West Virginia Department of Education
Office of Institutional Education Programs
Operational Procedures
SAFETY
Section
Classroom and Student Management
Number
Effective Date
Revision Date
Revision No.
Page No.
5.3
November 15, 2007
September 4, 2007
1 of 4
Approval:
1.0.
PURPOSE:
The safety of students and staff is a matter of serious concern at all times in Institutional Education
Programs. The purpose is to provide a safe educational environment for students, staff and
observers.
2.0
APPLICABILITY:
These operational procedures apply to all applicable juvenile and adult Institutional Education
Programs.
3.0
POLICY STATEMENT:
All programs in all juvenile and adult facilities shall provide for the safety and security of all staff
and students and all career and technical education programs laboratories and classrooms shall be
maintained so as to provide for the safety of all.
4.0
DEFINITIONS:
“Hazmat” Hazardous material.
“MSDS” Material Safety Data Sheets
5.0
PROCEDURES:
General Safety Procedures Include:
5.1
5.2
5.3
5.4
All employees are responsible for immediately reporting to the school principal/lead teacher
any defective equipment or hazardous or potentially hazardous condition in the educational
environment.
The principal/lead teacher is responsible for directing and monitoring the implementation of
safety procedures and for ensuring that staff, under their supervision, complies with safety
procedures.
The principal/lead teacher, in collaboration with the host agency, is responsible for ensuring
that all emergency equipment (fire extinguishers, fire alarms, emergency exit lights, etc.) is
inspected on a regular basis and is in proper working order.
Teachers assume the full responsibility for the supervision of students and shall not leave
their classroom unsupervised at any time.
Classroom and Student
Management
Number
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Effective Date November 15, 2007
Revision Date September 4, 2007
Revision No.
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SAFETY
5.5 The principal, lead teacher or designee shall inquire of each student during intake and/or
orientation if he or she has any medical restrictions which limit or prohibit his or her participation in
any school activities. Given information received by the student, inquiry shall be made to the host
agency for verification of any student report of medical restrictions.
5.6
Laboratory Safety – Personal Protective Equipment Procedures Include:
5.6.1
Each student, teacher, observer or other person(s) in educational programs operated
by the West Virginia Department of Education shall wear the required, appropriate
eye, face, body shield safety devices and also when the instructional activities are
such that any or all of the above persons are exposed to:
a.
b.
5.6.2
5.6.3
5.6.4
5.6.5
hot molten metals or other molten materials;
powered milling, swing, turning, shaping, cutting, sanding, grinding, or
stamping of any solid materials;
c.
heat treatment, tempering or kiln firing of any metal or other materials;
d.
gas or electric arc welding or other forms of welding processes and injurious
radiations or other hazards not enumerated;
e.
caustic or explosive materials, and hot liquids or solids;
f.
objects which may fall or be dropped;
g.
excessive noise from engines, turbines, pumps and other hydraulic, pneumatic
or mechanical devices.
Appropriate body shield devices are provided by the school and worn at all times by
students, teachers or other persons, upon entering a laboratory or shop for purposes of
participating in or observing instructional activities of the above nature.
All safety devices and procedures meet or exceed the minimum requirements under
Sec. 6 of the Occupational Safety and Health Act (OSHA) of 1970 and specifically
Subpart 1 or 29 CFR 1910 and the appropriate standards set by the American
National Standards Institute and the National Fire Prevention Association and
incorporated by reference under Sec. 6 of the Act (OSHA). The same standards
govern the selection, maintenance, and use of the devices. Articles 1910.132 and
1910.133 of the said Act are maintained n file in the principal’s/lead teacher’s office
of each school and are made available to each employee concerning selection,
maintenance, and use of safety devices.
The type of curriculum activities or parts thereof, covered include, but are not limited
to:
a.
chemical, physical and biological laboratories;
b.
industrial arts and career and technical education shops and
laboratories, and
c.
any other curriculum activities conducted in other areas which are of a
hazardous nature.
When hazardous activities as defined above are conducted in areas where safety
devices are not ordinarily stored, the teacher shall obtain the appropriate devices
Classroom and Student
Management
Number
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Effective Date November 15, 2007
Revision Date September 4, 2007
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before initiating the activity. Personal protection equipment must be available in
sufficient quantities for use by all.
