Annual Desk Audit (ADA) March 31, 2015 Webinar Agenda Purpose/Introduction of the ADA Indicator Reviews With Five-year trends Navigating the ADA Purpose of the Annual Desk Audit (ADA) Results Indicators • Indicator 1 – Graduation (Target 67.08%) • Indicator 2 – Dropout (Target 2.45%) • Indicator 3B – Assessment Participation Math & Reading (Targets 95%) • Indicator 3C – Assessment Proficiency Math (Target 35.7%) RLA (Target 32.9%) • Indicator 4A – Long Term Suspensions (State Bar <3.28%) Results Indicators Cont. • Indicator 5A – General Ed. Full-Time (Target 62.5%) • Indicator 5B – Spec. Ed. Separate Class (Target 9.4%) • Indicator 5C – Separate Schools: Residential Facilities or Homebound (Target 1.40%) Results Indicators Cont. • Indicator 6A – Regular Early Childhood Program (Target 29.8%) • Indicator 6B – Special Education Separate Class/Separate School/Residential Facility (Target 10.6%) Results Indicators Cont. Indicator 7A – Early Childhood Outcomes Positive Social-Emotional Skills: • A1 – Increased Rate of Growth (Target 78.00%) • A2 – Functionality Within Age Expectations (Target 67.00%) Results Indicators Cont. Indicator 7B: Early Childhood Outcomes Acquisition & Use of Knowledge & Skills: • 7B1 – Increased Rate of Growth (Target 78.00%) • 7B2 – Functionality Within Age Expectations (Target 63.00%) Results Indicators Cont. Indicator 7C – Early Childhood Outcomes Use of Appropriate Behaviors: • 7C1 – Increased Rate of Growth (Target 79.00%) • 7C2 – Functionality Within Age Expectations (Target 78.00%) Results Indicators Cont. • Indicator 8 – Parent Involvement (Target 33.00%) • Indicator 14 – Post School Outcomes: – 14C – Enrolled in Higher Education or Other Training, Competitively Employed, or Other Employment (Target 65.00%) Compliance Indicators • Indicator 4B – Suspensions (Target 0%) • Indicator 9 – Disproportionality – All Disabilities (Target 0%) • Indicator 10 – Disproportionality – Specific Disabilities (Target 0%) • Indicator 11 – Child Find (Target 100%) • Indicator 12 – Early Childhood Transition (Target 100%) • Indicator 13 – Secondary Transition (Target 100%) Data Workbook Data Workbook District Data Indicators Improvement Plan Toolbook for Drill Down Questions Example of Drill Down Questions Indicator 1: Graduation 4-Year Adjusted Cohort Rate Actual Data Results Targets FFY 2012 (2011-2012) 59.90% 80.00% FFY 2013 (2012-2013) 62.09% 63.49% FFY 2014 (2013-2014) 70.27% 67.08% School Year FFY 2015 (2014-2015) 70.67% FFY 2016 (2015-2016) 74.26% FFY 2017 (2016-2017) 77.85% FFY 2018 (2017-2018) 81.44% Indicator 1: Graduation 4-Year Adjusted Cohort Rate Students with Disabilities 4-Year Adjusted Cohort Graduation Rate 80 80 80 63.49 67.08 70.67 Target 74.26 77.85 81.44 70.3 57.5 59.6 59.9 62.1 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 Indicator 2: Drop Out School Year FFY 2012 (2011-2012) FFY 2013 (2012-2013) FFY 2014 (2013-2014) FFY 2015 (2014-2015) FFY 2016 (2015-2016) FFY 2017 (2016-2017) FFY 2018 (2017-2018) Grades 7-12 