October 23-24, 2014
Spokane Falls Community College
Spokane Falls Community College Welcome
Dr. Janet Gullickson, President, Spokane Falls Community College
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Strong Counselor/Faculty relationship
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Outreach into HS and to faculty are new in building bridges
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It is important to advocate for students- but then who are you advocating against? It suggests that there means there is some group on campus that is not here for students. Challenge: Be advocates for learning. When you become an advocate for learning it changes your mindset. It takes us out of a position of comparison to one of all working together for the good of student learning.
Tools of the Trade: CANVAS use in Advising & Counseling
How are different areas utilizing CANVAS to assist in Advising & Counseling with students? Panel of staff from LCC, Bellevue, South Seattle o Several schools are using CANVAS. SFCC: Many students are using online services. Want to allow for the just in time information available. A way to get to students and connect with them. o Opportunity to leverage connection with students. o SFCC has integrated it in with those students under 30 cr. Many new faculty are starting to use it, all Counselors use it. o Benefit- very easy to contact. Students are in CANVAS anyway for classes, so it makes reaching out easier. LCC: over 85% of students in CANVAS know who their advisor is. o LCC had a group effort between IT, Student Advising and Campus Relations and an independent contractor. The LCC system will put students into CANVAS automatically and assign advisors based on faculty contract load. o SFCC: eLearning loads in the students to the advisor CANVAS site. Faculty have an advising load of 5-10. o LCC: Faculty were starting to opt out because they couldn’t load their own students in. And then how to get students out when they graduate or change intent. If students are auto loaded in- then how does the faculty know when that student shows up? Solutions came through IT connection and think it will also work with PeopleSoft. o LCC has set up a model where each Advisor has a classroom where faculty are loaded in.
Provides a line of communication between the Advising Center and the faculty advisors. o LCC reduced workload of assigning students by having it auto populate and then once the advisors in that area hit the ceiling then the “extra” students end up in a bucket that then the
Office of Instruction then manages the over assignment. o South Seattle has a module course for new Advisors. Is also a repository for practices and policies. Provides the structure for reference so Advisors know where to go to look for info.

Resource Development facilitated discussion
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Clover Park: Foundation raises emergency grant $ which can help with things like utility bills outside of academics. 112 students took advantage. Student fills out an application and submits documentation. Faculty have to sign off on satisfactory progress. Fin Aid fills out a portion. That then comes to Advising/Counseling then the Director signs off and then sends it on to the
Cashier’s Office and pays directly to the bill.
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Bates: Very similar to Clover Park. Students can get about $200, but can be more if more is needed. Has mandatory advising required in intake. A lot of questions about finances are asked to then flag students for certain monies. Use an intake form. Form then goes to the offices that would have funding. Those offices then reach out to the students.
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Scholarships available mid-year for students.
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Funding for on the spot issuance of gas and bus passes.
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Pierce College: Employee fund contribution which allows for funding to do things like get a car fixed, pay bills- anything that impedes a student being able to attend school.
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Bates: Foundation & Vets office has emergency grants. Part of it was getting word out to faculty and staff that the funds are available. To assist homeless population- but together care packages. Working with Walgreens to partner and provide materials.
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South Seattle: Completer scholarship- within 15 credits of completion, funding will be provided to help them finish degree or certificate. Run by Foundation. Coordinated through Fin Aid.
Students can be continuously enrolled. They just have to be within a quarter of completion.
$20,000 for summer/fall. Emergency funds maybe around $30,000 to $40,000
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North Seattle: Same as South. Just a bit different in who runs it. “Finish Line Grant”. Emergency assistance is available for anyone, the Finish Line grant is for those within a threshold of completion.
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Fin Aid- funding that gets “loaned” out for those students that can’t pay right away but look like they will be able to pay soon. Collect interest on the loan.
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Olympic: As part of the student orientation, information is included about the “pots of money” that are available. Students then have the opportunity to fill out applications and figure out additional funding sources. SOAR +
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Coordination with other resources on campus? Many of us are shopping around to groups on campus, but it’s very haphazard. Some schools really have integrated it into their intake or orientation systems and partner with the other funding offices to get word out there.
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Walla Walla looking at tying in mandatory participation in a SALT kind of financial lit program in order to receive the emergent funds. Trying to see if it helps students strategize and keep from needed emergent funds in the future.
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LCC: Has an endowment fund “Student Success Fund”. $50,000 a year to work with students.
One time funding. Counselors receive the funds to disperse. Trying to up the dollar amount.
Worked on how to reframe it to donors so that unused funds can then be funneled into this fund.
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LCC/Walla Walla/Bates/Olympic: Have funding groups get together to discuss funding avenues.
Allows for talking across the board within the different groups. Getting a pulse on where different groups are at in deadlines, processes, what is coming up.
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Grants: o Some have a very close relationship with the Grant Writer on campus, but some are having things put into grants that as staff we aren’t sure we can deliver on. o Aggravating then to try to affect real change with the money when it’s tied up in ways we can really get to it or make it happen for the wording of the grant.

