Academic Technology Committee
Minutes
Minutes for March 17, 2015 submitted by Laura Sherrod
Present: K. Stanfa, G. Chao, L. Sherrod, C. Moctezuma, J. Tan, E. Landquist, A. Mull, M. Sims,
M. Freed, M. Weber
Guests: L. Frye, K. Mitsuma
Absent: (italics=with notice) C. Weiler, J. Miller, A. Fu, M. Dalgin, M. Decoster, M.
McKeague, T. Didyoung, K. Hedlund, D. Scott.
I.
Meeting called to order by M. Sims
• Motion to approve the agenda and minutes by J. Tan – unanimous approval
II.
Technology Priorities
o MediaSite – streaming video
 Feedback from those in attendance of the demo last month
• A. Mull says that discussions are underway for tying into
MediaSite repository of PASSHE
• K. Mitsuma would like this as soon as possible to help with his
coverage of lectures
• L. Frye reported that currently this is done through Blackboard
Collaborate by the Computer Science department
• Blackboard Collaborate files can be kept in the MediaSite
repository
• M. Freed commented that joining the PASSHE group might be an
economic way to obtain media storage space for KU
• M. Sims suggested that the mediaSite representative return to give
a demo to the faculty as the previous demo was more of a sales
pitch rather than a demonstration of the capabilities of MediaSite.
o Open Source Options
•
L. Sherrod mentioned that there were a few faculty in the Physical
Sciences department who are interested.
•
E. Landquist indicated that about 6 faculty in the math department were
interested in this.
III.
MyKU (PeopleSoft)
o Change from TBA to Online – Follow-up
 A. Mull reported for H. Fox that they are in the process of working on this
 Changing TBA will make it challenging when the information from
PeopleSoft is sent to EMS (room scheduler)
 Our licensing doesn’t include a testing environment for EMS
Academic Technology Committee
Minutes
 Developing a temporary testing environment is the next step
o Advising workshops
 These are currently running for MyKU advising.
 Please take this information back to your departments so everyone is
aware that they can learn efficient ways to do advising
o New advising features coming Fall
 H. Fox will present this at the ATC meeting next month
o Classlist (Academic Plan) – Follow-up
 The issue of missing students from the classlist has been resolved.
 The data should be accurate, but some students may show up more than
once in the classlist.
IV.
Distance Education / D2L
o Nothing to report
V.
OIT Projects
o Status Updates
 KU Portal
• Over the summer IT will examine the possibility of integrating
D2L with single-sign-on.
• Single-sign-on is not supported by PeopleSoft
• L. Frye mentioned that the D2L contract is nearing its end for the
State system (next year).
o What features do we want to keep?
o What do we want to add?
o D2L will not migrate the courses to any other platform.
o E. Landquist mentioned that Moodle is an open source
software that could take the place of D2L.
o L. Frye said that it will be a State decision.
 PC timeouts on classroom computers
• A. Mull reported that the issues have been resolved.
• All should be fully functional.
• Report any new issues to IT.
 SpecOps Password Self Service System
• A. Mull reported that this is live as of last week.
 Electronic Phonebook
• A. Mull would like to have feedback on the electronic phone book.
o Are there features that we’d like to see?
Academic Technology Committee
Minutes
Are there features that we do not need?
Office hours and faculty website links will be added to this.
It will be mobile enabled.
Do we want the student email addresses via the
phonebook?
o The caption when logging in from off campus will be
eliminated. Authenticated accounts will be able to access
the information.
o
o
o
o
VI.
IT Report (Mitch’s option)
o Instructional Technology Fee
 Based on student payment, each university has a lump sum of money.
 This can be for microscopes, databases, etc . . .
 It is the time of the year now that the forms are going out to the four
Deans from the four colleges.
 These requests are submitted through the Deans to the Provost.
 M. Freed encourages everyone to make requests through the department
chairs.
 This summer the largest project from this fund will be to add wireless to
Old Main.
 Other buildings will receive replacement wireless as needed.
March meeting: Tuesday April 21, 2015 at 11am in DeFran 207, with a potential extra
meeting on Thursday April 16, 2015 for a MediaSite Demo
M. Sims concluded the meeting at 11:45am with a motion to adjourn and second by J. Tan and
G. Chao.