Tender No……………………..
Date …………………………..
Sri Aurobindo Marg, New Delhi 110016
TENDER DOCUMENT
Procurement of Paper for Printing (2011-2012)
CONTENTS
SECTION I
:
INVITATION FOR BIDS
2
SECTION II
:
INSTRUCTIONS / INFORMATIONS TO BIDDERS
4
SECTION III
:
BIDDING DATA SHEET
17
SECTION IV
:
QUALIFICATION CRITERIA
19
SECTION V
:
SCHEDULE OF REQUIREMENTS AND SPECIFICATIONS
20
SECTION VI
:
BID SUBMISSION FORM AND PRICE SCHEDULE
24
SECTION VII
:
CONDITIONS OF CONTRACT
28
SECTION VIII
:
CONTRACT FORM
38
SECTION IX
:
FORMAT OF BANK GUARANTEE FOR EARNEST
A&B
MONEY DEPOSIT AND PERFORMANCE SECURITY
40
SECTION X
:
MANUFACTURERS AUTHORISATION FORM
43
SECTION XI
:
NOTIFICATION OF AWARD
45
1
NATIONAL COUNCIL OF EDUCATIONAL RESEARCH AND TRAINING
Sri Aurobindo Marg, New Delhi 110 016
SECTION I
INVITATION FOR BIDS
Date……………..
01.
The National Council of Educational Research and Training (NCERT), New Delhi invites
sealed bids from eligible bidders for the supply of the Goods specified in Table 1:
Table 1
1
Sl.
No.
1.
2.
3.
2
Description of goods
3
Quantity
of Goods
4
Amount
of Earnest
Money in Rs
5
Annual
Production
Capacity of
Manufacturer
6
Minimum
Quantity
for bid
Maplitho Paper with 80% (min) Brightness
and 84% (min) opacity of 80 GSM with
NCERT Water Mark in Reel, remaining
values of paper conforming to BIS
specifications 1848/2007 with latest
amendments. Other specifications as per
Section V
Maplitho Paper with 80% (min) Brightness
and 84% (min) opacity of 80 GSM with
NCERT Water Mark in sheets, remaining
values of paper conforming to BIS
specifications 1848/2007 with latest
amendments. Other specifications as per
Section V
White Pulp Board (MG) Type 'A' grade “S” in
sheets of 220 GSM conforming to BIS
specifications 4664/1986 with latest
amendments. Other specifications as per
Section V
3500 MT
27,65,000/-
25,000 MTs
1,000 MTs
13,345 MT
1,05,43,000/-
25,000 MTs
3,000 MTs
888 MT
7,99,000/-
3,500 MTs
222 MTs
02.
The last date for receipt of Bids is 2nd August 2010 till 1.00 p.m. Technical Bids will be
opened on same day at 3.00 p.m.
03.
Interested eligible bidders may obtain further information in respect of the Bidding
Documents from Head, Publication Department, Ambedkar Khand, NCERT, Sri Aurobindo
Marg, New Delhi - 110016
04.
A complete set of Bidding Documents may be obtained by any interested eligible Bidders
from the Administrative officer, Publication Department, at the address given above from
10.00 hours to 13.00 hours and 14.00 hours to 16.30 hours on all working days from
12th July 2010 till a day prior to the last date of receipt of the Bid indicated above, on
2
submission of a written application to the above and upon payment of a non-refundable fee
of Rs. 500/- (five hundred only) in cash or in the form of demand draft in favour of
Publication Department, NCERT, payable at New Delhi.
05.
All Bids from Bidders must be accompanied by Earnest Money for the amount mentioned in
the Table 1 above and must be delivered to the above office on or before the last date and
time of receipt of Bid mentioned in Para 02 above.
06.
Technical Bids will be opened in the presence of Bidders' representatives who choose to
attend the bid opening at the date, time and address mentioned above. .
07.
A Pre-bid meeting will be held on 22nd July 2010 at 15.00 hours in the Conference Hall of
the Publication Department, NCERT in order to provide the bidders an opportunity to seek
clarifications on all aspects of the Bidding Documents.
08.
If the Bidding Document is delivered by hand, it will be the responsibility of the bidders to
ensure that the completed Bidding Document is dropped in the sealed tender box available
with the Head, Publication Department, NCERT. Alternatively, the bidding documents may
be sent by registered post or by speed post to the Head, Publication Department, NCERT,
Sri Aurobindo Marg, New Delhi 110 016 by the time and date stipulated for receipt of Bids.
Any delay even postal delay in receipt of Bids would be considered late submission of Bid
and rejected. Mere handing over of the Bidding Documents at the Reception Counter or at
any other counter or room or person shall not be considered submission of Bid.
09.
The Purchaser will allow the Purchase Preference to Public Sector Undertakings in
accordance with the Govt. of India directions in force.
10.
Bid Documents can also be downloaded from the NCERT website: www.ncert.nic.in
(Head)
Publication Department
3
SECTION II
INSTRUCTIONS / INFORMATIONS TO BIDDERS
TABLE OF CLAUSES
Clause
Number
Topic
Page Number
6
A. INTRODUCTION
01
02
03
04
05
Scope of Bid
Budget Provision
Eligible Bidders
Eligible Goods and Services
Cost of Bidding
7
B. BIDDING DOCUMENTS
06
07
08
Sections of Bidding Documents
Pre-bid meeting
Amendment of Bidding Documents
8
C. PREPARATION OF BIDS
09
10
11
12
13
14
15
16
17
18
Language of Bid
Documents Comprising the Bid
Bid Submission Form
Bid Prices
Bid Currencies
Documents establishing Bidder's Eligibility and Qualifications
Documents establishing Goods Eligibility and Conformity to Bid
Documents
Earnest Money
Period of Validity of Bids
Format and Signing of Bid
12
D. SUBMISSION OF BIDS
19
20
21
22
23
24
25
26
Sealing and Marking of Bids
Deadline for Submission of Bids
Late Bids
E. OPENING AND EVALUATION OF BIDS
Opening of Bids by the Purchaser
Clarification of Bids and Contacting the Purchaser
Responsiveness of Bids
Correction of Errors
Preferences
4
13
15
F. AWARD OF CONTRACT
27
28
29
30
31
32
33
Award Criteria
Purchaser's Right to Vary Quantities at Time of Award and Award
for additional supply of goods
Purchaser's Right to Accept any Bid and to Reject any or all Bids
Notification of Award
Signing of Contract
Performance Security
Fraudulent and Corrupt Practices
5
SECTION II
INSTRUCTIONS / INFORMATIONS TO BIDDERS
A. INTRODUCTION
01. Scope of Bid
01.01
National Council of Educational Research and Training (NCERT), Sri Aurobindo Marg,
New Delhi 110016, hereinafter referred to as the Purchaser, issues these Bidding
Documents for the supply of Goods and Related Services incidental thereto as specified
in Section V, Schedule of Requirements and Specifications.
