University Library Committee Annual Report, 2012-2013
Membership
Schools (three)
Sherrill Brown, Pharmacy Practice
Emily Plant, Management
Ronald Wakimoto, Forestry
Humanities (One)
Bridget Clarke, Philosophy
Sciences (One)
David Patterson, Mathematical Science (Chair)
Social Sciences (One)
Lois Muir, Psychology
Mansfield Library (Two)
Barry Brown
Tammy Ravas
Staff
Andi Armstrong
2013
2015
2015
2014
2013
2014
2015
2014
Student /Undergraduate
Ryan Hazen
Ex-Officio (Non-voting)
Shali Zhang
During the academic year, the ULC meets on the second Monday of each month, 4:10-5:00 pm, in the
Dean’s Conference Room in the Mansfield Library (except on the first Monday in December and May if
necessary).
The ULC is open to hear all concerns and questions from the faculty and the campus community
regarding the Mansfield Library (or the ULC): please contact its chair, or come to one of the meetings.
More information about the ULC can be found on the committee website,
http://www.umt.edu/facultysenate/main/Library.htm.
Operations items

The Committee welcomed the new Dean who arrived on October 1st.

In the fall the Committee was presented with the Library’s materials budget for FY 2013-2014
(appended). The library received an 8% inflationary increase to the materials collection budget
which allows the continuation of current subscriptions and monograph and media purchases.
However, the library received a budget rescission of $201,544 for FY13 and reduced collection
allocations by $141,544 (the remaining cuts, $81,544.00, were from salaries, travel, and operating
funds). On-going subscriptions will continue, but there will be no funds for new one-time-only
purchases (e.g. journal backfiles; specialized research databases) and digitization projects will be
reduced. The Faculty Librarians have been asked to create guiding principles for cuts in 2013-2014 if
needed in the future. Faculty will be consulted if this becomes necessary.
Potential Budget Reduction Information and Impacts
Library collections and services are an essential part of the infrastructure for research and creative
scholarship and are also important for a strong learning and teaching environment. Next year the
library, like all other academic units, will face significant budget reductions. Following campus
recommendations, the library faculty has developed a Guiding Principle of minimizing harm to
students by maintaining personnel. The general impacts of cuts are expected to be:
•
•
•
•
•
No new subscriptions or large electronic resource acquisitions
No new electronic journal backfiles
Significant reduction of digitization projects
Significant reduction of monograph and media acquisitions
Significant cutting of some existing databases and journals
Compounding this already alarming scenario, we do not know if the library will receive its regular 8
percent collection inflationary increase next year. Library collection inflationary increases allow the
continuation of current subscriptions and maintain purchasing power for monographs and media,
which also increase in cost each year. These two factors—a budget reduction and the elimination or
decrease in the collection inflationary increase—both have major impacts, are additive, and cannot
be separated.
The Mansfield Library Collection Development Group will prepare lists of specific resources for
potential cuts under worst case scenarios. This information will be shared with departments
beginning in summer and continuing in September, and feedback will be solicited whenever possible
before implementing subscription cancellations.

The Library has installed 10 additional computer workstations. It has also installed multi-laptop
work station in a collaborative study room. Dean Zhang shared a picture of the furniture design. A
large screen display has been placed for the front desk. Three sets of device chargers are ordered
and will be in the Level Three for users. Free scanning is available from the new scanner. It is
higher quality than the one demonstrated to the Committee last year. The Library will prepare a
best practices document for scanning materials.

The library hired a new Digital Initiatives Librarian, Wendy Walker, filling a vacant faculty position. It
also initiated recruitment for a Social Science Librarian. That position has been vacant for two years,
but has been filled with a half time temporary employee for six months. It is hoped the position will
be hired in order to start in July or August.

The library is reviewing discovery systems (i.e. Search Everything) to assure that the needs of
campus are best met. The library is also working with campus partners to test D-space for use as an
Institutional Repository. DSpace preserves and allows open access to digital material, as well as
tracks the usage of the material. The library hopes to have a service available next fall.

At the recommendation of the Library Diversity Committee, the library added a sign in the Salish
language, Snmipnuntn to Level 3. The term Snmipnuntn (sin-mee-pi-noon-tin) is a Salish word
meaning “a place to learn, a place to figure things out, a place where reality is discovered.” It was
chosen to reflect the Salish land on which UM now sits, and because it provides a nice description of
what it is a library does.

The Library may invite parents to the fall orientation because studies show that first-year students
are in close communication with their families regarding their academic experience and it is an
additional point of effective information sharing.

