Guide 14 Non-Catalog Products Over 25k
For this guide we will walk through how to fill out the Non-Catalog Products over 25k form. The Non-Catalog Products over $25,000
form addresses the information that is needed by the Procurement Office to secure the requested product(s) from the appropriate
vendor. It includes the sole source/sole brand, competitive bid, and term contract requirements for purchases greater than 25K
that are not available from one of the University’s GrizMart enabled vendors. To view which vendors are GrizMart enabled, visit
the GrizMart Participating Vendors webpage of the GrizMart Customer Support Portal. Once the form has been completed, the
information you provided will be routed to Procurement for further processing and approval. Start by going to the Home/Shop
screen and click on the Non-Catalog Products over 25 form.
Once the form is open, under Selection Method, select the appropriate section from the Type drop down list.
The area of the form to fill out will be dependent on the selected type. For example, if you are submitting a Sole Source request,
you would scroll down to the Sole Source section and complete the requested information. Each section is divided by maroon
and/or grey horizontal bars.
Section divider
Enter the requested delivery date for when you need to receive the product(s). Select which fiscal year to charge. If the products
you are sourcing are Health and Safety products, click the appropriate checkbox under Health and Safety.
Scroll down to the appropriate section and complete the requested information.
For the competitive bid section, ensure you enter a total estimated cost for your purchase
Total Estimated Cost
You must provide a list of three vendors who may be interested in submitting a bid response. Under Vendor 1, Vendor 2, and
Vendor 3, Fill in the applicable information.
The block after the vendor information shows you the documentation that is required to attach to the form.
Scroll down towards the bottom of the form where you will find the Attachment Area Section. Click on the add attachment link
and browse for the file you would like to attach. The file name field is optional if you would like to attach the file with another
name. Repeat this step to attach each document.
When you have all of the information provided and the appropriate attachments, scroll up to the top of the form and on the right
hand side for Available Actions, select how the form is to be submitted from the drop down list. Typically “Add and go to Cart” is
selected but other options are available.
Click the Go button to add the form to your shopping cart.
For other sections, complete all of the appropriate information depending on the type of request. All of the form sections indicate
what documents are required to be attached.
This completes the lesson on the use of the Non-Catalog Products > $25,000 form.
If you have questions please email grizmart@mso.umt.edu