Title I School Improvement
1003(a) Grant Writing
Workshop
October 10, 2012
Civic Center Holiday Inn Express Charleston, WV
Workshop Overview
The workshop agenda follows the grant proposal
format and provides guided group work time:
 Connection to Five Year Strategic Plan and 3 main
focus areas of the grant
 Data analysis to determine need
 Proposal development (logic model & evaluation
matrix)
 Submission and scoring information
Reflecting and Connecting
Teaching and Learning
Clayton Burch, Office of Early Learning
Improvement Processes
Michele Blatt, Office of School Improvement
Culture and Climate
Don Chapman, Office of Healthy Schools
Team Time
 How are the three main focus areas of this grant
represented in your current Five Year Strategic Plan?
 Can you link these areas to existing plan content or
do we need to add something?
 What accomplishments have we had in these areas
over the past three years?
 What are our weaknesses in these three focus areas?
Data Analysis
Growth Data
Sonya White, Office of Assessment
Reflective Analysis and Root Causes
Ryan Saxe, Office of Federal Programs
Analyzing The Results –
What’s Next?
After reviewing and discussing current efforts and practices, the next
step is to look at the results of student assessments to determine:
 To what extent is each student meeting the state performance targets
in Reading/Math?
 To what extent is each student group represented on the AYP report
meeting the targets?
 Are there patterns or trends? Do these patterns hold up over time?
 Why, despite all of our efforts and initiatives, are we not getting the
results we want?
 What factors or conditions are getting in the way? How do we know?
Dig Deeper – Determine Root Causes
How do you know what factors or conditions are getting in the
way?
- After brainstorming the possible “root cause” issues, the team
will need to differentiate between those that are
unsubstantiated hunches and those that are not.
- This analysis is important to assure that the issues selected as
priorities for the plan can be supported with evidence. For
example, if the “CHECK ENGINE” light remains on after starting a
vehicle, is it because of a minor electronic malfunction or is it
because of something else? The “CHECK ENGINE” light is just a
symptom of a problem. “Digging deeper” will help the team
discover the actual “root” of the problem.
Determining Root Causes
What is a “Root Cause”?
In the “School Leader’s Guide to Root Cause Analysis:
Using Data to Dissolve Problems”, Paul Preuss defines a
root cause as
“... the deepest underlying cause, or causes, of positive or
negative symptoms within any process that, if dissolved, would
result in elimination, or substantial reduction, of the symptom.
Determining Root Causes
What is a “Root Cause”?
Priuses goes on to highlight key words:

Deepest – this means that we need to look beyond the obvious and to continue to question and dig
deeper into what we see.

Cause or causes – education is a complex social system. As such the symptoms that we experience
usually have more than one root cause that act in combination to bring about the results. “The good
news is that often, by dissolving any one of the multiple root causes, the symptoms can be reduced or even
eliminated” (p.4).

Positive or negative – Root causes can be found for both failures as well as successes. Understanding
successes can contribute to identifying effective strategies that may work to address negative
symptoms.

Symptoms – Symptoms are the “red flag” that draw attention to the gap between expected desired
outcomes and the reality.

Process – Everything we do involves process. At its most basic, a simple process consists of input,
added value, and output.

