2013-14
Classified Senate
Governing Council
EXECUTIVE
BOARD
Yvonne Wu Craig
President
Grant Development Office
Gordon Watt
Vice President
Computer Support
Christie Verarde
Secretary
Social Science
Rosie Mogle
Treasurer
Administrative Services
Gordon Watt
Immediate Past
President
Chabot College Classified Senate
Minutes
Friday, October 18, 2013
12:00 PM – 2:00 PM
Room 455
Attendance: Yvonne Wu-Craig, Gregory Corea, Gordon Watt,
Catherine Powell, Cheryl Sannebeck, Debra Kling, Chasity
Whiteside, Craig Shira, Rachael Tupper-Eoff, Katrin Field, Michelle
Iriarte, Steve Stevenson, Rosie Mogle, Heather Hernandez, Noell
Adams, Lisa Carlson and Student Senate Representative - ?
1. Welcome/Call to Order- Yvonne Wu-Craig, 12:08
2. Approval of Minutes
Computer Support
ADVISOR - SEIU
Susan Sperling
July Minutes were approved.
September Minutes are not ready.
Chabot College President
Catherine Powell
School of the Arts
SENATORS
ACADEMIC SERVICES
Rachael Tupper-Eoff
Learning Connection
Catherine Powell
School of the Arts
Cheryl Sannebeck
Social Sciences
Chasity Whiteside
Science & Mathematics
ADMINISTRATIVE
SERVICES
Steve Stevenson
Bookstore
Tatiana Diaz
Mail Room
3. President’s Report
The Chancellor is designing a district wide process in relation to changing
the DBSG. There was a discussion on what happens to leftover money at the
end of the year. Up for discussion also is the process related to how those
monies would be handled. Classified are represented in the discussion as
well as the Union, along with Faculty and Administration. The District is
there as a resource. New name: Chancellors Work Group. The question was
also posed: “How do we work with new revenue?”
Board Meeting: The District is going to have administrative counseling on
the subject of how to build leaders from within. Also discussed was finding
a process for streamlining the board meetings.
Gregory Correa
Maintenance &
Operations
Craig Shira
Print Shop
STUDENT SERVICES
Katrin Field
Assessment
Noell Adams
Admissions & Records
Luis Montañez
Campus Safety
Karen Metcalf
Counseling
REPRESENTATIVES
Lisa Carlsen
PRBC: PRBC’s mission was discussed. There was a presentation on student
bottleneck. How does this issue affect different student groups? How do we
get them through without a bottleneck? Reference was made to the Power
Point by Jan Novak from Convocation 2012 about the different types of
students represented in our student population.
4. Vice President’s Report
We need to get our minutes posted faster. Jim Matthews (head of
accreditation) states that all shared governance minutes need to move to the
Chabot website and be posted there for access by all.
Learning Skills
Debra Kling
Language Arts
JoAnn Cerefice
Applied Tech & Business
Michelle Iriarte
CalWORKS
Nate Moore
Campus Safety
There are 6 years in the accreditation cycle, so we should post minutes from
the last 6 years. We have about a year to do this.
Accreditation: Classified participation is requested and needed on the
Accreditation team. Everyone has their own skills and there is a place for
everyone on the team. All committee members will be trained and have
members from a wide variety of positions around the campus. If you are
discouraged by management from participating you should talk to Jim. It is
priority number #1 of our President and Dr. Sperling and Jim will work it
out.
5. Secretary/Treasurer’s Report
Treasurer’s report – Attached at the end
Rosie makes a motion to move $100 to the travel budget from general fund.
Greg seconds
Motion passes unanimously.
Secretary’s report
September’s minutes are not ready yet and will need to be tabled until the
next meeting.
6. SEIU Report
Website: www.seiu1021.org/
1021newswire.org
randylyman@seiu1021.org
These are some ways to stay connected and hear what is happening.
Our contract is online. You should be able to access it.
We should send out an email next week stating that it’s available.
The graffiti problem on campus is getting worse. M & O is unable to do
what we need to at the level that we need it to be done. Grounds, bathrooms,
building maintenance – these are all suffering.
A presentation will be given to the Board about what is happening on campus
and the state of upkeep.
Maintenance at the District is done by an outside contractor.
M&O will not be working janitorial in the bookstore any longer.
This is brand new. Our M & O professional was reassigned from their
bookstore responsibilities Wednesday. It needs to go to Labor Management.
Follett’s contract says they are responsible for their own M & O.
No one put their name forward for the VP position at Chabot. If you are
interested or know someone who is interested pass that on. We don’t want to
leave this vacant.
The voting is next Friday. If you are not on campus next Friday you can go
to the district and LPC. There are no absentee ballots. You must vote on that
day in person.
You can volunteer to work or count votes. Contact Catherine Powell if
interested.
