CAPC Minutes 1/2016
Coursework Admissions and Programs Committee 1/2016
(A standing committee of Academic Board)
Meeting 1/2016 of Coursework Admissions and Programs Committee commenced at 3.15pm on Wednesday
3 February 2016 in the Council Chambers, First Floor, Chancellery Building A, 27 Chancellors Walk, Clayton
Campus.
MINUTES
1
Membership
Resolutions:
That Coursework Admissions and Programs Committee (CAPC) note:
1. That Professor Chris Davies is the new Chair of Academic Board.
2. That Ms Glenda Key is the Education Programs Change Manager.
3. That Professor Julia Lamborn (ADE) is the alternate for the Faculty of Engineering
4. That Dr Christopher Thompson is the ADE of the Faculty of Science
5. That Mr Ross Hyams is the ADE of the Faculty of Law
6. That Dr Pamela Salen is the alternate for Dr Kate Tregloan, Faculty of Art, Design and Architecture.
7. The re-appointment of student member Ms Kelly Anderson (undergraduate) for a term of office from
1/1/2016 – 31/12/2017.
8. Resignation of student member (undergraduate) Ms Neda So, to be replaced by Ms Kate Maddern for
a term of office from 1/1/2016 – 31/12/2016.
There were present:
Professor Sue Willis (Chair), Professors Darrell Evans, Julie Stout (for Professor Chris Davies), Rob
Brooks, Wayne Hodgson, Cristina Varsavsky (for Dr Christopher Thompson), Associate Professor Alan
Reid, Dr Kate Tregloan, Ms Lisa Smith, Ms Natalie Mitchell, Mr Neville Hiscox, Ms Sunny Yang, Mr James
Marshall, Ms Glenda Key, Ms Heather Fletcher, Ms Samantha Lipscombe, Ms Martine Xavier, Mr Ross
Hyams, Ms Marian Costelloe (via teleconference), Ms Debbie Lees (via teleconference), Mr Donald
Wong (via video conference), Ms Kate Maddern, Ms Kelly Anderson.
Apologies:
Professor Chris Davies, Professor Alwyn Louw, Dr Christopher Thompson.
In Attendance:
Ms Madeleine Soederberg (for item 7.3), Dr Greg Cusack, Ms Melanie Koo.
Observers:
Dr Muyesser Durur (Monash College Director of Diplomas, for Amanda Semertzian / Cynthia Kralik), Ms
Andrea Scott (Policy Team).
2
Arrangement of Agenda and Starring of Items
Members noted that:
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3
Policy items Qualifications Categories Policy and Procedures rearranged on the agenda and discussed
after item Course Design Policy and Procedures.
The Committee agreed that all items on the agenda not starred be adopted without discussion, and that
the actions recommended be taken or the information therein noted.
Minutes
3.1 The Minutes of Meeting 8/2015 of the Coursework Admissions and Programs Committee, held on 9
December 2015, were confirmed.
3.2 Admissions Pathways Experts Advisory Group Report
Resolution:
The Committee received and noted the Report of Resolution of 17 December 2015.
4
Matters arising from the minutes of previous meeting
4.1 Coursework Scholarships Policy and Procedures Amendments
The Coursework Scholarships Policy and Procedures were submitted to CAPC meeting 8/2015
however an editorial amendment has been made following the meeting under page 24 of the
agenda papers as follows:
“5.1 Faculties must forward proposals that are funded by faculties or external bodies for noting
approval by CAPC.”
Following the CAPC meeting, Mr Neville Hiscox provided additional minor editorial changes. See
attached revised document (attached separately).
Resolution:
The committee considered and recommended that Academic Board approve the changes made to
the Coursework Scholarships Policy and Procedures subject to the above amendment.
4.2 CAPC Schedule of Action Items
No outstanding action items for this meeting.
Resolution:
The Committee noted the updated schedule of action items.
5
-
Chair’s Business
Course map is advisory for students but also ‘existence proof’ for CAPC to ensure that the course can be
completed in a suitable sequence in the standard time.