Event Drop Rate Students with IEPs Actual Data Results Targets 2.20% 2.20% 1.50% 2.75% 2.75% 2.45% 2.45% 2.25% 2.25% 2.00% Indicator 2: Dropout Rate Grades 7-12 Event Drop Rate SWDs Targets 3.10% 2.75% 2.75% 2.75% 2.75% 2.45% 2.70% 2.20% 2.45% 2.25% 2.20% 2.25% 2.00% 1.50% 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 Indicator 3A: Assessment AMO Results Targets School Year Actual Data FFY 2012 (2012-2013) 0% 16.40% FFY 2013 (2013-2014) 0% 16.40% FFY 2014 (2014-2015) 16.40% FFY 2015 (2015-2016) 16.40% FFY 2016 (2016-2017) 16.40% FFY 2017 (2017-2018) 16.40% FFY 2018 (2018-2019) 16.40% Indicator 3A: Assessment Districts Meeting AYP/AMO for Disability Subgroup Results Targets 59.20% 1.90% 2009-2010 16.40% 16.40% 16.40% 16.40% 0.00% 0.00% 0.00% 0.00% 2010-2011 2011-2012 2012-2013 2013-2014 16.40% 16.40% 16.40% 16.40% 2014-2015 2015-2016 2016-2017 2017-2018 Indicator 3B: Participation School Year FFY 2012 (2012-2013) Math Actual Data Reading Actual Data 97.80% 97.80% 97.90% 97.89% Results Targets 95% FFY 2014 (2014-2015) 95% 95% FFY 2015 (2015-2016) 95% FFY 2016 (2016-2017) 95% FFY 2017 (2017-2018) 95% FFY 2018 (2018-2019) 95% FFY 2013 (2013-2014) Indicator 3B: Assessment Participation - Math Math Results 97.66% 97.80% 97.80% Math Targets 97.13% 97.02% 95.00% 95.00% 95.00% 95.00% 95.00% 95.00% 95.00% 95.00% 95.00% 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 Indicator 3B: Assessment Participation - RLA Reading Results 97.67% 97.90% 97.89% Reading Targets 97.04% 97.02% 95.00% 95.00% 95.00% 95.00% 95.00% 95.00% 95.00% 95.00% 95.00% 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 Indicator 3C: RLA and Math Proficiency RLA Results Targets Math Actual Data Math Results Targets School Year RLA Actual Data FFY 2012 (2012-2013) 17.80% 25.29% 20.60% 29.1% FFY 2013 (2013-2014) 16.12% 32.90% 17.56% 35.7% FFY 2014 (2014-2015) 39.90% 42.3% FFY 2015 (2015-2016) 46.90% 48.9% FFY 2016 (2016-2017) 53.90% 55.5% FFY 2017 (2017-2018) 60.90% 62.1% FFY 2018 (2018-2019) 67.90% 68.7% Indicator 3C: Assessment Proficiency - Math Math Results Math Targets 68.50% 62.10% 55.50% 48.90% 42.30% 35.70% 29.10% 21.90% 19.90% 20.00% 2009-2010 2010-2011 23.90% 22.54% 2011-2012 20.60% 2012-2013 17.56% 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 Indicator 3C: Assessment Proficiency - RLA Reading Results Reading Targets 70.30% 60.90% 53.90% 46.90% 39.90% 32.90% 25.90% 15.90% 2009-2010 17.90% 19.90% 18.20% 18.92% 2010-2011 2011-2012 17.80% 16.12% 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 Indicator 4A: Long Term Suspensions School Year FFY 2012 (2011-2012) FFY 2013 (2012-2013) FFY 2014 (2013-2014) FFY 2015 (2014-2015) FFY 2016 (2015-2016) FFY 2017 (2016-2017) FFY 2018 (2017-2018) Actual Data: Percent of LEAs with Significant Discrepancies Results Targets 7.0% 0.0% 0.0% 6.5% 6.0% 6.0% 5.5% 5.5% 5.0% Indicator 4A: Suspensions/Expulsions Results of LEAs with Significant Discrepancies 7.00% Targets 7.00% 6.50% 6.00% 6.00% 5.50% 5.50% 2016-2017 2017-2018 5.00% 