PDCCC Budget Account Process
Running a Budget Report for your area.
FBM092 is a detailed report of accounts that can be run in AIS.
Go to my PDCCC then select AIS
It will open and look like this.
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Effective Date: July 8, 2014
PDCCC Budget Account Process
The navigation is Main Menu -> VCCS -> Reports -> General Ledger -> Dept Statement &
Detail Report
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PDCCC Budget Account Process
Select the “Search” button if you have
already created a query. If not you will
need to “Add a New Value” also known as
a: Run Control ID.
Create a Run Control ID that describes what you are trying to do (so you will remember what
it is for later)
If a run control has not been created you will need to click “Add a new value” and create a
run control. Example: Franklin_Campus_Dean. If a run control has been created click search
and chose the run control.
Enter the Business Unit “PC277” and then enter in the Fiscal Year, Cutoff Period (12 will
provide July 1 – June 30), and the From and To Department. Add From Account 61000 and
To Account 63100 to just get OTPS numbers. It will make the report easier for you to read.
Select the AIS Accounts you want information on. The Franklin Campus Dean is above. The
AIS numbers are on the left.
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PDCCC Budget Account Process
Insert your department and account numbers. If you need assistance with these check with
the PDCCC Grants Writer.
Click the Run button. When asked please use the PSUNX Server. Click OK.
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PDCCC Budget Account Process
Use the drop down menu to select the
“PSUNX” server.
Click Process Monitor.
It may take time to run depending on how busy the VCCS computers are. Click Refresh.
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PDCCC Budget Account Process
Refresh until the Distribution Status say “Posted”. Then click on “Details”.
Click on View Log/Trace, then the document ending in .RPT.
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PDCCC Budget Account Process
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PDCCC Budget Account Process
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PDCCC Budget Account Process
Click Open and the report will load.
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PDCCC Budget Account Process
The summary version will load up. You can expand by going to the Design tab and right
clicking on Details and then choose Show.
Then go to the preview tab and you will have a detailed view. Look for the “Other Than
Personal Services Amounts.” You will see an original budget amount, a revised budget
amount, actual expenditures, open commitments, and finally the balance available. This is
the budget amount that has not been spent.
You can also choose one account that you want to expand by double clicking on the account
number in summary version and you will get the detail of that account.
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PDCCC Budget Account Process
Account Detail
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