Academic Technology Committee
Minutes
DF 207 January 20, 2015 11 AM
Minutes for January 20, 2015, submitted by Laura Sherrod
Present: M.Sims (chair), H.Fox, E. Landquist, M. Freed, L. Sherrod, G. Chao, J. Tan, A. Mull
Guests: H. Fox
I.
Meeting call to order
• Motion to approve the agenda by J. Tan, seconded by A. Mull
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Motion to approve the minutes by J. Tan, seconded by A. Mull o J. Tan discussed the KU Portal item on the minutes from November. o o o
This should not be removed from the agenda list, per Lisa Fry.
There are still issues that need to be resolved.
It will remain on the agenda and be a topic of discussion as progress is made.
II.
Technology Priorities – MediaSite
• M. Freed gave a summary of this resource for streaming video: o This is used at some of the other PASSHE schools. o There will be a demo on the Thursday ATC meeting in February. o This will be a live demo of how the product works. o There is a MediaSite consortium in PASSHE and we have an opportunity to join the consortium. o The outcome of the meeting in February could be a discussion of what the faculty here at KU would like to use this for. o This is a video on demand resource with many different formats.
Kutztown could have a slice of this to store media files. o It is also a streaming media architecture in itself with many different applications, such as being used to create videos of lectures for online courses.
III.
MyKU (PeopleSoft) – H. Fox
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Office hours function has been completed.
Will send out an email later today to inform everyone.
The phone book is coming, but not yet implemented.
Online courses currently default to TBA for location.
The question was raised of whether we want to keep this as TBA or modify it to indicating that it is an online course.

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Academic Technology Committee
Minutes
M. Sims requested that everyone take this question to their departments: Is it important to have the location of the course be other than TBA for online courses, II, and IS?
IV.
Distance Education / D2L
• No Report
V.
OIT Projects
1.
Status Updates a.
KU Portal
• This will stay on the agenda (per adjustments to the previous minutes)
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Updates will be given as progress is made. b.
PC timeouts on classroom computers
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M. Sims sent a request to include the demonstration for the February
Senate meeting. c.
SpecOps Password Self Service System
• This will be rolled out in the next few weeks.
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Internal testing is positive.
• This was not done during the break but will be started after the first few weeks of the semester has passed.
• Participation will be encouraged – to enter the system and provide answers to lists of questions for password adjustments (i.e. in the middle of the night when the staff is not working).
• This is an optional service.
VI.
IT Report (Mitch’s option)
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Items revisited from above: o Password Self Service Tool o MediaSite demo scheduled for Thursday 19 February 2015 at the ATC meeting
• H. Fox – PeopleTools update to occur the weekend of January 31. This is required to stay current and usable.
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The 24 hour computer lab in Old Main has a new floor. Relocation of a sewer trap made it necessary to shut down the room over the break.
• Several PC and laptop additions were noted (see Mitch’s report)
• The library has new digital signs in three locations.

Academic Technology Committee
Minutes
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Power outages occurred over the break. IT had the department secretaries turn on a few office computer to make sure that there was no circuitry failure.
• The IT Help Center can be reached at 31511 from any classroom computer if there is a problem.
• Upgrades may happen in Lytle 214 over the summer for the digital conversion prototype.
• Core Network switches were upgraded January 18.
VII.
Additional Items
• E. Landquist would like to open the discussion of the use of free/open-source software as a way for the university to save money. o Will meet with M. Sims prior to the next meeting to discuss this and demo something at the next meeting
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M. Freed added the comment that the computing network isn’t a computing network anymore. o It is now a video on demand network as the largest use of the network is
Netflix. o There was significant increase in Netflix traffic in the Fall. o They are currently evaluating solutions for the Fall semester as Netflix is just the start. o Amazon and HBO and other streaming services will be offering high definition options, thus increasing the demand on our bandwidth. o Ballpark cost proposals will be developed as the semester progresses to accommodate this use of the network.
Next meeting: February 17, 2015 in DeFran 207 and February 19, 2015 (MediaSite Demo)
Meeting adjourned at 11:40am (motion by J. Tan, seconded by G. Chao)