3.50% 2.00% 0.00% 2009-2010 2010-2011 0.00% 2011-2012 0.00% 2012-2013 0.00% 2013-2014 2014-2015 2015-2016 Indicator 4B: Suspension by Race/Ethnicity Compliance Targets School Year Actual Data FFY 2012 (2011-2012) 10.53% 0% FFY 2013 (2012-2013) 3.51% 0% FFY 2014 (2013-2014) 0% FFY 2015 (2014-2015) 0% FFY 2016 (2015-2016) 0% FFY 2017 (2016-2017) 0% FFY 2018 (2017-2018) 0% Indicator 4B: Suspensions/Expulsions by Race/Ethnicity Results of LEAs with Significant Discrepancies Targets 21.05% 10.53% 10.53% 3.50% 3.51% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 Indicator 4A&B Resources http://10.76.1.205/osp_annualdeskaudit/files/4a_4b_state_review_form.doc http://wvde.state.wv.us/osp/Lanai-Discipline-Video.mp4 Indicator 5: Educational Environments Ages 6-21 5A: 5B: 5C: School Year General Education: Full Time (80% or more) Actual Results Data Targets Special Education: Separate Class (inside regular class less than 40%) Actual Results Data Targets In separate schools, residential facilities, or homebound/hospital placements. Actual Results Data Targets FFY 2012 (2012-2013) 63.9% 61.5% 8.7% 8.0% 1.70% 1.0% FFY 2013 (2013-2014) 64.0% 62.5% 8.2% 8.9% 1.84% 1.5% FFY 2014 (2014-2015) 62.5% 8.9% 1.4% FFY 2015 (2015-2016) 62.5% 8.9% 1.4% FFY 2016 (2016-2017) 62.6% 8.9% 1.4% FFY 2017 (2017-2018) 62.8% 8.9% 1.4% FFY 2018 (2018-2019) 63.0% 8.89% 1.3% Indicator 5A: General Education Ages 6-21 (80% or more in general education) Results 68.10% Targets 67.40% 66.20% 63.90% 61.50% 61.50% 61.50% 2010-2011 2011-2012 2012-2013 64.00% 62.50% 62.50% 62.50% 62.60% 62.80% 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 60.50% 2009-2010 Indicator 5B: General Education Ages 6-21 (Less than 40% in general education) 8.90% 8.90% 8.90% 8.90% 8.89% 2014-2015 2015-2016 2016-2017 2017-2018 8.70% 8.40% 8.30% 8.00% 2009-2010 8.00% 2010-2011 8.20% 8.00% 8.00% 2011-2012 2012-2013 2013-2014 Results Targets Indicator 5B Resources http://10.76.1.205/osp_annualdeskaudit/files/5B_File_Review_and_Instructions.docx Indicator 5C: Separate Schools, Residential, Homebound, or Hospital Ages 6-21 Results Targets 1.84% 1.70% 1.60% 1.10% 1.70% 1.50% 1.00% 1.00% 1.00% 2011-2012 2012-2013 1.40% 1.40% 1.40% 1.40% 2014-2015 2015-2016 2016-2017 2017-2018 1.00% 2009-2010 2010-2011 2013-2014 Indicator 6: Educational Environments Ages 3-5 School Year 6A: 6B: Regular Early Childhood Program (RECP) and receiving majority of services in RECP Special Education: Separate Class, Separate School and Residential Facility Actual Data Results Targets Actual Data Results Targets FFY 2012 (2012-2013) 27.30% 30.3% 10.50% 10.1% FFY 2013 (2013-2014) 29.16% 29.8% 9.45% 10.6% FFY 2014 (2014-2015) 29.8% 10.6% FFY 2015 (2015-2016) 31.3% 10.5% FFY 2016 (2016-2017) 31.8% 10.4% FFY 2017 (2017-2018) 32.3% 10.3% FFY 2018 (2018-2019) 32.3% 10.3% Indicator 6A: (Ages 3-5) Regular Early Childhood Programs Results Targets 32.30% 31.80% 31.30% 30.30% 29.80% 29.80% 29.16% 29.80% 2013-2014 2014-2015 27.30% 2009-2010 2010-2011 