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 The Travel & Expense Management System (TEMS) is an integrated Banner module that automates and streamlines the travel authorization, advance request, expense reporting and reimbursement process.

 Allows the online entry of travel authorizations, travel advance requests, travel vouchers, mileage encumbrance and mileage reimbursement requests.
 Automatically routes travel documents for approval via
Banner Workflow.
 Provides real-time visibility of the status of travel documents

Creating and Submitting a Travel Authorization (TA)
TA is created in
TEMS; documents are scanned and attached
• TA is submitted by Delegate or Traveler
• Documents include: Itinerary, hotel reservation, agenda, etc.
TA is reviewed by
Travel Staff
• TA can be returned for correction
TA is automatically sent to Approver(s) for review and electronic approval
• TA can be returned for correction or denied

Creating and Submitting a Travel Expense Report (TR) -
Voucher
TR is created in
TEMS; documents are scanned and attached
• TR is submitted by Delegate or Traveler
• Documents include: itemized hotel receipt, taxi/shuttle receipts, baggage receipts, etc.
TR is reviewed by
Travel Staff
• TR can be returned for correction
TR is automatically sent to Approver(s) for review and electronic approval
• TR can be returned for correction or denied

 Delegate – the person processing travel for another individual
(for example the department Administrative Assistant
 Prepares Travel Authorization (TA), Travel Advance (TV) or
Travel Expense Report (TR) on behalf of the designated traveler
 Submits documents
 Traveler – the person who is traveling
 Optional, Traveler can prepare and submit their own Travel
Authorization (TA) or Travel Expense Report (TR)
 Receives electronic notification that TA,TV or TR has been approved

 Travel Staff – person(s) reviewing all travel documents for college personnel
 Receives electronic notification that TA, TV or TR have been submitted for review
 Reviews travel documents for accuracy and completeness
 Approver – There are several level of approvers –
Supervisor, Dean, Financial Manager, Vice President and
President
 Receives electronic notification that TA, TV or TR have been submitted for approval
 Reviews travel document and approves, denies or returns for correction

 Business Office Staff is scheduling training for all departments
 Expect to receive an invitation to attend training sessions
- Spring 2016 and Summer 2016
 Complete the Travel & Expense Management System
Access Form prior to attending the training sessions
 Confirm department hardware requirements
 Document scanner

Navigate TEMS