PPMS Meeting Minutes
October 12, 2015
Clover Park Technical College
1. PPMS Business Information
a. Treasurer’s report – Mona Himmelberger WWCC
i. Balance of account $7,509.47
b. Winter Meeting – February 11 & 12 – Everett
c. Winter Meeting Agenda
i. Breakout sessions
ii. Topics such as ctc Link
iii. IPEDS reporting
iv. Possible smaller room with microphones
2. HCA Open Enrollment
a. See attached Power Point presentation
3. TCC – HR Director, Beth Brooks – ctc Link updates – panel Q&A
a. Live August 24
b. Rita Lauzon and Brian Lanier at Tacoma while transitioning
c. Email – screen 4 – input work email address for notifications in PeopleSoft
d. Primary Supervisor
1. Only 1 in ctc Link – delegation authority
e. Separation Date – after 1/1/2016 will receive a W-2
if prior and last pay is 1/10/2016 will have to change the end date to capture a W-2
Only happens in year of conversion
f. Print off leave balance screen and put in personnel file.
g. Contracting – Campus Solutions
i. problems with the formulas with lab/lecture
h. Suggest opening roles up to top level, so one can do their entire job
i. Classified must submit timesheet in order to get paid
j. Taking leave and reporting time worked
i. People Soft – bi-weekly
ii. Manual process to calculate OT on split weeks.
k. Job Scheduling
i. Totally changing
ii. No more job groups
iii. Individual reports
l. Quick Reference Guides
i. Take advantage and read them
m. Talent Acquisition Management
i. NeoGov working with ctc Link
n.
ii. TAN Pillar going away – does not interact well and had major issues with breach
of confidentiality and posting of applications, etc.
Training! Lots of Training
4.
Break out sessions
a. DRS Audits – see attached presentation
b. PTF Tracking
c. Retirees
5.
John Boesenberg – Deputy Executive Director of HR at SBCTC
a. CIM Reporting 2017-2019 Fiscal year – for Bargaining purposes
i. payroll automatically uploaded to OFM
ii. Adjunct Faculty info – either input individually or have it upload
b. SBRP Updating plan documents
i. No change in policy
ii. Only change is coming from a 2011 IRS Finding – need a separate plan
document for the Supplemental Benefit info.
c. PTF are getting the Supplemental Benefit
i. Increased numbers
d. Mailer from TIAA-CREF
i. Get ready for retirement information
e. Special and Unpaid Leave
i. Uploaded to IRS after April 15 tax deadline