Budget - $300,000 Total Project Cost - $500,000
800
SRC Center
Renovate outdated student resource center.
(See attached picture #2)
Purpose: Develop facilities to create a collaborative, multi-functional educational environment.
FY2013 Budget - $22,523,000 Total Project Cost - $33,400,000
801
Seaton Computing
Create an educational facility to support cutting-edge and highly specialized computer applications.
Purpose: Prepare students/community for learning and applying the latest computer technologies.
FY2013 Budget - $6,366,750 Total Project Cost - $6,500,000
(See attached picture #3)
802
MAC Arts center
Renovate the aging arts instruction center.
Purpose: Maintain quality music, drama and dance facilities to meet student and community arts excellence.
FY2013 Budget - $22,743,000 Total Project Cost - $35,000,000
(See attached picture #4)
803
Physical Ed Center Renovate the outdated Physical Education Center.
Purpose: Create multi-use facility to serve future needs of students & community.
FY2013 Budget - $15,070,000 Total Project Cost - $24,000,000
(See attached picture #5)
804
Site & Grounds
Improve campus outdoor setting along with related site improvements.
Purpose: Improve pedestrian circulation by improving sidewalks, paths & outdoor green gathering spaces.
FY2013 Budget - $6,924,598 Total Project Cost - $16,000,000
805
Infrastructure
Upgrade various infrastructure and central plant.
Purpose: Meet student and community demands in of the country's fastest growing job sectors.
FY2013 Budget - $3,804,600 Total Project Cost - $10,000,000
807
Parking
New: Addition of two parking lots.
Purpose: Meet parking needs of student population.
FY2013 Budget - $508,222 Total Project Cost - $8,000,000
808
CMC Building
Construction of new facilities maintenance center to serve the College.
Purpose: Replace an antiquated, inefficient and costly to maintain building.
FY2013 Budget - $7,845,279 Total Project Cost - $8,500,000
811
Athletic Facilities
Construction of new athletic facilities including tennis courts.
Purpose: Better serve the needs of students.
FY2013 Budget - $349,964 Total Project Cost - $1,800,000
(See attached picture #6)
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College of DuPage - Fiscal Year 2013 Budget
Page 142
Detailed Description of Projects (continued):
812
SRC-3rd Floor ACC Renovation of Academic Computing Center.
Purpose: Better serve the technology education needs of students.
FY2013 Budget - $50,000 Total Project Cost - $4,800,000
813
SRC - SL & Atrium Renovation of SRC atrium and south lobby.
Purpose: Renovation required for better student access to SRC to better serve the needs of students.
FY2013 Budget - $1,223,000 Total Project Cost - $1,800,000
814
SRC - SL Glass
Renovation of external and internal glass walls.
Purpose: South lobby facilityto become more energy efficient and aesthetic.
FY2013 Budget - $500,000 Total Project Cost - $1,800,000
817
Demolition
Demolition of 3 antiquated student facilities.
Purpose: Better serve the needs and safety of students.
FY2013 Budget - $3,380,000 Total Project Cost - $5,000,000
818
Campus Artwork
Placement of artwork campus wide.
Purpose: Better support the student environment.
FY2013 Budget - $375,000 Total Project Cost - $500,000
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College of DuPage - Fiscal Year 2013 Budget
Page 143
I. Referendum Programs by Construction Category:
1. FY2013 budget by construction category ($117,929,826):
Operations and Maintenance Restricted Fund (03) - FY2013 Budget by Construction Category
Architectural
Other
Land
Building
New
Maintenance Equipment
Rental
Services Contractual Improvements Remodeling Buildings Infrastructure
Services
Office Facilities Contingency
Project Nos./Description
5303001
5309001
5802001
5804001 5803001
5804501
5304003 5401007 5601001
5909999
Total
$
120,000 $
120,000
- $ 9,520,000
- $ 240,000
- $ 10,000,000
727 BIC
758 Signage
60,000
440,000
500,000
770 Landscaping
30,000
170,000
200,000
771 Special Initiatives
300,000
300,000
999 Contingency
800,000
800,000
800 Student Resource Center
3,600,000
360,000
16,800,000
1,763,000
22,523,000
801 Seaton Comput. Center
451,000
33,000
5,206,577
676,173
6,366,750
802 McAninch Arts Center
2,162,000
180,000
18,638,000
450,000
1,313,000
22,743,000
803 Physical Ed. Center
2,100,000
240,000
11,795,000
935,000
15,070,000
804 Site & Ground
400,000
170,000
6,354,598
6,924,598
805 Infrastructure
360,000
120,000
864,600
2,460,000
3,804,600
807 Parking
40,000
10,000
458,222
508,222
809 CMC Building
580,000
240,000
6,565,279
460,000
7,845,279
811 Athletic Facilities
40,000
20,000
289,964
349,964
812 SRC-3rd Floor ACC
40,000
10,000
50,000
813 SRC-South Lobby Glass
60,000
30,000
1,103,000
30,000
1,223,000
814 SRC-South Lobby Hall
30,000
10,000
460,000
500,000
817 Demolition
110,000
55,000
3,120,000
95,000
3,380,000
818 Campus Art Work
24,000
24,000
303,000
24,000
375,000
815 Contingency
14,466,423
14,466,423
Total
$ 10,207,000 $
1,622,000 $
10,695,784 $ 65,246,177 $ 6,565,279 $
2,910,000 $
-
$ 5,417,173 $
-
$ 15,266,423 $ 117,929,836
Category Summary:
Renovation/New Buildings
Other Contractual
Infrastructure/Land
Contingency
Architectural Services
Office Equipment
Total
$ 71,811,456
1,622,000
13,605,784
15,266,423
10,207,000
5,417,173
$ 117,929,836
FY13 Construction Projects by Category
Architectural Services
9%
Office Equipment
5%
Contingency
13%
Infrastructure/Land
11%
Other Contractual
1%
Renovation/New Buildings
61%
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College of DuPage - Fiscal Year 2013 Budget
Page 144
J. Construction Impact on FY 2013 Operating Budget:
The following building will be put into service in FY2013:
 Berg Instructional Center – Major Renovations to a 477,000 square foot facility.
The financial impact of the BIC going on line is as follows:
Added expense:
Department
Name
Nos.
Custodial
689
Utilities
Added
Expense
$52,000
0
Explanation
Two (2) additional custodians @ 12.50 per hour are being hired to provide services.
Utilities are not expeced to increase as a result of energy efficiencies.
Telephone
N/A
10,000
Cost of phone/internet installations and service for FY2013.
Insurance
N/A
20,000
Cost of additional insurance for renovated building.
Total
$82,000
Added revenue:
Increased revenues from new student enrollment are expected over a period of time to offset
a portion of the added expense. The College has taken the position of trying to serve the
community with educational opportunities that assist students in obtaining jobs expected to
be in demand in the foreseeable future.
The financial impact of construction on the operating budget is monitored on an ongoing
basis throughout the year. Besides providing for the needs of the students, emphasis has been
placed on savings through energy efficiencies and reduced maintenance requirements.
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College of DuPage - Fiscal Year 2013 Budget
Page 145
Acknowledgement
The College of DuPage conveys appreciation to Community College
District 502 and the taxpayers whose continued bond referendum
support has ensured one of the strongest and most respected
community colleges in the nation and this construction fund
program is dedicated to provide facilities, equipment and grounds
which support continued academic excellence and innovation to
meet the ever changing needs of our students and community.
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College of DuPage - Fiscal Year 2013 Budget
Page 146
Attachment #1 – Project 727 - The Berg Instructional Center (BIC) and Student Services Center
Originally constructed in the early 1970’s, the Berg Instructional Center (BIC) needed to be significantly upgraded
and enhanced. The complex, large scale renovation and expansion provides new floor layouts, totally new
electrical, lighting and technological systems, and upgraded mechanical systems.
As the main hub of the College’s teaching and learning, the BIC, currently in the final stages of this total renovation,
houses more than 100 classrooms, laboratories, and faculty and departmental offices. In addition to the full
renovation of the BIC’s 477,000 square foot interior, an entirely new energy efficient exterior wall has been
installed, incorporating extensive additional high-efficiency glazing to infuse the interiors with natural light. In
addition to the BIC renovation, the new 85,000 square foot Student Services Center (SSC) was designed to connect
the BIC and Student Resource Center, and provide a new front door to the College, with one-stop student services,
new Boardroom, meeting rooms, coffee shop, study space, and large student commons spaces.
A sustainable design approach targeted LEED-Silver Certification and has incorporated significant energy reduction
strategies including enhanced insulation and glazing, LED lighting, occupancy lighting controls, and daylight
illumination controls. The College and the BIC have remained in continuous operation during phased construction
over a three year period.
View of SSC Student Commons from the Exterior
View of BIC Student Lounge and Study Space
View of One Stop Campus Center
View of Typical New BIC Laboratory Space
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 147
Attachment #2 – Project 800 - Student Resource Center (SRC) and Library Renovation
A complete renovation of the Student Resource Center will be undertaken to retain the SRC’s role as the
functional intersection of the Campus, serving students, faculty and community members in meeting
academic goals, as well as providing resource support and important social connection needs. Originally
built in 1983 and expanded in the mid 1990’s, the SRC houses the College’s administrative offices, COD
Library, student bookstore, Learning Resource Center, Continuing Education, Academic Computing
Center, Cafeteria, and the College’s Conference Center. Several of these areas, including the
Administrative Offices, Learning Resource Center, and Continuing Education, have just been remodeled
under the BIC/SSC project.
The reconfiguration of interior academic and Library areas are needed to better align teaching and
resource spaces with future needs for flexible, technology-enriched learning environments. The new
Library will include over 20 group study rooms classrooms and labs of a variety of sizes and
configurations to provide students with the latest types of study and learning configurations.
Building mechanical and electrical systems will be replaced during the SRC renovation. New energy
efficient lighting will be provided in the renovated spaces, and a new roof will be installed on the
building. The building’s mechanical systems will be relocated to the roof, allowing for continuous
operation of the building without interruption. The relocation of the mechanical systems will free up
space for future needs in the lower level of the building. All commons areas, including corridors and
toilets, will be refurbished with new finishes, fixtures and energy efficient lighting.
View of Entrance and Circulation Desk
View of College and Career Information Center
View of 3rd Floor Entrance and Promenade
View of Academic Computing Center
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 148
Attachment #3 – Project 801 - Seaton Computing Center (SCC)
Constructed in 1990, the existing Seaton Computing Center (SCC) houses computer dependent courses
offering specialized software specific to the Office Technology (OFTI), Computer Information Services
(CIS), and Computer Internetworking Technology (CIT). Today, the SCC no longer serves the
innovative, collaborative, and flexible teaching and learning styles utilized by College of DuPage. The
SCC requires a complete overhaul in order for the SCC to fulfill the College of DuPage goal of creating
an education facility that supports cutting-edge, experimental and highly-specialized computer
applications. The SCC renovation will integrate the building’s interior with the education-focused
upgrades occurring in neighboring buildings, while its exterior is made attractive and inviting for current
and new College of DuPage students.
The Seaton Computing Center committee set five goals for the interior redefinition of space. The goals
included:
 create a modern facility that conveys a high-tech image, inside and out
 allow for enrollment growth through flexible space allocation
 meet current and projected trends for computing technology education
 allow for remote access for Internet section growth and homework convenience
 create open student work area that allows for collaboration outside of the classroom
Ultimately, the committee decided on five lab categories of computing usage that will allow for flexibility
and expanded usage by the OFTI, CIS, and CIT programs that currently utilize the SCC. The five lab
categories include: end-user computing, simulation, networking/hardware, server/internetworking, and
software web development.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 149
Attachment #4 - Project 802 - McAninch Arts Center (MAC)
The McAninch Arts Center (MAC) opened in 1986, and has provided a variety of excellent
performance venues and arts education. After nearly 25 years of service to students and community,
the 165,000 square foot facility is in need of a renovation.
The mission of the McAninch Arts Center
is to foster enlightened educational and
performance opportunities that encourage
artistic expression, establish a lasting
relationship between people and art, and
enrich the cultural vitality of the
community. Since the construction of the
McAninch
Arts
Center,
academic
opportunities have been provided in
addition to cultivating the MAC as a
cultural hub for the local community. The
college faculty and administration foresee
the MAC serving future generations of students, performers, and patrons.
In order for the College to remain at the forefront of higher education and cultural opportunity;
improvements to the building need to occur. The current programs are inadequately equipped for the
21st century technology needs of theater and academic programs. Basic improvements to comfort and
life safety must also be addressed throughout the building.
As part of the board approved 2005 Facilities Master Plan, the renovation of the MAC is a project that
will address space issues and technology needs of theater and academic programs. The College of
DuPage will be able to increase student enrollment, provide state of the art studios for music and art
and update technology for programs long overdue for such an upgrade. An addition to the building
was completed in 2001 and later renovated in 2009 to house Graphic Arts Technology. In 2005
upgrades were done to Ceramics, Sculpture, and Jewelry Studios. As these few areas were done
recently, they will be largely untouched as part of the renovation. The intent of the MAC Renovation
project is to update and upgrade all other parts of the building that were not part of this addition and
renovation in 2005 and 2009.
College of DuPage will update the
Mainstage Theater. These upgrades will aid
in attracting a wide variety of entertainment
for the enjoyment of students and the
community. Basic improvements to comfort
and safety must be addressed in all the
theater spaces including Theater 2 and the
Studio Theater to maintain College of
DuPage’s leadership in quality music,
drama, and dance performances.
In addition to performance space improvements, updates to the MAC academic spaces are also
desired.
Traditional studio/classrooms need to be transformed into collaborative teaching
environments that encourage learning beyond traditional lecture-based instruction. Teaching spaces
effected by the renovation project shall be technology-enriched, multimedia environments that permit
both student and instructor participation in the worldwide “conversation on the arts.”
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 150
Attachment #5 – Project 803 - PE Building Addition and Renovation Project
An expansion and rejuvenation transform an undersized, poorly-lit PE facility built in the 1980s
into a vibrant community athletic center. The 14,000 SF addition houses varsity athletes, and
separates them from the general public. It includes weight, training, and locker rooms. Over
124,000 SF in renovations respond to today’s fitness needs. On the first/concourse level,
racquetball courts become studios for dance, yoga, and other programs, as well as classrooms
for athletics courses. Removal of a diving pool enables the deepening and expansion of the lap
pool to make it competition-ready. Formerly scattered offices consolidate in the business suite at
the facility’s core. This centralizes staff members, and gives them good views of first floor
activity. The once-lifeless second floor plaza reemerges as an activity zone comparable to a
contemporary fitness center. Upgrades also include locker and restroom renovations, as well as
re-flooring and repainting throughout the facility. Transparency and natural light are important
elements of the design:





A new double-story glass curtain wall fills the main entry with natural light during the
day, and draws attention to internal activity at night.
“Storefront” glass systems open views into and out of the varsity weight room.
A skylight illuminates the corridor between the addition and the existing facility.
Sloped skylights bring natural light into the plaza/fitness area.
Glass walls create a visual connection between the plaza (upper floor) and lobby (lower
floor).
Exterior view
View of the Fitness Floor
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College of DuPage - Fiscal Year 2013 Budget
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Attachment #6 – Project 809 - Campus Maintenance Center (CMC) Project
The new +/-31,000 square-foot Campus Maintenance Center (CMC) will be located in the far
southwest corner of the campus. The new facility will include a large heated vehicle storage bay
inclusive of mechanic’s bays and a wash bay; shops, offices and storage for the Buildings and
Grounds, Maintenance, Carpenters, Custodial and Painting departments; offices and storage for
the Facilities Planning and Development Department, and offices and storage for the Facilities
Operations Department. The new building will bring all departments together into one cohesive
arrangement which will encourage team work and collaboration. The heated vehicle storage bay
will prolong the life of the vehicles, shorten the vehicle's engine "warm-up" times in the fall and
winter, and provide a controlled environment for the maintenance and repair of the vehicles.
View of the northeast corner of the new Campus Maintenance Center
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College of DuPage - Fiscal Year 2013 Budget
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COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
OPERATIONS & MAINTENCE RESTRICTED FUND
FY2013 BUDGET
FY2013
Budget
FY2012
Budget
FY2011
Actual
FY2010
Actual
Revenues
State Government
Student Tuition and Fees
Interest
Other Revenues
Total Revenues
$
Expenditures
General Institutiona
Total Expenditures
- $
2,229,247
190,000
2,419,247
- $
2,308,887
262,500
2,571,387
27,906 $
5,028,451
942,296
5,998,653
98,670
2,816,643
1,403,543
199,777
4,518,633
117,929,836
117,929,836
118,125,775
118,125,775
92,493,877
92,493,877
55,913,775
55,913,775
(115,510,589)
(115,554,388)
(86,495,224)
(51,395,142)
84,000,000
-
168,000,000
-
1,044,101
15,983,016
84,000,000
168,000,000
1,044,101
15,983,016
Net Change in Fund Balance
(31,510,589)
52,445,612
(85,451,123)
(35,412,126)
Beginning Fund Balance
110,083,626
57,638,014
143,089,137
178,501,263
57,638,014
$ 143,089,137
Excess (Deficiency) of Revenues
Over Expenditures
Other Financing Sources (Uses)
Bond Proceeds
Transfer In (Out)
Total Other Financing Sources
(Uses)
Ending Fund Balance
$
78,573,037
$
110,083,626
$
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College of DuPage - Fiscal Year 2013 Budget
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COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
OPERATIONS & MAINENACE RESTRICTED FUND
EXPENDITURES BY OBJECT
FY2013 BUDGET
FY2013
Budget
FY2012
Budget
FY2011
Actual
FY2010
Actual
Expenditures
Salaries
$
Fringe Benefits
-
$
-
$
-
$
263,725
-
-
999
41,263
Contractual Services
13,392,000
11,234,482
4,415,095
8,665,710
Materials & Supplies
-
-
8,799
66,670
Conference & Meeting
-
-
511
742
Fixed Charges
-
-
66,357
236,141
Capital Outlay
89,271,413
88,906,361
87,991,502
46,627,554
Other
15,266,423
17,984,932
10,614
11,970
Total Expenditures
$
117,929,836
$
118,125,775
$
92,493,877
$
55,913,775
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College of DuPage - Fiscal Year 2013 Budget
Page 154
Restricted Purposes Fund (06)
The Restricted Purposes Fund is used to account for monies that have external restrictions
regarding their use. Each specific project is accounted for separately so that the requirements of
the grantor are met. Student Financial Aid, Federal Grants, State Grants and Private Foundation
grants are examples of monies residing in the Restricted Purposes Fund. Because these funds are
pass-through funding, revenue and expenditure are presented at the same amounts. Any
variances are due to timing differences and do not directly impact ending fund balance. The total
amount of restricted fund revenue budgeted for FY2013 is $50,998,491. The following is a
selected list of Restricted Purposes Fund Revenue:
Student Financial Aid-Federal
$25,297,082
This represents student financial assistance such as Department of Education Pell Grants, Special
Education Opportunity Grants (SEOG) and College Work Study. The largest portions are
$22,213,893 for Pell and $2,089,205 for Post 9-11 Veterans’ awards.