01.02
Throughout these Bidding Documents:
(a) the term “in writing” means communicated in written form by mail or fax with
proof of receipt;
(b) if the context so requires, “singular” means “plural” and vice versa; and
(c) “day” means calendar day.
02. Budget Provision
02.01
The Purchaser has the budget provision for purchase of the intended goods for which
the Invitation for Bid is issued.
03. Eligible Bidders
03.01
This Invitation for Bids is open to all the eligible manufacturers and/or their authorised
representative as per Qualification Criteria given in Section IV. The authorized
representative should enclose a letter of authority from the concerned manufacturer to
submit his tender on behalf of the said manufacturer accompanied with an undertaking by
the manufacturer that they shall manufacture and supply the goods in time if any order is
placed with them. In the event that such a document is not produced the tender shall be
rejected. A sample of the Authorisation Letter is specified in Section X.
04. Eligible Goods and Services
04.01
All goods and ancillary services to be supplied under the contract shall have their origin
in India and all expenditures made under the contract will be limited to such goods and
services.
05. Cost of Bidding
05.01
The Bidder shall bear all costs associated with the preparation and submission of his/her
Bid, and the Purchaser, will in no case be responsible or liable for these costs, regardless
of the conduct or outcome of the bidding process.
6
B. BIDDING DOCUMENTS
06. Sections of the Bidding Documents
06.01
The Bidding Documents consist of Parts 1, 2, and 3, which include all the Sections
indicated below, and should be read in conjunction with any addendum issued in
accordance with Clause 8.
Part 1: Bidding Procedures
•
•
•
•
•
•
Section I. Invitation for Bids
Section II. Instructions / Information to Bidders
Section III. Bidding Data Sheet
Section IV. Qualification Criteria
Section V. Schedule of Requirements and Specifications
Section X Manufacturer’s Authorization Certificate
Part 2: Supply Requirements
•
Section VI. Bid Submission Form and Price Schedule.
Part 3: Contract
•
•
•
Section VII Conditions of Contract
Section VIII Contract Form
Section IX (a) Bank Guarantee Form for Earnest Money
(b) Bank Guarantee Form for Performance Security
06.02 The Purchaser is not responsible for the completeness of the Bidding Documents and
their addendum, if they were not obtained directly from the Purchaser.
06.03 The Bidder is expected to examine all instructions, forms, terms, and specifications in
the Bidding Documents. Failure to furnish all information or documentation required by
the Bidding Documents may result in the rejection of the bid.
07. Pre-bid meeting
07.01
A prospective Bidder requiring any clarification of the Bidding Documents may notify the
Purchaser in writing or by fax at the Purchaser's mailing address indicated in the Bidding
Data Sheet. All requests for clarification received by the Purchaser 10 days prior to the
deadline for submission of bids will be clarified in a pre-Bid meeting scheduled to be held
as per details in the Bidding Data Sheet.
08. Amendment of Bidding Documents
08.01
At any time prior to the deadline for submission of Bids, the Purchaser may amend the
Bidding Documents by issuing an addendum.
7
08.02
The amendment will be notified in writing or by fax to all Prospective Bidders who have
directly purchased the Bidding Documents, and will also be displayed on the website of
the Purchaser. The amendment will be binding on all the Bidders.
08.03
In order to afford Prospective Bidders reasonable time in which to take the amendment
into account in preparing their Bid, the Purchaser may, at its discretion, extend the
deadline for the submission of Bids.
C. PREPARATION OF BIDS
09. Language of Bid
09.01
The Bid prepared by the Bidder, as well as all correspondence and documents relating to
the bid exchanged by the Bidder and the Purchaser, shall be written in English or Hindi
language, provided that any printed literature furnished by the Bidder may be in another
language so long as it is accompanied by an accurate translation in English/Hindi of its
pertinent passages.
10. Documents Comprising the Bid
10.01
The Bid submitted by the Bidder shall be in two separate parts:
Part I : This shall be named Technical Bid and shall consist of:
I.
In the case of Bidding Documents downloaded from the website, a demand draft in
favour of the Publication Department, NCERT payable at New Delhi for Rs. 500/- as the
cost of the Bidding Documents. This shall be placed in a separate cover and marked
“Cost of Bidding Document downloaded from the internet”;
II.
Earnest Money in a separate cover marked ‘Earnest Money’;
III.
Documentary evidence established in accordance with Clause 14 that the Bidder is eligible
to Bid and is qualified to perform the contract if his/her bid is accepted;
IV.
Documentary evidence established in accordance with Clause 15.01 that the goods
supplied and ancillary services to be provided by the Bidder are prescribed goods and
services and conform to the Bidding Documents;
V.
Written confirmation authorizing the signatory of the Bid to commit the Bidder, in
accordance with Clause 18.02;
VI.
Undertaking that the Bid shall remain valid for the period specified in Clause 17.01;
VII.