7. Committee Reports (printed at the end of the minutes)
8. Decision/Discussion Items
a. Chabot Mission Statement (Tram Vo-Kumamoto) – 30 minutes
WELCOME DEAN TRAM
Mission statement task force group:
Dr. Sperling asked if we would update our mission statement as it hasn’t
been looked at for awhile. It’s tied to our vision and future planning . A task
force was created to take on the task of updating the Mission Statement.
Tram presented the work of the Mission Statement Task Force. The task
force represented the wide range of employees on the campus – Classified,
Faculty, Administration, as well as Student Leadership. There was a
discussion of statements used and it was said the process is still open.
This is also connected to SLOAC
During our next meeting it will be presented and voted on.
There was also a discussion of the “Math Map" and how we can best support
students who are taking math classes.
b. Approve final changes to the Senate Constitution
Vote on changes to Classified Senate Constitution
Motion to accept: Gordon
Second: Catherine seconds
Motion passes unanimously
c. Vote to approve new Student Services Senator
Luis Montanez left a vacant senator position. Michelle Iriarte was asked to
fill that position. With ½ the term left, it is okay to appoint the position
instead of a full vote.
Catherine Powell moved
Seconded: Chasity Whiteside
Passed unanimously
d. Staff Development Fund Subcommittee Formation
Would you like to be part of a possible subcommittee? We will talk to the
President about moving the idea forward.
Will the upcoming state money come earmarked for development funds or
will we need to advocate for using the funds in this way?
Start thinking about professional growth activities that would be specific to
your area so we will be well positioned to discuss the allocation of funds.
Yvonne will talk to Catherine Gentliluomo about the previous survey
monkey that was done. We will update for a future survey.
The survey will be available at the November meeting.
9. For the Good of the Order
10. Adjournment
Upcoming Meeting Dates:
November 15, December 13, January 17, February 21, March 21, April 18,
May 16, June 19
Meetings are located in the Board Room in Building 200
Chabot College Classified Senate
Committee Reports:
1. Academic Policy Council - Edna Danaher- no longer exists
2. Basic Skills Committee - Michelle Iriarte
3. College Budget Committee – Rosie Mogle, Heather Hernandez & Kari McAllister
Discussed the ?
4. College Council- Yvonne Wu Craig, Cheryl Sannebeck, & Gordon Watt-not met
5. Committee On Online Learning - Karen Metcalf-don’t know if they met
6. District Budget Study Group – Yvonne Wu Craig & Gordon Watt
Reported within President’s report
7. Facilities – Gordon Watt & Nate MoorePresident Sperling presented on continuing education in building 2100. Bio tech area all around us
and we as a college can’t provide training. Signage is getting a committee to update signage
around the campus. Should some of the signs be bilingual? There is a card reader now for the new
classified break room – yeah! Your name badge will know be read and you have access.
8. Health & Safety- Nate Moore & Christie Verarde- Christie did not attend and Nate is absent.
9. Planning, Review & Budget Council - Yvonne Wu Craig: reported on in President’s report
10. Staff Development - Catherine Gentiluomo & Katrin Field–meeting was postponed
11. Technology Committee – Gordon Watt Demonstration on some new Tech that will be brought
out. Heads up. District will do away with Novell amd Groupwise. We will go to Outlook. We
will migrate to windows 7 and Microsoft 2010. Chabot Computer Support plans to have all
computers at Chabot joined to the Chabotcollege.edu domain by December. This is the first
step in the process. No definite time line for other milestones.
Q: Is hardware compatible to windows 7? –yes
Q: Will Bookstore be included in the change? –yes
Q: Will email be saved? – probably
12. Bookstore Committee - Chasity Whiteside & Steve Stevenson
Met Thursday. We discussed how the Fall semester went in regards to access for the students.
Some changes will be made that will hopefully mean more books available to the students. IT
at the District and IT at Follett are in discussion about a new system that will provide a platform
for future Follett planning. Connect 1 is the new system.
13. College Enrollment Management Committee – Chasity Whiteside
4 - 5 FTEF will be added to the spring. Availability of classroom space must be a factor in adding
the courses because classroom space is limited during most of the prime times.
Do we want to offer Pizza at the next meeting to entice folks to come as we will have the
Chancellor here. Drinks we already have in our classified office.
Next meeting will be in the Board Room.
Classified Senate
Treasurer’s Report
October 18, 2013
In the co-curricular account we have $3,828.91. The general funds
we have $130 in Supply account in the general fund. Deductions
from payroll to co-curricular account are $115.00 per month from
payroll deductions.
Do we want to move $100 from general fund to travel expense
account for travel expense for Classified Senate members?
Expenses: None
Budget Committee Report
September 8, 2013 Budget Committee was cancelled because of Flex
day. Next meeting is September 22, 2013
Submitted by Rosie Mogle