Student Financial Aid-State
$4,111,989
This represents student financial assistance for programs such as the Monetary Assistance
Program (MAP), Illinois Veteran Grant (IVG), MIA/POW Scholarship Program and Student-toStudent grants. The largest portion is $3,763,428 from the Illinois Student Assistance
Commission (ISAC) for the Monetary Assistance Program (MAP) and Illinois Veterans Grant
(IVG).
Federal Grant Revenue
Carl Perkins, Department of Education
$583,410
Provides support to improve student achievement and prepares students for postsecondary
education, furthering learning and careers.
Adult Education and Family Literacy, Department of Education
$732,235
Provides support for instruction and administration of Adult Education, Literacy, English as a
Second-Language (ESL), and General Education Degree (GED) courses.
State Grant Revenue
Adult Education, Illinois Community College Board
$1,089,299
Provides support for instruction and administration of Adult Education, Literacy, ESL, and GED
courses.
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College of DuPage - Fiscal Year 2013 Budget
Page 155
Workforce Development, Illinois Community College Board
$95,000
Provides general support for development of district economy and support for area businesses
through the Center for Entrepreneurship.
Private/Foundation Grant Revenue
Corporation for Public Broadcasting
$175,000
Provides support for WDCB radio: operations, programming and community services.
Other
SURS on Behalf/Retiree Health Contribution
$18,310,417
Per GASB 24 the payment made by the State to the State Universities Retirement System
(SURS) on-behalf of the eligible employees paid from the Public Service function is recognized
as revenue and expense on the College’s books.
Restricted Purposes Fund Revenues
FY2013
Budget
ICCB Grants
SURS
FY2012
Budget
FY2011
Actual
FY2010
Actual
$ 1,360,640 $ 1,366,046 $ 2,243,126 $ 1,505,884
18,310,417
16,792,967
17,777,103
16,303,851
134,050
224,860
131,416
-
1,549,797
1,577,060
1,421,532
1,788,549
Other Grants
185,060
291,687
209,731
315,113
Financial Aid
Other
29,409,071
49,456
47,153,435
82,460
28,557,110
107,748
18,880,392
807,410
Other Illinois Grants
Federal Grants
Totals
$ 50,998,491 $ 67,488,515 $ 50,447,766 $ 39,601,199
The Budget for FY2013 shows a decrease of $16,490,024 from the FY2012 budget. In FY2012
the College budget included Federal Direct Loans of $20 million; because the College is a passthru entity of the loan monies this pass-through is no longer included in the College financial
statements. The increase in SURS is based on anticipated salary increases for College
employees and the increase in the actuarial determined contribution required to be made into the
retirement system. The SURS revenue and expense is not received or paid by the College, but is
contributed to the retirement system by the State of Illinois on-behalf of the College. The
decrease in Other Illinois Grants is due to the State not offering the $100,000 Department of
Commerce and Economic Opportunity Small Business Development Centers Tech grant in
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College of DuPage - Fiscal Year 2013 Budget
Page 156
FY2013. The decrease in the Other Grants category is due to the completion of a $110,000
Illinois Clean Energy Foundation grant in FY2012.
Expenses budgeted and incurred in the Restricted Purposes Fund are dictated by the grant
revenues that are awarded to the College. The changes noted above in the FY2013 budgeted
revenue categories have a direct relationship on the total budgeted expenses for FY2013. A
summary of the major expense categories in the Restricted Purposes Fund is as follows:
Restricted Purposes Fund Expenditures
FY2013
Budget
Payroll
FY2012
Budget
FY2011
Actual
FY2010
Actual
$ 2,408,611 $ 2,514,091 $ 2,473,807 $ 2,299,949
Fringe Benefits
309,641
295,388
529,380
266,483
Contractual
192,555
171,369
401,320
144,154
Supplies
322,660
320,447
599,765
318,432
Building/Equip
143,592
330,623
491,238
338,799
18,310,417
29,172,375
16,792,967
46,973,243
17,568,919
28,754,385
16,382,656
19,380,691
SURS on Behalf
Student Grants/Scholarships
Other
Totals
138,640
92,887
128,755
102,914
$ 50,998,491 $ 67,491,015 $ 50,947,569 $ 39,234,078
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College of DuPage - Fiscal Year 2013 Budget
Page 157
COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
RESTRICTED PURPOSES FUND
FY2013 BUDGET
FY2013
Budget
FY2012
Budget
FY2011
Actual
FY2010
Actual
Revenues
State Government
Federal Government
Student Tuition and Fees
Sales and Service Fees
Non-Government Gifts, Grants
Total Revenues
$
Expenditures
Instruction
Academic Support
Student Services
Public Service
Independent Operations
Operations and Maintenance
General Administration
General Institutional
Scholarships, Student Grants, Waivers
Total Expenditures
23,917,096
26,846,879
44,616
4,840
185,060
50,998,491
$
13,904,129
1,077,363
1,540,701
959,913
556,101
1,159,597
1,513,584
833,576
29,453,527
50,998,491
21,083,729 $
46,025,639
87,460
291,687
67,488,515
24,989,408
25,140,879
103,655
4,093
209,731
50,447,766
12,797,344
1,041,164
1,494,575
947,746
537,375
1,169,866
1,444,195
822,855
47,235,895
67,491,015
14,579,224
1,044,043
1,515,831
928,634
547,822
1,123,321
1,659,803
794,506
28,754,385
50,947,569
$
20,235,831
18,242,665
799,738
7,853
315,113
39,601,200
12,349,957
1,010,838
1,453,363
1,089,540
522,499
1,131,946
1,461,446
833,798
19,380,691
39,234,078
Excess (Deficiency) of Revenues
Over Expenditures
-
(2,500)
(499,803)
367,122
Transfer In (Out)
-
-
-
-
Net Change in Fund Balance
-
(2,500)
(499,803)
367,122
(52,568)
(50,068)
449,735
82,613
(52,568) $
(52,568) $
(50,068) $
Beginning Fund Balance
Ending Fund Balance
$
449,735
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College of DuPage - Fiscal Year 2013 Budget
Page 158
COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
RESTRICTED PURPOSES FUND
EXPENDITURES BY OBJECT
FY2013 BUDGET
FY2013
Budget
FY2012
Budget
FY2011
Actual
FY2010
Actual
Expenditures
Salaries
$
Fringe Benefits
2,408,611
$
2,514,091
$
2,473,807
$
2,299,949
18,620,058
17,088,355
18,098,299
16,649,139
Contractual Services
192,555
171,369
401,320
144,154
Materials & Supplies
322,660
320,447
599,765
318,432
73,741
65,545
66,486
71,212
Fixed Charges
-
-
8,338
1,895
Capital Outlay
143,592
330,623
491,238
338,799
64,899
27,342
53,931
29,807
29,172,375
46,973,243
28,754,385
19,380,691
Conference & Meeting
Other
Scholarships, Student Grants & Waivers
Total Expenditures
$
50,998,491
$
67,491,015
$
50,947,569
$
39,234,078
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College of DuPage - Fiscal Year 2013 Budget
Page 159
Working Cash Fund (07)
The Working Cash Fund is established by Chapter 110, Act 805, Section 3-33.1 of the Illinois
Compiled Statutes. This fund was first established without voter approval by resolution of the local
Board of Trustees for the purpose of enabling the district to have on hand at all times sufficient cash
to meet the demands for ordinary and necessary expenditures. This fund is used to account for the
proceeds of working cash bonds. Bonds were issued in May 1, 1983 in the amount of $5 million to
supplement the $3 million that existed in the Working Cash Fund; the 1983 bonds have been repaid.
Additional bonds may not be issued without voter approval.
The Working Cash Fund is used as a source of working capital by other funds by making temporary
transfers. Such temporary transfers assist operating funds in meeting the demands for ordinary and
necessary expenditures during periods of temporary low cash balances.
Payments for the principal or interest of Working Cash Bonds should be made from within the
Bond and Interest Fund. At this time, the College has no working cash bonds outstanding.
The budget for FY2013 consists of investment income and expenses for bank and investment
fees. All investment earnings are kept in this fund to achieve growth in the balance. The monies
in the Working Cash Fund are used to make temporary loans to funds that are in need of cash.
Any temporary working cash transfers to other funds are to be repaid by the end of the fiscal
year.
FY2013
Budget
FY2012
Budget
FY2011
Actual
FY2010
Actual
Revenues
Investment Income
$
Expenditures
Contractual Services
Revenues over (under)
expenditures
$
20,000 $
7,000
13,000 $
40,000 $
6,000
34,000 $
115,958 $
10,257
105,701 $
94,432
5,431
89,001
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College of DuPage - Fiscal Year 2013 Budget
Page 160
COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
WORKING CASH FUND
FY2013 BUDGET
FY2013
Budget
Revenues
Interest
Total Revenues
$
Expenditures
General Administration
Total Expenditures
FY2012
Budget
20,000
20,000
$
FY2011
Actual
40,000
40,000
$
FY2010
Actual
115,958
115,958
$
94,432
94,432
7,000
7,000
6,000
6,000
10,257
10,257
5,431
5,431
Excess (Deficiency) of Revenues
Over Expenditures
13,000
34,000
105,701
89,001
Other Financing Sources (Uses)
Transfer In (Out)
-
-
-
-
13,000
34,000
105,701
89,001
8,263,678
8,229,678
8,123,977
8,034,976
Net Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
$
8,276,678
$
8,263,678
$
8,229,678
$
8,123,977
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College of DuPage - Fiscal Year 2013 Budget
Page 161
COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
WORKING CASH FUND
EXPENDITURES BY OBJECT
FY2013 BUDGET
FY2013
Budget
Expenditures
Contractual Services
Total Expenditures
$
$
7,000
7,000
FY2012
Budget
$
$
6,000
6,000
FY2011
Actual
$
$
10,257
10,257
FY2010
Actual
$
$
5,431
5,431
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College of DuPage - Fiscal Year 2013 Budget
Page 162
Bond and Interest Fund (04)
The Bond and Interest Fund is used to account for the accumulation of resources for the payment
of principal, interest, and related charges on any outstanding long-term debt.
SUMMARY
For FY2013, the College is budgeting $36,027,167 for debt service expenditures, which includes
$22,555,000 for principal, $13,452,167 for interest and $20,000 for fees. The debt service
expenditures for FY2013 represent 9% of the total budget of the College. The College intends to
structure its debt service expenditures to maintain a level debt service in the Bond and Interest
Fund to try to minimize annual fluctuations in the amount taxpayers are required to support on
their property tax bills.
All of the outstanding bonds of the College were issued at a fixed rate to fund capital
improvements. Bonds that are identified as refunding bonds are bonds that were issued to refund
previously issued capital project bonds in order to reduce the College’s interest rates, therefore
decreasing the amount of interest expense.
The Bond and Interest Fund’s revenue sources are property taxes and a debt service fee which is
assessed for each credit hour a student is enrolled. The FY2013 debt service fee is $10.00 per
credit hour. The table below summarizes revenue, by source, for FY2013 and FY2012 budget,
FY2011 and FY2010 actual.
FY2013
Budget
Property Taxes
$ 25,473,788
Debt Service Fee
5,307,730
Build America Bond Subsidy
1,103,774
Interest & Other
44,049
Totals
$ 31,929,341
FY2012
Budget
$ 35,809,229
5,497,350
262,500
$ 41,569,079
FY2011
Actual
$ 27,623,761
5,584,192
1,586,517
46,800
$ 34,841,270
FY2010
Actual
$ 21,425,839
5,143,233
726,652
152,665
$ 27,448,389
In previous fiscal years, the Build America Bond Subsidy was budgeted as a reduction in interest
expense; in FY2013 the College will budget this subsidy as revenue.
In November 2010, voters of District 502 approved a referendum that authorized the College to
issue up to $168 million in bonds to fund various capital improvements. The College has issued
$84 million of the approved referendum to date and the budget for FY2013 assumes the issuance
of the remaining $84 million.
In addition to the $31,929,341 in budgeted revenues for FY2013, the College is also anticipating
receiving $1,289,881 in capitalized interest from the sale of $84 million bond sale. The
capitalized interest will be used to pay for the $1,289,881 in interest expense for the Series 2013
bonds.
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College of DuPage - Fiscal Year 2013 Budget
Page 163
LEGAL DEBT MARGIN
The State of Illinois has established limits on the amount of bonded indebtedness that a local
government can have outstanding, known as the legal debt margin. For Illinois community
colleges, the legal debt margin is defined as 2.875% of the most current Equalized Assessed
Valuation of property within the community college’s borders. The following is the actual debt
margin as of June 30, 2011 and the estimated debt margin of the College as of June 30, 2012:
Equalized Assesed Valuation (EAV)
Debt Limit Rate
Debt Limit for College of DuPage
Net debt applicable to the debt limit
Legal Debt Margin
$
$
$
$
Tax Year
2010
45,371,787,099
2.875%
1,304,438,879
86,916,626
1,217,522,253
$
$
$
$
Tax Year
2011
42,752,169,271
2.875%
1,229,124,867
152,461,915
1,076,662,952
The EAV as of June 30, 2011 is based on the final 2010 EAV values from DuPage County and
June 30, 2012 is based on the estimated 2011 EAV values from DuPage County.
Based on the 2011 estimated EAV, the College’s outstanding debt cannot exceed
$1,229,124,867. The College will have $152,461,915 of net debt outstanding applicable to the
limitation, leaving a margin of $1,076,662,952 as of June 30, 2012.
The College issued bonds that are funded by property taxes and alternative revenues generated
by the College. The table summarizes debt outstanding by the type of payment source:
G.O. Bond Issue
Series 2003 A
Series 2003 B
Series 2006
Series 2007
Series 2009 A
Series 2009 B
Series 2011 A
Series 2011 B
Series 2013 *
Totals
Funded by
Tax Levy
$ 5,710,000
70,830,000
95,440,000
84,000,000
$ 255,980,000
Funded by
Alternate Revenues
$
2,975,000
7,715,000
6,400,000
62,450,000
9,460,000
$
89,000,000
$
$
Totals
5,710,000
2,975,000
7,715,000
70,830,000
6,400,000
62,450,000
95,440,000
9,460,000
84,000,000
344,980,000
* - To be issued in FY2013
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College of DuPage - Fiscal Year 2013 Budget
Page 164
PLEDGED REVENUES
The College has pledged future tuition and fee revenues to repay Alternative Revenue Bonds:
Series 2003B, Series 2006, Series 2009A, Series 2009B and Series 2011B. Annual principal and
interest payments on the bonds are 51.8% of the total debt. The following is a schedule of
pledged revenue coverage for the past five fiscal years.
Fiscal Year
Ending
June 30
2011
2010
2009
2008
2007
Pledged
Revenues
(Tuition and Fees)
$
5,584,192
5,143,233
5,297,488
4,770,360
4,572,585
Principal and
Interest paid
$ 8,879,835
4,651,412
2,362,046
2,376,543
2,600,475
Coverage
0.63
1.11
2.24
2.01
1.76
DEBT RATINGS
The College’s bond rating for all of its outstanding bonds is “Aaa” as assigned by Moody’s
Investors Service, and “AAA” as assigned by Standard and Poor’s Corporation. Both of these
ratings represent the highest rating offered by the rating services.
PRINCIPAL AND INTEREST SUMMARY
Below is a summary of principal and interest due by budget year for all outstanding bonds and
the anticipated issue of the FY2013 bond of $84 million. By the end of FY2022, or over the next
ten years, the College will repay 62% of its outstanding debt.
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College of DuPage - Fiscal Year 2013 Budget
Page 165
Budget Year
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
2027
2028
2029
2030
2031
Totals
Principal
$ 22,555,000
18,960,000
19,715,000
20,115,000
21,015,000
21,905,000
22,835,000
22,355,000
21,805,000
21,290,000
20,710,000
17,840,000
17,195,000
16,525,000
15,810,000
15,060,000
14,270,000
8,045,000
6,975,000
$ 344,980,000
Interest
$ 13,452,166
15,219,817
14,405,717
13,629,892
12,749,018
11,802,973
10,809,943
9,758,970
8,736,577
7,709,215
6,740,445
5,742,720
4,835,425
3,937,913
3,088,263
2,273,538
1,495,438
742,900
340,650
$ 147,471,580
Total
$ 36,007,166
34,179,817
34,120,717
33,744,892
33,764,018
33,707,973
33,644,943
32,113,970
30,541,577
28,999,215
27,450,445
23,582,720
22,030,425
20,462,913
18,898,263
17,333,538
15,765,438
8,787,900
7,315,650
$ 492,451,580
$40,000,000
$35,000,000
$30,000,000
$25,000,000
$20,000,000
Interest
Principal
$15,000,000
$10,000,000
$5,000,000
$-
Source: Bond Repayment Schedules
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 166
DESCRIPTION OF BONDS
General Obligation Bonds – Series 2003A
On February 20, 2003, the College issued the Series 2003A bonds in the amount of $92,815,000.
The proceeds derived from the issuance of these bonds will be used by the College to build and
equip new buildings and renovate existing facilities and to pay the cost of issuing the bonds. On
June 18, 2009 and August 11, 2011 the College refunded $21,030,000 and $11,375,000,
respectively, of the Series 2003A bonds and, as a result, a portion of the Series 2003A is
considered to be defeased and the liability for this portion of the bond series has been removed
from the College’s statement of net assets. The bonds were issued with interest rates ranging
from 5.0% to 5.25% with payment dates of June 1 and December 1 each year through June 1,
2013. The College levies an annual property tax for the repayment of these bonds.
Budget Year
2013
Total
$
$
Principal
5,710,000
5,710,000
$
$
Interest
279,750
279,750
$
$
Total
5,989,750
5,989,750
General Obligation Bonds (Alternate Revenue Source) – Series 2003B
On February 20, 2003, the College issued the Series 2003B bonds in the amount of $31,580,000.