An affidavit affirming that informations he/she has furnished in the Bidding Document
are correct to the best of his/her knowledge and belief.
VIII.
A certificate of the quantity of goods that the Bidder will supply which must be equal to
or more than the minimum prescribed quantity in Table I, Section I.
IX.
Manufacturers Authorization Certificate as per Section X.
X.
Such other information as may be specified in the Bidding Data Sheet.
8
Part II: This shall be named Financial Bid and shall consist of:
(i)
Price Bid of quantities for items specified in Schedule of Requirements and
Specifications in Section V;
(ii)
Bid Submission Form and Price Schedule in Section VI;
10.02 Each part shall be separately sealed and marked in accordance with Sealing and Marking
Instructions in Clause 19.
10.03 The following documents, not submitted with the Bid will be deemed to be part of the
Bid.
11.
Particulars
Section I
Section II
Section III
Section IV
Section V
Section VII
Section VIII.
Invitation for Bids
Instructions / Informations to Bidders
Bidding Data Sheet
Qualification Criteria
Schedule of Requirements and specifications
Conditions of Contract
Contract form
Bid Submission Form
11.01
12.
Section
The Bidder shall complete and submit the Bid Submission Form and Price Schedule by
using the form furnished in Section VI. These forms must be completed without any
alteration to its format, and no substitute shall be accepted. All blank spaces shall be
filled in with the information requested.
Bid Prices
12.01 The Bidder shall indicate on the Bid Submission Form and Price Schedule the Unit Price
and Total Bid Price of the goods he/she proposes to supply under the Contract.
12.02 Prices indicated on the Price Schedule shall be entered separately taking into account
Clauses 12.03 & 12.04 in respect of the Basic Rate, Excise Duty, Cess, CST/Vat, Freight,
including loading and unloading cost and any other charges (e.g., Insurance), and the Total
Unit Price.
12.03 The Purchaser is exempted from Excise Duty for the following item:
Maplitho Paper in Reel and Sheet listed in Section I, Table 1 vide item 1 and 2.
12.04 The Purchaser shall provide to the Supplier Form 'C' for Central Sales Tax.
9
12.05 Bid Prices will not be adjusted for any unconditional or conditional discount offered by
the Bidder.
12.06. Prices quoted by the Bidder shall remain fixed during the Bidder's performance of the
contract and not be subject to variation on any account. A Bid submitted with an adjustable
price quotation will be treated as non-responsive and rejected.
13.
Bid Currencies
13.01 Prices shall be quoted in Indian Rupees only.
14.
Documents Establishing Bidder's Eligibility and Qualifications
14.01 The Bidder shall complete the Bid Submission Form, included in Section VI.
14.02 The Bidder shall provide documentary evidence of his/her eligibility and qualifications
to perform the contract (to the Purchaser's satisfaction) if his/her Bid is accepted, as per
the Qualification Criteria specified in Section IV.
15.
Documents Establishing Goods' Eligibility and Conformity to Bidding Documents
15.01 To establish conformity of the Goods to the Bidding Documents, the Bidder shall furnish
as part of his/her Bid documentary evidence that the Goods conform to the technical
specifications and standards specified in Section V, Schedule of Requirements &
Specifications.
16.
Earnest Money
16.01 Pursuant to Clause 10, the bidder shall furnish, as part of his/her bid, Earnest Money in the
amount specified in the Bidding Data Sheet.
16.02 The Earnest Money is required to protect the Purchaser against the risk of bidder's conduct
which would warrant forfeiture of Earnest Money, Pursuant to Clause 16.07.
16.03 The Earnest Money shall be in one of the following forms:
(a)
Demand Draft in favour of the Publication Department, NCERT, payable at New
Delhi;
(b) Bank Guarantee in the prescribed proforma given in Section IX (A) issued by any
Scheduled Bank valid for a period of 60 days beyond the Bid Validity Period.
(c)
Deposit Receipt of any Scheduled Bank drawn in favour of the Purchaser, and
payable at New Delhi valid for a period of 60 days beyond the Bid Validity Period.
16.04 Any bid from a Bidder not secured in accordance with Clauses 16.01 and 16.03 above will
be summarily rejected by the Purchaser as non-responsive, pursuant to Clause 24.
16.05 The Earnest Money of unsuccessful bidders will be discharged/returned as promptly as
possible after the expiration of the period of Bid Validity prescribed by the Purchaser,
pursuant to Clause 16 but not later than 30 days of the award of contract to the successful
Bidder.
10
16.06 The successful Bidder's Earnest Money will be discharged upon the Bidder signing the
contract, pursuant to Clause 31, and furnishing the Performance Security, pursuant to
Clause 32.
16.07 Earnest Money shall be forfeited:
(a)
if a Bidder withdraws his/her Bid or does not accept the correction of errors pursuant
to Clause 25.02 during the period of Bid validity specified by the Bidder on the Bid
form; or
(b) in case of the successful Bidder, if the Bidder fails:
(i) to sign the contract in accordance with Clause 31; or
(ii) to furnish Performance Security in accordance with Clause 32.
16.08 Public Sector Enterprises will be exempted from depositing Earnest Money.
17.
Period of Validity of Bids
17.01 Bids shall remain valid for 60 days as specified in the Bidding Data Sheet after the date of
bid opening prescribed by the Purchaser, pursuant to Clause 22. Any Bid valid for a
shorter period than the period specified shall be rejected by the Purchaser as
non-responsive.
17.02 In exceptional circumstances, the Purchaser may solicit the Bidder's consent to an
extension of the period of Bid validity. The request and the responses thereto shall be
made in writing or by fax. The Earnest Money provided under Clause 16 shall also be
suitably extended in such case. A Bidder may refuse the request without forfeiting its
Earnest Money. A Bidder accepting the request for extension of bid validity will neither
be required nor permitted to modify his/her Bid.
18.