5.6.6 Face and eye shields must be cleaned and sanitized when used by different students
(e.g. cleanse eye goggles in hot soapy water dip in a solution of 1 part Clorox to 10
part water, rinse and dry; use of ultraviolet sanitizing cabinet).
5.6.7 The requirements for laboratory safety apply only while a hazard exists and not while
harmless activities are being conducted.
5.6.8 Signs, entitled NOTICE – Hazardous Activity and containing the content of the first
paragraph of this section, shall be posted at the entrance of all laboratories where
hazardous activities are conducted.
5.6.9 All hazardous materials must be kept locked in a hasmat cabinet and a strict inventory
kept of all contents. All MSDS must be kept in hazmat cabinet.
5.6.10 Manufacturer’s directions for handling and storage of all hazardous materials shall be
properly maintained for all.
5.7
Safety Instruction Procedures Include:
5.7.1
The teacher is responsible for including in the instructional program general safety
rules and specific safety rules and procedures for the use of tools, materials and
equipment appropriate to his or her laboratory. General safety rules will be displayed
in a prominent location.
5.7.2 The teacher will provide an orientation to the laboratory setting and general safety
rules.
5.7.3 The teacher will demonstrate the proper use of tools, materials, and equipment.
5.7.4 Each student must pass a written safety test on the safety rules, tools, materials, and
equipment prior to hands-on instruction. The student must attain 100% accuracy on a
machine-related test, including portable power equipment, prior to being allowed to
operate the machine. Test results will be maintained in the student’s school file.
5.7.5 Each student will demonstrate proper use and handling of tools, materials, and
equipment prior to independent learning tasks. Documentation of a student’s
competence will be maintained in the student’s school file.
5.7.6 The teacher is responsible for daily enforcement of safety rules and procedures.
5.7.7 Each student will sign and date, prior to instruction, a safety rules agreement stating
that he or she has received and understands safety instructions and will abide by
laboratory safety procedures. Failure to sign the agreement will forfeit the student’s
enrollment. Willful violation of the safety rules agreement may result in immediate
expulsion from the class.
5.7.8 The teacher shall never use nor permit the use of machines or equipment without
safety guards.
5.7.9 Safety rules will include rules for student conduct and dress in the laboratory setting.
5.7.10 Each student will be provided information regarding the use of hazardous materials
pertinent in the laboratory.
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Effective Date November 15, 2007
Revision Date September 4, 2007
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5.7.11 The teacher shall shut down all power equipment if he or she has to leave the
laboratory. A teacher shall never leave unqualified personnel in charge of activities
in the laboratory. Students can never be left unsupervised in a classroom or
laboratory.
5.8
Facility, Inspections and Documentation of Safety Procedures Include:
5.8.1
5.8.2
5.8.3
5.8.4
5.8.5
5.8.6
5.8.7
5.8.8
The shop will remain closed and secure except during scheduled class periods.
All areas of the laboratory must be clean, well organized and maintained to make
instruction as safe as possible. Hand tools must be in their proper location and stored
securely and safely.
The principal/lead teacher is responsible for conducting a periodic inspection of the
laboratory setting to ensure proper housekeeping, equipment maintenance and
prevention or elimination of hazardous conditions.
The Office of Institutional Education Programs shall conduct periodic safety
inspections using a standard inspection safety checklist.
Institutional Education Programs are responsible for the following documentation
concerning safety: written curriculum, lesson plans, posted safety rules, safety
pledges, safety tests in student folders, records of inspections, records of enforcement
of procedures and rules.
All injuries, no matter how slight, shall be reported to the principal/lead teacher
immediately.
The principal/lead teacher is responsible for maintaining records and files needed for
compliance with OSHA and workers’ compensation. Records shall include:
a.
investigation report;
b.
worker’s compensation first report of injury;
c.
OSHA accident report log, and;
d.
other related files and records.
All hazardous materials shall be handled in a safe manner; the use, storage, clean-up,
and disposal of any hazardous substance shall be carried out according to the
manufacturer’s directions.
6.0 AUTHORITY
6.1
State Board of Education Policy 4310: Policy Regarding Eye, Face or Body Shield
Safety Devices.
6.2
Directive of the Superintendent, Office of Institutional Education Programs