The proceeds derived from the issuance of these bonds will be used by the College to construct
parking facilities and related site improvements and to pay the cost of issuing the bonds. On
November 1, 2006 and August 11, 2011, the College refunded $7,375,000 and $9,780,000,
respectively, of the Series 2003B bonds. The bonds were issued with interest rates ranging from
3.25% to 5.25% with payment dates of July 1 and January 1 each year through January 1, 2014.
The College has pledged a portion of tuition revenue and a debt service fee assessed to students
for the repayment of these bonds.
Budget Year
2013
2014
Total
$
$
Principal
1,460,000
1,515,000
2,975,000
$
$
Interest
116,810
60,600
177,410
$
$
Total
1,576,810
1,575,600
3,152,410
General Obligation Bonds (Alternate Revenue Source) – Series 2006
On October 31, 2006, the College issued the Series 2006 refunding bonds in the amount of
$7,890,000. The proceeds were used to advance refund, through an in-substance defeasance,
$7,375,000 of the Series 2003B bonds and to pay the cost of issuing the bonds. The $7,375,000
in defeased bonds outstanding will be called and paid on January 1, 2013. The bonds were issued
with interest rates ranging from 3.75% to 4.00% with payment dates of July 1 and January 1 each
year through January 1, 2020. The College has pledged a portion of tuition revenue and a debt
service fee assessed to students for the repayment of these bonds.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 167
Budget Year
2013
2014
2015
2016
2017
2018
2019
2020
Total
$
$
Principal
50,000
50,000
55,000
55,000
1,770,000
1,840,000
1,910,000
1,985,000
7,715,000
$
$
Interest
296,210
294,210
292,210
290,010
287,810
217,010
148,010
75,430
1,900,900
$
$
Total
346,210
344,210
347,210
345,010
2,057,810
2,057,010
2,058,010
2,060,430
9,615,900
General Obligation Bonds – Series 2007
On February 13, 2007, the College issued the Series 2007 bonds in the amount of $78,840,000.
The proceeds derived from the issuance of these bonds will be used by the College to build and
equip new buildings, renovate existing facilities and to pay the cost of issuing the bonds. The
bonds were issued with interest rates ranging from 4.00% to 5.00% with payment dates of June 1
and December 1 each year through June 1, 2023. The College levies an annual property tax for
the repayment of these bonds.
Budget Year
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
Total
$
$
Principal
2,290,000
2,510,000
4,120,000
10,350,000
6,410,000
7,040,000
7,515,000
7,895,000
8,290,000
8,700,000
5,710,000
70,830,000
$
$
Interest
3,433,425
3,318,925
3,193,425
2,987,425
2,469,925
2,149,425
1,797,425
1,421,675
1,026,925
612,425
242,675
22,653,675
$
$
Total
5,723,425
5,828,925
7,313,425
13,337,425
8,879,925
9,189,425
9,312,425
9,316,675
9,316,925
9,312,425
5,952,675
93,483,675
General Obligation Bonds (Alternative Revenue Source) – Series 2009A
On May 4, 2009, the College issued the Series 2009A bonds in the amount of $12,550,000. The
proceeds derived from the issuance of these bonds will be used by the College to finance certain
capital projects, including additions and renovations, and to pay the cost of issuing the bonds.
The bonds were issued with interest rates ranging from 2.00% to 4.00% with payment dates of
July 1 and January 1 each year through January 1, 2014. The College has pledged a portion of
tuition revenue and a debt service fee assessed to students for the repayment of these bonds.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 168
Budget Year
2013
2014
Total
$
$
Principal
3,170,000
3,230,000
6,400,000
$
$
Interest
192,600
129,200
321,800
$
$
Total
3,362,600
3,359,200
6,721,800
General Obligation Bonds (Alternative Revenue Source) – Series 2009B
On May 4, 2009, the College issued the Series 2009B bonds in the amount of $62,450,000. The
proceeds derived from the issuance of these bonds will be used by the College to finance certain
capital projects, including additions and renovations and to pay the cost of issuing the bonds.
The bonds were issued with interest rates ranging from 3.75% to 5.75% with payment dates of
July 1 and January 1 each year through January 1, 2029. The College has pledged a portion of
tuition revenue and a debt service fee assessed to students for the repayment of these bonds.
These bonds are Build America Bonds and 35% of the interest paid each year is reimbursed by
the U.S. Department of Treasury.
Budget Year
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
2027
2028
2029
Total
$
$
Principal
3,350,000
3,435,000
3,525,000
3,625,000
3,730,000
3,850,000
3,965,000
4,095,000
4,230,000
4,370,000
4,525,000
4,680,000
4,845,000
5,020,000
5,205,000
62,450,000
$
$
Interest
3,153,640
3,153,640
3,153,640
3,028,015
2,890,615
2,736,396
2,568,740
2,386,903
2,208,840
2,010,590
1,801,745
1,579,670
1,345,875
1,099,263
841,863
575,388
299,288
34,834,111
$
$
Total
3,153,640
3,153,640
6,503,640
6,463,015
6,415,615
6,361,396
6,298,740
6,236,903
6,173,840
6,105,590
6,031,745
5,949,670
5,870,875
5,779,263
5,686,863
5,595,388
5,504,288
97,284,111
General Obligation Bonds – Series 2011A
Of the total proceeds of the College issued the Series 2011A bonds of $95,440,000 which were
issued on August 10, 2011, $84,000,000 will be used by the College to finance certain capital
projects, including additions and renovations and to pay the cost of issuing the bonds. The $84
million represented the first issuance of the voter approved $168 million November 2010
referendum. The College anticipates issuing the remaining $84 million in FY2013 (see “General
Obligation Bonds – Series 2013” discussion later in this section)
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 169
The remaining $11,440,000 was issued to advance refund $11,375,000 of General Obligation
Bonds Series 2003A. As a result of the refunding, the College will realize a total cash flow
savings of $423,830 and an economic gain (present value of cash flow savings) of $451,160.
The bonds were issued with interest rates ranging from 3.00% to 5.25% with payment dates of
June 1 and December 1 each year through June 1, 2031. The College levies an annual property
tax for the repayment of these bonds.
Budget Year
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
2027
2028
2029
2030
2031
Total
$
$
Principal
9,875,000
11,655,000
10,660,000
2,845,000
6,255,000
5,025,000
3,935,000
2,915,000
1,840,000
725,000
2,905,000
7,785,000
6,960,000
6,110,000
5,200,000
4,245,000
3,240,000
2,185,000
1,080,000
95,440,000
$
$
Interest
4,279,050
3,982,800
3,516,600
3,105,200
3,009,400
2,715,800
2,464,550
2,267,800
2,122,050
2,030,050
1,994,800
1,849,550
1,460,300
1,094,900
789,400
529,400
317,150
155,150
45,900
37,729,850
Total
$ 14,154,050
15,637,800
14,176,600
5,950,200
9,264,400
7,740,800
6,399,550
5,182,800
3,962,050
2,755,050
4,899,800
9,634,550
8,420,300
7,204,900
5,989,400
4,774,400
3,557,150
2,340,150
1,125,900
$ 133,169,850
General Obligation Bonds – Series 2011B
On August 10, 2011, the College issued the Series 2011B bonds in the amount of $9,460,000.
The proceeds derived from the issuance of these bonds were used by the College to advance
refund $9,780,000 of General Obligation Bonds Series 2003B. As a result of the refunding, the
College will realize a total cash flow savings $643,000 and an economic gain (present value of
cash flow savings) of $540,000. The bonds were issued with interest rates ranging from 4.00%
to 4.75% with payment dates of July 1 and January 1 each year through January 1, 2023. The
College has pledged a portion of tuition revenue and a debt service fee assessed to students for
the repayment of these bonds.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 170
Budget Year
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
Total
$
$
Principal
1,530,000
1,585,000
2,025,000
2,110,000
2,210,000
9,460,000
$
$
Interest
410,800
410,800
380,200
349,600
286,200
286,200
286,200
286,200
286,200
205,200
104,975
3,292,575
$
$
Total
410,800
410,800
1,910,200
1,934,600
286,200
286,200
286,200
286,200
2,311,200
2,315,200
2,314,975
12,752,575
General Obligation Bonds – Series 2013 (not yet issued)
In November, 2010 the College was successful in passage of a voter referendum authorizing the
College to issue bonds in an amount up to $168 million for construction or renovation of the
following College facilities and provide for various site and ground improvements:






Student Resource Center
Seaton Computing Center
McAninch Arts Center
Physical Education Center
Construction of Homeland Security Education Center (Phase II)
Construction of parking structures
As describe earlier in this section, the College issued $84 million of the approved referendum
bonds in 2011. The FY2013 budget assumes the College will issue the remaining $84 million of
the approved referendum in FY2013. Below is an estimated principal and interest schedule
based on interest rates ranging from 3.5% to 5.0% and final repayment date in June, 2031.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 171
Budget Year
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
2027
2028
2029
2030
2031
Total
$
$
Principal
1,845,000
3,055,000
4,375,000
5,745,000
5,710,000
5,685,000
5,660,000
5,655,000
5,685,000
5,710,000
5,735,000
5,765,000
5,795,000
5,825,000
5,860,000
5,895,000
84,000,000
$
$
Interest
1,289,881
3,869,642
3,869,642
3,869,642
3,805,068
3,698,142
3,545,018
3,320,962
3,092,562
2,850,950
2,596,250
2,313,500
2,029,250
1,743,750
1,457,000
1,168,750
879,000
587,750
294,750
46,281,509
Total
$
1,289,881
3,869,642
3,869,642
5,714,642
6,860,068
8,073,142
9,290,018
9,030,962
8,777,562
8,510,950
8,251,250
7,998,500
7,739,250
7,478,750
7,222,000
6,963,750
6,704,000
6,447,750
6,189,750
$ 130,281,509
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 172
COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
BOND & INTEREST FUND
FY2013 BUDGET
FY2013
Budget
FY2012
Budget
FY2011
Actual
FY2010
Actual
Revenues
Local Property Taxes
$
25,473,788
$
35,809,229
$
27,623,761
$
21,425,839
Federal Government
1,103,774
-
1,586,517
726,652
Student Tuition and Fees
5,307,730
5,497,350
5,584,192
5,143,233
Interest
Total Revenues
44,049
262,500
46,800
152,665
31,929,341
41,569,079
34,841,270
27,448,389
5,710,000
8,775,000
7,760,000
6,815,000
279,750
1,274,738
1,662,738
2,003,488
1,460,000
1,405,000
1,355,000
1,305,000
116,810
615,460
666,385
357,942
50,000
45,000
45,000
45,000
Expenditures - General Institutional
Series 2003A Principal Payments
Series 2003A Interest Payments
Series 2003B Principal Payments
Series 2003B Interest Payments
Series 2006 Refunding Principal Payments
Series 2006 Refunding Interest Payments
296,210
298,010
299,810
150,805
Series 2007 Principal Payments
2,290,000
2,115,000
1,945,000
1,785,000
Series 2007 Interest Payments
3,433,426
3,518,026
3,595,825
3,667,225
Series 2009A Principal Payments
3,170,000
3,105,000
3,045,000
-
Series 2009A Interest Payments
192,600
254,700
315,600
207,770
Series 2009B Interest Payments
3,153,640
2,049,865
3,153,640
2,076,146
Series 2009C Principal Payments
-
11,715,000
525,225
420,000
Series 2009C Interest Payments
-
175,725
11,585,000
671,697
Series 2011A Principal Payments
9,875,000
7,400,000
-
-
Series 2011A Interest Payments
4,279,050
7,717,841
-
-
Series 2011B Interest Payments
410,800
160,897
-
-
-
-
-
-
Series 2013 Principal
Series 2013 Interest
Other
Total Expenditures
1,289,881
-
-
-
20,000
16,000
3,400
1,000
36,027,167
50,641,262
35,957,623
19,506,073
(4,097,826)
(9,072,183)
(1,116,353)
7,942,316
1,289,881
-
-
-
-
-
-
(7,152,556)
1,289,881
-
-
(7,152,556)
Excess (Deficiency) of Revenues
Over Expenditures
Other Financing Sources (Uses)
Capitalized Interest
Transfer In (Out)
Total Other Financing Sources (Uses)
Net Change in Fund Balance
(2,807,945)
(9,072,183)
(1,116,353)
Beginning Fund Balance
13,751,191
22,823,374
23,939,727
Ending Fund Balance
$
10,943,246
$
13,751,191
$
22,823,374
789,760
23,149,967
$
23,939,727
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 173
Auxiliary Enterprise Fund (05)
The Auxiliary Enterprise Fund is used to record revenues and expenses related to providing
services to students, faculty, staff and the general public for which a fee is charged that is
directly related to the services provided. The intent is that this fund will be self-supporting and
that the fee will cover the cost of the service, although this is not always the case.
The College’s Auxiliary Fund and the 178 departments that were reported within it were
reviewed by the College’s finance department during the 2012 Fiscal Year. The ICCB’s
definition of the Auxiliary Fund is as follows:
“The Auxiliary Enterprises Fund is established by Section 3-31.1 of the Public Community
College Act and accounts for college services where a fee is charged to students/staff and the
activity is intended to be self-supporting. Each enterprise/service should be accounted for
separately using a group of self-balancing accounts within the fund. Examples of accounts in
this fund include food services, student stores, and intercollegiate athletics.”
In order to continue to meet the State definition of an Auxiliary Enterprise Fund, 128 of the 178
departments were moved out of the Auxiliary Fund. Effective July 1, 2012, 32 auxiliary units
will be accounted for in the Education Fund, 13 units will be moved into the Agency fund, and
the remaining 83 units will be inactivated because they will no longer be utilized by the College.
Each activity is accounted for similar to that of a business enterprise. Hospitality services, food
service, the Bookstore, the Courier, the McAninch Art Center (MAC), WDCB Radio and
Continuing Education are examples of activities residing in the Auxiliary Enterprise Fund.
Starting in FY2013, all non-business activities were transferred to the Education Fund. The total
amount of revenue budgeted for FY2013 is $12,855,343; total amount of expenses and transfers
out is $12,956,558 resulting in a decrease in fund equity of $101,215. The following is a
selected list of activities in the Auxiliary Enterprise Fund:
Hospitality
In October 2011 the College of DuPage opened two hospitality enterprises, the Waterleaf
Restaurant and the Inn at Water’s Edge. The Waterleaf Restaurant is open seven days a week and
serves both French and Italian cuisine. The Inn at Water’s Edge boasts elegant well-appointed
guestrooms and has everything one expects to find at a boutique hotel. These business units also
provide an educational component: students provide dinner one night a week at the Waterleaf
and assist with operating the Inn. An additional $638,903 of revenue has been budgeted in
FY2013 when compared to the previous period because the hospitality departments will be
operational for all of FY2013 and are aggressively bringing in new business.
WDCB Radio
WDCB is a broadcast service of College of DuPage, from which the College can reach into the
community through cultural and news/public affairs programming. WDCB presents the College
to a vast audience in Northeastern Illinois, especially the greater Chicago Metropolitan area and
District 502.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 174
Food Service
Cafeteria food services are provided on campus by Sodexo, an outside vendor. The cafeteria
provides breakfast, lunch, and dinner throughout the school year. The cafeteria has expanded its
operations and offers branded food options to students in addition to the existing Einstein Bros.
Bagels, including Subway, Panda Express and Starbucks. In addition to providing food services
on campus, they also provide catering for special events on campus. The College earns revenue
as a commission based on a 50/50 split of the vendor’s profits each year.
Vending
Vending services are provided at all campus facilities by two outside vendors. The snack
vending is provided by Ace Coffee Bar and the beverage vending is provided by
PepsiCo. Vending machines are located at numerous places throughout the campus and are
accessible on a continuous basis, whenever the buildings are open. The machines offer a variety
of traditional and new age beverages, coffee and sandwiches as well as snack items including
candy, chips and other popular snack items. The College earns revenue as a commission based
on a percentage of the sales of the vendors.
Bookstore
The Bookstore provides textbooks, supplies, C.O.D. logo gifts and various sundry items. The
bookstore is operated by an outside vendor, Follett Higher Education Group. Under the terms of
this agreement, the service provider agrees to operate the bookstore facility with a total minimum
rental guarantee of $5.5 million or an annual minimum of $1.1 million.
Courier
The Courier is a student newspaper which is published weekly throughout the Fall and Spring
semesters (27 issues total). Revenue is generated from advertising sales and a portion of the
Student Activity Fee. In FY2013 $12,352 of Student Activity Fees has been allocated to the
Auxiliary Fund in order to support the Courier. Expenses include stipends to students, printing
and other supplies.
The MAC
The McAninch Arts Center (MAC) houses and manages all the performances for the College.
The three major components of the art center consists of direct performing events both by
internal performers and hired artists (Buffalo Theatre and New Philharmonic), the operations and
building upgrades, (Friends of MAC, MAC Operations, MAC Rentals, and MAC Restoration),
and finally, the MAC Touring. The center is profit driven, however, their mission is to provide
opportunities and venues for the College students and local population to experience art and
culture. In FY2013 revenues from the MAC are projected to decrease by $836,000 from the
FY2012 budget because the performance hall will be renovated. The MAC will close in the
second quarter of FY2013 and the number of performances is projected to be one third of their
normal operations.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 175
Continuing Education
There are forty four departments under the banner of Continuing Education (CE) organized
within three main divisions: Business Solutions, Youth Academy, and Adult Enrichment. CE
provides both credit and non-credit classes. Some of the CE course offerings include: Suburban
Law Enforcement Academy (SLEA) which provides training for law enforcement personnel;
Business Solutions which provides continuing professional education for such areas as nursing
and pharmacy; High School which provides recovery or enrichment credit to high school
students, grades 9-12, at local area high schools; Kids Off Campus is the summer youth program
for children aged 6-12, including an all-day camp, enrichment courses, academic offerings, field
trips, physical education and art; and the Early Childhood Center which provides quality care
and education for young children, it is licensed by the Illinois Department of Children and
Family Services. In FY2013 additional courses will be offered such as Pharmacy Tech, Dental
Assistance, CDL as well as Driver’s Education.