Format and Signing of Bid
18.01 The Bidder shall submit one copy of the Bid.
18.02 The bid shall be typed or written in indelible ink and shall be signed by the Bidder or a
person or persons duly authorised to bind the Bidder to the contract. The letter of
authorization shall be indicated by written power-of-attorney accompanying the Bid. All
pages of the Bid, except for un-amended printed literature, shall be initialed by the person
or persons signing the Bid.
18.03 The Bid shall not contain any interlineations, erasures or overwriting except as necessary
to correct errors made by the Bidder, in which case such corrections shall be initialed by
the persons or persons signing the Bid.
D.
SUBMISSION OF BIDS
19.
Sealing and Marking of Bids
19.01 The Bidder shall place the two separate envelopes (called inner envelopes) marked
“Technical Bid” and “Financial Bid” in one outer envelope super in scribed as “Tender
for procurement of paper”. The inner envelopes will have markings as follows:
11
Technical Bid: To be opened on 2nd August 2010 at 3:00 pm as specified in the
Bidding Data Sheet.
Financial Bid: Not to be opened except with the approval of the Purchaser.
The contents of the Technical and Financial Bids shall be as specified in Clause 10.
19.02 The inner and outer envelopes containing the Technical and Financial Bids shall be:
(a) addressed to the Purchaser at the address specified in the Clause 7.01 Bidding Data
Sheet (Section III)
(b) Do not open till finalization of evaluation of Technical Bid.
19.03 The inner envelopes shall also indicate the name and address of the Bidder to enable the
bid to be returned unopened in case it is declared "late".
19.04 If the outer envelope is not sealed and marked as required by Clause 19.02, the Purchaser
will assume no responsibility for the Bid's misplacement or premature opening.
20.
Deadline for Submission of Bids
20.01 Bids must be received by the Purchaser at the address specified under Clause 7.01 under
Sec. III no later than the time and date specified in the Bidding Data Sheet. In the event of
the specified date for the submission of Bids being declared a holiday for the Purchaser,
the Bids will be received up to the appointed time on the next working day.
20.02 The Purchaser may, at its discretion, extend this deadline for submission of Bids by
amending the Bid Documents in accordance with Clause 08, in which case all rights and
obligations of the Purchaser and Bidders previously subject to the deadline will thereafter
be subject to the deadline as extended.
20.03 It shall be the responsibility of the Bidders to ensure that the completed Bidding Document
is dropped in the sealed tender box available with the Head, Publication Department,
NCERT, if the Bid is to be delivered by hand. Out station Bidders may however, send their
Bids by registered post or by speed post to the Head, Publication Department, NCERT, Sri
Aurobindo Marg, New Delhi 110 016 by the time and date stipulated for receipt of Bids.
Any delay, even postal delay in the receipt of Bids would be considered late submission of
Bid and the Bid would be rejected. Mere handing over of the Bidding Documents at the
Reception Counter or at any other counter or room or person shall not be considered as
submission of Bid.
21.
Late Bids
21.01 Any Bid received by the Purchaser after the deadline for submission of Bids prescribed by
the Purchaser, pursuant to Clause 20, will be rejected and/or returned unopened to the
Bidder.
12
E.
OPENING AND EVALUATION OF BIDS
22.
Opening of Bids by the Purchaser
22.01 The Purchaser will open the Bids received (except those received late) in the presence of
the Bidders/bidders’ representatives who choose to attend at the time, date and place
specified in the Bidding Data Sheet. In the event of the specified date for the submission
of Bids being declared a holiday for the Purchaser, the Bids will be opened at the
appointed time and location on the next working day.
22.02 The envelope containing the Technical Bid shall be opened. The inner envelope marked
“Cost of Bidding Document downloaded from the Internet” will be opened first, and if
the Demand Draft for the cost of the Bidding Documents is not there, or incomplete, the
remaining Bid Documents will not be opened, and Bid will be rejected.
22.03 In all cases, the amount of Earnest Money and validity shall be announced. Thereafter,
the Bidders’ names and such other details as the Purchaser may consider appropriate,
will be announced by the Purchaser.
22.04 The Purchaser will prepare minutes of the Bid Opening, including the information
disclosed to those present in the meeting in accordance with Clause 22.1.
22.05 The evaluation of Technical Bids will be commenced within three or four days after the
opening of the Technical Bids. Evaluation will be made with respect to Earnest Money,
Qualification Criteria and other information furnished in Part I of the Bid in pursuant to
Clause 12.01. On the basis of such evaluation a list of the responsive Bids will be drawn
up. The Financial Bids of only those Bidders who qualify in the evaluation of the
Technical Bids will be considered.
22.06 The Purchaser shall inform the Bidders, whose Technical Bids are found responsive, of
the date, time and place of opening of the Financial Bids. The Bidders so informed, or
their representative(s), may attend the meeting of opening of Financial Bids.
22.07 At the time of the opening of the ‘Financial Bid’, the names of the Bidders whose Bids
were found responsive in accordance with Clause 22.05 will be announced. The
Financial Bids of only these Bidders will be opened. The remaining Bids will be returned
unopened to the Bidders. The responsive Bidders’ names, the Bid prices, the total
amount of each Bid, and such other details as the Purchaser may consider appropriate
will be announced by the Purchaser at the time of Financial Bid opening. Any Bid Price
which is not read out and recorded will not be taken into account in Bid Evaluation.
22.08 The Purchaser shall prepare the minutes of the opening of the Financial Bids.
23.
Clarification of Bids and Contacting the Purchaser
23.01 To assist in the examination, evaluation and comparison of Bids, the Purchaser may, at its
discretion, ask the Bidder for a clarification of his/her Bid. The request for clarification and
the response shall be in writing. No change in the prices or substance of the Bid shall be
sought, offered, or permitted, except to confirm the correction of arithmetical errors
discovered by the Purchaser in the Evaluation of the Bids, in accordance with Clause 25.