With the exception of Wiley and Blackwell, e-journals are in compliance with accessibility
requirements. Often PDF documents lack Optical Character Recognition (OCR). The library can help
faculty create assessable course materials. Streaming video requires closed captioning. See
information on Workshop.

The Library reviewed its building hours for next year and made minor adjustments based on
automated gate counts and comments from the Student Advisory group Semester hours will
generally be the same as this year.

The proposed joint (UM, MSU, and MT Tech) Materials Science PhD program was reviewed by the
library and would require the purchase of additional databases costing approximately $20,000/yr to
meet the basic needs of the students in that program. Dean Zhang conveyed the direction from the
Provost that the library materials cost will be included in the business plan of the new Ph.D.
Program.

The Library’s comprehensive Assessment Plan was sent to committee members. The library hopes to
implement sections of the plan every year through 2015.

At a breakfast for Library donors, Jerry Fetz provided an update regarding fundraising efforts for the
Library commons. Three hundred thousand dollars has been raised, but $three million is needed.
Donors asked for an accounting of previous donations and why the University cannot fund the
project. Short-term projects were also discussed at the meeting. Dean Zhang would like to establish
a Library Advisory Board considering the Friends of the Library Group was disbanded.
Service
Missoula College

The Library is committed to providing service for Missoula College students. The dean recently
visited the Missoula College Library. Space is crowded and there are no instructional rooms. The
available computers (7) are always in use. The scanner was recently upgraded and a charging
station is ordered.
A room for teaching Missoula College students about information literacy is available. Efforts are
still underway to condense shelves to create additional terminals for studying. Additional
computers, staff hours, and faculty hours for reference desk were provided to the Library at
Missoula College. There have been complaints about the wireless availability on the campus as well.
Bitterroot College

The Library provides service to the Bitterroot College and has met with the program director. The
problem is that there is no funding for needed part-time staff (librarian?) to cover critical hours for
book check out and information research assistance. Currently books and articles are provided by
mail or other delivery methods. Samantha Hines, Head of the Mansfield Library at Missoula College
gave a workshop to teaching faculty on site on how to use library resources.

The Library requested feedback from students in the form of the library ‘s Student Advisory
Committee and ASUM leadership and has responded to several suggestions. Students requested
coffee during finals. Free coffee was provided during finals week fall semester, but created logistic
and clean-up issues. One suggestion was to require students to bring their own cup with a lid which
aligns with sustainability initiatives. The Committee discussed the possibility of a Coffee Cart.
There are several implications that must be considered and the Library is trying to figure out what is
best for students. The Library is also looking into 24 hour service, but is limited by staffing costs.

The library is considering installing vending machines. This will require the removal of the No Food /
Drink Signs. The current trend is for food and drink to be allowed in library activity areas. It was
suggested that recycling bins be added as well.

The Library is offering several internships for students interested in Library Science as a career
choice. The field is very broad and is available to undergraduates in any program. Several staff
members are enrolled in the University of Washington online Master’s Program.

Several library faculty have engaged in outreach to student groups: Professor Samson to Veteran
Students, Professor Edwards to International and American Indian Students, and Professor Brown to
UM Alumni. The library is currently theming group study rooms to provide a more comfortable and
aesthetic study environment. The library is looking into providing limited remote access to some of
the collection (JSTOR and EBSCO) as well as document delivery for alumni for a small fee. Alumni
will be surveyed to determine whether this service is wanted.

Professor Keenan traveled to the other UM campuses (Montana Tech, Helena, and Western) to
provide training on the changes to RDA (Research, Description and Access) rules in cataloging.
Exhibits and Events

A special exhibit, “Irish in Montana,” was available March 1 to mid-April. The collection was on
display at University Cork in Ireland in July 2012. It includes 160 interviews. The exhibit is an
opportunity to be used as an educational tool.


International student groups are interested in setting up cultural displays in the library.
The librarians provided several workshops during fall and spring semesters:
 Institutional Review Board
 Marketing Resources
 Introduction to Archives and Archival Research
 Managing Your Research with RefWorks