Auxiliary Enterprise Fund Revenues
FY2013
Budget
Bookstore
The MAC
Hospitality
Courier
Student Activity Fees
Other Student Tuition
Donations/Gifts
Rentals
Other
FY2012
Budget
FY2011
Actual
FY2010
Actual
$
1,100,000 $ 1,100,000 $ 1,114,289 $ 1,584,230
749,200
1,585,800
1,522,198
1,116,452
1,386,203
747,300
186,575
170,000
181,773
180,246
12,352
1,484,285
1,323,539
1,325,066
7,553,632
4,597,870
4,074,810
3,826,596
990,600
1,390,725
737,837
1,214,613
232,900
385,950
320,437
456,983
643,881
1,770,560
2,059,710
18,072,273
$ 12,855,343 $ 13,232,490 $ 11,334,593 $ 27,776,459
Auxiliary Enterprise Fund Expenses
FY2013
Budget
Payroll
Contractual
Supplies
Advertising
Travel
Other
FY2012
Budget
FY2011
Actual
FY2010
Actual
$
5,837,218 $ 5,811,039 $ 5,635,140 $ 6,375,057
2,084,682
1,889,427
1,571,204
1,837,896
1,813,232
1,661,174
1,133,506
1,241,941
261,452
334,685
221,666
298,083
1,136,983
1,512,177
1,154,684
1,323,857
1,233,386
1,539,660
387,788
15,427,925
$ 12,366,953 $ 12,748,162 $ 10,103,988 $ 26,504,759
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 176
In FY2011, revenues and expenses in the Other category were projected to decrease because the
College has moved all revenues and expenses for fringe benefits to the Education Fund. The
Other revenue category in FY2013 has decreased because various Sales and Service Fees are
reported within the Education and Agency Funds in order to meet the State definition of an
Auxiliary Enterprise Fund explained earlier in this section.
In FY2013 and going forward the universal fee collected on tuition for student activities will be
recorded in the Education Fund. Only $12,352 has been allocated to the Auxiliary Fund in the
FY2013 budget.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 177
COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
AUXILIARY ENTERPRISE FUND
FY2013 BUDGET
FY2013
Budget
Revenues
Federal Government
Student Tuition and Fees
Sales and Service Fees
Facilities Rental
Interest
Non-Government Gifts, Grants
Other
Total Revenues
$
Expenditures
Public Service
Independent Operations
General Administration
General Institutional
Total Expenditures
7,565,984
3,616,159
273,600
10,000
1,156,100
233,500
12,855,343
FY2012
Budget
$
FY2011
Actual
6,082,155
4,596,848
538,350
1,593,125
422,012
13,232,490
$
5,580,122
3,873,499
484,811
23,461
951,610
421,090
11,334,593
FY2010
Actual
$
35,700
5,163,286
5,853,591
477,006
27,200
1,003,613
15,216,063
27,776,459
607,719
10,678,625
1,080,609
12,366,953
2,009,493
8,865,942
97,633
1,775,094
12,748,162
569,934
7,078,177
1,860,731
595,146
10,103,988
1,047,759
8,244,544
1,953,548
15,258,908
26,504,759
488,390
484,328
1,230,605
1,271,700
Other Financing Sources (Uses)
Transfer In (Out)
Total Other Financing Sources (Uses)
(589,605)
(589,605)
(484,328)
(484,328)
Net Change in Fund Balance
(101,215)
Excess (Deficiency) of Revenues
Over Expenditures
Beginning Fund Balance
Ending Fund Balance
8,596,433
$
8,495,218
$
(466,541)
(466,541)
(444,905)
(444,905)
-
764,064
826,795
8,596,433
7,832,369
7,005,574
8,596,433
$
8,596,433
$
7,832,369
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 178
COLLEGE OF DuPAGE
COMMUNITY COLLEGE DISTRICT NUMBER 502
AUXILIARY ENTERPRISE FUND
EXPENDITURES BY OBJECT
FY2013 BUDGET
FY2013
Budget
FY2012
Budget
FY2011
Actual
FY2010
Actual
Expenditures
Salaries
$
Fringe Benefits
5,229,559
$
5,238,217
$
4,937,645
$
5,576,842
607,659
572,822
697,495
15,394,801
Contractual Services
2,084,682
1,889,427
1,571,204
1,837,896
Materials & Supplies
2,074,684
1,995,859
1,355,172
1,540,024
Conference & Meeting
1,136,983
1,512,177
1,154,684
1,323,857
86,250
238,884
208,558
188,901
7,078
2,000
5,333
5,867
Capital Outlay
418,600
493,567
12,607
151,604
Other
721,458
805,209
161,290
484,967
12,366,953 $
12,748,162 $
10,103,988 $
Fixed Charges
Utilities
Total Expenditures
$
26,504,759
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 179
V. FINANCIAL PLAN FY2013-2017
Acknowledgement
The College of DuPage conveys appreciation to Community College
District 502 and the taxpayers whose continued bond referendum
support has ensured one of the strongest and most respected
community colleges in the nation and this construction fund program
is dedicated to provide facilities, equipment and grounds which
support continued academic excellence and innovation to meet the
ever changing needs of our students and community.
V. Financial Plan
FY2013-2017
Financial Plan FY2013-2017
The purpose of this Financial Plan FY2013-2017 (“Plan”) is to create a framework which allows the
Administration, Board of Trustees and Strategic Long Range Planning Committee to examine the
implications of the major financial decisions that must be made to protect the overall financial
strength of the College. The Financial Plan is developed using the most current information
available for enrollment, assessed property values in the District, State budget conditions, economic
trends, current College spending patterns, and future College program needs. With input from the
Senior Management Team, assumptions are made for the next five years to project revenues and
expenses. The Financial Plan is prepared for the Education, Operations and Maintenance, Debt
Service and Auxiliary Funds. The Construction Fund five year plan is presented in the Budget by
Fund section of this document.
The Plan reflects the challenges presented by the very difficult national and state economies and its
effect on the College’s finances. The College has three primary sources of revenue: state support,
tuition and fees and local property taxes. All three revenue sources’ growth has been hampered by
the local and national economies. Given the high level of unemployment, low rate of inflation that
caps property tax growth, tuition caps imposed by the State and the State and national budget
deficits, and with the majority of the College’s operating budget being driven by salaries and fringe
benefits, the College will be challenged to achieve sufficient growth in revenues to fund operating
expenditures during this period.
The Plan projects deficits in each of the five years for the Operating Fund (Education and Operating
and Maintenance) as follows:
FY2013
FY2014
FY2015
FY2016
FY2017
($1,849,595)
($3,601,691)
($6,157,167)
($7,199,130)
($8,479,367)
The College is projecting that the economy continues a modest economic recovery characterized by
low job and GDP growth. Given prior Federal Reserve Board pronouncements, interest rates are
projected to remain at relatively low levels through FY2014 before edging up 50 basis points in
FY2015, remaining flat in FY2016 and then increasing another 50 basis points in FY2017. Core
inflation, as measured by the CPI, is projected at 3.0% in FY2013 and then at 2.0% in FY 20142015, and increasing to 2.5 % by FY2016-2017. Economic concerns center on oil prices, the Euro
zone debt crisis and nominal job creation; any of which can put the U.S. economy in a tail spin.
Given the uncertainty our nation is facing and the prospects for dismal economic growth, the
College will have to balance low revenue growth with cost savings to achieve a balanced budget.
In the College’s last Financial Plan (FY2012–2016) we discussed the financial issues facing the
State of Illinois. Unfortunately the State has done little to address its significant budget deficits. The
State’s operating budget deficit is projected to be $506 million for fiscal year 2012 that began July
1, 2011. Illinois has the largest underfunded pension system in the United States; estimated to be
underfunded by $83 billion. The lack of political will to permanently address the structural
imbalance in the State’s finances, led all three major rating agencies to downgrade the State’s bond
ratings to the lowest (along with California) of any state in the nation.
This five year projection was based on the assumptions summarized in the following chart.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 180
COLLEGE OF DUPAGE
FINANCIAL PLAN
OPERATING FUNDS ASSUMPTIONS
FY2013
FY2014
FY2015
FY2016
FY2017
Levy Year
2011
2012
2013
2014
2015
Assessed Valuation Change
-6.5%
-8.0%
4.0%
4.0%
4.0%
Tax Rate
0.1874
0.2088
0.2130
0.2172
0.2227
$6,385,282
$6,385,282
$6,385,282
$6,385,282
$6,385,282
CPI % Change (consumer price index)
3.0%
2.0%
2.0%
2.5%
2.5%
Enrollment Growth
-1.0%
1.0%
1.0%
1.0%
1.0%
$136.00
3.0%
$140.00
2.9%
$144.00
2.9%
$148.00
2.8%
$152.00
2.7%
0.50%
0.50%
1.00%
1.00%
1.50%
Salary Rate Increases:
3.15%
3.55%
4.15%
3.00%
3.00%
Employee Benefits
Contractual Services
Supplies & Materials
Conferences & Meetings
Fixed Charges
Utilities
Capital Outlay
Other Expenditures
13.00%
1.00%
1.00%
1.00%
1.00%
3.00%
2.50%
1.00%
12.00%
1.50%
1.50%
1.00%
0.50%
3.00%
2.50%
1.50%
12.00%
2.00%
2.00%
1.00%
1.00%
3.00%
2.50%
2.00%
12.00%
2.50%
2.50%
1.00%
1.00%
5.00%
2.50%
2.50%
12.00%
3.00%
3.00%
1.00%
1.00%
5.00%
2.50%
3.00%
($179,500)
$769,105
($179,500)
$769,105
($179,500)
$769,105
($179,500)
$769,105
($179,500)
$769,105
REVENUES:
State Support - ICCB Base Operating Grant
Tuition & Fees
Annual Percentage Increase
Interest Income Rates
EXPENDITURES:
TRANSFERS
Out to Arts Center (from Education)
In to O&M Fund (from Auxiliary)
In April, 2012, the College learned that it would not receive the full Base Operating Grant in
FY2012. To date, the College has received six payments with the expectation that two additional
payments would be received before the end of the fiscal year. The remaining FY2012 payments will
be deferred to FY2013.
Given the State’s ongoing financial challenges we have reduced our estimate of State support to the
College. The FY2013-FY2017 Plan estimates that we will only receive 50% of what we should
collect in State apportionment, or $6.4 million each year. The College is still projecting the State
will fund the annual Career and Technical grants at $1.0 million. Currently there is much discussion
in Springfield concerning pensions and actions contemplated to shore up pension funding. It
appears that the contributions made by the State on the College’s behalf for normal pension costs,
will come back to the College as early as FY2014. If this legislation is passed by the State, the
College’s operating expenses would increase by approximately $12 million annually. This pension
funding issue is the biggest risk to the five year Plan. College management and the Board of
Trustees took action at the February, 2012 Board meeting to protect the College in the event this
obligation was pushed back onto the College by reserving $17.0 million of the unrestricted
operating fund balance to cover the pension payments for one year.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 181
Because the State’s pension system is currently under-funded by $83 billion due to decades of
inadequate funding and mismanagement of assets, the Governor’s office, on April 20, 2012,
introduced a dramatic plan to help fully fund these pension plans by the year 2042. The fiscal year
2013 payment, $5.2 billion, now makes up 15% of general revenue fund spending compared to 6%
a few years ago.
The Governor’s proposal provides for 100% funding for pension systems by 2042 and makes the
following changes to the current plan:






3% increase in employee contributions
Reduce COLA (cost of living adjustment) to lesser of 3% or ½ of CPI, simple interest
Delay COLA to earlier of age 67 or 5 years after retirement
Increase retirement age to 67 (to be phased in over several years)
Establish 30-year closed ARC (actuarially required contribution) funding schedule
Public sector pensions limited to public sector employment
The Governor’s plan also calls for phasing-in the responsibility for paying normal costs of pensions
to each employer, including school districts, community colleges and public universities.
The College also remains concerned about enrollment growth and its impact on tuition revenues.
Because of enrollment declines experienced in FY2012 coupled with the lingering soft economy,
we are forecasting a decline in enrollment in FY2013 from the FY2012 budget, and then a modest
1% per year increase in FY2014-2017. To help offset the impact the decline in enrollment and to
help fund annual increases in operating costs, the Board of Trustees approved a $4.00 per credit
hour increase in tuition rates starting in FY2013 that is effective with the fall semester registrations.
The plan projects tuition rates to increase by $4.00 per credit hour each year in FY2014-2017 as
shown in the following chart.
TUITION AND FEES
IN-DISTRICT TUITION
OUT OF DISTRICT TUITION
OUT OF STATE TUITION
INTERNATIONAL TUITION
$
TECHNOLOGY FEE
CONSTRUCTION FEE
DEBT SERVICE FEE
STUDENT ACTIVITIES FEE
STUDENT-TO-STUDENT FEE
SERVICE FEE
TOTAL TUITION AND FEES
CREDIT HOURS -10TH DAY
TUITION AND UNIVERSAL FEE REVENUE
EDUCATION FUND *
OPERATING AND MAINTENANCE FUND
CONSTRUCTION FUND
DEBT SERVICE FUND
RESTRICTED FUND
$
FY2013
103.15
289.68
360.47
360.47
8.00
9.00
10.00
2.70
0.15
3.00
32.85
136.00
525,073
$ 68,540,577
2,547,710
2,229,247
5,307,730
44,616
$ 78,669,880
$
$
FY2014
107.15
293.68
364.47
364.47
8.00
9.00
10.00
2.70
0.15
3.00
32.85
140.00
530,323
$ 70,756,438
2,549,111
2,230,472
5,310,648
79,660
$ 80,926,329
$
$
FY2015
111.15
297.68
368.47
368.47
8.00
9.00
10.00
2.70
0.15
3.00
32.85
144.00
535,627
$ 73,712,069
2,576,017
2,254,014
5,366,701
80,501
$ 83,989,302
$
$
FY2016
115.15
301.68
372.47
372.47
8.00
9.00
10.00
2.70
0.15
3.00
32.85
148.00
540,983
$ 77,375,925
2,627,537
2,299,095
5,474,035
82,111
$ 87,858,703
$
FY2017
119.15
305.68
376.47
376.47
$
8.00
9.00
10.00
2.70
0.15
3.00
32.85
152.00
546,393
$ 81,156,850
2,680,088
2,345,077
5,583,516
83,753
$ 91,849,284
* Note: Excludes admission, course, schedule changes and transcript fees that are included in this category on the
financial statements.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 182
The College is limited to how much it can charge for tuition that is equal to 1/3 of the College’s
per capita cost. At June 30, 2011, the per capita cost on a semester hour basis was $420.70; 1/3 of
that is $140.23. Even if the College increased tuition rates to the maximum rate of $140.23 that
would not generate enough revenue to offset the projected deficit during this period.
The local real estate market has also been dramatically impacted by the national and state
economies. The assessed valuations in DuPage County decreased 5.8% in levy year 2010 and
preliminary numbers show an additional 6.5% decrease in levy year 2011. The DuPage County
Clerk’s office has also estimated another decrease in assessed valuation in levy year 2012 by
another 8%. As a result EAV in DuPage County has decreased from $41.3 billion in tax year 2009
to $36.4 billion in tax year 2011. We do not expect to see a significant recovery in the local real estate
market during the period covered by this Plan.
Property taxes are collected on a calendar year basis and the College operates on a July 1 to June 30
fiscal year. Taxes levied in 2012 are collected in 2013. Therefore, the taxes are divided between two
fiscal years. Of the 2012 levy taxes collected in 2013, one-half are recorded in fiscal year 2013 and the
other half in fiscal year 2014.
% to
FY2013
Levy Amount
Levy year taxes 2012
Levy year taxes 2011
Total
Estimated collection rate
Net local taxes for FY2013
$82,127,977
78,880,442
Amount
50%
50%
$41,063,988
39,440,221
80,504,209
99.5%
$80,101,688
The chart below summarizes assessed valuations and tax levies for the five year period.
LEVY YEAR
EQUALIZED ASSESSED VALUATION
CHANGE in EAV
CONSUMER PRICE INDEX %
OPERATING TAX RATE
CAPITAL TAX RATE
OPERATING TAX LEVY
DEBT SERVICE LEVY
$
PROPERTY TAX REVENUE*:
OPERATING LEVY
50% PRIOR YEAR LEVY
50% TWO YEARS AGO LEVY
FY2013
DISTRIBUTION BY FUND:
EDUCATION
OPERATING & MAINTENANCE
DEBT SERVICE LEVY
50% PRIOR YEAR
50% TWO YEAR AGO
2012
2013
2014
2015
2016
39,331,602,291 $ 39,694,602,291 $ 40,057,602,291 $ 40,420,602,291 $ 40,783,602,291
-8.0%
0.9%
0.9%
0.9%
0.9%
3.0%
2.0%
2.0%
2.5%
2.5%
0.2088
0.2130
0.2172
0.2227
0.2282
0.0644
0.0639
0.0624
0.0619
0.0613
82,127,977
84,543,673
87,023,146
90,007,039
93,085,738
25,336,367
25,359,667
25,002,267
25,004,393
25,003,368
$
FY2014
FY2015
FY2016
FY2017
40,858,669
39,243,019
80,101,688
42,060,478
40,858,669
82,919,146
43,294,015
42,060,478
85,354,493
44,778,502
43,294,015
88,072,517
46,310,154
44,778,502
91,088,657
68,887,591
11,214,097
71,310,466
11,608,680
73,404,864
11,949,629
75,742,365
12,330,152
78,336,245
12,752,412
12,604,843
12,868,944
25,473,787
12,616,434
12,604,843
25,221,277
12,438,628
12,616,434
25,055,062
12,439,686
12,438,628
24,878,313 $
12,439,176
12,439,686
24,878,861
$
$
$
*Net of 0.5% amount assumed to be uncollectible
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 183
The College is subject to the Property Tax Extension Limitation Law (PTELL), which limits increases
in our property tax extensions to the lesser of 5%, or the increase in the national Consumer Price Index
(CPI) for the year proceeding the levy year. This amount is adjusted by the value of new construction
in the District, as well as the expiration of Tax Increment Financing (TIF) districts and other factors.