Course maps are important for prospective students to get a sense of the whole course when making
choices of course and for current students to plan current and future years.
Would be helpful if there was a consistent approach to course maps.
Find a Course isn’t as flexible as anticipated in relation to course maps.
It is helpful for course maps to be linked to the handbook. Particularly useful for students with lots of
electives and also students who are studying double degrees.
Ms Donna Aitken is currently working on linking course maps to the handbook. This means that when
course requirements are updated, course map will be kept consistent.
Professor Willis reported that she would establish a course maps working group in the near future.
Professor Willis is seeking ADE level staff to join the working group and come up with a proposal
regarding where course maps should be located, and provide advice on how to go forward. Professor
Willis suggested that 2-3 members from this committee to be involved in the working group,
nominations to be forwarded to Professor Willis or Melanie Koo.
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6
Course Proposals
6.1 Proposals for Amendments to Courses
6.1.1
Existing
Course
Code
3969
3860
3973
3413
3878
Proposals for Amendments to Courses to align with Course Architecture
Resolution:
CAPC approved the following proposals for amendments to existing courses and forward to
Academic Board for noting:
Existing
Course Title/s
Master of
Social Work
(Qualifying)
New
Course
Title
Master of
Social
Work
Master of
Health
Professional
Education
Graduate
Certificate in
Clinical
Simulation
Graduate
Certificate in
Health
Professional
Education
Master of
Emergency
Health
Master of
Specialist
Paramedic
Practice
Managing
Faculty
Notes
Transition to course architecture compliant; and
disestablish the old course code.
MNHS
Amendment to the course name and award title
from Master of Social Work (Qualifying) to Master
of Social Work.
MNHS
Transition to course architecture compliant; and
disestablish the old course code.
MNHS
Transition to course architecture compliant and
disestablish the old course code.
MNHS
Transition to course architecture compliant; and
disestablish the old course code.
Transition to course architecture compliant; and
disestablish the old course code (Master of
Emergency Health, 3878, Graduate Certificate of
Emergency Health, 3876 and Graduate Diploma in
Emergency Health, 3877).
MNHS
Amendment to the course name and award title
from Master of Emergency Health to Master of
Specialist Paramedic Practice.
Disestablish the existing entry courses Graduate
Certificate of Emergency Health and Graduate
Diploma of Emergency Health. Students will enrol
in the masters.
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6.1.2
Proposal for Amendment to Course
Resolution:
CAPC approved the following proposal for amendment to the existing course and forwarded
the proposal to Academic Board for noting:
Existing
Course
Code
Existing
Course Title/s
M5003
Graduate
Diploma of
Psychology
Advanced
6.2
New
Course
Title
Managing
Faculty
Notes
MNHS
Amend the International English Language Testing
System (IELTS) and associated English language
requirements for the Graduate Diploma of
Psychology Advanced (GDPA)
Proposals for Disestablishments of Courses
Resolution:
CAPC:
 Note the disestablishment of course codes as a result of amendments to courses to align
with Course Architecture (members are invited to note that the disestablishments are colocated with proposals relating to item 6.1 above).
Forward the proposals to Academic Board for endorsement.
Existing
Course
Code
Existing Course Title/s
Managing
Faculty
Notes
3969
Master of Social Work
(Qualifying)
MNHS
Disestablish old course code, no teach out issues
since the course is effectively unchanged.
3413
Graduate Certificate in Health
Professional Education
MNHS
Disestablish old course code
3973
Graduate Certificate in Clinical
Simulation
MNHS
Disestablish old course code
3860
Master of Health Professional
Education
MNHS
Disestablish old course code
3876
Graduate Certificate of
Emergency Health
MNHS
Disestablish old course code
3877
Graduate Diploma in
Emergency Health
MNHS
Disestablish old course code
3878
Master of Emergency Health
MNHS
Disestablish old course code
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7
Policies and Procedures
7.1
Proposed Revisions to Credit Policy and Procedures (Ms Natalie Mitchell)
- The proposed revisions to credit policy and procedures has come back to CAPC from meeting
8/2016 and the revisions have been made to enable the Course Architecture requirements.