Dissolve – The purpose of root cause analysis is to identify the root cause(s) of a symptom, and, where
the symptom is negative or undesirable, to find ways to dissolve the root rather than simply patching
up and/or hiding the symptom.
Team Time
 Analyze your data
 Based on the data available to you at this point, which
of your needs should be addressed with this funding
opportunity?
Proposal Description
Logic Model
S.M.A.R.T. Objectives
Evaluation
Anduamlak Meharie, Office of Research
Insert slides???
Team Time
Teams will work through the application templates
within the presentation segments
LUNCH
Strategic Plan Connections
Connecting to your Five Year Strategic Plan
Professional Development & Collaborative Teams
Kathy Hypes, Office of Federal Programs
Aligning the School Improvement
Grant to the Strategic Plan
PURPOSE OF GRANT
The purpose of the SIG 1003(a) grant award is to
support the goals as identified in each school’s
five year strategic plan including addressing the
specific subject area(s) and subgroup(s) causing
the school to be identified for improvement.
Aligning the School Improvement
Grant to the Strategic Plan
Elements of the Plan(Requirement for Title I)
Consultation
Core academic subjects
Measurable goals and objectives
Research based instructional strategies
Sustained professional development
Teacher-mentoring program
Parental involvement
Extended learning
Technical Assistance from LEA and SEA
Aligning the School Improvement
Grant to the Strategic Plan
Background
Content
Processes
Student Support
Culture and Climate
Data Analysis
key outcome indicators
External Trends
Student Achievement
Other Student Outcomes
Analysis of Culture, Conditions and Practices
**Determination of root causes for identified deficiencies
Aligning the School Improvement
Grant to the Strategic Plan
Goals and Objectives
Goals are aligned with needs assessment and must align with
State’s content standards and objectives.
Objectives are written to target specific measurable
outcomes related to goal and subgroups not making AYP.
(Logic Model Development - grant)
Strategies and Activities
Action Steps (Logic Model Development –grant)
Professional Development
correlate to the goals and objectives
*Sustained
*Teacher-Mentoring Program
Aligning the School Improvement
Grant to the Strategic Plan
Collaborative Teams
Program Overview (#3)
Professional Development
Teacher Involvement (#9)
Evaluation
Title I Program Evaluation (#10)
*Logic Model Development: Indicators to
measure implementation, progress, and success (grant)
*Evaluation Plan Matrix (grant)
* Both will strengthen your strategic plan, revisit plan
Aligning the School Improvement
Grant to the Strategic Plan
School’s Title
I Budget
Strategic
Plan
1003 (a)Grant
Proposal
School
Improvement
1003 (a)
Grant Budget
Other Grants
and Budgets
(i.e., Dance
Grant)
Budget, Submission and Scoring
Budget Form and Budget Narrative
Submission Requirements
Scoring Rubric
Grant Award Timelines
Suzette Cook, Office of Federal Programs
Budget Form
TITLE I SCHOOL IMPROVEMENT 1003(a) GRANT FY13
BUDGET
5 Digit
Program
Function Code
3 Digit
Object
Code
Description
Amount from
this School
Improvement
Grant
*Amount from other
Funding Sources
(Specify Funding Source)
Budget and Budget Narrative
 Budget Form may be replicated as needed
 Salaries and fixed costs must be itemized
 Budget Narrative
 Describe budgeted amounts that may be vague or
unclear in the budget form (e.g., materials, supplies,
professional development, technology, equipment,
travel, etc.)
 Identify and explain budgeted amounts specified from
other funding sources
Submission Requirements
Page 2 of the RFP
 At least a 12 pt. font - adhere to page limits for each section
 Pre-Submission Checklist
 Superintendent & county Title I director signatures for
submission
 School team involvement in proposal development
 Electronic submission required by 4:00 pm, Friday,
November 30, 2012 to eamccoy@access.k12.wv.us
Scoring Rubric
Background – 10 points
Data Analysis and Statement of Need – 15 points
Goals and S.M.A.R.T. Objectives – 15 points
Strategies and Activities – 30 points
Evaluation – 15 points
Budget and Budget Narrative – 15 points
Suzette Cook, Office of Federal Programs
Grant Timeline
Date
Grant Process
Sept. 10-Oct. 1, 2012
Collaborative Application
Development
Oct. 10, 2012
Grant workshop
Oct. 29, 2012
TA Webinar @ 9:00 a.m.
Nov. 26, 2012
Webinar training for Grant Readers
Nov. 30, 2012
Application Submission Deadline
Dec. 10, 2012
Grant Scoring Meeting
Dec. 14, 2012
Selected grants submitted for WVDE
approval
Jan. 2, 2013
Finalize grant awards
Q&A and Team Time
This segment is reserved for team work time with
access to various WVDE staff for questions and
brainstorming.
Good Luck…
If you have questions as you are completing your
application, contact your Title I county liaison:
Robert Crawford – rcrawford@access.k12.wv.us
Suzette Cook – scook@access.k12.wv.us
Kathy Hypes – khypes@access.k12.wv.us
Ryan Saxe – rsaxe@access.k12.wv.us
Telephone for all: 304-558-7805
Hancock
Title I Coordinator
Assignments
Brooke
Ohio
Effective September 2012
Marshall
Wetzel
Monongalia
Morgan
Marion
Preston
Tyler
Pleasants
Ritchie
Wood
Barbour
Wirt
Jackson
Mason
Gilmer
Lewis
Jefferson
Tucker
Hardy
Upshur
Braxton
Randolph
Pendleton
Webster
Clay
Cabell
Kanawha
Nicholas
Lincoln
Boone
Pocahontas
Suzette Cook
scook@access.k12.wv.us
Fayette
Greenbrier
Mingo
Hampshire
Grant
Calhoun
Roane
Putnam
Wayne
Berkeley
Mineral
Harrison Taylor
Doddridge
Logan
Raleigh
Summers
Wyoming
Kathy Hypes
khypes@access.k12.wv.us
Ryan Saxe
rsaxe@access.k12.wv.us
Monroe
McDowell
Mercer
Robert Crawford
rcrawford@access.k12.wv.us