The 1991 tax levy was the first levy affected by the tax cap legislation. When a District levies more
than 105% of the previous year's tax extensions, the District must have at least one public hearing
regarding the proposed tax extension. The notice must appear no more than 14 days nor less than 7
days prior to the date of the public hearing. The notice must be published in each County in a
newspaper of general circulation.
The recently released CPI by the Illinois Department of Revenue for PTELL use was 3.0% for calendar
year 2011 (this is the CPI used for the 2012 levy year), this is up from 1.5% in 2010. Economists
continue to project low inflation during the five year plan time horizon. The plan for levy years 2013 2014 uses a 2.0% CPI increasing to 2.5% in levy years 2015 -2016. For example, if the total tax
extension for the 2012 levy year was $25,000,000, the CPI for 2012 is 1.5% and new construction for
2013 is estimated at 1.5%, the College could levy a tax extension of $26,050,000. The calculation of
this amount is as follows:
2012 Tax Extension
1.5% of 2011 Extension (CPI lower than 5%)
New Construction at 1.5%
Maximum 2013 Tax Extension
$25,000,000
375,000
375,000
$26,050,000
The tax levy must be filed by the last Tuesday in December. This is prior to March when the final
assessed valuations are known. Therefore, the tax levy must be filed before the maximum tax
extension can be determined. The County Clerk will reduce all tax levies to the maximums allowed.
Given the forecast for the CPI factor, coupled with the soft new construction market, property tax
revenue growth will be hampered during this period.
With respect to operating expenditures, salary and benefits are the largest single component of the
College’s operating budget; representing approximately 74% of total operating expenses in
FY2012. The College has finished negotiations with three of the four major unions (part-time
faculty, operating engineers and fraternal order of police); discussions with the Full-time faculty are
proceeding in mediation. The College has negotiated salary increase of 3.15% in FY2013, 3.55% in
FY2014, 4.15% in FY2015 and has assumed a 3.0% increase for FY2016-2017.
Employee benefit costs in FY2013-2017 are projected to increase 13% each year which, given the
uncertainty of health care reform and health care inflation, is a reasonable assumption as it tracks
with the College’s historical experience. The College became a participant of the Illinois
Community College Health Insurance Pool (ICCHIP) in 2011 to pursue cost savings in health care
costs by buying insurance with other community colleges. In January 2012 C.O.D. began
purchasing health care coverage through ICCHIP in the hopes of achieving cost savings.
Contractual Services, Supplies and Other expenditures are projected to grow by 1.0% in FY2013,
1.5% in FY2014, 2.0% in FY2015 2.5% in FY2016 and 3.0% in FY2017. The College has used
many strategies to reduce the costs of utilities from hedging to replacing equipment with new
energy efficient models and bulk purchases. During the five year period the cost of utilities is
expected to grow at 3.0% each year until FY2016 when costs are projected to increase by 5.0%.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 184
The five year projection assumes the Education Fund will transfer $179,500 to the Auxiliary Fund each
year to support the operations of the MAC. This was a policy agreed to by management years ago to
help support operations of the MAC. The bookstore and the food service auxiliary operations also help
support the maintenance of C.O.D. facilities. Each year a transfer is made from the Bookstore of
$696,121 and a transfer from food services of $72,984 to the Operations and Maintenance fund to
support facilities maintenance.
The College is planning to issue the remaining $84 million in bonds in the first quarter of 2013. Debt
service is projected to be flat in FY2014-2017 at approximately $34 million per year. The Debt
Service fund shows a shrinking surplus fund balance each year. This declining fund balance results
from insufficient revenues to cover the alternative revenue bonds debt service. As a result the fund
balance in FY2017 is projected at $0.9 million. The College either needs to increase fees for debt
service or transfer funds from the Education Fund to cover debt service.
Because of the uncertainty with any projection, a sensitivity analysis was performed on how a 1%
change in key variables impacts revenue up or down. A 1% change in tuition results in impacting
tuition by $754,860 while a $1.00 change in the tuition or fees impacts revenue $525,073. Conversely,
a 1% change in labor that is projected at $102.4 million impacts operating expenses by $1.0 million.
Income or Expense
Change
1-Year Effect
Item
Tax Revenue *
1.0% $
Fiscal Year 2013
Base Amount
801,017
$
80,101,688
Tax Rate
$
0.01
$
4,274,370
$
0.1874
Tuition
$
1.00 $
1.0% $
525,073
754,860
$
$
103.15
75,486,042
Enrollment (Annualized Tuition FTE)
1.0%
350
35,005
Salary Increase - All Groups
1.0% $
1,024,251
$
102,425,130
Salary Increase - Full-Time Faculty/Administrators
1.0% $
401,772
$
40,177,243
Salary Increase - Part-Time Faculty
1.0% $
218,417
$
21,841,697
Salary Increase - Classified/Managerial
1.0% $
384,633
$
38,463,311
Salary Increase - Students
1.0% $
19,429
$
1,942,879
SURS Normal Pension Cost
% of Salaries
1.0% $
1.0%
120,000
1,024,251
$
12,000,000
12%
Fringe Benefits
1.0% $
218,326
$
21,832,577
State Credit Hour Grant
1.0% $
63,853
$
6,385,278
Interest Income Rate Change
0.5% $
390,000
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 185
0.50%
It is clear after reviewing the five year projection that the College will have to increase tuition and
reduce costs during this period to achieve a balanced budget. SURS funding changes proposed by the
State have not been added to this projection. In the event the State is successful in pushing this cost
back to the College, the projected deficits in each of the five years will increase by $12.0 million. Other
risks that the college will continue to monitor are enrollment changes and employment in the District.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 186
COLLEGE OF DUPAGE
FIVE-YEAR FINANCIAL PLAN
EDUCATION FUND
FY2013
Revenues
Local Property Taxes
Personal Property Replacement Tax
Other Local Revenues
State Government
Student Tuition and Fees
Sales and Service Fees
Interest
Other
Total Revenues
$
Expenditures
Salaries
Fringe Benefits
Contractual Services
Materials & Supplies
Conference & Meeting
Fixed Charges
Utilities
Capital Outlay
Other
Contingency
Total Expenditures
FY2014
68,887,591
1,067,442
725,797
7,339,508
72,938,332
206,000
150,000
413,400
151,728,070
$
99,275,124
21,188,822
8,362,396
6,392,961
1,120,780
1,970,202
115,650
2,858,062
8,582,142
3,000,000
152,866,139
FY2015
71,310,466
1,088,791
740,313
7,339,508
75,198,171
210,120
150,750
421,668
156,459,786
$
102,799,390
23,731,479
8,487,833
6,488,857
1,131,988
1,980,054
119,119
2,929,514
8,710,875
3,000,000
159,379,109
FY2016
73,404,864
1,110,567
755,119
7,339,508
78,242,637
214,322
152,258
430,101
161,649,376
$
107,065,564
26,579,255
8,657,591
6,618,634
1,143,309
1,999,855
122,692
3,002,752
8,885,092
3,000,000
167,074,744
FY2017
75,742,365
1,138,331
773,997
7,339,508
81,997,104
219,680
153,780
440,854
167,805,619
$
110,277,530
29,768,765
8,874,031
6,784,100
1,154,742
2,019,855
128,827
3,077,821
9,107,219
3,000,000
174,192,890
78,336,245
1,166,789
793,347
7,339,508
85,870,452
225,172
156,087
451,875
174,339,475
113,585,857
33,341,016
9,140,253
6,987,622
1,166,290
2,040,054
135,268
3,154,767
9,380,436
3,000,000
181,931,563
Excess (Deficiency) of Revenues
Over Expenditures
(1,138,069)
(2,919,323)
(5,425,368)
(6,387,271)
(7,592,088)
Other Financing Sources (Uses)
Transfer In (Out)
(179,500)
(179,500)
(179,500)
(179,500)
(179,500)
(1,317,569)
(3,098,823)
(5,604,868)
(6,566,771)
(7,771,588)
1,317,569
3,098,823
5,604,868
6,566,771
7,771,588
-
-
-
-
-
Beginning Fund Balance
60,377,997
59,060,428
55,961,605
50,356,737
43,789,967
Use of Prior Year Fund Balance
(1,317,569)
(3,098,823)
(5,604,868)
(6,566,771)
(7,771,588)
(Deficit)/Surplus
Prior Year Fund Balance Resource
Net Change
Ending Fund Balance
$
59,060,428
$
55,961,605
$
50,356,737
$
43,789,967
$
36,018,379
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 187
COLLEGE OF DUPAGE
FIVE-YEAR FINANCIAL PLAN
OPERATIONS & MAINTENANCE FUND
FY2013
Revenues
Local Property Taxes
Student Tuition and Fees
Interest
Other
Total Revenues
$
FY2014
11,214,097
2,547,710
45,000
20,000
13,826,807
$
FY2015
11,608,680
2,549,111
45,225
20,400
14,223,416
$
FY2016
11,949,629
2,576,017
45,677
20,808
14,592,131
$
FY2017
12,330,152
2,627,537
46,134
21,328
15,025,152
$
12,752,412
2,680,088
46,826
21,861
15,501,187
Expenditures
Salaries
Fringe Benefits
Contractual Services
Materials & Supplies
Conference & Meeting
Fixed Charges
Utilities
Capital Outlay
Other
Contingency
Total Expenditures
3,150,006
643,755
2,921,103
750,761
17,000
788,630
4,872,378
1,120,000
364,305
500,000
15,127,938
3,261,831
721,006
2,937,050
760,373
17,170
792,572
5,018,549
1,121,250
365,589
500,000
15,495,390
3,397,199
807,527
2,958,631
773,379
17,342
800,498
5,169,105
1,122,531
367,323
500,000
15,913,535
3,499,117
904,430
2,986,147
789,965
17,515
808,502
5,427,560
1,123,844
369,536
500,000
16,426,616
3,604,090
1,012,962
3,019,992
810,363
17,690
816,587
5,698,939
1,125,190
372,259
500,000
16,978,072
Excess (Deficiency) of Revenues
Over Expenditures
(1,301,131)
(1,271,974)
(1,321,404)
(1,401,464)
(1,476,885)
Other Financing Sources (Uses)
Transfer In (Out)
(Deficit)/Surplus
Prior Year Fund Balance Resource
Net Change
Beginning Fund Balance
Use of Prior Year Fund Balance
Ending Fund Balance
769,105
769,105
769,105
769,105
769,105
(532,026)
(502,869)
(552,299)
(632,359)
(707,780)
532,026
502,869
552,299
632,359
707,780
-
-
-
-
-
19,912,734
19,380,708
18,877,839
18,325,541
17,693,181
(532,026)
$
19,380,708
(502,869)
$
18,877,839
(552,299)
$
18,325,541
(632,359)
$
17,693,181
(707,780)
$
16,985,402
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 188
COLLEGE OF DUPAGE
FIVE-YEAR FINANCIAL PLAN
OPERATING FUNDS
FY2013
Revenues
Local Property Taxes
Personal Property Replacement Tax
Other Local Revenues
State Government
Student Tuition and Fees
Sales and Service Fees
Interest
Other
Total Revenues
$
Expenditures
Salaries
Fringe Benefits
Contractual Services
Materials & Supplies
Conference & Meeting
Fixed Charges
Utilities
Capital Outlay
Other
Contingency
Total Expenditures
FY2014
80,101,688
1,067,442
725,797
7,339,508
75,486,042
206,000
195,000
433,400
165,554,877
$
102,425,130
21,832,577
11,283,499
7,143,722
1,137,780
2,758,832
4,988,028
3,978,062
8,946,447
3,500,000
167,994,077
Excess (Deficiency) of Revenues
Over Expenditures
$
FY2016
85,354,493
1,110,567
755,119
7,339,508
80,818,654
214,322
197,935
450,909
176,241,507
$
110,462,763
27,386,782
11,616,222
7,392,013
1,160,651
2,800,353
5,291,797
4,125,283
9,252,415
3,500,000
182,988,279
(4,191,296)
589,605
(Deficit)/Surplus
82,919,146
1,088,791
740,313
7,339,508
77,747,282
210,120
195,975
442,068
170,683,203
106,061,221
24,452,485
11,424,883
7,249,230
1,149,158
2,772,626
5,137,668
4,050,764
9,076,464
3,500,000
174,874,499
(2,439,200)
Other Financing Sources (Uses)
Transfer In (Out)
FY2015
88,072,517
1,138,331
773,997
7,339,508
84,624,641
219,680
199,914
462,182
182,830,771
$
113,776,647
30,673,195
11,860,178
7,574,065
1,172,257
2,828,357
5,556,387
4,201,665
9,476,755
3,500,000
190,619,506
(6,746,772)
589,605
FY2017
117,189,947
34,353,978
12,160,245
7,797,985
1,183,980
2,856,641
5,834,207
4,279,957
9,752,695
3,500,000
198,909,635
(7,788,735)
589,605
91,088,657
1,166,789
793,347
7,339,508
88,550,540
225,172
202,913
473,737
189,840,663
(9,068,972)
589,605
589,605
(1,849,595)
(3,601,691)
(6,157,167)
(7,199,130)
(8,479,367)
1,849,595
3,601,691
6,157,167
7,199,130
8,479,367
-
-
-
0
-
Beginning Fund Balance
80,290,731
78,441,136
74,839,445
68,682,278
61,483,148
Use of Prior Year Fund Balance
(1,849,595)
(3,601,691)
(6,157,167)
(7,199,130)
(8,479,367)
Prior Year Fund Balance Resource
Net Change
Ending Fund Balance
$
78,441,136
$
74,839,445
$
68,682,278
$
61,483,148
$
53,003,781
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 189
COLLEGE OF DUPAGE
FIVE-YEAR FINANCIAL PLAN
AUXILIARY ENTERPRISE FUND
FY2013
Revenues
Student Tuition and Fees
Sales and Service Fees
Facilities
Interest
Non-Government Gifts, Grants
Other
Total Revenues
$
Expenditures
Salaries
Fringe Benefits
Contractual Services
Materials & Supplies
Conference & Meeting
Fixed Charges
Utilities
Capital Outlay
Other
Contingency
Total Expenditures
FY2014
7,565,984
3,616,159
273,600
10,000
1,156,100
233,500
12,855,343
$
FY2015
7,717,304
3,873,499
279,072
10,050
1,179,222
238,170
13,297,317
$
FY2016
7,871,650
3,950,969
284,653
10,151
1,202,806
242,933
13,563,163
$
FY2017
8,068,441
4,049,743
291,770
10,252
1,232,877
249,007
13,902,089
$
8,270,152
4,150,987
299,064
10,406
1,263,699
255,232
14,249,539
5,229,559
607,659
2,084,682
2,074,684
1,136,983
86,250
7,078
418,600
221,458
500,000
12,366,953
5,415,207
680,578
2,115,953
2,105,807
1,148,353
86,681
7,291
429,065
224,781
500,000
12,713,716
5,639,939
762,248
2,158,273
2,147,921
1,159,837
87,548
7,510
439,791
229,276
500,000
13,132,343
5,809,137
853,718
2,212,230
2,201,621
1,171,436
88,423
7,886
450,786
235,008
500,000
13,530,245
5,983,411
956,164
2,278,597
2,267,671
1,183,150
89,307
8,281
462,056
242,059
500,000
13,970,696
Excess (Deficiency) of Revenues
Over Expenditures
488,390
583,601
430,820
371,844
278,843
Other Financing Sources (Uses)
Transfer In (Out)
(589,605)
(589,605)
(589,605)
(589,605)
(589,605)
(Deficit)/Surplus
(101,215)
(6,004)
(158,785)
(217,761)
(310,762)
-
-
-
-
-
(101,215)
(6,004)
(158,785)
(217,761)
(310,762)
Prior Year Fund Balance Resource
Net Change
Beginning Fund Balance
Use of Prior Year Fund Balance
Ending Fund Balance
$
8,596,433
8,495,218
8,489,214
8,330,428
8,112,668
-
-
-
-
-
8,495,218
$
8,489,214
$
8,330,428
$
8,112,668
$
7,801,906
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 190
COLLEGE OF DUPAGE
FIVE-YEAR FINANCIAL PLAN
BOND & INTEREST FUND
FY2013
Revenues
Local Property Taxes
Federal Government
Student Tuition and Fees
Interest
Total Revenues
$
Expenditures - General Institutional
Series 2003A Principal Payments
Series 2003A Interest Payments
Series 2003B Principal Payments
Series 2003B Interest Payments
Series 2006 Refunding Principal Payments
Series 2006 Refunding Interest Payments
Series 2007 Principal Payments
Series 2007 Interest Payments
Series 2009A Principal Payments
Series 2009A Interest Payments
Series 2009B Principal Payments
Series 2009B Interest Payments
Series 2011A Principal Payments
Series 2011A Interest Payments
Series 2011B Principal Payments
Series 2011B Interest Payments
Series 2013 Principal
Series 2013 Interest
Other
25,473,788
1,103,774
5,307,730
44,049
31,929,341
FY2014
$
FY2015
25,221,278
1,125,849
5,310,648
44,269
31,702,045
$
FY2016
25,055,063
1,148,366
5,366,701
44,712
31,614,842
$
FY2017
24,878,314
1,177,076
5,474,035
45,159
31,574,584
$
24,878,862
1,206,503
5,583,516
45,836
31,714,717
5,710,000
279,750
1,460,000
116,810
50,000
296,210
2,290,000
3,433,426
3,170,000
192,600
3,153,640
9,875,000
4,279,050
410,800
1,289,881
20,000
1,515,000
60,600
50,000
294,210
2,510,000
3,318,925
3,230,000
129,200
3,153,640
11,655,000
3,982,800
410,800
3,869,642
20,000
55,000
292,210
4,120,000
3,193,425
3,350,000
3,153,640
10,660,000
3,516,600
1,530,000
380,200
3,869,642
20,000
55,000
290,010
10,350,000
2,987,425
3,435,000
3,028,015
2,845,000
3,105,200
1,585,000
349,600
1,845,000
3,869,642
20,000
1,770,000
287,810
6,410,000
2,469,925
3,525,000
2,890,615
6,255,000
3,009,400
286,200
3,055,000
3,805,068
20,000
Total Expenditures
36,027,167
34,199,817
34,140,717
33,764,892
33,784,018
Excess (Deficiency) of Revenues
Over Expenditures
(4,097,826)
(2,497,772)
(2,525,875)
(2,190,308)
(2,069,301)
Other Financing Sources (Uses)
Capitalized Interest
1,289,881
-
-
-
-
Net Change in Fund Balance
(2,807,945)
(2,497,772)
(2,525,875)
(2,190,308)
(2,069,301)
Beginning Fund Balance*
19,518,085
16,710,140
14,212,368
11,686,493
9,496,185
Ending Fund Balance
$
16,710,140
$
14,212,368
$
11,686,493
$
9,496,185
$
7,426,884
* The FY2013 beginning fund balance used for projecting the College's five-year plan is the current projected FY2012
fund balance based on actual results.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 191
VI. Statistical Section
/Appendix
VI. STATISTICAL SECTION/APPENDIX
Statistical Section
This section of the College of DuPage Budget presents additional historical perspectives,
context, and detailed information to assist college leadership, the public and outside users to
assess the College’s overall economic condition. The major components of this section consist
of charts, tables and graphs presenting: revenue capacity, demographic and economic
information and operating information.
