Health and Wellbeing Policy Group
MINUTES
ATTENDEES
APOLOGIES
SEPTEMBER 16, 2015
10.00 TO 12.30
RSSB OFFICES, MOORGATE
Dame Carol Black (Expert Adviser on Health and Wellbeing to the DoH) - Chair,
Steve Hails (Crossrail), Peter Fisher (Costain), Stephanie Fitzgerald (RSSB),
Graham Candy (Atkins), John Gillespie (ORR), Mary Sithole (TSSA),
Darryl Hopper (RSSB), Shamit Gaiger (RSSB), Andrew Edwards (EMT)
Jay Thomson, (deputy for Michelle Smart, Abellio GA),
Gwyneth Dyall (Virgin Trains) , Olivia Carlton (TFL)
Lesley Dorrington (C2C), Jonathon Wilcock (Alstom), Paul Clyndes (RMT),
Susan Murray (Unite), Dave Bennet (ASLEF), Vicky Ward (Network Rail)
Agenda topics
WELCOMES FROM THE CHAIR
DAME CAROL BLACK
New policy group member Gwyneth Dyall was welcomed to the group.
Jay Thomson was welcomed as Michelle Smart’s deputy for the meeting.
DISCUSSION
REVIEW OF MINUTES AND ACTIONS
FROM THE JULY MEETING
DAME CAROL BLACK
DARRYL HOPPER
The group approved the minutes of the July meeting.
All action points from the previous meeting were discussed and items were either close d or are listed
below.
DISCUSSION
ACTION ITEMS
Health and Wellbeing Team (HWT) to continue to inform the
HWPG on the Rail Technical Strategy portfolio mapping
activities
HWT to review details of the Lawrence Waterman report on
Constructing Better Health – Awaiting Publication
Actions to integrate health into cross industry
standards/guidance (Claire Dickinson is the champion)
A short paper on health management achievement markers
(maturity models, management standards) to be developed
to support policy group discussion on this task.
UPDATE ON THE HEALTH AND
WELLBEING PROGRAMME
PERSON RESPONSIBLE
DEADLINE
Shamit Gaiger
Ongoing
Darryl Hopper
Ongoing
Claire Dickinson
December
Darryl Hopper
December
SHAMIT GAIGER
An outline of the HWPG programme was provided to the group (slides to be made available
with these minutes).
The group welcomed the opportunity to reflect on the programme and be reminded of its background and
context.
The group felt that work needs to be done to understand how the Health and Wellbeing Policy Group fits
into the wider industry and within RSSB. The influence of the group should be considered. The group
should also submit a paper and present at an RSSB Board meeting in the near future.
DISCUSSION
KPI’s for health and wellbeing activities were discussed. It was felt that KPIs can be set up without fully
understanding their impact. Their introduction needs careful thought. The Pillars of Excellence used by
Crossrail were suggested as a good alternative to KPI’s.
Periodic reviews of the HWPG programme are useful to the group as a reminder of the
CONCLUSIONS
context and framework within which the group’s activities sit.
More detail behind the roadmap projects should be discussed at the next policy group meeting.
The profile and influence of the group should be worked upon.
ACTION ITEMS
September presentation to be made available to the group
A copy of the full roadmap to be sent to the policy group
Time to review the full roadmap is to be put onto the agenda
of the next policy group meeting
Crossrail’s pillars of excellence to be reviewed as an example
of good practice. Steve Hail’s to pass on details of the pillars
Develop a stakeholder map providing an overview of other
industry groups and health and wellbeing work being done
within industry. This should also provide an understanding of
how much power/influence the HWPG can have.
Submit a report of progress and aim to present at the RSSB
Board in order to maintain good visibility for the group.
A member of the RSSB Communications team should be
invited to policy group meetings to improve the
communication opportunities of the group and programme
PERSON RESPONSIBLE
DEADLINE
Darryl Hopper
Darryl Hopper
September
September
Darryl Hopper
December
Steve Hails
Darryl Hopper
December
Darryl Hopper
December
Shamit Gaiger
December
Stephanie Fitzgerald
December
REVIEW OF THE HEALTH AND
SAFETY STRATEGY
DARRYL HOPPER
The context of the rail health and safety strategy (RHSS) document was provided to the
group. There are two opportunities to influence the final document – once prior to the ISM
and also following the meeting.
The potential impact and influence of the document was questioned as few powers are identified to drive
change.
The group discussed the document content and agreed that the sections ‘Vision’ and ‘What Do We Do at
the Moment’ should be changed to highlight the work of the policy group and its roadmap. It should paint
a positive picture of the collaboration that is already happening. The RSSB roadmap needs to be included
within the document.
The document should be used to highlight the positive work of the roadmap and the group
CONCLUSIONS
and to increase the influence of our work.