13
23.02 No Bidder shall contact the Purchaser on any matter relating to his/her Bid from the time
of the Bid opening to the time the contract is awarded. Any attempt by the Bidder to
influence the Purchaser’s Bid Evaluation, Bid Comparison or Contract Award decision
may result in the rejection of his Bid.
24.
Responsiveness of Bids
24.01 During the detailed evaluation of “Technical Bids”, the Purchaser shall determine
whether each Bid (a) meets the eligibility criteria defined in Clauses 3 and 4; (b) has
been properly signed; (c) is accompanied by the required securities; (d) meets
the minimum quantity of Bid, and (e) is substantially responsive to the requirements of
the
Bidding
Documents.
During
the
detailed
evaluation
of
the
“Financial Bids”, the responsiveness of the Bids will be further determined with respect
to the remaining Bid conditions, i.e., Schedule of Requirement and Specifications,
Section V.
24.02 Bids from representatives, without proper authorization from the manufacturer as per
Section X, and principal's original proforma invoice with the break-up of Price shall be
treated as non-responsive and rejected.
24.03 A substantially responsive “Financial Bid” is one which conforms to all the terms,
conditions, and specifications of the Bidding Documents, without material deviation or
reservation. A material deviation or reservation is one (a) which affects in any
substantial way the scope, quality or performance of the Goods; (b) which limits in any
substantial way, inconsistent with the Bidding Documents, the Purchaser’s rights or the
Bidder’s obligations under the Contract; or (c) whose rectification would affect unfairly
the competitive position of other Bidders presenting substantially responsive Bids.
24.04 If a “Financial Bid” is not substantially responsive, it will be rejected by the Purchaser,
and may not subsequently be made responsive by correction or withdrawal of the nonconforming deviation or reservation.
24.05 Provided that a Bid is substantially responsive, the Purchaser may waive any nonconformities or omissions in the Bid that do not constitute a material deviation.
24.06 Provided that a Bid is substantially responsive, the Purchaser may request that the Bidder
submit the necessary information or documentation, within a reasonable period of time,
to rectify nonmaterial nonconformities or omissions in the Bid related to documentation
requirements. Such omission shall not be related to any aspect of the price of the Bid.
Failure of the Bidder to comply with the request may result in the rejection of its Bid.
24.07 The Purchaser's determination as to the substantial responsiveness or otherwise of each
Bid or consideration of a minor informality or non-conformity or irregularity is final and
conclusive.
25.
Correction of Errors
25.01 Bids determined to be substantially responsive will be checked by the Purchaser for any
arithmetic errors. Errors will be corrected by the Purchaser as follows:
(a) where there is a discrepancy between the rates in figures and in words, the rate in
words will govern; and
14
(b) where there is a discrepancy between the unit rate and the total cost resulting from
multiplying the unit rate by the quantity, the unit rate as quoted will govern.
25.02 The amount stated in the Bid will be corrected by the Purchaser in accordance with the
above procedure for removal of errors and shall be considered as binding upon the
Bidder. If the Bidder does not accept the corrected amount, the Bid will be rejected, and
the Earnest Money shall be forfeited in accordance with Sub-Clause 16.07(a).
26
Preferences
26.01 The Purchaser will allow the Purchase Preference to Public Sector Undertakings, in
accordance with the Government of India directions in force.
F.
27.
AWARD OF CONTRACT
Award Criteria
27.01 Subject to Clause 32, the Purchaser will award the contract to the successful Bidder whose
Bid has been determined to be substantially responsive and has been determined as the
lowest evaluated Bid and/or to the PSU whose rates fall under Purchase Preference rules of
the Govt. of India.
28.
Purchaser's Right to Vary Quantities
28.01 At the time of award of contract the Purchaser reserves the right to increase or decrease the
quantity of goods by up to 25 (twenty five) percent from quantity originally specified in
the Schedule of Requirements and Specification Section V. The increase in respect of the
additional quantity will be as per Clause 28.01 of the Conditions of Contract.
29.
Purchaser's right to Accept any Bid and to Reject any or all Bids
29.01 The Purchaser reserves the right to accept or reject any Bid, and to annul the bidding
process and reject all Bids at any time prior to award of contract, without thereby incurring
any liability to the affected Bidder or Bidders or any obligation to inform the affected
Bidder or Bidders of the grounds for the Purchaser's action.
30.
Notification of Award
30.01 Prior to the expiration of the period of Bid Validity, the Purchaser will notify the successful
Bidder in writing by registered letter AD or fax (fax to be confirmed in writing by
registered letter A.D.), that his/her Bid has been accepted.
30.02 The notification of award will constitute the formation of the contract.
30.03 Upon the successful Bidder's furnishing of Performance Security pursuant to Clause 32, the
Purchaser will promptly notify each unsuccessful Bidder and will discharge his/her Earnest
Money, pursuant to Clause 16.
15
31.
Signing of contract
31.01 At the same time as the Purchaser notifies the successful Bidder that his/her Bid has been
accepted, the Purchaser will send the Bidder the contract form provided in Section VIII of
the Bidding Documents, incorporating all agreements between the parties.
31.02 Within seven (7) days of receipt of the contract form, the successful Bidder shall sign and
date the contract and return it to the Purchaser.
32.
Performance Security
32.01 Within 7 (seven) days of the receipt of notification of award from the Purchaser, the
successful Bidder shall furnish the Performance Security in accordance with Clause 6 of
the Conditions of Contract, as per the form of Bank Guarantee for Performance Security
provided in Section IX (B).
32.02 Failure of the successful Bidder to comply with the requirement of Clause 31 or Clause 32
shall constitute sufficient grounds for annulment of the award and forfeiture of the Earnest
Money, in which event the Purchaser may make the award to the next lowest Evaluated
Bidder or call for new Bids.
33.
Corrupt or Fraudulent Practices
33.01 The Purchaser requires the Bidders to strictly observe the laws against fraud and
corruption in force in India, namely, Prevention of Corruption Act, 1988.