Revenue Capacity
The data presented contains information highlighting the College’s ability to generate revenue,
focusing on its largest revenue sources: local property taxes and student tuition and fees. Data is
also provided to facilitate comparisons of financial information over time and between the
College and other community colleges.
Millions
FY2011 Actual Total Current Funds* Revenue by Source
$90
$80
$70
$60
$50
$40
$30
$20
$10
$0
Local Tax Tuition and Federal Other State
Revenue
Fees
Revenue Revenue
College of DuPage
ICCB
Grants
Local Area Average
Other
Misc.
Revenue
Other
Local
Revenue
State Average
Local Tax Tuition and
Federal
Other State
ICCB
Other Misc. Other Local
Community Colleges
Revenue
Fees
Revenue
Revenue
Grants
Revenue
Revenue
College of DuPage
$76,802,162 $76,020,514 $25,140,880 $22,871,432 $15,842,765 $6,915,351 $2,286,299
Local Area Average 38,961,283 28,322,649 16,090,618
1,536,580
7,204,290
9,387,623
1,868,420
State Average
20,898,762 20,606,402 17,130,144
2,659,328
8,732,432
5,599,099
1,033,641
*Revenues received in the Education, Operation and Maintenance (including PBC), Restricted Purposes,
Auxiliary Services, Liability/Protection/Settlement and Audit Funds
Data Source: Illinois Community College Board
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 192
College of DuPage Fiscal Year Revenue (In Thousands)
All Funds
$300,000
Facilities
$250,000
Other Local Revenues
Personal Property Replacement Tax
$200,000
Non-Government Gifts, Grants
Interest
$150,000
Sales and Service Fees
Other
$100,000
Federal Government
$50,000
State Government
Student Tuition and Fees
$-
Budget
Actual
Actual
Actual
Actual
2012
2011
2010
2009
2008
2012
Budget
2011
Actual
Fiscal Year
2010
Actual
Local Property Taxes
2009
Actual
2008
Actual
Revenues
Local Property Taxes
$ 113,707 $ 104,426 $ 95,138 $ 87,172 $ 82,101
Student Tuition and Fees
90,981
86,633
76,087
76,075
66,225
State Government
26,295
38,742
34,000
30,849
29,088
Federal Government
46,026
26,727
19,467
13,025
10,168
Other
711
756
16,966
16,147
15,572
Sales and Service Fees
4,617
3,903
5,884
5,453
5,429
Interest
750
1,525
2,024
7,762
10,517
Non-Government Gifts, Grants
1,885
1,352
1,319
1,330
1,333
Personal Property Replacement Tax 1,600
1,624
1,252
1,815
1,795
Other Local Revenues
834
662
776
518
508
Facilities
538
485
477
432
591
Total Revenues
$ 287,944 $ 266,835 $ 253,390 $ 240,578 $ 223,327
Data Source: College of DuPage Records
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 193
Cost of Attendance:
Annual Tuition and Required Fees, Room and Board for Full-Time,
In-District Students at Public Community Colleges
Local Area Average
State Average
College of DuPage
$2,913
2011
$2,933
$3,870
$-
$500
$1,000 $1,500 $2,000 $2,500 $3,000 $3,500 $4,000 $4,500
Fiscal Year
2011
2010
2009
2008
2007
2006
$ 3,870 $ 3,480 $ 3,240 $ 3,090 $ 2,880 $ 2,610
2,913
2,674
2,596
2,494
2,387
2,226
2,933
2,637
2,483
2,330
2,211
2,072
Community Colleges
College of DuPage
Local Area Average
State Average
Data Source: Illinois Board of Higher Education
College of DuPage Tuition and Fees (Per Credit Hour)
In-District Tuition
$323
$393
$389
$319
$132
$136
2013
Out-of-District Tuition
$386
$316
$129
2012
2011
$370
$305
$116
Out-of-State Tuition
$359
$296
$108
2010
2009
$305
$292
$103
2008
Fiscal Year
Fees per Credit Hour
2013
2012
2011
2010
2009
2008
In-District Tuition
$
136 $
132 $
129 $
116 $
108 $
103
Out-of-District Tuition
323
319
316
305
296
292
Out-of-State Tuition
393
389
386
370
359
305
Data Source: College of DuPage Records
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 194
College of DuPage Tuition Fee Breakdown
In-District Tuition
Construction Fee*
Debt Service Fund
Technology Fee
Student Activity Fund
Service Fee
Student -To-Student
Grant
In-District Tuition
Construction Fee*
Debt Service Fund
Technology Fee
Student Activity Fund
Service Fee
Student -To-Student
Grant
$140.00
Fiscal Year
2013
$ 103.15
9.00
10.00
8.00
2.70
3.00
$120.00
$100.00
Technology Fee
$60.00
Debt Service Fund
$40.00
Construction Fee*
$20.00
$ 136.00
$-
2013
2012
2011
$ 103.15 $ 99.15 $ 99.15
9.00
9.00
9.00
10.00
10.00
10.00
8.00
8.00
8.00
2.70
2.70
2.70
3.00
3.00
-
$ 136.00
Student Activity Fund
$80.00
0.15
0.15
Student -To-Student
Grant
Service Fee
0.15
0.15
In-District Tuition
2013
Fiscal Year
2010
2009
2008
2007
$ 92.15 $ 88.25 $ 82.25 $ 75.85
5.00
3.50
4.50
5.50
9.00
9.00
9.00
9.00
7.00
4.50
4.50
3.00
2.70
2.60
2.60
2.50
0.15
0.15
0.15
0.15
$ 132.00 $ 129.00 $ 116.00
$ 108.00
$ 103.00
$ 96.00
*Construction fee allocated between Operating and Maintenance, and Operations and
Maintenance Restricted fund based on budgetary needs.
Data Source: College of DuPage Records
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 195
Demographic and Economic Information
The data presented contains information pertaining to the socioeconomic environment within
which the College operates. Data is also provided to facilitate comparisons of financial
information over time and between the College and other community colleges.
DuPage County Demographic Information
Thousands
Population Growth
1,060
1,040
1,020
1,000
980
960
940
920
900
880
860
2007
Projected
Actual
2008
2009
2010
2015
2020
2025
2030
Year
Data Source: United States Census Bureau
2010 Principal Employers
Employer
Edward Hospital
College of DuPage
BP America, Inc
Elmhurst Memorial Healthcare
McDonald's Corporation
Dupage County
Argone National Labortory
Good Samaritan Hospital
Ace Hardware
Navistar, Inc.
Number of
City
Jobs
Naperville
5,000
Glen Ellyn
4,800
Warrenville
4,000
Elmhurst
3,600
Oak Brook
3,000
Wheaton
2,998
Lemont
2,900
Downers Grove
2,500
Oak Brook
2,000
Warrenville
1,800
Total 32,598
Total number of jobs in DuPage County (2010)
2010
695,603
Rank
1
2
3
4
5
6
7
8
9
10
2001
698,545
Percent of Total
DuPage County
Employment
0.72%
0.69%
0.58%
0.52%
0.43%
0.43%
0.42%
0.36%
0.29%
0.26%
4.70%
Change
-0.4%
Data Source: DuPage County Economic Profile - Major Employers - 2010
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 196
Illinois Department of Employment Security
DuPage County Occupational Workforce Projections
Projected
Base Year
Year
Average Annual
Employment Change
Employment Employment
Job Openings
2008-2018
Title
2008
2018
Number
Percent
Total
Total, All Occupations
651,386
723,405
72,019
11.06
22,562
Management Occupations
38,531
41,381
2,850
7.40
1,216
Business & Financial Opers. Occs
40,451
46,850
6,399
15.82
1,477
Computer & Mathematical Occupations
27,151
31,877
4,726
17.41
975
Architecture & Engineering Occs
11,652
13,216
1,564
13.42
407
Life, Physicl & Social Science Occs
5,528
6,484
956
17.29
259
Community & Social Services Occs
6,428
7,560
1,132
17.61
252
Legal Occupations
3,715
4,222
507
13.65
115
Education, Training & Library Occs
28,096
32,477
4,381
15.59
1,074
Art/Dsgn/Entrtnmnt/Sport/Media Occs
9,014
10,016
1,002
11.12
338
Healthcare Practitionrs & Tech Occs
25,099
30,876
5,777
23.02
1,094
Healthcare Support Occupations
11,794
15,176
3,382
28.68
479
Protective Service Occupations
14,144
16,053
1,909
13.50
585
Food Prep & Serving Occupations
39,769
46,098
6,329
15.91
2,059
Building & Grounds Clean/Maint Occs
24,312
28,043
3,731
15.35
776
Personal Care & Service Occupations
15,581
18,546
2,965
19.03
678
Sales and Related Occupations
78,722
84,880
6,158
7.82
2,879
Office & Administratve Support Occs
111,288
119,723
8,435
7.58
3,398
Farming/Fishing/Forestry Occupatns
558
580
22
3.94
17
Construction and Extraction Occs
29,980
33,271
3,291
10.98
845
Installation, Maint & Repair Occs
25,183
28,080
2,897
11.50
781
Production Occupations
51,943
51,690
(253)
(0.49)
1,174
Data Source: Illinois Department
of Employment
Security DuPage
County Occupational
Workforce
Projections
Transportation/Material
Moving Occs
52,447
56,306
3,859
7.36
1,685
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College of DuPage - Fiscal Year 2013 Budget
Page 197
Fall Enrollment* Head Count FTE (10th Day, Credit Only)
College of DuPage
Local Area Average
State Minimum
State Maximum
State Average
40,000
30,000
20,000
10,000
0
2011
Institution
College of DuPage
Local Area Average
State Average
State Minimum
State Maximum
2010
2011
26,722
13,158
7,750
1,062
26,722
2009
2010
27,083
13,148
7,836
1,231
27,083
2008
2009
25,668
12,134
7,289
1,376
25,668
2007
Fiscal Year
2008
25,768
11,993
7,087
1,445
25,768
2002
2007
26,032
12,061
7,153
1,504
26,032
1997
2002
29,423
11,536
6,918
1,100
29,423
1997
29,698
12,016
6,942
1,128
29,698
Data Source: Illinois Community College Board
College of DuPage Fall Enrollment Head Count (10th Day, Credit Only)
Fiscal Year 2012
FullPart- Time
Time 36%
64%
Male
Female
Unidentified
Total
30,000
25,000
20,000
15,000
10,000
5,000
-
Headcount Enrollment (Credit Only)
Fiscal Year
2012
2011
2010
2009
11,964
12,390
12,430
11,648
13,516
14,148
14,622
14,020
729
184
31
26,209
26,722
27,083
25,668
Unidentified
Female
Male
2008
11,518
14,250
25,768
2007
11,814
14,218
26,032
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College of DuPage - Fiscal Year 2013 Budget
Page 198
Student Enrollment Stats
Student Enrollment Semester Credit Hours
13,797
36,550
29,218
45,119
43,724
FY2011
-
Adult Basic/Secondary
Remedial Developmental
Health Occupational
311,433
100,000 200,000 300,000 400,000
Credit Hours
Funding Category
2011
Baccalaureate
311,433
Business Occupational
43,724
Technical Occupational
45,119
Health Occupational
29,218
Remedial Developmental
36,550
Adult Basic/Secondary
37,790
Total Credit Hours
503,834
Data Source: College of DuPage Records
2010
303,824
43,601
45,003
29,590
35,475
46,975
504,468
2009
280,907
39,235
42,065
27,563
38,252
44,805
472,827
Technical Occupational
Business Occupational
Baccalaureate
2008
268,645
38,319
40,415
27,322
38,439
41,354
454,493
2007
263,431
37,923
40,471
26,699
37,676
43,744
449,944
10th Day Headcount Enrollment
(Fiscal Year 2012)
5 Enrollment
Municipalities
DataTop
Source:
College of DuPage
Records
Other
Naperville
Wheaton
Lombard
Downers Grove Carol Stream
13%
65%
35%
7%
5%
5%
5%
In District vs Out of
District
94%
6%
In-District
Out-of-District
Data Source: College of DuPage Records
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College of DuPage - Fiscal Year 2013 Budget
Page 199
Operational Information
Non-financial information about the College’s operations and resources is provided in these
tables to assess the College’s economic condition. Data is also provided to facilitate
comparisons of financial information over time and between the College and other community
colleges.
2012 Employee Classifications
Faculty
0.24%
0.32%
28.48%
Managerial/Classified
Reference Librarian
1.63%
1.07%
69.89%
Counselors
Administrators
Fiscal Year
2012
2011
2010
Faculty Employment
Status1,542
Faculty
2,864
1,624
Managerial/Classified
1,167
979
996
Reference Librarian
10
10
11
Counselors
13
14
12
Coordinators
1
Administrators
44
44
48
Total
4,098
2,671
2,610
2009
1,494
925
13
12
2
52
2,498
Data Source: College of DuPage Records
Faculty Employment Status
Faculty Part Time
3,000
2,591
2,000
1,344
1,000
-
Faculty Full Time
280
273
2012
Faculty Full Time
Faculty Part Time
1,260
2011
2012
273
2,591
Data Source: College of DuPage Records
1,195
299
282
2010
Fiscal Year
2011
2010
280
282
1,344
1,260
2009
2009
299
1,195
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 200
Fiscal Year 2011 Contractual Base Salary Full Time Faculty
College of DuPage
Peer Group Average*
State Average
$123,134
$113,992
District Range High
$96,656
$100,102
Weighted Average
$74,080
$68,260
$49,797
$44,744
$40,069
District Range Low
$-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
Data Source: Illinois Community College Board: Fiscal Year 2011 Salary Report – Table 2
Fiscal Year 2011 Average Full-Time Faculty Overload and Summer
Term Rates
Peer Group Average*
State Average
College of DuPage
$904
$885
Summer Term
$2,437
$832
$749
$951
Overload
$-
$500
$1,000
$1,500
$2,000
$2,500
$3,000
Data Source: Illinois Community College Board: Fiscal Year 2011 Salary Report – Table 5
*Peer group includes community colleges with headcount enrollment greater than 10,000, located in
the Chicago metropolitan area.
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College of DuPage - Fiscal Year 2013 Budget
Page 201
Fiscal Year 2010 Average Full-Time Faculty Total Salary
College of DuPage
Peer Group Average*
State Average
$150,000
$100,000
$118,568
$50,000
$-
$93,869
$82,749
Average Faculty Total Salary
Data Source: Illinois Community College Board: Fiscal Year 2011 Salary Report – Table 23
Fiscal Year 2011 Average Salary Increases
State Average
Classified
Other Professional
Teaching Faculty
Administrative
0.0%
Peer Group Average*
3.3%
3.9%
College of DuPage
8.2%
3.7%
3.7%
10.8%
4.1%
3.6%
2.9%
2.4%
2.0%
13.4%
7.2%
4.0%
6.0%
8.0%
10.0%
12.0%
14.0%
16.0%
Data Source: Illinois Community College Board: Fiscal Year 2011 Salary Report – Table 22
*Peer group includes community colleges with headcount enrollment greater than 10,000, located in
the Chicago metropolitan area.
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College of DuPage - Fiscal Year 2013 Budget
Page 202
Key Demographics
The final core component to the statistical section is key demographic trends. Demographics are
also discussed in the economic indicators section; however, specific demographics will be
analyzed in detail, which shows household information, enrollment status, educational
attainment, primary and secondary languages, household income, household tenure, and finally
age and sex demographics. This information can focus the College’s efforts on issues that could
consist of new target markets, new ESL programs, tuition charges and tuition fees based on
income, if auxiliary units can bring citizens to the college for other purposes, and other
measurements.