- Question asked regarding entry credits. How are entry credits managed if a student initially
does not seek credit but later changes their mind?
- Various editorial changes to the document required, including the suggested wording
amendment regarding collaborative course on page 55) 30. “Where Monash has established
a credit transfer or articulation arrangement with a partner that offers advanced technical or
specialist skills not available at Monash, the Dean (or delegate) must apply to CAPC if you
wish to extend the maximum credit limit. In this case, the faculty must demonstrate how it
established that the relevant study has been assessed at an equivalent level.”
- The policy and procedures document is silent on double degrees. It was suggested that the
document should include a statement regarding the required minimum for the two awards.
- Comment was made that rescinding of credits should be referred to in the credit policy and
procedures document. Rescinding of credits is referred to in the handbook and notes that if
the student does not want to apply for credit to speak to the course coordinator.
Action Items
Item
Responsibility
1. Amend proposed Revisions to Credit Policy Ms Natalie Mitchell and
and Procedures based on CAPC feedback
Ms Shona Arnott
and circulate to members.
2. Office of the General Counsel to make
regulatory changes.
Due
ASAP
- It was noted that some regulatory changes may need to be made before the policy and
procedures can be approved by Academic Board.
- The re-drafted Credit Policy as requested by CAPC is attached separately. CAPC requested
that the redrafted s30 be recirculated. The former s29 and 30 is now s28. There have also
been other changes with regards to credit limits and double degree courses.
Resolution:
Subject to amendments and re-circulation of the revised papers to members, CAPC:
• Approved the revised Credit procedures
• Endorsed the revised Credit policy for approval by Academic Board
• Note
o that once the Credit policy is endorsed by CAPC the Office of the General Counsel will
be requested to draft amendments to the Monash University (Academic Board)
Regulations to facilitate the proposed changes; and
o all Deans (or delegates) are required to establish recency criteria for all courses and
publish these.
For information/action: Ms N Mitchell, Ms S Arnott, Dr M Wehner
7.2
Course Design Policy and Procedures (Ms Natalie Mitchell and Ms Madeleine Soederberg)
- This proposal brings together course design principles from several different sources including
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the existing Course Design Policy and its associated guidelines, Course Architecture and the
Monash Graduate Attributes Policy marry them into one document.
- Various amendments to the policy and procedures included:
- Procedures 2.4 - A six credit point unit corresponds to an average of twelve hours of
scheduled classes and self-directed study, prescribed activities and/or independent work
per week over one standard semester.
- Procedures 2.6 - For coursework courses, the standard typical student annual workload is an
average of 48 hours per week for each of the two standard semesters.
- Procedures 3.2 - A Monash coursework course must meet have the same course learning
outcomes and have the same, credit point value and admission requirements irrespective of
major, specialisation, location or mode.
- Procedures 3.9g - Comprehensive Bachelor courses are designed so that students may use
free electives to complete a second major or a minor, or other units, including from across
the University (provided they have the necessary prerequisites and there are no restrictions
on enrolment).
- Comment made that there was some variation in how reference to the duration of a course is
made throughout the documents, including ‘normal duration’, ‘standard duration’ and ‘fulltime duration’. To be amended for consistency throughout.
- Ms Madeleine Soederberg to check references to degrees and courses follow the Monash
Style Guide.
-
Professor Willis to send guidelines for approval of course proposals document to Professor
Chris Davies and Professor Julie Stout for information. This document is also available online
at the link below:
http://www.policy.monash.edu.au/policybank/academic/education/development/suppdocs/guidelines-for-approval-of-courseproposals.pdf
-
Document to be amended based on feedback from CAPC and submitted to GRC (revised
documents attached separately).
-
Professor Zlatko Skrbis and Professor Sue Willis commended Ms Madeleine Soederberg and
Ms Natalie Mitchell for the excellent work they have undertaken in the substantial rewriting
of the Course Design Policy and Procedures.