o Green River: Grant Director is in communication with the parties at play and getting the information and the background info needed. Looking for how it fits into the Strategic
Plan and college mission. o There is a lot of pressure to get grant money- but does it fit? How can we align the dollars to mission and plan and also execute the follow through on the outcome. Having the stop gaps for certain bodies to review it to make sure it fits before it gets submitted can assist in making sure the parties that will be tasked with execution are aware of what is on the table. o It’s important to keep the lines of communication open with the grants office to keep a tab on where things are at and what money they are going after. o Seems to be a very good alignment to know who your IR person is and have a line of communication. Many times they are working with the Grant Writer very closely. So if you can’t get in with the Grant Writer, maybe the IR is an avenue in.
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How to help students budget and plan for what happens the next time something like this happens? What about the next time your tire blows out? o YVCC- Trio program goes into the classroom and do Fin Aid planning modules. Some have curriculum in the entry Student Success course. o Many campuses are using SALT as a way to help students plan. Spokane Falls: Has a workshop for students on how to use SALT. SPSCC- SALT is part of the mandatory student loan orientation. SALT info is also included in our Student Success course in the financial literacy portion of the class. Mandatory for those that test below college level
(Same at CBC). o Bates counselors receive the funds and then disperse to the student. Pierce pays directly to the need- the power co., the tire shop, etc.
Survey Results
We will discuss the results of our ACC staffing survey which was open over the summer. There will be a built in break during the discussion
We had 15 colleges that responded to the survey. The survey is still open, so other colleges wishing to participate still can. It will remain open until the beginning of November.
Reports from WSSSC, SBCTC and ICRC
WSSSC o CTC Link discussion o Accommodations for meetings, how to make that available to membership. Who the individual should contact? The Commission is willing to cover those costs as they arise. ACC will post accommodation information at the bottom of the agenda. The Member at Large will then coordinate with the host site. o Councils vs. Committees vs. Groups- The President’s group wants less councils- setting criteria about what constitutes a council. WSSSC has been asked to reduce the numbers. o ACC was directed by WSSSC to talk to WACC. WACC is meant to be a professional development group for direct service employees (Ed Planners, Professional Advisors, Counselors). It might be good for WACC to align with NACADA. Peggy & Kristie will contact WACC and see what their goals are. o Faith in Conscious- all must follow, ask VP if there are questions. o Title 9 certification happening at Pierce College this November

o Reallocation will not take place in 15-16
State Board for Community and Technical Colleges o Report was sent out to the Listserv by Edward, presented by Joe Holiday o See attached handout o ESSB 6002: SBCTC getting involved with MESA program. Aimed to involve women and minorities in STEM areas. Commits money to fund six college programs who will have NSF funding end. The
NSF funding will be replaced by the ESSB 6002 funds. Want to increase it to 20 community colleges, will need additional legislative funding. If funding is gained, the additional colleges will be chosen from those interested with some sort of evaluation process. o Student Services Decision Package: “Wish List” from SBCTC decided upon by the
Presidents. It’s a request for additional funds. o Asked for input from the VPs. VPs wanted to focus on career planning and clarity with students. o If funded, it will be implemented by the local college how they see fit, what positions fit their current structure. o $17m allows for three additional staff per college allowing for FTE differences. o Biannual ask. Goal to increase first year student retention by 2 points. o Not optimistic the funds will be awarded, there is a lot of educational asks on the table from higher ed and K-12. o There is open registration available for the Sexual Assault Prevention & Response Conference.
There is a capacity of 500- there are just over 300 signed up. Conference is October 30 th
at UW in
Seattle. o Running Start in the HS- Doesn’t have any real bases/authority. There is College in the High
School and then there is Running Start. A new bill is posed to increase funding for College in the
High School and Running Start, but it favors College in the High School more. There seems to be two flaws: It promotes college in the HS over Running Start based on cost. It does not focus on o underrepresented students.
On Nov. 6 th
there is a joint meeting between the College Presidents and K-12 reps to discuss dual credit programs.
ICRC o Articulation review committee- discussion about updating the handbook and distribution areas.
Discussion of STEM as a distribution. o College in the HS- trying to equalize funding across the board for all institutions. o PLA- postponed. The registrar group put together ideas about how to transcribe put pulled it back. o AAST- it is not a transfer degree, but there is a misnomer that the “T” means transfer. The T means there are transferable courses within the degree, and that there can be direct articulation for specific schools. o World languages- 5 credit limitation. Clark advocating for 10 credits to be allowed. BIs are not supportive.
Creating Inclusive College Communities, Koda Hendrickson- CANCELLED
Alternative Session for CBE colleges:

