Student Learning Outcomes and Assessment Cycle (SLOAC) Committee
Approved Minutes
Tuesday, February 21, 2012
12-12:50pm, Rm 3521
Recorded by Harjot Sawhney
PRESENT:
1. Christine Park, ESL
2. Harjot Sawhney, Chemistry
3. Robert Yest, Math
4. Kent Uchiyama, ESL/LA
5. Mireille Giovanola,
Anthropology/Social Sc
6. Stephen Small, Applied Tech
7. Deonne Kunkel, English/Tutoring
AGENDA:
1. Welcome
2. Approve minutes
3. Learning Assessment Coordinator Position Update
4. CLO Guidelines & Report
a. Assessment Guidelines
b. Spring 2012 to do list
c. Status Report
5. Q & A
MINUTES:
1. Meeting started at 12:05 with a welcome note. Christine brought Fruit Tart for
committee members. Everybody enjoyed it.
2. Approval of Prior Minutes
•
Unanimously approved Jan. 31st meeting.
•
Approved Feb. 7th meeting with 2 abstentions (one due to absence and the other
not having read thoroughly).
3. Learning Assessment Coordinator Position Update
Trish and George are actively pursuing this case. They are talking to an adjunct who is
interested in the position. Stephen is willing to help out for April and May if no one is
hired at the earliest. This position is 6 CAH release time. Ideally looking for someone
to continue until Dec. 2012, preferably a full-time faculty. SLOAC Committee will be
informed of the decision.
NOTE: Christine has only 14 hours left before the end of the March. She is still
available via phone and/or email; however, will not be coming to campus to preserve
those limited hours unless critical. Christine has been delegating the responsibilities out
to Rob, Trish and Jennifer. Rob is responsible for eLUMEN issues and generating
reports.
The following is the input for the new coordinator:
Keep in mind, Robert is generating the reports that will save large amount of time for
the new coordinator.
We are also looking away from eLUMEN. For example, DVC is not using eLUMEN.
Why is SLO not linked to class web? For DVC, the assessment is automatically done for
the faculty member behind the scene.
4. CLO Guidelines & Report
a. Assessment Guidelines were done September 11th by Carolyn and the Office
of Academic Services. Ginger was updating eLUMEN. Now, Robert is
inputting the CLOs into eLumen, and therefore, these guidelines need to be
modified.
b. Robert went over data. We need to modify our requirements.
There are a number of large section courses, e.g., English, Math, etc. 50%
assessment is too much. The proposal to address this was written in Feb 7th
minutes.
For a second proposal (not related to large classes) is having 2 courses in
sequence of offering, 2 sections assessed over 2 semesters is considered
acceptable.
Robert went over eLUMEN and clean up the data. Because we are dealing a
lot with roll-over this semester, he says, one more than what was needed for
one semester will be expected. E.g. PSCN 15 is 3-section semester for past 3
semesters. 2 sections are assessed using roll-over. That is not enough; one
more section needs to be assessed.
Robert will meet with all division deans and SLOAC reps to go over the report
for their respective division. Robert wants to have roll-over option in mind for
this semester only until accreditation is done.
Starting in Fall, no roll-over with the exception of 2 in 2. About a dozen
classes fit into this category.
Everybody approved Robert’s proposal during the meeting.
c. Spring 2012 to do list
There are some courses that have not been prepped. You need to link the
class. In the Fall 2011 report, there were some classes that were prepped
twice. It will be best for us to prep from our end to remedy this issue;
however, since it took Rob 40 min or so to do math and science classes, it is
time consuming. Perhaps SLOAC reps and discipline leads can help to prep
the courses so that it will not duplicate multiple packages and in turn, make it
easy for faculty - would only needs to enter the data. The committee was
comfortable moving forward with this idea.
Discipline lead needs to do it. Stephen is doing the same right now.
Linking loads the number to eLUMEN. Robert is still finding courses that do
not meet the minimum. Robert finds it only after it is linked. Link all sections
all courses.
There are some classes that have linked but have not taught for a long time.
Christine has one copy Spring 12 TO DO LIST Draft. She showed it to
committee members. Adjunct faculty members who are teaching courses
that need to be assessed and exceed 3 CAH units will need to be identified
for compensation. Going forward, Robert will meet with the deans and
identify those adjuncts teaching critical courses. Deans will get all these
reports.
d. Status Report
The complete history is a monster report. It has all the data going back to
Fall 2008. This report replaces the Excel report on CLO Assessment Data
(blue and pink) from the past. It is highlighted. You can see what courses
are accessed but did not meet the requirements. It is visual and easy to see.
Problems are easier to spot. For example, some people simply need to enter
“N/A” for remaining students and they will be done.
Closing the Loop form and Program Review forms are housed under PRBC
website. They are word documents and should be saved locally and
submitted to their respective Dean. It will eventually be uploaded on online.
You cannot close the loop without assessing the course first.
5. Q & A
Deonne asked that Program Review Form is one form for all three years. Skip
information from year 1 and start for year 2. You can have 1 close the loop form for 1
course.
Mireille talked about Adjunct report – we input CLOs and cut and paste in the
appropriate places and adjunct get the copy of the report in the end.
Meeting adjourned at 12:50pm.