Resolution:
Subject to amendments discussed by CAPC, CAPC:
1. Endorsed the Course Design Policy for submission to Academic Board, subject to
endorsement by Graduate Research Committee;
2. Approved the Course Design Procedures, subject to approval by the Graduate Research
Committee;
3. Recommended to Academic Board that the Monash Graduate Attributes Policy be
rescinded;
4. Rescinded the Course Design Guidelines, subject to agreement by the Graduate Research
Committee;
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For information/action: Ms N Mitchell, Ms M Soederberg, Dr M Wehner
7.3
Qualifications Categories Policy and Procedures (Ms Natalie Mitchell)
- As CAPC endorsed the Course Design policy above, Ms Mitchell subsequently proposed that
the Qualification Categories policy and accompanying documents be rescinded.
Resolution:
Coursework Admissions and Programs Committee recommended to Academic and Council
that the:
- Qualification Categories policy and procedures be rescinded,
- Schedule of Qualification Categories also be rescinded.
For information/action: Ms N Mitchell, Dr M Wehner
-
-
7.4
Clarification of the Admissions Procedures (Ms Natalie Mitchell)
In recent months, some cases have emerged where there has been confusion about the
circumstances under which recency requirements apply to the English language proficiency measure
for domestic students.
All students whether domestic or international must establish that they meet Monash University’s
English proficiency requirements for entry. It is not enough to have a passport or birth certificate,
need to be able to demonstrate that you have been in an English speaking environment for your
education or for the period following the establishment of English competence.
-
Under existing procedures, exemption from the recency requirements may be evidenced by
applicants providing certified documentation to support their residency including:
- birth certificate, passport or visa; and
- work reference letters on official organisational letter head.
-
Additional types of certified documentation to evidence exemption from recency requirements on
the basis of continual residence, as follows:
- Birth certificate, passport or visa; and
Either:
-
-
-
-
-
Work reference letters on official organisational letter head; or
Reference/statement from a professional with standing in the community that they have
known the applicant during this period and confirm they have resided in Australia during the
majority of this period; or
Registration with a regulated profession that has English language requirements equivalent
to or higher than the University’s minimum requirement, eg, teaching, physiotherapy,
nursing.
Question asked regarding would Monash University accept electronic copies. It was suggested that
electronic copies would be accepted if the source could be verified however would need to check and
confirm with CAPC members on this issue.
Footnote has fallen off the document in error when it was transformed into a PDF document. The
footnote should read as “*This category also includes students born in New Zealand and completed
their secondary education in New Zealand (see definition of terms in the procedures)”.
Editorial amendment to the table under heading Graduate/postgraduate domestic students “Born
overseas and secondary education (5-6 years) or UG study taken in Australia”
Resolution:
Subject to above editorial amendment, CAPC:
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1. Noted the clarification of when to apply recency requirement to English language
measures for domestic students.
2. Approved the additional means of evidencing that an exemption from the recency
requirement is appropriate.
For information/action: Ms N Mitchell
8
Scholarships and Prizes
8.1
Scholarship Proposals
Resolution:
CAPC approved the introduction of the following scholarships for administration by the
Coursework Scholarships Unit:
-
Ron Taft Teaching Equity Grant Republic Polytechnic Education
Scholarship
For information/action: Mr N Hiscox and Dr C Menidis
9
Next meeting is scheduled for Wednesday, 30 March 2016 at 3.15pm in the Sir George Lush
Room.
10
2016 Meeting Dates
CAPC meetings will be held on Wednesday at 3.15pm in the Sir George Lush Room, Ground Floor, Building
3a, Clayton Campus on the following dates:
CAPC
Meeting
Number
2/16
3/16
4/16
CPEG
Submission Date
due by
Mon 5.00pm
14 Mar
2 May
20 Jun
5/16
6/16
7/16
8/16
1 Aug
12 Sep
10 Oct
21 Nov
CAPC
Submission Date
due by
Mon 5.00pm
21 Mar
9 May
27 Jun
8 Aug
19 Sep
17 Oct
28 Nov
Meeting Date
Sir George Lush Room
Wednesday 3.15pm
30 Mar
18 May
6 Jul
17 Aug
28 Sep
26 Oct
7 Dec
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