2010 US Census Data
County Mean Income Comparison
$120,000
$100,000
$80,000
$60,000
$40,000
$20,000
$0
600,000
500,000
$101,154
$75,891
$87,429
DuPage County
Educational Attainment
556,674
Potential
Applicants
400,000
300,000
311,375
200,000
Mean household income (dollars)
DuPage County
Cook County
100,000
Will County
Number of Individuals
(25+ Years of Age)
High School Graduate
Associate's Degree or Higher
Data Sources: 2010 US Census Data
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 203
Information from US Census Data for 2010
Dupage
Amount
Cook
Percent
Amount
Will
Percent
Amount
Percent
S OCIAL
Total households
337,055
100.00%
212,629
100.00%
Family households (families)
238,478
70.80%
1,209,994
62.30%
163,803
77.00%
119,655
35.50%
572,048
29.50%
87,993
41.40%
196,926
58.40%
819,325
42.20%
133,595
62.80%
97,399
28.90%
379,024
19.50%
70,726
33.30%
Nonfamily households
98,577
29.20%
731,423
37.70%
8,490
4.00%
Householder living alone
83,048
24.60%
614,951
31.70%
40,666
19.10%
With own children under 18 years
M arried-couple family
With own children under 18 years
65 years and over
Households with one or more people under 18 years
Households with one or more people 65 years and over
Average household size
Average family size
100.00% 1,941,417
25,800
7.70%
185,425
9.60%
12,672
6.00%
125,078
37.10%
646,311
33.30%
94,679
44.50%
68,236
20.20%
445,383
22.90%
37,392
17.60%
2.7
N/A
2.66
N/A
3.09
N/A
3.27
N/A
3.44
N/A
3.56
N/A
100.00% 1,422,585
100.00%
196,712
100.00%
7.10%
14,887
7.60%
S CHOOL ENROLLMENT
Population 3 years and over enrolled in school
Nursery school, preschool
Kindergarten
Elementary school (grades 1-8)
High school (grades 9-12)
College or graduate school
264,732
19,461
7.40%
100,433
12,736
4.80%
69,795
4.90%
10,330
5.30%
104,028
39.30%
560,422
39.40%
87,830
44.60%
55,080
20.80%
299,957
21.10%
42,766
21.70%
73,427
27.70%
391,978
27.60%
40,899
20.80%
100.00% 3,455,137
100.00%
413,708
100.00%
EDUCATIONAL ATTAINMENT
Population 25 years and over
606,341
Less than 9th grade
22,293
3.70%
289,890
8.40%
18,730
4.50%
9th to 12th grade, no diploma
27,374
4.50%
306,177
8.90%
26,516
6.40%
High school graduate (includes equivalency)
125,438
20.70%
861,260
24.90%
121,403
29.30%
Some college, no degree
119,861
19.80%
652,663
18.90%
94,112
22.70%
Associate's degree
42,082
6.90%
214,263
6.20%
32,836
7.90%
Bachelor's degree
166,628
27.50%
684,392
19.80%
78,678
19.00%
Graduate or professional degree
102,665
16.90%
446,492
12.90%
41,433
10.00%
Percent high school graduate or higher
91.80%
N/A
82.70%
N/A
89.10%
N/A
Percent bachelor's degree or higher
44.40%
N/A
32.70%
N/A
29.00%
N/A
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 204
Information from US Census Data for 2010
Dupage
Amount
Cook
Percent
Amount
Will
Percent
Amount
Percent
S OCIAL - Continued
LANGUAGE S POKEN AT HOME
Population 5 years and over
864,043
English only
644,039
74.50%
Language other than English
220,004
85,691
Speak English less than "very well"
Spanish
Speak English less than "very well"
Other Indo-European languages
Speak English less than "very well"
Asian and Pacific Islander languages
Speak English less than "very well"
Other languages
Speak English less than "very well"
100.00% 4,875,226
100.00%
613,102
100.00%
3,267,452
67.00%
499,962
81.50%
25.50%
1,607,774
33.00%
113,140
18.50%
9.90%
743,264
15.20%
44,956
7.30%
83,498
9.70%
949,345
19.50%
68,556
11.20%
40,684
4.70%
460,603
9.40%
30,842
5.00%
89,872
10.40%
423,075
8.70%
28,148
4.60%
29,728
3.40%
182,647
3.70%
9,056
1.50%
40,004
4.60%
166,235
3.40%
12,242
2.00%
13,639
1.60%
77,698
1.60%
4,133
0.70%
6,630
0.80%
69,119
1.40%
4,194
0.70%
1,640
0.20%
22,316
0.50%
925
0.20%
100.00%
212,629
100.00%
INCOME AND BENEFITS (IN 2009 INFLATION-ADJUS TED DOLLARS )
Total households
337,055
Less than $10,000
10,215
3.00%
159,893
8.20%
7,033
3.30%
$10,000 to $14,999
8,154
2.40%
100,710
5.20%
5,526
2.60%
$15,000 to $24,999
20,981
6.20%
198,066
10.20%
12,794
6.00%
$25,000 to $34,999
22,628
6.70%
187,353
9.70%
15,465
7.30%
$35,000 to $49,999
38,596
11.50%
258,571
13.30%
24,429
11.50%
$50,000 to $74,999
64,873
19.20%
354,401
18.30%
42,395
19.90%
$75,000 to $99,999
51,149
15.20%
240,164
12.40%
36,787
17.30%
$100,000 to $149,999
63,726
18.90%
248,924
12.80%
42,427
20.00%
$150,000 to $199,999
27,790
8.20%
92,581
4.80%
15,453
7.30%
$200,000 or more
28,943
8.60%
100,754
5.20%
10,320
4.90%
M edian household income (dollars)
76,355
N/A
53,903
N/A
74,118
N/A
101,154
N/A
75,891
N/A
87,429
N/A
100.00% 1,941,417
100.00%
212,629
100.00%
M ean household income (dollars)
100.00% 1,941,417
HOUS ING
HOUS ING TENURE
Occupied housing units
337,055
Owner-occupied
258,741
76.80%
1,179,389
60.70%
180,845
85.10%
Renter-occupied
78,314
23.20%
762,028
39.30%
31,784
14.90%
Average household size of owner-occupied unit
2.84
N/A
2.81
N/A
3.16
N/A
Average household size of renter-occupied unit
2.22
N/A
2.43
N/A
2.64
N/A
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 205
Information from US Census Data for 2010
Dupage
Amount
Cook
Percent
Amount
Will
Percent
Amount
Percent
HOUS ING - Continued
YEAR HOUS EHOLDER MOVED INTO UNIT
Occupied housing units
337,055
100.00% 1,941,417
100.00%
212,629
100.00%
M oved in 2005 or later
79,790
23.70%
546,849
28.20%
51,439
24.20%
M oved in 2000 to 2004
93,317
27.70%
539,752
27.80%
70,080
33.00%
M oved in 1990 to 1999
89,034
26.40%
415,823
21.40%
53,574
25.20%
M oved in 1980 to 1989
40,178
11.90%
189,488
9.80%
17,312
8.10%
M oved in 1970 to 1979
21,337
6.30%
130,648
6.70%
12,163
5.70%
13,399
4.00%
118,857
6.10%
8,061
3.80%
100.00% 5,257,001
100.00%
664,361
100.00%
M oved in 1969 or earlier
DEMOGRAPHIC
S EX AND AGE
Total population
925,530
M ale
458,672
49.60%
2,555,964
48.60%
333,408
50.20%
Female
466,858
50.40%
2,701,037
51.40%
330,953
49.80%
Under 5 years
61,487
6.60%
381,775
7.30%
51,259
7.70%
5 to 9 years
61,608
6.70%
342,157
6.50%
54,814
8.30%
10 to 14 years
69,425
7.50%
356,613
6.80%
55,895
8.40%
15 to 19 years
66,273
7.20%
358,910
6.80%
49,792
7.50%
20 to 24 years
60,396
6.50%
362,409
6.90%
38,893
5.90%
25 to 34 years
114,655
12.40%
848,955
16.10%
87,572
13.20%
35 to 44 years
141,091
15.20%
744,730
14.20%
111,440
16.80%
45 to 54 years
149,949
16.20%
723,842
13.80%
96,823
14.60%
55 to 59 years
58,376
6.30%
296,391
5.60%
35,358
5.30%
60 to 64 years
42,503
4.60%
227,353
4.30%
26,817
4.00%
65 to 74 years
50,796
5.50%
313,589
6.00%
32,048
4.80%
75 to 84 years
33,499
3.60%
214,495
4.10%
17,000
2.60%
85 years and over
15,472
1.70%
85,782
1.60%
6,650
1.00%
18 years and over
691,345
100.00% 3,958,751
100.00%
469,982
100.00%
M ale
339,269
49.10%
1,893,397
47.80%
233,825
49.80%
Female
352,076
50.90%
2,065,354
52.20%
236,157
50.20%
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 206
Community College District 502
Elk Grove
Village*
COOK CO.
DUPAGE CO.
DUPAGE CO.
Itasca
Roselle*
Hanover
Park*
Keeneyville
Medinah
Wood Dale
Bloomingdale
Cloverdale
Chicago
O’Hare
Bensenville
Addison
Glendale
Heights
Carol
Stream*
Elmhurst
Villa Park
West
Chicago*
Lombard
Glen Ellyn
Yorkfield
Winfield
Flowerfield
Wheaton
Fermilab
College of DuPage
York
Center
Oakbrook
Terrace
Hinsdale
Downers
Grove
Eola
Clarendon
Hills
Westmont
Lisle
Naperville
Brookfield*
McCook*
Countryside
Indian
Burr Ridge Head Park Hodgkins
Willowbrook
Woodridge
Darien
WILL CO.
WILL CO.
DUPAGE CO.
DUPAGE CO.
Bolingbrook*
La Grange
Park
Western
Springs
La Grange
Argonne
Lab
OK
COOK CO.
Aurora*
Arboretum
DUPAGE CO.
DUPAGE CO.
KANE CO.
Oak Brook
Warrenville
Willow
Springs*
.
CO
CO
Plainfield*
Lemont*
Community College District
DuPage County Line
*Only portions of these communities are in District 502.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 207
FY2013 CALENDAR
BUDGET CYCLE
Time Frame
Start
End
Budget Cycle
11/23/2011
Complete forms for use in capital and position budgeting.
11/30/2011
Finalize the economic indicator report
1/19/2012
Review and finalize budget assumptions.
1/20/2012
Begin analysis on Preliminary IT Plan.
1/31/2012
College complete preliminary FY2013-2017 projection
1/31/2012
Decide on 5 year plan section for budget book
2/1/2012
Provide preliminary IT Plan funding decisions
1/1/2012
1/18/2012
College completes top down budget for FY2013
12/15/2011
2/1/2012
Users to complete capital request forms.
1/24/2012
2/23/2012
Users to complete position budget forms.
1/30/2012
1/31/2012
Finance staff provides training for budget officers
2/16/2012
3/2/2012
Budget update for users. All users locked out of budget system.
After the 3/2/12 date only area Vice Presidents will have access.
2/1/2012
2/23/2012
Prepare preliminary revenue budget
3/2/2012
3/9/2012
Budget cycle on-line revisions completed by departments and reviewed
by Vice Presidents and Cabinet members. Budget locked for all users.
3/1/2012
3/9/2012
Calculate labor, stipends, and fringe benefits and load into system.
3/2/2012
3/14/2012
Finance staff reviews department budgets.
3/14/2012
Verify all department budgets are accounted for.
3/23/2012
Finalize Revenue budget
3/26/2012
4/13/2012
Discussions with budget officers to finalize budgets.
4/1/2012
4/13/2012
College prepares five year plan
4/23/2012
Second draft of Budget Book due.
5/3/2012
Final draft copies of Budget Book printed.
5/10/2012
Resolution to set public hearing regarding proposed budget.
5/10/2012
Presentation of the proposed FY2013 Budget to the Board of Trustees.
5/10/2012
Notice of public hearing of proposed FY2013 Budget published
and proposed FY2013 Budget made available for public inspection.
6/18/2012
Public hearing of the proposed FY2013 Budget.
Adoption of the FY2013 Budget.
_________________________________________________ ____________________________________
College of DuPage - Fiscal Year 2013 Budget
Page 208
COLLEGE OF DUPAGE
COMMUNITY DISTRICT NUMBER 502
Illinois Compiled Statutes
Adoption of Annual Budget
Process for Amending Annual Budget
(110 ILCS 805/3-20.1) (from Ch. 122, par. 103-20.1)
Sec. 3-20.1.
The board of each community college district shall within or before the first
quarter of each fiscal year, adopt an annual budget which it deems necessary to defray all
necessary expenses and liabilities of the district, and in such annual budget shall specify the
objects and purposes of each item and amount needed for each object or purpose.
The budget shall contain a statement of the cash on hand at the beginning of the fiscal year, an
estimate of the cash expected to be received during such fiscal year from all sources, an estimate
of the expenditures contemplated for such fiscal year, and a statement of the estimated cash
expected to be on hand at the end of such year. The estimate of taxes to be received may be
based upon the amount of actual cash receipts that may reasonably be expected by the district
during such fiscal year, estimated from the experience of the district in prior years and with due
regard for other circumstances that may substantially affect such receipts. Nothing in this Section
shall be construed as requiring any district to change or preventing any district from changing
from a cash basis of financing to a surplus or deficit basis of financing; or as requiring any
district to change or preventing any district from changing its system of accounting.
The board of each community college district shall fix a fiscal year. If the beginning of the
fiscal year of a district is subsequent to the time that the tax levy for such fiscal year shall be
made, then such annual budget shall be adopted prior to the time such tax levy shall be made.
Such budget shall be prepared in tentative form by some person or persons designated by the
board, and in such tentative form shall be made conveniently available to public inspection for at
least 30 days prior to final action thereon. At least one public hearing shall be held as to such
budget prior to final action thereon. Notice of availability for public inspection and of such
public hearing shall be given by publication in a newspaper published in such district, at least 30
days prior to the time of such hearing. If there is no newspaper published in such district, notice
of such public hearing shall be given by posting notices thereof in 5 of the most public places in
such district. It shall be the duty of the secretary of the board to make the tentative budget
available to public inspection, and to arrange for such public hearing. The board may from time
to time make transfers between the various items in any fund not exceeding in the aggregate 10%
of the total of such fund as set forth in the budget. The board may from time to time amend such
budget by the same procedure as is herein provided for its original adoption. (Source: P. A.
78-669.)
(continued)
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COLLEGE OF DUPAGE
COMMUNITY DISTRICT NUMBER 502
Illinois Compiled Statutes
Adoption of Annual Budget
Process for Amending Annual Budget
(continued)
(110 ILCS 805/3-20.2) (from Ch. 122, par. 103-20.2)
Sec. 3-20.2. Whenever the voters of a community college district have voted in favor of an
increase in the annual tax rate for educational or operation and maintenance of facilities purposes
or both at an election held after the adoption of the annual community college budget for any
fiscal year, the board may adopt or pass during that fiscal year an additional or supplemental
budget under the sole authority of this Section by a vote of a majority of the full membership of
the board, any other provision of this Article to the contrary notwithstanding, in and by which
such additional or supplemental budget the board shall appropriate such additional sums of
money as it may find necessary to defray expenses and liabilities of that district to be incurred
for educational or operation and maintenance of facilities purposes or both of the district during
that fiscal year, but not in excess of the additional funds estimated to be available by virtue of
such voted increase in the annual tax rate for educational or operation and maintenance of
facilities purposes or both. Such additional or supplemental budget shall be regarded as an
amendment of the annual community college budget for the fiscal year in which it is adopted,
and the board may levy the additional tax for educational or operation and maintenance of
facilities purposes or both to equal the amount of the additional sums of money appropriated in
that additional or supplemental budget, immediately. (Source: P.A. 85-1335.)
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GLOSSARY OF TERMS
ACADEMIC QUALITY IMPROVEMENT PROJECT (AQIP). A model for accreditation
offered by the North Central Association of College and Schools Commission on Institutes of
Higher Education.
ACADEMIC SUPPORT. (See PROGRAM)
ACADEMIC TERM. An academic term is any period of time in which course work is offered
by the institution and for which students seek enrollment. The term may include a regular
session or a special session. The College uses the semester system, which consists of the
summer, fall, winter, and spring semesters.
ACCOUNT NUMBER. An account number is a defined code for recording and summarizing
financial transactions.
ACCOUNT PERIOD. The accounting period is a period at the end of which and for which
financial statements are prepared.
ACCRUAL BASIS. Accrual basis accounting is an accounting system that records revenues
when earned and expenditures when a fund liability is created, regardless of the accounting
period in which cash payment is actually made. An encumbrance system may be used in
conjunction with an accrual basis accounting system.
ACCRUED EXPENDITURES. Accrued expenditures are those expenditures which have been
incurred and have not been paid as of a given date.
ACCRUED INTEREST. Accrued interest is interest earned between interest dates but not yet
paid.
ACCRUED LIABILITIES. Accrued liabilities are those amounts owed but not yet paid as of a
given date.
ACCRUED REVENUE. Accrued revenue is revenue earned and not yet collected regardless of
whether due or not.
ADVANCED TECHNOLOGY EQUIPMENT GRANT. This state grant provides funding to
assist colleges in updating curricula which have been significantly impacted by advances in
technology.
APPROPRIATION. An appropriation is an authorization that enables the College to make
expenditures and incur obligations for specific purpose.
ASSESSED VALUATION. The assessed valuation is the value on each unit of property for
which a prescribed amount must be paid as property taxes.
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AUDIT. An audit is an examination of the financial records of the college to obtain reasonable
assurance that the financial statements prepared by the College are free of material misstatement.
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in
the financial statements. It further includes an assessment of the accounting principles and
procedures used and of the significant financial estimates made by management.
AUXILIARY ENTERPRISE FUND. (See FUND)
BOND. A bond is a written promise to pay a specific sum of money, called the face value or
principal amount, at a specified date or dates in the future, called the maturity date, and with
periodic interest payments at a rate specified in the bond. A bond is generally issued for a
specific purpose or project, such as construction of a new facility.
BONDED DEBT. Bonded debt is the part of the College debt which is covered by outstanding
bonds.
BUDGET. The budget is a controlled plan to be used in implementing the philosophy and the
objectives of the College. Its development should involve maximum participation, and therefore,
the aims and objectives of the College should be reflected at each level. The budget is a legal
document once it has been approved by the Board.
CAPITAL ASSETS. Capital assets are those assets essential to continuance of proper operation
of the College. They include land, buildings, machinery, furniture, and other equipment which
the College intends to hold or continue to use over a long period of time.
CAPITAL OUTLAY. (See OBJECT)
CAPITAL EXPENDITURE. An expenditure that results in a capital asset for the College. All
equipment and capital projects exceeding the College’s thresholds with a life of at least one year
is recorded as a capital expenditure.
CASH. Cash is money or its equivalent, usually money in hand, either in currency, coin, or
other legal tender, or in bank bills or checks paid and received, deposits and NOW accounts,
bank notes or sight drafts, bank’s certificates of deposits, municipal orders, warrants, or scrip.
CHART OF ACCOUNTS. A chart of accounts is a list of all accounts generally used in an
accounting system. In addition to account title, the chart includes an account number which has
been assigned to each account. Accounts in the chart are arranged with accounts of a similar
nature; for example, assets and liabilities.
CONFERENCE AND MEETING. (See OBJECT)
CONTINGENCY. (See OBJECT)
CONTRACTUAL SERVICES. (See OBJECT)
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CORPORATE PERSONAL PROPERTY REPLACEMENT TAX. The corporate personal
property replacement tax is collected by the Illinois Department of Revenue as a replacement for
the personal property tax.
COST BENEFIT. Cost benefit analyses are those studies which provide the means for
comparing the resources to be allocated to a specific program with the results likely to be
obtained from it, or analyses which provide the means for comparing the results likely to be
obtained from the allocation of certain resources toward the achievement of alternate or
competing objectives.
