How to Pay a Student
Student
Expense
Reimbursement
Is the student
on your expense drop
down or on the vendor
file
No
Complete Employee/
Student Request Form
Grad Stipend – Service/
Non-Service
Award, Prize,
Undergraduate Stipend
Create a Stipend in
PeopleSoft HR
Is the student an
active vendor
Service
Expense
Create an Expense Report
in PeopleSoft Financials
Yes
Stipend processed
in HRSC
No
Complete
Employee/Student
Request Form
Has the
student worked for
and been paid by the
University
Non-Service
Vendor
Create a Voucher in
PeopleSoft Financials
Payment is service
related
Stipend processed
in Accounts
Payable
Create a Voucher in
PeopleSoft Finaicals
Yes
Complete
Supplemental
Payment
Requisition or pay
student through
HR/Kronos by way
of weekly time
sheet.
No
Hire student in
PeopleSoft/HR
system and have
student complete
proper forms