16
SECTION III
BIDDING DATA SHEET (BDS)
The following specific data for the goods to be procured shall complement, supplement, or amend the
provisions in Section II, entitled Instructions to Bidders. Whenever there is a conflict, the provisions
herein shall prevail over those in the Instruction to Bidders.
Clause
Items
No.
07.01
Pre-bid meeting:
Date: 22.07.2010
Time: 03.00 p.m.
Venue: Publication Department, NCERT
The Purchaser’s address:
Head, Publication Department
NCERT
Publication Department, Ambedkar Khand,
Sri Aurobindo Marg,
NEW DELHI 110 016
Telephone: 26852261, 26562707
Facsimile number: 26851070
16.01
The amount of Earnest Money :
Sl.
No.
Description
Amount of
EMD in Rs
1
Maplitho Paper with 80% (min) Brightness and 84% (min) opacity
of 80 GSM with NCERT Water Mark in Reel, remaining values of
paper conforming to BIS specifications 1848/2007 with latest
amendments. Other specifications as per Section V
27,65,000/-
2
Maplitho Paper with 80% (min) Brightness and 84% (min) opacity
of 80 GSM with NCERT Water Mark in sheets, remaining values of
paper conforming to BIS specifications 1848/2007 with latest
amendments. Other specifications as per Section V
1,05,43,000/-
3
White Pulp Board (MG) type 'A' grade “S” in sheets of 220 GSM
conforming to BIS specifications 4664/1986 with latest amendments.
Other specifications as per Section V
7,99,000/-
* Proportionate EMD for the amount for which the quote is submitted will be accepted, provided that
the amount for which quote is submitted is equal to or more than the specified minimum quantity
for bid.
17
17.01
The Bid validity period shall be 60 days after the date of Bid open
19.01
The date and time of opening the Technical bids are :
Date : 02.08.2010
20.01
Deadline for submission of Bid :
Date : 02.08.2010
22.01
Time : 3.00 p.m.
Time : 1.00 p.m.
The bid opening shall take place at:
Publication Department
NCERT, Sri Aurobindo Marg,
New Delhi 110 016
18
SECTION IV
QUALIFICATION CRITERIA
(Referred to in Clause 14.02 of ITB)
1. The bidder will be required to furnish along with the Bid a certificate from the Excise Department that
his/her actual production during the year 2009-10 in respect of the item nos. 1,2&3 has been equal to or
more than the production capacity mentioned against each item below:
Sl.
No.
Description of Goods
Quantity
of Goods
Annual Production
Capacity of any variety
of paper manufactured
by mill.
Minimum
quantity for
Bid
1
Maplitho Paper with 80% (min) Brightness and
84% (min) opacity of 80 GSM with NCERT Water
Mark in Reel, remaining values of paper
conforming to BIS specifications 1848/2007 with
latest amendments. Other specifications as per
Section V
3500 MT
25,000 MT
1000 MT
2
Maplitho Paper with 80% (min) Brightness and
84% (min) opacity of 80 GSM with NCERT Water
Mark in sheets, remaining values of paper
conforming to BIS specifications 1848/2007 with
latest amendments. Other specifications as per
Section V
13345 MT
25,000 MT
3000 MT
3
White Pulp Board (MG) type 'A' grade “S” in
sheets of 220 GSM conforming to BIS
specifications 4664/1986 with latest amendments.
Other specifications as per Section V
888 MT
3500 MT
222 MT
2. Manufacturers of the goods are eligible to bid. For goods described above. Authorized representatives
of manufactures are also eligible to bid provided they submit the manufacturerer's Authorizations letter
as per Section X.
19
SECTION V
SCHEDULE OF REQUIREMENTS AND SPECIFICATIONS
I. PAPER QUALITY AND PACKING
All the varieties of paper listed in Section I should have the following qualities:
• Should be uniform in formation.
• Should be evenly finished
• Should be white in shade with bluish tinge
• The sheet paper and Pulp Board should be cut exactly at right angle
• All sheets of a Ream should be uniform in required size.
• The Reel paper should be tightly rolled parallel to reel axis with out any Jostle gap
• The packing of reel, sheet paper and White Pulp board should be as per given norms (based on DGS & D)
except the Reel weight and sheets in a Packet of Pulp Board which should be as specified in the table of
paper specifications below:
II.
Sl.
No.
PAPER SPECIFICATIONS
Description with BIS specification
Required
Quantity
In MTs
1
1.
2
Maplitho Paper with 80% (min) Brightness and 84%
(min) opacity of 80 GSM with NCERT Water Mark
in Reel, remaining values of paper conforming to
BIS
specifications
1848/2007
with latest
amendments. Other specifications as per Section V.
3
3500
Delivery schedule for supply of
paper effective from the date of
signing of Contract
Required
Sizes of
paper in
cms
Sheets in a
ream/ packet
reel weight
4
5
6
Ist lot of 600 MTs within 45
days of signing the contract,
including 21 days for Dandy
making
IInd lot of 600 MTs within 75
days of signing the contract
IIIrd lot of 600 MTs within 105
days of signing the contract
375 – 425
kgs
71
86
66
IVth lot of 600 MTs within 135
days of signing the contract
Vth lot of 600 MTs Within 165
days of signing the contract.
2.
Maplitho Paper with 80% (min) Brightness and 84%
(min) opacity of 80 GSM with NCERT Water Mark
in sheets, remaining values of paper conforming to
BIS
specifications
1848/2007
with latest
amendments. Other specifications as per Section V.
13345
VIth lot of 500 MTs within 195
days of signing the contract.
Ist lot of 2225 MTs within 45
days of signing the contract,
including 21 days for Dandy
making
58 × 86
IInd lot of 2225 MTs within 75
days of signing the contract
66 × 102
IIIrd lot of 2225 MTs within
105 days of signing the contract
69 × 86
500 Sheets
in each
Ream
71 × 102
58.5×91
IVth lot of 2225 MTs within
135 of signing the contract
Vth lot of 2225 MTs within 165
of signing the contract
VIth lot of 2220 MTs within
195 days of signing contract.