DISCUSSION
ACTION ITEMS
PERSON RESPONSIBLE
DEADLINE
The RSSB Roadmap should be placed in a more prominent
position in the strategy
Darryl Hopper
September
Reword the health and wellbeing section of the RHSS in line
with the group’s comments and send out to the group for
review.
Darryl Hopper
INDUSTRY SAFETY MEETING
September
DARRYL HOPPER
A 45 minute slot is available to promote health and wellbeing at the ISM conference on 6th
October 2015. All agreed that Dame Carol Black will be representing the group.
The presentation to be developed will need to talk in the language of senior management: costs, horizon
scanning, impact of poor health and wellbeing. Statistics and figures will be used to emphasise that we don’t
have the data for some costly health issues within rail at present. An aim of the presentation is to encourage
the ISM to back the policy group and the roadmap and use the tools which are being developed out of it e.g.
ROI tool.
It was felt that the title of the ISM should change to become the ‘Industry Health and Safety Meeting’.
DISCUSSION
CONCLUSIONS
Carol Black will present to the ISM using the ideas agreed by the policy group and statistics that
were agreed to be supplied.
ACTION ITEMS
PERSON RESPONSIBLE
DEADLINE
Initial figures and information to be collated for Carol Black’s
presentation slides
Darryl Hopper
September
Provide NHS data on the business benefits of improved health
and wellbeing management
Carol Black
September
Provide TFL data regarding absence leave e.g. data on obese
employees taking more sick days
Olivia Carlton
September
Costain to provide data on health assessments
Peter Fisher
September
USER REQUIREMENTS FOR HEALTH
DATA
ANDREA BANFI
An update to the Health Data User Requirements Gathering exercise was provided. 20+
companies are being interviewed to collate health data information.
Topics being covered include: absence management and reporting, legal compliance
DISCUSSION
management, employee wellbeing, managing health risk factors i.e. BMI, blood pressure,
diabetes, eyesight, and current OH KPIs.
A validation workshop is being held on the 10th November.
A question was raised as to whether the findings of the data work need to be referred back to the policy group
for discussion prior to the workshop. It was noted that the workshop should validate the interview discussions
and therefore requires stakeholder agreement prior to policy group governance.
The HWPG have a governance role in the acceptance of the health data user requirements.
The workshop shall validate the interviews with stakeholders and then require governance and consideration
as to how best to use and promote the findings.
CONCLUSIONS
STEPHANIE FITZGERALD
ABSENTEEISM AND PRESENTEEISM
7 members of the HWPG have been met individually to discuss issues related to absenteeism
and presenteeism and consider how best to address this work in the future.
Discussions drew out that companies already have their own A&P policies which they are/ should be
implementing. A&P is inextricably linked to health and wellbeing. RSSB and HWPG can support and promote a
‘cultural shift’ in health which in turn addresses issues of A&P.
Ideas raised at the meeting included use of A&P training courses to improve the management and culture
within industry and use of a recent NICE guidance document on – Leadership and managerial training &
productivity - to promote the right behaviours.
It was felt that this work could be managed by the policy group and that a larger part of the
CONCLUSIONS next meeting could be given to discussing this area to allow full consideration of the issues and
to decide on the objectives and deliverables in this area.
DISCUSSION
ACTION ITEMS
PERSON RESPONSIBLE
DEADLINE
Stephanie Fitzgerald
December
The NICE document that considers leadership, managerial activity
and productivity should be sent to the group. A member of NICE Stephanie Fitzgerald
be invited to the next policy group meeting.
December
A summary of the A&P discussions conducted with policy group
members will be provided to the group. A 45minute slot will be
put on the December agenda to discuss this issue.
HEALTH AND WELLBEING
CONFERENCE
DARRYL HOPPER
The conference agenda was reviewed by the group and agreed.
The final slot of the day is still open for a keynote speaker and it was advised that this slot might be taken by a
speaker from NICE.
DISCUSSION
CONCLUSIONS
The 2015 conference is on track.
ACTION ITEMS
Contact NICE for potential speakers at the event
PERSON RESPONSIBLE
DEADLINE
Darryl Hopper
September
AOB
Health Hazards Project (T1085) – The potential for misalignment of goals with the ORR was identified on the
project dashboard sent out to the policy group. The ORR are unsure on the health hazards chosen by the
project. However the choice of hazards is built upon strong alignment with stakeholder needs and it is thought
that this issue will be brought under control following discussion with the regulator.
ACTION ITEMS
PERSON RESPONSIBLE
Emily Jones and Darryl Hopper to be linked up to support
construction health summit
Steve Hails
Next meeting December 9th 10.00 to 12.30
DEADLINE
October