COST EFFECTIVENESS. Cost effectiveness refers to the extent to which resources allocated
to a specific objective under each of several alternatives actually contribute to accomplishing that
objective.
COURSE. A course is the official educational unit within the instructional programs dealing
with a particular subject consisting of instructional periods and one or more delivery systems.
Courses are generally classified by the discipline they belong to and the level of instruction.
COURSE CREDIT. Course credit is the number of credits that will be earned by the student
for successful completion of a course.
CREDIT HOUR GRANT. Credit hour grants are received for courses for each credit hour or
equivalent for students who were certified as being in attendance at midterm of the semester
during the fiscal year. There are no special restrictions on the use of these funds.
CURRENT ASSETS. Current assets are cash or anything that can be readily converted into
cash.
CURRENT EXPENDITURES. Current expenditures are any expenditure except for capital
outlay and debt service. They include total charges incurred, whether paid or unpaid.
CURRENT LIABILITIES. Current liabilities are debts which are payable within a short
period of time, usually no longer than one year.
DEBT SERVICE. Debt service includes expenditures for the retirement of debt and
expenditures for interest on debt, except principal and interest on current loans, which are loans
payable in the same fiscal year in which the money was borrowed.
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DEFERRED CHARGES. Deferred charges include expenditures which are not chargeable to
the fiscal year in which they are made, but are carried over on the asset side of the balance sheet
pending amortization or other disposition. Deferred charges differ from prepaid expenditures in
that they usually extend over a long period of time and may or may not be regularly recurring
costs of operation.
DEFERRED REVENUES. Deferred revenue arises when assets are recognized before revenue
recognition criteria have been satisfied.
DEFICIT. A deficit is a shortfall of revenues and transfers in under expenditures and transfers
out.
DIRECT COSTS. Direct costs are those elements of cost which can be easily, obviously, and
conveniently identified with specific programs or activities, as distinguished from those costs
incurred for several different activities or programs and whose elements are not readily identified
with specific activities.
DISBURSEMENTS. Disbursements are the actual payments of cash by the College.
DOUBLE ENTRY ACCOUNTING. Double entry accounting is an accounting system that
requires for every entry made to the debit side of an account(s) there must be an equal entry to
the credit side of an account(s).
EDUCATION FUND. (See FUND)
EMPLOYEE BENEFITS. (See OBJECT)
ENCUMBRANCES. Encumbrances are anticipated or actual liabilities provided for by
appropriation which is recognized when a contract, purchase order, or salary commitment is
made. It reduces the appropriation to avoid expenditure of funds needed to pay anticipated
liabilities or expenditures.
EQUALIZATION GRANT. The equalization grant attempts to reduce the disparity in local
funds available per student among districts. Equalized assessed valuations, full time equivalent
students, corporate personal property replacement tax revenue, fixed costs, and the district’s
program mix are considered in the equalization calculations.
EXPENDITURES. Expenditures are the charges incurred by the College recognized using the
modified accrual basis of accounting. Expenditures generally are recorded when a liability is
incurred, as under accrual accounting. However, debt service expenditures, as well as
expenditures related to compensated absences and claims and judgments, are recorded only when
payment is due.
EXPENSES. Expenses are the total charges incurred by the College regardless of the time of
payment. Expenses are recorded using the full accrual basis of accounting.
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FEDERAL GOVERNMENT SOURCES. Federal government sources is revenue provided
directly from the Federal government. Expenditures made with this revenue should be
identifiable as federally supported expenditures.
FINANCIAL STATEMENT. A financial statement is a formal summary of accounting records
setting forth the District’s financial condition and results of operations, prepared in accordance
with generally accepted accounting principles.
FISCAL YEAR. The fiscal year is the year by or for which accounts are reckoned or the year
between one annual time of settlement or balancing of accounts and another. It consists of a
period of twelve months, not necessarily concurrent with the calendar year, with reference to
which appropriations are made and expenditures are authorized and at the end of which accounts
are made up and the books are closed. The College’s fiscal year is the period from July 1 to June
30 of the following calendar year.
FIXED CHARGES. (See OBJECT)
FULL-TIME EQUIVALENT. The full-time equivalent indicator for students is the statistical
student unit calculated by dividing all credit hours (both certificate and degree) generated by the
college, by fifteen credit hours for any given academic term. To determine the annual full-time
equivalent student, the total credit hours for the year are divided by forty-five. The full-time
equivalent for faculty is forty-five instructional hour equivalents per year. The full-time
equivalent for classified staff is forty hours of work per week.
FUND. A fund is a separate fiscal and accounting entity with a self-balancing set of accounts
that comprise its assets, liabilities, fund equity, revenues, and expenditures or expenses, as
appropriate. College resources are allocated to and accounted for in individual funds based upon
the purposes for which they are to be spent and the means by which spending activities are
controlled. An account group, on the other hand, is a financial reporting device designed to
provide accountability for certain assets and liabilities that are not recorded in the funds because
they do not directly affect net expendable available resources.
Following are the funds and account groups used by the College:
AUXILIARY ENTERPRISE FUND (an Enterprise Fund). The Auxiliary Enterprise
Fund accounts for college services where a fee is charged to students and/or staff. Each
enterprise/service should be accounted for separately using a group of self-balancing
accounts within the fund.
BOND and INTEREST FUND (a Debt Service Fund). The Bond and Interest Fund is
used to account for payment of principal, interest, and related charges on any outstanding
bonds.
EDUCATION FUND (recorded within the General Fund). The Education Fund is
used to account for the revenues and expenditures of the academic and service programs
of the College. It includes the cost of instructional, administrative, and professional
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salaries; supplies and equipment; library books and materials; maintenance of
instructional and administrative equipment; and other costs relating to the educational
program of the College.
GENERAL FIXED ASSETS ACCOUNT GROUP. The General Fixed Assets
Account Group is used to account for all fixed assets of the College.
GENERAL LONG-TERM DEBT ACCOUNT GROUP. The General Long-Term
Debt Account Group is used to account for all long-term debt of the College.
OPERATIONS AND MAINTENANCE FUND (recorded within the General Fund).
The Operations and Maintenance Fund is used to account for expenditures for the
improvement, maintenance, repair, or benefit of buildings and property, including the
cost of interior decorating and the installation, improvement, repair, replacement, and
maintenance of building fixtures; rental of buildings and property for community college
purposes; payment of all premiums for insurance upon building and building fixtures; all
costs of fuel, lights, gas, water, telephone service, custodial supplies, equipment; and
professional surveys of the condition of College buildings.
OPERATIONS AND MAINTENANCE (RESTRICTED) FUND (a Capital Projects
Fund). The Operations and Maintenance (Restricted) Fund is used to account for monies
restricted for building purposes and site acquisition.
RESTRICTED PURPOSES FUND (a Special Revenue Fund). The Restricted
Purposes Fund is used for the purpose of accounting for monies that have restrictions
regarding their use. Each specific project should be accounted for separately using a
complete set of self-balancing accounts within the fund.
WORKING CASH FUND (a Special Revenue Fund). The Working Cash Fund is
used to enable the College to have on hand at all time sufficient cash to meet the demands
of ordinary and necessary expenditures.
FUND BALANCE. The fund balance is the balance of a fund after all liabilities have been
deducted from the assets of the fund.
GOVERMENTAL ACCOUNTING STANDARDS BOARD (GASB). The GASB is the
independent organization that establishes and improves standards of accounting and financial
reporting for U.S. state and local governments.
GENERAL ADMINISTRATION. (See PROGRAM)
GENERAL FIXED ASSETS ACCOUNT GROUP. (See FUND)
GENERAL INSTITUTIONAL. (See PROGRAM)
GENERAL LONG-TERM DEBT ACCOUNT GROUP. (See FUND)
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GENERALLY ACCEPTED ACCOUNTING PRINCIPLES (GAAP). The common set of
accounting principles, standards and procedures that governments use to compile their financial
statements. GAAP are a combination of authoritative standards (set by policy boards, i.e. GASB)
and the commonly accepted ways of recording and reporting accounting information.
INDIRECT COSTS. Indirect costs are those elements of cost necessary in the provision of a
service which are of such nature that they cannot be readily or accurately identified with the
specific service.
INSTRUCTION. (See PROGRAM)
INTERFUND TRANSFERS. Interfund transactions are for transfer of monies between funds.
Monies may not be transferred between funds except by the same procedure as that used to
approve the budget, including public notification, publication, inspection, and comment.
Interfund transfers are usually part of the overall budget plan and are built into the budget at the
time of its approval by the Board of Trustees.
INTERNAL CONTROL. Internal controls are those activities and organizational preparations
designed to ensure effective accounting control over assets, liabilities, revenues, expenditures,
and any other activities associated with the finance and accounting actions of the College. Some
of the precautions instituted by internal control are ensuring that no single individual can perform
a complete cycle of financial operations and that procedures of the finance and accounting
system are specified and monitored. Internal control also requires designated levels of
authorization for all actions under the system.
INVESTMENTS. Investments are securities or other properties in which money is held, either
temporarily or permanently, in expectation of obtaining revenues. Legal investments for
community college funds are governed by state statute, which allow funds belonging to or in the
custody of the College to be invested. Bonds, treasury bills, certificates of deposit, and shortterm discount obligations issued by the Federal National Mortgage Association are some of the
types of investments which are permitted by law.
MATERIALS AND SUPPLIES. (See OBJECT)
MODIFIED ACCRUAL BASIS OF ACCOUNTING. Modified accrual basis accounting
recognizes assets, liabilities, revenue and expenditures using the current financial resources
measurement focus. The accrual basis of accounting is modified in two ways: 1) revenues are
recognized when it is both measurable and available. Available means collectible within the
current period or soon enough thereafter to be used to pay the liabilities of the current period, 2)
expenditures are recognized in the period in which governments in general liquidate the related
liability rather than when that liability is first incurred.
NET EXPENDITURE. A net expenditure is the actual cost incurred by the College for some
service or object after the deduction of any discounts, rebates, reimbursements, or revenue
produced by the service or activity.
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NET REVENUE. Net revenue is defined as the balance remaining after deducting from the
gross revenue for a given period all expenditures during the same period.
OBJECT. The term object applies to expenditure classifications and designates materials or
services purchased. Expenditures are grouped by major objects, such as salaries, supplies, or
capital outlay, and are further divided as needed for cost accounting and control purposes. The
term function may also be used to refer to object classification.
CAPITAL OUTLAY. The capital outlay object group includes site acquisition and
improvement, office equipment, instructional equipment, and service equipment.
Generally expenditures in this category cost more than $2,500 and would not normally be
purchased from materials and supplies. Furniture, computers and related equipment, and
laboratory equipment would be typical examples of items included in this category.
CONFERENCE AND MEETING. The category of conference and meeting includes
expenditures associated with conference registration and fees, costs for hosting or
attending meetings, and related travel costs, whether local or otherwise.
CONTINGENCY. Contingency funds are those appropriations set aside for emergencies
or unforeseen expenditures. Contingency funds are used only by budget transfers.
CONTRACTUAL SERVICES. Contractual service costs are those monies paid for
services rendered by firms and individuals under contract who are not employees of the
College.
EMPLOYEE BENEFITS. Employee benefit costs are for all benefits which employees
accrue through continued employment with the College. Benefits include health
insurance coverage (except that portion paid by the employee), sabbatical leave salaries,
tuition reimbursement, life insurance, early retirement contributions assignable to the
College, and others.
FIXED CHARGES. The fixed charges object category includes charges for rentals of
facilities and equipment, payment of debt interest and principal, general insurance
charges, installment payments for lease/purchase agreements, and property/casualty
insurance.
MATERIALS AND SUPPLIES. The materials and supplies category includes the cost
of materials and supplies necessary for the conduct of the College’s business. Business
forms, envelopes, postage costs, printing costs, and handouts to students typically fall
into this category.
OTHER EXPENDITURES. The other expenditures object category includes
expenditures not readily assignable to another object category. Examples include tuition
chargebacks, other chargebacks, and charges and adjustments.
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SALARIES. Salaries are monies paid to employees of the College for personal services
rendered to the College. Full-time, part-time, and temporary employees, whether
administrators, faculty, or staff are paid wages or salaries.
UTILITIES. Utilities include all utilities costs necessary to operate the physical plant
and other ongoing services, including gas, water, sewage, telephone, and refuse disposal.
ON-BEHALF PAYMENTS. Direct payments of fringe benefits or salaries made by one entity
(the paying entity or paying government) to a third-party recipient for the employees of another,
legally separate entity (the employer entity or employer government).
OPERATIONS AND MAINTENANCE. (See PROGRAM)
OPERATIONS AND MAINTENANCE FUND. (See FUND)
OPERATIONS AND MAINTENANCE (RESTRICTED) FUND. (See FUND) (also
referred to as Construction Fund)
PERFORMANCE BUDGET. A budget that is structured to allow for expenditure analysis
based upon measurable performance of predetermined objectives established by each activity.
FUNCTION. Classification structure representing the collection of program elements serving a
common set of objectives that reflect the major institutional missions and related support
objectives.
ACADEMIC SUPPORT. Academic support includes activities designed to provide
support services for the institution’s primary missions of instruction, public service and
research. Academic support includes the operation of the library, educational media
services, instructional materials, and academic computing used in the learning process. It
also includes expenditures for all equipment, materials, supplies, and costs that are
necessary to support this function.
FULL TIME EQUIVALENT STUDENTS (FTES). A statistic which has become an
educational standard for equivalent comparisons between internal units and between
colleges. It is computed by dividing Student Credit Hours by 15 with the assumption that
a full-time student is enrolled for 15 credit hours a term. Annual FTEs are calculated by
adding the FTES from Fall, Spring and Summer. Annualized FTEs are calculated by
adding of FTES from Fall, Spring, and Summer and dividing by 2.
GENERAL ADMINISTRATION. General administration consists of those activities
which have as their purpose the development, general regulation, direction, and control of
the affairs of the college on a district-wide basis. The president’s office, business office,
and personnel services are included in this function. It also includes all equipment,
materials, supplies, and costs that are necessary to support this function.
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GENERAL INSTITUTIONAL. General institutional consists of those costs that
benefit the entire college and are not readily assignable to a particular cost center.
Administrative data processing, insurance costs, legal fees, provision for contingencies,
and non-operating expenditures, are examples of items included in this area.
INSTRUCTION. Instruction consists of those activities dealing with the teaching of
students. It includes the activities of faculty in the baccalaureate oriented/transfer,
occupational-technical career, general studies, and remedial ABE/ASE programs
(associate degree credit and certificate credit). It includes expenditures for department
chairpersons, administrators, and support staff for whom instruction is an important role.
It also includes all equipment, materials, supplies, and costs that are necessary to support
the instructional program.
OPERATIONS AND MAINTENANCE. Operations consist of housekeeping activities
necessary in order to keep the physical facilities open and ready for use. Maintenance
consists of those activities necessary to keep the grounds, buildings, and equipment
operating efficiently. This function also provides for campus security and plant utilities,
as well as equipment, materials, supplies, fire protection, property insurance, and other
costs that are necessary to support this function.
PUBLIC SERVICE. Public service consists of noncredit classes and other activities of
an educational nature, such as workshops, seminars, forums, exhibits, and the provision
of college facilities and expertise to the community designed to be of service to the
public.
SCHOLARSHIPS, STUDENT GRANTS, AND WAIVERS. This category includes
activities in the form of grants to students, prizes and awards, chargebacks, and aid to
students in the form of state-mandated and instructional tuition and fee waivers.
Employees/family tuition waivers are not included in this category.
STUDENT SERVICES. The student services function provides assistance in the areas
of financial aid, admissions and records, health, placement, testing, counseling, and
student activities. It includes all equipment, materials, supplies, and costs that are
necessary to support this function.
OTHER EXPENDITURES (See OBJECT)
OTHER FINANCING SOURCE. Increase in current financial resources that is reported
separately from revenues to avoid distorting revenue trends, such as bond proceeds.
OTHER FINANCING USE. Decrease in current financial resources that is reported separately
from expenditures to avoid distorting expenditure trends, such as transfers out to other funds.
PUBLIC SERVICE. (See PROGRAM)
RECEIPT. The actual receipt of cash.
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RESTRICTED PURPOSES FUND. (See FUND)
REVENUES. Additions to assets which do not increase any liability, do not represent the
recovery of an expenditure, do not represent the cancellation of certain liabilities without a
corresponding increase in other liabilities or a decrease in assets.
SALARIES. (See OBJECT)
SCHOLARSHIPS, STUDENT GRANTS, AND WAIVERS (See PROGRAM)
STUDENT FULL TIME EQUIVALENT. (See FULL TIME EQUIVALENT STUDENTS)
STUDENT SERVICES. (See PROGRAM)
UTILITIES. (See OBJECT)
WORKING CASH FUND. (See FUND)
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ACRONYMS
ABE
AQIP
ASE
COD
DATVE
Adult Basic Education
Academic Quality Improvement Project
Adult Secondary Education
College of DuPage
Department of Adult, Technical, and Vocational Education
EPT
BE
DE
GE
OCC
TP
LL
C
Enduring Purpose Team (of which there are seven, as follows:)
Basic Education
Developmental Education
General Education
Occupational (Workforce) Education/Training
Transfer Preparation
Lifelong Learning Opportunities
Cultural Opportunities
ESL
ESEIP
FASB
FTE
GAAP
GASB
GFOA
IBHE
ICCB
ISBE
MIIF
NACUBO
OAI
English as a Second Language
Enhanced Student Experience Implementation Plan
Financial Accounting Standards Board
Full Time Equivalent
Generally Accepted Accounting Principles
Governmental Accounting Standards Board
Government Finance Officers Association
Illinois Board of Higher Education
Illinois Community College Board
Illinois State Board of Education
Major Institutional Initiative Fund
National Association of College and University Business Officers
Older Adult Institute
SIP
HR
FAC
IT
FIN
RD
Supporting Institutional Plan (of which there are five, as follows:)
Human Resources
Facilities
Information Technology
Financial
Resource Development
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FINAN-11-8153BudgetCov_cls 5/3/12 10:48 AM Page 2
College of DuPage
The mission of College of DuPage is to be a center for excellence in teaching, learning, and cultural experiences
by providing accessible, affordable, and comprehensive education.
425 Fawell Blvd.
Glen Ellyn, IL 60137-6599
www.cod.edu
FINAN-12-8153(2/12)80