Using the U.S. Census for Demographic Information
Navigating Copyright for Teaching and Research
Conducting a Literature Review
Identifying Funding with the Foundation Directory Online
Plagiarism: How to Address Cases of Academic Misconduct and Try to Prevent Them
from Happening in the First Place
Institutional Review Board
Promoting Information Literacy Skills: A Workshop on Designing Assignments and
Activities for UM Writing Courses
Literature Review: Effective Searching and Writing Strategies
Manage Your Research with RefWorks
Keep Current – RSS Feeds
How to use Streaming Media and Closed Captioning in the Classroom Workshop
The Workshop was co-presented by Tammy Ravas, Visual and Performing Arts Librarian and
media Resource Coordinator, Janet Sedgley from IT and Denise May from Disability Services for
Students on March 4th. Copyright law and distribution rights are complex. Permission is
required from rights holders in order for the library to provide streaming access to entire films.
The library has usually had the most success in receiving permission from independent
filmmakers and documentarians to post items on e-Res when permission is sought by
instructors wishing to show these films. The library has had the least success with receiving
permission to stream Hollywood productions or blockbuster films. When a faculty member
cannot get permission to stream a film, the DVD can only be shown in a face-to-face
environment. Other alternatives are: (1) instructors may require students to purchase the DVD
—similar to textbooks; (2) require students to have subscriptions to services such as Netflix,
AmazonPrime, or HuluPlus since many films are streamed through these services, and many
students already have subscriptions to such services. The Digital Millennium Copyright Act’s
triennial rulemaking by the U.S. Copyright Office allows higher education instructors to make
short clips, however the adjective, “short” is not defined within the language of the rulemaking.
Video and audio recordings produced for the public website should be captioned before being
referenced on the web site. UM Center for Accessible Instruction works with instructors to
create captioning. It will create the captioning for fifty cents a minute to caption materials. The
library will work with faculty to identify materials with captioning.

The library hosted several presentations for the Imagination and Innovation event on April 15th.

To celebrate national poetry month, the Library will host a Poetry for Lunch Reading and the launch
of the Oval, an undergraduate creative arts journal, on Tuesday, April 16th at noon in the library
lobby. Professor Samson is the lead on this event.

This year the library had a booth displaying some of its cook book collection at the International
Culture and Food Festival. This was a way to educate attendees about the library’s mission to serve
the public, several inquired about checking out the books. Professor Edwards organize the library’s
participation.

The library welcomed 10 Humphrey Fellows to the University and provided training in using library
resources. The Hubert H. Humphrey Fellowship Program “brings young and mid-career
professionals from designated countries in the United States for a year of non-degree graduate-level
study, leadership development, and professional collaboration with U.S. counterparts. The fellows
are attending the English Language Institute.

The Library is working on an end-of-semester student appreciation event. Megan Stark is chairing
the Planning Committee. Graduating library student employees will have a book in their subject
area (based on major) purchased and plated in recognition for their service to the library. There will
also be goodies.

On April 29th and 30th the library will host the Montana Academic Library Symposium. It is expecting
40 librarians to attend from across the state. The symposium will focus on big-picture possibilities
(and practicalities) of working together as a Montana academic library community with cooperative
agreements and formal working relationships.

The Library is collaborating with the Research Office on a future data management plan workshop.
Collection Development Snapshot: FY2000 & FY2013 - Trend Comparison
Collection Factors
Acquisitions Budget
FY 2000
$2.1 million
FY 2013
$5 million
Print Holdings – Total Items
1 million
> 1.6 million
Items Cataloged / Added (Monographs & Media)
9,706 total
15,680 books; 1,028 media
Acquisition Funds Allocated to Books & Media
20% – 25%
20% – 25%
Journals: Current Subscriptions & Titles Accessible
4,500 print
> 33,000 electronic & print
Electronic UM Dissertations & Theses - Total
0
2,020
Electronic Books (e.g., Ebrary, Springer, etc.) Total
0
> 169,000
Digitized Collections (# of objects (mast.) / size) Total
0
> 267,000 objects; > 6.3 TB
Government Document Catalog Records with URLs
0
> 357,000
Archives (Linear feet of material; Elect. Finding Aids)
11,200 ft.; 0
12,450 ft.; 710 finding aids
Interlibrary Loan Service - Borrowing vs. Lending
Net Borrower
Net Lender for last 8 yrs
Collection Development Allocations: FY2012 and FY2013 - Two Year Comparison
FY 2012
FY 2013
Acquisitions Budget = $4,641,551
Acquisitions Budget = $5,010,076
Serials (paper subscriptions) = $336,068
Serials (paper subscriptions) = $231,360
Electronic Resources = $2,967,367
Electronic Resources = $3,462,358
Minus $31,544 for rescission
Monographs & Media = $1,061,116
Monographs & Media = $1,039,358
Standing Orders = $138,796
Standing Orders = $119,880
Core Approval Plan = $300,000
Core Approval Plan = $300,000
Supplemental Fund = $299,320
Supplemental Fund = $228,528
Ebook Sub. & Econtent = $163,000
Ebook Sub. & Econtent = $194,950
Digitization Projects = $160,000
Digitization Projects =
$196,000
Minus $110,000 for rescission
Document Delivery = $272,000
Document Delivery = $272,000
Binding = $5,000
Binding = $5,000