2011-2012 2012-2013 2015-2016 2016-2017 2017-2018 Indicator 6B: Special Education:(Ages 3-5) Separate Class, Separate School, Residential Results 10.60% 10.50% Targets 10.60% 10.60% 10.50% 10.40% 10.30% 10.10% 9.45% 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 Indicator 7. Early Childhood Outcomes A1 A2 B1 B2 C1 C2 FFY 2012 FFY 2013 FFY 2014 FFY 2015 FFY 2016 FFY 2017 FFY 2018 Target 77.00% 78.00% 78.00% 78.00% 78.00% 78.50% 79.00% Data 78.50% 81.68% Target 85.00% 67.00% 67.00% 67.00% 67.00% 67.50% 68.00% Data 67.70% 67.34% Target 70.00% 78.00% 78.00% 78.00% 78.00% 78.50% 79.50% Data 78.20% 81.55% Target 67.00% 63.00% 63.00% 63.00% 63.00% 63.50% 64.00% Data 63.70% 63.49% Target 75.00% 79.00% 79.00% 79.00% 79.00% 79.50% 80.00% Data 79.40% 83.54% Target 86.00% 78.00% 78.00% 78.00% 78.00% 78.50% 79.00% Data 78.30% 77.90% Outcome A Outcome B Outcome C Positive Social Emotional Skills Acquisition and Use of Knowledge and Skills Use of Appropriate Behaviors to Meet Needs Indicator 7A: Early Childhood Outcomes Positive Social Emotional Skills (Ages 3-5) A1: Increased Rate of Growth 87.10% 81.68% 78.50% 78.00% 78.00% 77.00% 76.00% 74.00% 2009-2010 75.00% 2010-2011 78.00% 78.00% 78.50% 2015-2016 2016-2017 2017-2018 77.00% 72.23% 2011-2012 2012-2013 2013-2014 Results 2014-2015 Targets Indicator 7A: Early Childhood Outcomes Positive Social Emotional Skills A2: Functionality Within Age Expectations 90.80% 83.00% 82.00% 82.00% 67.47% 2009-2010 2010-2011 84.00% 85.00% 67.70% 2011-2012 67.34% 67.00% 67.00% 2012-2013 2013-2014 Results 2014-2015 Targets 67.00% 67.00% 67.50% 2015-2016 2016-2017 2017-2018 Indicator 7B: Early Childhood Outcomes Acquisition & Use of Knowledge/Skills (Ages 3-5) B1: Increased Rate of Growth 85.10% 81.55% 78.20% 78.00% 78.00% 78.00% 78.00% 78.50% 2014-2015 2015-2016 2016-2017 2017-2018 72.84% 69.00% 70.00% 69.00% 67.00% 2009-2010 68.00% 2010-2011 2011-2012 2012-2013 2013-2014 Results Targets Indicator 7B: Early Childhood Outcomes Positive Social Emotional Skills B2: Functionality Within Age Expectations 90.20% 65.00% 65.00% 66.00% 64.00% 63.93% 2009-2010 2010-2011 2011-2012 67.00% 63.00% 63.70% 2012-2013 63.00% 63.00% 63.00% 63.50% 2014-2015 2015-2016 2016-2017 2017-2018 63.49% 2013-2014 Results Targets Indicator 7C: Early Childhood Outcomes Use of Appropriate Behaviors (Ages 3-5) C1: Increased Rate of Growth 87.80% 83.54% 79.40% 75.00% 75.31% 72.00% 73.00% 2009-2010 2010-2011 79.00% 79.00% 79.00% 79.00% 79.50% 2014-2015 2015-2016 2016-2017 2017-2018 75.00% 74.00% 2011-2012 2012-2013 2013-2014 Results Targets Indicator 7C: Early Childhood Outcomes Use of Appropriate Behaviors C2: Functionality Within Age Expectations 93.70% 83.00% 84.00% 85.00% 80.02% 82.00% 86.00% 78.30% 78.00% 78.00% 78.00% 78.00% 78.50% 2015-2016 2016-2017 2017-2018 77.90% 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 Results 2014-2015 Targets Indicator 8: Parent Involvement School Year FFY 2012 (2012-2013) FFY 2013 (2013-2014) FFY 2014 (2014-2015) FFY 2015 (2015-2016) FFY 2016 (2016-2017) FFY 2017 (2017-2018) FFY 2018 (2018-2019) Actual Data 34.40% 31.63% Results Targets 40% 32% 33% 35% 36% 38% 38% Indicator 8: Parent Involvement Schools Facilitated Parent Involvement Results Targets 40.00% 39.00% 38.00% 38.00% 36.00% 36.00% 36.00% 35.00% 34.40% 34.00% 33.30% 33.00% 32.00% 31.63% 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 Indicator 9: Disproportionality – All Disabilities Actual Data Compliance Targets FFY 2012 (2011-2012) 0% 0% FFY 2013 (2012-2013) 0% 0% School Year FFY 2014 (2013-2014) 0% FFY 2015 (2014-2015) 0% FFY 2016 (2015-2016) 0% FFY 2017 (2016-2017) 0% FFY 2018 (2017-2018) 0% Indicator 9: Disproportionate Representation – All Disabilities Results Target 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 0.00% 2014-2015 2015-2016 2016-2017 2017-2018 Indicator 10: Disproportionality – Specific Disabilities School Year Actual Data Compliance Targets FFY 2012 (2011-2012) 5.3% 0% FFY 2013 (2012-2013) 0.0% 0% FFY 2014 (2013-2014) 0% FFY 2015 (2014-2015) 0% FFY 2016 (2015-2016) 0% FFY 2017 (2016-2017) 0% FFY 2018 (2017-2018) 0% Indicator 10: Disproportionate Representation – Specific Disabilities Results Target 0.00% 5.30% 1.76% 0.00% 0.00% 0.00% 2009-2010 2010-2011 2011-2012 0.00% 2012-2013 2013-2014 0.00% 2014-2015 2015-2016 2016-2017 2017-2018 Disproportionality Workbook http://10.76.1.205/osp_annualdeskaudit/DisproportionalityWorkbook2015.htm Indicators 9 & 10 SLD Example of Disproportionality http://10.76.1.205/osp_annualdeskaudit/files/9_10_District_File_Review_Checklists.doc http://wvde.state.wv.us/osp/Indicators9-10-Review-Process.mp4 Indicator 11: Child Find School Year Actual Data FFY 2012 (2012-2013) 98.10% Compliance Targets 100% FFY 2013 (2013-2014) 97.28% 100% FFY 2014 (2014-2015) 100% FFY 2015 (2015-2016) 100% FFY 2016 (2016-2017) 100% FFY 2017 (2017-2018) 100% FFY 2018 (2018-2019) 100% Indicator 11: Child Find Evaluations Complete Within 80 Days Results 100% 100% 100% 100% 98.00% 98.10% 100% Targets 100% 100% 100% 100% 2014-2015 2015-2016 2016-2017 2017-2018 97.28% 97.00% 96.20% 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 Indicator 11 Cont. The data was sorted to remove the following: • Entries which have been duplicated • Entries outside the specified federal fiscal year (FFY) • Entries containing documented parental refusal to evaluate • Entries with no parent consent and no EC data; and • Entries with error data Indicator 11 Common Clerical Errors 1. Reversed Referral and Consent Date 2. Wrong Date Year (Example: Eval. consent date 11/4/2014, eligibility date 1/3/2013) 3. 4. 5. 6. 7. 