POSITION / TITLE:
RESPONSIBLE TO:
DIRECT REPORTS:
LOCATION:
DATE:
Administrative Assistant – Sales & Marketing
Dual Reporting to: North American Marketing
Director and North American Director of Sales
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Amarillo, TX Advanta US Corp. Office
December 2014
JOB DESCRIPTION
Advanta US is an operating unit of Advanta, a global seed business that combines the most advanced techniques in conventional
plant breeding with biotechnology to deliver world-class seed. Drawing on our global network of breeders and researchers, Advanta
US is able to offer exclusive genetics and industry-leading hybrids in forage and grain sorghum and corn.
Primary Responsibility: Support sales and marketing managers by tracking, investigating, and reporting sales and marketing
information as well as resolving problems. Support Sales and marketing by compiling, formatting, and reporting information and
materials.
Marketing Related Job Duties:
 Assembles consumer ratings by compiling, consolidating, formatting, and summarizing information, graphs, and
presentations.
 Updates competitor database by inputting data from field sales; compiling, consolidating, formatting, and summarizing
information, graphs, and presentations; distributing reports.
 Maintains marketing library by checking and replenishing inventory.
 Provides marketing tracking and research information by collecting, analyzing, and summarizing data and trends.
 Updates job knowledge by participating in educational opportunities.
 Accomplishes marketing and organization mission by completing related results as needed
Sales Related Job Duties:
 Updates Sales Territory mapping and sales metrics.
 Maintains accurate inventory of promotional material.
 Responsible for Organization of sales materials and supplies.
 Proactively manages scheduling of Trade Shows throughout the sales year.
 Proactively manages shipments to support trade shows.
 Sales Team meeting planning and scheduling
 Provides sales reporting and tracking.
 Maintains customer database by inputting and updating customer information
 Prepares and distributes monthly sales reports.
 Prepares sales presentations by compiling data; developing presentations and providing materials for presentations.
 Tracks and summarizes sales expenses and forwards for approval reimbursement.
 Updates job knowledge by participating in educational opportunities.
 Accomplishes department and organization mission by completing related results as needed.
Qualifications:
Clerical Skills - Data Entry, Reporting, Analyzing, Organizational and Administrative Writing Skills
Customer Service - Understanding the Customer/Customer Focus, Professionalism and the ability to interact effectively with
colleagues and customers
Quality - Attention to Detail
General Math Skills - Including statistical analysis and interpretation
Computer knowledge – Microsoft Windows, Microsoft Office Suite, SAP
Teamwork - Ability and willingness to work cooperatively with others
Multicultural Approach - Ability to work in a corporation with global network (global company)
Agriculture - Basic knowledge of agriculture industry including sorghums - Strongly Preferred
Educational Background: Bachelor’s Degree or equivalent Experience Preferred
Travel Requirements: Some local (day) travel to company sites such as Hereford, TX & Crosbyton, TX and occasional additional
domestic travel
Compensation: Commensurate with qualifications and experience
Resumes may be emailed to: hr@advantaus.com