University Library Committee Meeting Minutes 10/13/13
Members present: M. Baldridge, B. Brown, , L. Muir, R. Hazen, E. Plant, S. Shen, R. Wakimoto, T.
Ravas, M. Triana
Members absent/excused: A. Armstrong, B. Clark, G. Stanley
Ex-officio member: S. Zhang
The meeting was called to order at 4:10 p.m.
Members introduced themselves and new members were welcomed.
The minutes from 4-8-13 were approved.
Communication Items:

Professor Brown distributed the materials budget. It is $580,000 less than what was expected prior to
the budget issue. Typically the library receives a 6-8% inflationary increase. This year there was a
reduction to the base of 3-4% despite the legislature’s approval of an 8% inflationary increase. This
is the first reduction in many years. This year MSU’s library has a larger budget. It maintained 7%
of the 8% inflationary increase. The Library initiated communications alerting the faculty to the
reduction last spring.
There will be no new electronic subscriptions or back files. A document titled Return on
Deinvestment listed some examples of what wasn’t added do to the rescissions in FY 2013 and FY
2014. Existing database and journals budget was cut by $80,000. Cancelation notices began in June.
A handout with proposed cancelations was disseminated. The Library accepted feedback from
programs until September. Usage statistics were used to determine which materials to cancel.

Professor Brown also distributed general information for new Department Library Representatives.

Dean Zhang gave an updated on the Library’s strategic planning process. It started last week on
October 10th with 5 sessions (2 for faculty and staff, and one each for faculty students and the public)
facilitated by a consultant. Focus groups are scheduled for October 31st and November 1st.
Thursday, October 31[Location: UC Room 326]
10:00 – 11:30 a.m. UM Students
1:00 – 2:30 p.m.
UM Faculty
Friday, November 1 [Location: UC Room 326]
8:00 – 9:30 a.m.
UM Faculty
10:00 – 11:30 a.m. UM Faculty
1:00 – 2:30 p.m.
General Session
The strategic plan will assist the library to make priorities and better allocations of limited resources.
The work will focus on reoccurring themes and survey results on the perceptions of the library
environment. The first draft should be completed sometime in February. It will be circulated for
feedback. The final plan should be completed by May with some implementation next fall.

Karen Jaskar, the new Social Science Librarian has started.

The Library had many visitors during home coming, including Ms. Yoko Takeuchi, a graduate from
UM School of Business, who was on campus to accept her Distinguished Alumni Award. Ms.
Takeuchi attended UM based on a recommendation from Mr. Mansfield. Ms. Takeuchi observed that
many computers and other devices replaced the reference shelves on Level 3. She was impressed that
many students were using computers. She promised to come back for another visit in the future.

The fundraising continues for the Library Commons. It is fortunate that the project is included in the
Invest in Student Success fundraising initiatives.

Wendy Walker, the new digital Initiative Librarian intended to provide a demonstration of Scholar
Works, but had connectivity issues, so gave a brief summary of the institutional repository platform.
The platform stores, showcases and provides access to scholarly works including published articles,
thesis, dissertations, presentations, performances, and conferences. There are no limits on contents or
file formats. It optimizes the searchability and discoverability of the materials, provides reliable
citations and monthly reports that show how often materials are downloaded. The platform includes
options for customizing and ensures federal access mandates for grant funded research are fulfilled.
The system can manage conferences including registration, and can be used to publish journals and
monographs. The Library is in the soft launch phase and will send a brochure to departmental
liaisons. It offered a series of seminars and workshops. The Library is still working on procedures,
but ultimately faculty will be able to upload their materials. The best way to participate at this point
is to email her. The library will check publisher’s policies on items as necessary. A press release will
go out next week.
Follow-up to last year communication items



The committee will be sent the guiding principles developed to cut the collection. It was appraised of
this effort last year, but has not seen the document.
The Library participated in Desert with the Deans as a way to connect with parents during fall
orientation.
One outcome of the state-wide academic library symposium was for campuses in the UM system
including SKC, and St. Patrick Hospital to decide on the use of a common platform (Discovery Tool).
The purchase will be complete in January.
Business Items

The Committee agreed to meet on December 2nd, since the next two scheduled meeting dates
conflict with a holiday or finals week.

The Committee briefly discussed the need to have representation from the Missoula College. A
change in membership to specifically require representation will require a Faculty Senate bylaw
change. Members were asked to review the membership, charge and procedures for discussion at
the next meeting.
The meeting was adjourned at 5:04p.m.
Mansfield Library Collections Budget: FY2013 and FY2014 - Two Year Comparison
FY 2013
FY 2014
Total Materials Budget = $5,010,076
Total Materials Budget = $4,826,680
Collection Categories:
Collection Categories
Databases & Ejournals = $3,462,358
Databases & Ejournals = $3,349,434
Serials (paper subscriptions) = $231,360
Serials (paper subscriptions) = $237,752
Monographs & Media = $1,039,358
Monographs & Media = $905,188
Standing Orders = $119,880
Standing Orders = $81,688
Core Approval Plan = $300,000
Core Approval Plan = $220,000
Supplemental Fund = $228,528
Supplemental Fund = $182,400
Ebook Sub. & Econtent = $194,950
Ebook Sub. & Econtent = $245,100
Digitization Projects =
Digitization Projects =
$196,000
Collection Utilities = $272,000
Collection Utilities = $329,306
Binding = $5,000
Binding = $5,000
$176,000