SCHOOL BOARD OF SAINT LUCIE COUNTY JOB DESCRIPTION
Position No.
77390
Salary Schedule
2L
FLSA
Non-exempt
Length of Work Year
Date Approved
Date Revised
12 Months
8-26-97
JOB TITLE
DEPARTMENT
REPORTS TO
Secretary IV
Human Resources
Assistant Superintendent for
Human Resources
JOB GOAL
This is difficult, specialized and responsible work involving the consistent exercise of discretion
and independent judgement in its performance. Work requires a confidential capacity to assist
and support managerial employees and school board members.
QUALIFICATIONS:
1.
2.
High school diploma or equivalent with advanced business courses.
A minimum of five (5) years experience in complex administrative support with at
least two (2) of those years in education.
3.
Experience and demonstrated knowledge of the operation, function and scope of various
school system departmental offices, with ability to communicate with administrators,
school board members, system staff and the general public.
4.
Proficient in computer technology. Adept in office management practices and
procedures.
5.
Capable of making decisions acknowledging established procedures and practices, and
handles routine administrative details independently.
6.
Ability to perform essential functions of the position.
DUTIES AND RESPONSIBILITIES:
*1.
To manage the operations of the Assistant Superintendent’s office, relieving him or her of
office practices and operational matters.
*2.
To make arrangements for meetings including space, time and place; informs participants
of topics to be discussed and provides background information if necessary. Schedules all
appointments for the Assistant Superintendent.
*3.
To serve as liaison for the Assistant Superintendent between board members, district
staff, schools, media and community.
*4.
To independently respond to requests for information, composes written correspondence
and compiles research materials.
*5.
To process personnel paperwork for all administrators including appointment and
reappointment to administrative position, transfers, reclassifications, resignations and
retirement.
*6.
Request and process all administrative personnel contracts.
7.
To assist with the reappointment process for all employees.
*8.
To handle telephone calls and requests for information. Screens
employee/parent/community complaints and/or concerns for referral to proper
department. Handles routine requests for information independently.
Secretary IV, Human Resources
Page 2
*9.
To receive incoming inter-departmental mail and U.S. mail; opens, evaluates and
distributes mail.
*10. To input and prepare payroll for the Personnel Department. Prepares and processes
requests for leave, reasons for leave and travel reimbursement requests.
*11. To arrange travel/hotel reservations and conference registration.
12. To provide assistance with the preparation of School Board agenda items.
*13. To receive portfolios submitted for advertised administrative positions and assist the
Assistant Superintendent with the interview process.
*14. To update job descriptions.
*15. To act as the recording secretary for weekly Human Resources staff meetings; attend
meetings and prepare minutes.
*16. To act as the recording secretary for the School Calendar Committee; attends meetings
and prepares minutes.
*17. To prepare the Student Calendar and 10, 10-1/2, 11 and 12 month Employee Calendars.
18. To lend support to the Leadership Team as needed and provides assistance to the
organization as required to ensure quality instruction for all learners in a caring and safe
environment.
Physical Demand Class - SL
*Essential Job Functions