8. No Eligibility Date No IEP Completion Date No Eligibility Status Code No E/R Code An E/R Code when the student was found Not Eligible No Reason Late Code OR A Reason Late Code when the referral was not late 9. Marks or letters in a code cell (Example: L0, ‘, Io, etc. in the Reason Late cell) Indicator 11 Common Clerical Errors Cont. 10. Wrong Reason Late Code format (Ex. 01, 02, 03, etc.) Indicator 12: Early Childhood Transition Actual Data Compliance Targets FFY 2012 (2012-2013) 99.84% 100% FFY 2013 (2013-2014) 100% 100% School Year FFY 2014 (2014-2015) 100% FFY 2015 (2015-2016) 100% FFY 2016 (2016-2017) 100% FFY 2017 (2017-2018) 100% FFY 2018 (2018-2019) 100% Indicator 12: Early Childhood Transition IEP Implemented by 3rd Birthday Results 100% 100% 100% 99.26% 99.45% Targets 100% 99.84% 100% 100% 100% 100% 100% 100% 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 96.60% 2009-2010 2010-2011 2011-2012 Indicator 13: Secondary Transition Actual Data Compliance Targets FFY 2012 (2012-2013) 90.50% 100% FFY 2013 (2013-2014) 98.41% 100% School Year FFY 2014 (2014-2015) 100% FFY 2015 (2015-2016) 100% FFY 2016 (2016-2017) 100% FFY 2017 (2017-2018) 100% FFY 2018 (2018-2019) 100% Indicator 13: Secondary Transition Results 100% 95.00% 100% 100% 100% 100% Targets 100% 100% 100% 100% 2014-2015 2015-2016 2016-2017 2017-2018 98.41% 98.10% 90.50% 70.80% 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 Indicator 14: Post School Outcomes 14C: 14B: 14A: School Year Enrolled in Higher Education Actual Results Data Targets Enrolled in Higher Education or Competitively Employed Actual Results Data Targets Enrolled in Higher Education or Other Training, Competitively Employed or Other Employment Actual Results Data Targets FFY 2012 (2012-2013) 15.00% 24.0% 53.30% 49.5% 68.10% 64.7% FFY 2013 (2013-2014) 15.59% 15.0% 52.85% 49.0% 64.89% 64.0% FFY 2014 (2014-2015) 16.0% 50.0% 65.0% FFY 2015 (2015-2016) 17.0% 51.0% 66.0% FFY 2016 (2016-2017) 18.0% 52.0% 67.0% FFY 2017 (2017-2018) 19.0% 53.0% 68.0% FFY 2018 (2018-2019) 20.0% 54.0% 69.0% Indicator 14: Post School Outcomes Within 1-Year of Leaving High School 14A: Enrolled in Higher Education 21.00% 22.50% 24.00% 16.00% 19.49% 15.00%15.50% 2009-2010 12.20% 11.80% 2010-2011 2011-2012 2012-2013 18.00% 19.00% 15.00% 2013-2014 Results 17.00% 2014-2015 Targets 2015-2016 2016-2017 2017-2018 Indicator 14: Post School Outcomes Within 1-Year of Leaving High School 14B: Enrolled in Higher Education or Competitively Employed 53.30% 51.80% 50.30% 49.50% 48.84% 44.60% 2009-2010 2010-2011 52.85% 49.00% 50.00% 51.00% 52.00% 53.00% 43.90% 2011-2012 2012-2013 2013-2014 Results 2014-2015 Targets 2015-2016 2016-2017 2017-2018 Indicator 14: Post School Outcomes Within 1-Year of Leaving High School 14C: Enrolled in Higher Education, Postsecondary Training, Competitively Employed, or Other Employment 68.10% 68.00% 67.00% 66.66% 65.10% 63.51% 64.40% 66.00% 64.70% 64.89% 65.00% 64.00% 59.00% 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 Results 2014-2015 Targets 2015-2016 2016-2017 2017-2018 Questions? ADA Instructional Video Available at either of the following links for your convenience: http://wvde.state.wv.us/osp/datareports.html Annual Desk Audit Navigational Introduction Contact Information Renee Ecckles-Hardy Coordinator, Data Manager Office of Special Programs renee.ecckleshardy@k12.wv.us 304.558.2696