3.
White Pulp Board (MG) Type 'A' grade “S” in sheets
of 220 GSM conforming to BIS specifications
4664/1986 with latest amendments. Other
specifications as per Section V
888
Ist lot of 175 MTs within 45
days of signing the contract
53.5 × 71
IInd lot of 175 MTs within 80
days of signing the contract
48 × 61
IIIrd lot of 175 MTs within 115
days of signing the contract
IVth lot of 175 MTs within 140
days of signing the contract
Vth lot of 188 MTs within 170
days of signing the contract
20
48 × 71
53.5 × 76
51×63.5
125 Sheets
in each
packet and 4
packets in a
Bundle. The
actual
weight upto
three digits
in gram
should be
indicated on
each packet
III. WATER MARK
Maplitho paper in Reel and Sheet to be supplied against Sl. No. 1 & 2 above should bear the NCERT insignia
supplied by the Publication Department in 4" size as Water Mark appearing at a distance of every 8" (width and
lengthwise) on the paper which should be sharp and clearly visible against light. Approval of purchaser must be
obtained before mass production of Maplitho paper.
IV. DGS & D BASED PACKING NORMS
GENERAL
PACKING AND MARKING
(1) The contractor shall pack at his cost the stores sufficiently and properly for transit by rail/road, air and/or sea
as provided in the schedule so as to ensure the same on arrival at their destination being free from loss or damage.
(2) Unless otherwise provided in the schedule all containers (including packing cases, boxes, tins, drums and
wrappings) in which the stores are supplied by the contractor, shall be considered as non-returnable and their cost
as having been included in the contract price.
(3) If the schedule provides that the containers shall be returnable, they must be marked "returnable" and they will
be returned to the contractor as per terms of the contract.
(4) If the schedule provides that returnable containers shall be separately charged, they shall be invoiced by the
contractor at the price specified in acceptance of tender. In such cases the contractor shall give full credit for the
invoiced amount if the containers are returned to the contractor. Return of containers shall be made within a
reasonable time and in the event of any dispute or difference arising as to whether the containers were so returned,
the decision of the Secretary thereon shall be final and binding and the Secretary may in his discretion award such
compensation as may in his opinion be proper for any undue delay in returning the containers.
(5) Each bale or package delivered under the contract shall be marked by the contractor at his own expense. Such
marking shall be distinct (all previous irrelevant marking being carefully obliterated) and shall clearly indicate the
description and quantity of the stores, the name and address of the consignee, the gross weight of the package
and the name of the contractor with a distinctive number or mark sufficient for the purpose of identification. All
marking shall be carried out with such material as may be found satisfactory by the Inspector as regards quickness of
drying, fastness and indelibility.
(6) The Inspector may reject the stores if the stores are not packed and/or marked as aforesaid and in case where the
packing materials are separately prescribed, if such materials are not in accordance with the terms of the contract.
Such rejection of the stores by the Inspector shall be final and binding on the contractor.
(7) If the contractor fails to carry out or comply with any instructions issued to him by the Inspector before onward
dispatch of the stores to the consignee within a reasonable time, the Inspector may himself carry out and
comply with them at the cost and expense of the contractor, or reject the stores in terms of sub-clause 6 above.
(8) Each bale or package shall contain a packing note specifying the name and address of the contractor, the
number and date of the acceptance of tender or Supply Order and the designation of the Purchase Officer or
Officer issuing the supply Order, the description of the stores and the quantity contained in such bale or package.
MAPLITHO PAPER IN REELS
PACKING IN REELS
(1) The reel paper shall be of good built i.e. proper reelings, rewinding with even controlled caliper. Reels shall
be free from piping, steping, wavings, telescopic rewinder and calender crease/cuts etc. The reel with such
defects shall not be acceptable.
21
(2) No. of joints in a reel shall not be more than three and joints shall be well gum taped with proper
identification mark.
(3) No paper cutting or strips shall come inside the reels or paper layer.
(4) The paper shall be rolled on a core of 70 or 75 mm inside diameter and with a minimum wall thickness of
10 mm and of suitable length corresponding to width of paper. The center core pipe shall be made out of
good strength paper so as to withstand transit hazard, reel weight and inserting well fittings wooden plugs
(or plugs of any hard materials) extending to about 75 mm in to core at both ends.
(5) The reel shall be suitably protected at the top and ends by corrugated fiber board of suitable width and disc
respectively. The corrugated fiber board shall be of 5 ply construction, reels thereafter shall be wrapped
with wrapping paper of 150 GSM or two sheets of 80 GSM each conforming to is IS : 6615-72 (with Amdt.
No. 1) over which LDPE film of 50 micron thickness which shall be sealed to prevent ingress of
water/moisture. Alternatively if the reels may be wrapped in 150 GSM wrapping paper and again wrapped
in laminated HDPE fabric of 110 GSM in place of DGS&D packing norms enumerated under the heading
“Maplitho Paper in Sheets in item 5 and 6 pertaining to reels and Maplitho paper respectively.
OR
Reels are protected at ends by corrugated board of suitable width and disc and then wrapped with wrapping
paper of 150 GSM pasting with Kraft paper gum tape at the joints, over which polythene laminated PP
Fabrics is wrapped and stitched with Jute twine.
(6) Finally the reels shall be wrapped with good strength, woven fabric of (Un-laminated) 110 GSM as per
IS:6899-97 and stitched with jute twine.
MAPLITHO PAPER IN SHEETS
PACKING IN REAMS
(1) The packing of paper shall be done so as to ensure that sheet and its edges are not damaged during handling
and transportation and paper remain flat in reams. Folded sheets will not be accepted at any cost.
(2) The No. of sheets in a packet shall be determined as per clause 3.1.2 and 3.1.3 of IS:6211/93.
