MW-1
Project schedules can be
viewed and adjusted.
Add new projects not currently
included in the minor works lists.
Any “red” cells indicate a need for
review. When all edits are complete,
click “Review & FINISH” to export
data.
Project expenditures and
estimated progress can be
reviewed.
Green cell indicates new
project added by user.
Each “sub-project” change to an
appropriation must balance to
maintain total appropriated
amount.
Edit these light green cells. Legal
limitations are built-in.
Cannot adjust
grey cells unless
project is added
to appropriation
5/12/2016
Cells change to
green to prompt
required edits and
white if edits are
complete.
MW-2
Navigate back to main screen
or to view expenditures
Edit project schedules
Reset all changes to
schedule
MW-3
Select project here
Edit schedule milestones or
enter confirmation date of
project that is on schedule
Leave box checked if project is
on schedule. Current date will
be automatically entered.
Save changes and exit
Exit without saving changes
MW-4
Navigate back to main screen or to
project schedule screen.
Red portion of bar chart indicates
possible project delays based on
estimated spending assumptions
stated below and schedule
milestones. This may be a candidate
to revise the schedule.
MW-5
Additional Tips
Problem 1:
Funds cannot be moved between minor works repair appropriations (i.e. “roof repair”, “facility repair”, etc.).
College wants to repair a roof on a building that is currently not funded for roof repairs.
There are no current “Roof Repairs” projects with excess funds in the same appropriation.
The College has excess funds left over from project(s) listed in the “Facility Repairs” appropriation, but cannot move this money to the “Roof Repairs”
appropriation using the minor works list change tool.
Solution:
There is some flexibility using repair funds for any type of repair (roof, facility or site).
Adjust the completed “Facility Repairs” project amounts to free up excess funds.
Add a new project within the “Facility Repairs” appropriation to fund the roof repair.
Problem 2:
Excess minor works repair funds cannot be used for a program project that is short on funds (Capital budget bill won’t allow).
College wants to increase the scope of work for an improvement project (program).
One or more repair projects have been completed and have excess funds.
The repair funds cannot be moved to the program project.
Solution:
Use excess repair funds for repairs identified in the program project scope of work.
Identify portions of the program project that are repair in nature (upgrades do not qualify).
Add new project(s) to the “repair” appropriations for each component identified in the program project that can be considered repair work.
Problem 3:
College cannot use excess project funds for a new project since the amount is less than $25,000 (new project minimum is $25,000).
Solution: Combine projects with excess funds to create new project.
If there are multiple projects within an appropriation that each have less than $25,000 in excess funds and they total more than $25,000 when
combined, then the funds can be combined and re-purposed.