Competency Based Education Business Degree pilot – Cathy Clary, Student Services Coordinator & Connie
Broughton, Project Manager o There are several pilot colleges engaged in this program. o There are a series of webinars that are available on the blog: http://cbewa.org o WGU work on competency based certificates and drove to looking at degree options. o Competency based is to change from looking at time spent for credit to using other avenues of assessment to attain credit achievement. o About 1 million adults that have some kind of college education but no degree. o This work was endorsed by Student Services Commission o Students can enroll in a staggered start so they can go as quick or slow as they want. Can earn variable credit. Students need to complete at least 20 credits to qualify for Fin Aid. o The content is all online, so no cost for materials. o Student works with a Completion Coach. Program is built for intrusive/proactive advising. o Faculty and a Completion Coach will be hired at CBC. o Students are transcribed with regular credit equivalencies. It will look like any other transcript.
Must have 80% or better competency in order to earn a grade and credit. Can get an “A” or an
“B”. Nothing in between.
Reports
WAAC o WAAC is looking to try and regroup. There is a potential winter meeting at Cascadia College. ACC will be working with WAAC to look for ways to support.
Running Start
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The Running Start Coordinators group was negotiated by WSAC and SBCTC to be recognized and brought into the Washington Council for HS College Relation’s Dual Credit Commission
(WCHSCR). The current representative for Running Start on the Council is Valerie Frey from
Pierce College.
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The Coordinators are having a meeting November 6 th
at Everett CC.
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The new Smarter Balanced agreement that was just passed by SBCTC and OSPI will have impact on RS eligibility and also just general HS graduate enrollment at our colleges.
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There is a lot of legislation moving through this year that impacts dual credit programs in general.
The RS group will be keeping close tabs to see what that means for the RS program.
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We are continuing to work on ways to eliminate perceived and real barriers to the RS program for underrepresented student groups.
High School 21/HSC o HS21 has grown and seems to be pretty effective. LC graduated 15 students out of this program fall quarter. o Most colleges now have HS21 in effect on their campus through Transitional Studies department
WCTCCA o Spring conference in North Bend on April 27 th
and 28 th
. Exec committee is looking for ideas for presentations. Conference offers 6 CEUs.

Bridging Faculty and Advising Relationships – Loren Pemberton, Spokane Falls Community College o SFCC does not have advising written into the faculty contract. Five staff members handling advising services. President without changing faculty contract language moved to faculty
“consulting”. o SFCC Counseling had done some workshops to help faculty with consulting/advising. Set up a
CANVAS course for faculty to access. Includes detailed information about good advising practice,
“just in time” resources, student and faculty roles/responsibilities. o CANVAS site was a work in progress for about a year, contributed to by Counselors and Faculty. o Centralia has an Advising Committee that meet once a quarter. o South Seattle shuts down once a quarter on the 4 th
Friday of each quarter to allow for information sharing. o CBC closes every Thursday from 7am to 9am for meetings/updates. o Clark advisors have to use Advisor Track. After 20 students they get $ for each student over, but they have to participate in training. Also have a faculty advisor listserv. Title III $ allowed to pay
$200 stipend for participation in a three part training. o SPSCC/Clark/YVCC all have online websites for faculty advising information o Pierce has faculty liaisons to the divisions. They go to the division meetings and then there is a standing meeting agenda item for advising updates.
Business meeting, parking lot items and final discussion
Approve Spring 2014 minutes: APPROVED
Treasurers Report
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Membership is $75.00. We’ve collected $2,200 so far. Some schools are still missing membership payment. Ending balance is currently $3,075.99.
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A reminder will be sent out to those that still need to pay membership. Or you can email Sy to inquire.
Work plan for 2014-2015
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Commission would like to see us do something within Change Management with one of the other councils.
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Planning a joint meeting with ARC for CTC Link robust discussion and possible change management professional development.
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Prior to the spring meeting in our discussion about outcomes planning and strategic planning a notice will go out to the listserv asking for what measures we are currently using locally for student and advisor learning outcomes.
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Going to add in a “Hot Topics” forum which would be time for us as a group to have a more free flowing conversation about any topics we wish to bring to the group.
Winter Meeting Reminders
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Renton Technical College: ITV will not be available for this meeting. January 29 th
& 30th
Winter Meeting
Spring Meeting
January 29-30, 2015 ~ Renton Technical College
April 23-24, 2015 ~ Tacoma Community College