(3) The packets as determined above shall be wrapped with wrapping paper of 150 GSM or two sheets of 80
GSM each conforming to IS:6615/72 with Amdt. No. 1
(4) The packets shall then be bound with cotton tape of 1 cm width or pasted with kraft paper gum tape
(IS:4185/89) of 5 cm width at the joints, jute strings or twine shall not be used for binding the packets.
(5) When wrapping paper as per above is used to wrap the packets the same shall be securely wrapped and
sealed with LDPE film of 50 micron thickness to prevent ingress of water / moisture. Alternatively if the
reels may be wrapped in 150 GSM wrapping paper and again wrapped in laminated HDPE fabric of 110
GSM in place of DGS&D packing norms enumerated under the heading “Maplitho Paper in Sheets in item
5 and 6 pertaining to reels and Maplitho paper respectively.
(6) The packets shall be made into bundles weighing 50 kgms approx. and shall be finally wrapped with good
strength HDPE woven fabric (unlamented) 110 GSM as per IS: 6899-1997 and stitched properly with jute
twine.
OR
The reams are wrapped with 150 GSM wrapping paper, pasted with Kraft paper gum tape at the joints. The
reams are made into bundles weighing around 65 kgs are finally wrapped with polythene laminated HDPE
(PP Fabrics) to prevent ingress of water/moisture and stitched with Jute twine.
22
WHITE PULP BOARD (MG) Type 'A', Grade "S"
PACKING IN REAMS
1. The packing of board shall be done so as to ensure the sheets and its edges are not damaged during handling
in transportation and paper remains flat in reams, Folded sheets shall not be acceptable.
2. The No. of board in a packet shall be 125 as per Section V.
3. The packets as determined above shall be wrapped with water proof bitumen laminated paper i.e. (Type-1)
water proof paper of combined 200 GSM manufactured from 2 plies of kraft paper laminated with bitumen
as per IS: 1398/82. The packet shall be suitably bound with tape of 1 cm width or pasted with kraft paper
gum tape (IS : 4185/89) 5 cm wide of the joints. The strings/twine shall not be used for binding the packets.
The packets shall then be made into bundles weighing up to 50 kg. (approx.) each and wrapped with LDPE
film of 50 micron thickness and finally wrapped with good strength HDPE woven fabric (un-laminated)
110 GSM as per IS: 6899/97.
_________________________________________________________________________________________
¾ Quantity of stores to be accounted on the basis of net weight of paper / board excluding weight of the
packing/wrapping paper. Net wt. shall be mentioned on each bundle.
Note: Provisions of amendment No. l which is regarding ECO Mark are not mandatory.
V. SAMPLE OF PAPER
All the tenderers are required to attach 10 (ten) full sheets (folded) of samples of paper of each variety
quoted for along with the Technical Bid. Each sample of paper should be duly stamped and signed
indicating (a) the firm’s name and address (b) description/specification of paper. (c) Item no. against
which tender submitted. This is required for judging the quality of product in physical appearance and
will form the basis for evaluating the Technical Bid. Samples enclosed with the bid should not carry
any type of water mark.
VI.
DESTINATION OF SUPPLY
1.
2.
Delhi/Noida/Shahibabad,
Regional Prodution cum Distributer Centres:
(a) Ahmedabad
(b) Bengaluru
(c) Kolkata
(d) Guwahati
23
SECTION VI
BID SUBMISSION FORM AND PRICE SCHEDULE
(Referred to in Clause 14.02)
Date .........................
To,
The Head
Publication Department
NCERT, Sri Aurobindo Marg,
New Delhi 110 016
Sir/Madam,
Having examined the Bidding Documents including Addenda Nos............................., the receipt of
which is hereby duly acknowledged, we, the undersigned, offer to supply and
deliver..…………………………………………………………………………………………………
……………………………………………………………………………………………………………
…………………….................................................……………………………………………………
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
as per the detailed break up given in the price schedule and in conformity with the said bidding
documents for the sum of Rupees ……………………………………………………………………….
....................................................................................................................................................................
..............................................……………………………………………………………………………
…………………………………………………………………………………………………………..
(Total bid amount in words and figures) or such other sums as may be ascertained in accordance with
the Schedule of Prices attached herewith and made part of this Bid.
We undertake, if our bid is accepted, to deliver the goods in accordance with the delivery schedule
specified in the Schedule of Requirements and Specifications.
If our bid is accepted, we will obtain the guarantee of a bank in a sum equivalent to (*7%) (*seven
percent) of the Contract Price for the due performance of the Contract, in the form prescribed by the
Purchaser.
We agree to abide by this Bid for the Bid validity period of 60 days from the date of opening of
Technical Bid. It shall remain binding upon us and may be accepted at any time before the expiration
of that period.
We agree that the following documents are deemed to be the part of the Bid.
Section
Particulars
Section I
Section II
Section III
Section IV
Section V
Section VII
Section VIII.
Invitation for Bids
Instructions/Informations to Bidders
Bidding Data Sheet
Qualification Criteria
Schedule of Requirements and specifications
Condition of Contract
Contract form
24
Until a formal contract is prepared and executed, this bid, together with your written acceptance
thereof and your notification of award, shall constitute a binding Contract between us.
We undertake that, in competing for (and, if the award is made to us, in executing) the above contract,
we will strictly observe the laws against fraud and corruption in force in India namely "Prevention of
Corruption Act 1988".
We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf will
engage in bribery.
We understand that you are not bound to accept the lowest or any bid you may receive.
We attach here with an affidavit confirming that the information furnished in the Bid is correct to the
best of our knowledge and belief.
We clarify/confirm that we comply with the eligibility requirements as per Clause 3 and 4 of the
bidding documents.
Dated this ..........day of.......………………….2010................................
..........................................................
(Signature)
Duly authorized to sign Bid for and on behalf of .............................................................
25