Classified Professionals
Staffing Request Form
Office Use Only
Rec. Date: ___________
Fiscal Year: __________
Program Review: _____
Please fill out one form for each classified staff position that you are requesting for your division/unit. This form
is to be submitted as an appendix in your program review each fiscal year and a copy should be forwarded to
the classified prioritization chair. For positions requested outside the program review cycle (e.g., retirements,
resignations, grant/categorical funded positions), this form should be submitted to the classified prioritization
chair and will be used for information/tracking purposes. (Please see the program review website for more
information.)
Division/Unit: Grant Development Office
Position Title Requested: Administrative Assistant
Request Number (i.e., 1 + # of times position requested, but not granted, in past five program reviews):
2
Please indicate if this is a request for/to:
☐ Fill a currently vacant position (Must attach District job description; see Classified Prioritization Chair for assistance.)
hours per week
months per year
☐ Increase of an existing position (Must attach District job description; see Classified Prioritization Chair for assistance.)
from: ☐ 9, ☐ 10, ☐ 11 month
to: ☐ 10, ☐ 11, ☐ 12 month
from:
%
to:
%
☐ New position (Must attach proposed job description; see Classified Prioritization Chair for assistance.)
12
40
hours per week
months per year
■
Estimate Increase / Proposed Annual Salary Cost:
(assume step 1 for vacant position)
$
Note: total cost of position will include salary + benefits.
Funding Source:
☐ General
☐ Categorical
☐ Grant
Grant name:
%
%
%
Justification:
Why is this position necessary?
To support the Director of Grants and GDO administrative functions including the maintenance of the
grants database, scheduling grant development meetings, developing GDO newsletters and
correspondence, coordinating with the district office and college/district business office staff on grant
processes (board approvals and amendments), providing support to grant projects during the period of
grant start-up, and serving as the main point of contact for the GDO in referring matters to the
appropriate staff person. Funding of the full-time position could be shared with other grant projects that
need more consistent administrative support.
What educational programs or institutional purposes does this position support? How does the request
relate specifically to your Program Review, the College’s Strategic Plan, and/or Accreditation Recommendations?
Since the GDO is part of the President's Office, this position will support all areas across the college.
As stated in the GDO Program Review, this position is critical to grants post-award management and
will enable the Grants Director to improve the pre- and post- award systems and grants office
infrastructure. This position is critical in establishing a centralized grant development office.
Where will the individual work? To whom will the person report? Are there any special equipment/facilities needs
to be considered?
This person will work in the Grant Development Office and report to the Director of Grants. There is a
cubicle space outside of her office.
What is the consequence of not funding this position?
Continued disorganization with grants being implemented in different places across the college.
Slow-grant start-up and possible grants compliance issues from limited grants infrastructure and
follow-through on procedures. Will also fill gaps in smaller grant programs that need administrative
support but don't have funds to fully fund a administrative support position.
What alternative approaches have been considered in meeting the programmatic demands of this request?
Hiring other Administrative Assistants across the college on an overtime basis through grant funds
during grant start-up
How will the campus community (students, staff, faculty, and community) be positively impacted by filling this
position?
Increased service and support from the grants office, more efficient use of college and grants
resources, and faster grant start-up and smoother implementation.
What other personnel currently provide support to this program and these students?
Hiring other Administrative Assistants across the college on an overtime basis through grant funds
during grant start-up
Requested by:
Yvonne Wu Craig Date:
Area Manager Notes/Response:
11/6/15
Area Manager:
Susan Sperling
Date:
11/6/15