RttT Closeout and No-Cost
Extension
April 4th, 2014
Race to the Top Program
Management Office
1
Presentation Overview
• Review the Process for:
•
•
•
Option 1: Completing RttT activities by June 30, 2014
Option 2: Completing RttT activities by September 23, 2014
Option 3: Requesting a No-Cost Extension
• Timeline for Amended DSW and No-Cost Extension
Request Submissions
• DSW Submission Guidelines
• General Closeout Reminders
• RttT Monitoring
2
Options for Completing RttT Activities
• LEAs and Charter Schools choose between three
options of dates to complete RttT activities
Option 1
June 30, 2014
Option 2
Option 3
September 23,
2014
September 24, 2014
–
June 30, 2015
No-Cost
Extension
3
Completion of RttT Activities by
June 30, 2014
June 30, 2014
September 23,
2014
September 24, 2014
–
June 30, 2015
Option 1: LEAs and Charter Schools that choose this option
should:
Program:
• Complete all RttT activities by June 30, 2014
• Complete a Progress Report for the 2013-14 year
• Participate in the completion of RttT Evaluation Team
requests
•
4
Completion of RttT Activities by
June 30, 2014
Fiscal:
• Encumber all RttT funds by June 30, 2014
• Ensure that RttT funds in the DSW match
budget/expenditure amounts in LBAAS for all years
• Ensure that the encumbrance account matches the
account code for the expense
• Request RttT funds prior to September 30, 2014. No zeroout after September
5
Completion of RttT Activities by
September 23, 2014
June 30, 2014
September 23,
2014
September 24, 2014
–
June 30, 2015
Option 2: LEAs and Charter Schools that choose this option
should:
Program:
• Complete all RttT activities by September 23, 2014
• Complete a Progress Report for the 2013-14 year
• Participate in the completion of RttT Evaluation Team
requests
6
Completion of RttT Activities by
September 23, 2014
• Enter a completion date between July 1, 2014 and
September 23, 2014 in column G of the DSW
• Manually enter 2014-15 into column J of the DSW
NC Race to the Top (RttT) LEA/Charter Detailed Scope of Work (DSW)
Required Activities
0
Column G
Total RttT Funding Allotted (over four
years):
NC RttT
Initiative
(Section)
Required RttT Activity
("Participating LEAs/Charters
will…")
$
133,000
Aligned with…
LEA/Charte
r Goal
Objective (C)(3) 1.2: Utilize
LEA/Charter and school technology
funds to enhance school and
(C)(3)
LEA/Charter technology
Obj. 1.2
infrastructure to facilitate online
5
real-time assessments at each
school.
DSSF Plan Strategy
1
Plan/Timeline for Implementation Key Personnel
Provide appropriate
technology/internet access for online
assessments and instructional tools
as outlined in IIS transition plan.
Tech, Director
[Expenditures could include
networking infrastructure, wireless
devices, etc.]
Total RttT
Funding
Budgeted for
Required
Activities:
Performance
Measure
(Target)
Increase online
access and test
the capacity of
online
assessment
administration
by September
15, 2015
Column J
$
Budget
133,000
133,000
Fund
Source
Fiscal
Year
R/N?
RttT
2014-15
N
7
Completion of RttT Activities by
September 23, 2014
Fiscal:
• Encumber all RttT funds by September 23, 2014
• Ensure that RttT funds in the DSW match
budget/expenditure amounts in LBAAS for all years
• Ensure that the encumbrance account matches the
account code for the expense
• Request RttT funds prior to December 23, 2014. No zeroout after December
8
RttT No-Cost Extension
June 30, 2014
September 23,
2014
September 24, 2014
–
June 30, 2015
Option 3: LEAs and Charter Schools that choose this option
should:
Program:
• Submit the No-Cost Extension request (DSW) for
approvable RttT activities by May 5, 2014
• Submit the No-Cost Extension request using the following
naming convention “LEA/Charter School Number –
LEA/Charter School Name-NCE”
9
RttT No-Cost Extension
Any LEA/Charter School that plans to use RttT funds to
opt-in to Home Base for 2014-15 will need to apply for a
No-Cost Extension
• Complete RttT activities by June 30, 2015
• Complete a Progress Report for the 2013-14 year
• Participate in the completion of RttT Evaluation Team
requests
• The No-Cost Extension process will follow the same
process as the current DSW amendment process
10
RttT No-Cost Extension- (District)
Guidelines for Approvable Activities for the No-Cost Extension
•
•
•
Reflects work that is already included in the DSW, but the
LEA/charter school needs more time to complete the activity
Reflects an allowable use of funds under RttT guidelines
Aligned with the State’s RttT No-Cost Extension activities. Examples
of such local activities could include, but are not limited to:
• Extending local professional development activities connected
to the state’s proposed work through its No-Cost Extension
request for D5- Professional Development
• Opting-in to Home Base for 2014-15 or attending Home Base
training
• Purchasing needed technology infrastructure and devices to
meet RttT objectives
11
RttT No-Cost Extension- (State)
Approved State No-Cost Extension Items:
• Home Base- continue to support implementation of Home
Base
• Professional Development- continue rollout of PD support
structure (optional for districts)
• Turning Around Lowest Achieving Schools (TALAS)continue DST support of select RttT TALAS schools
• Evaluation- continue evaluation of State RttT initiatives
12
RttT No-Cost Extension
• Clearly note that the activities will be completed during the
No-Cost Extension period (September 24, 2014 – June 30,
2015) in column E and column G of the DSW
• Manually enter 2014-15 into column J of the DSW
NC Race to the Top (RttT) LEA/Charter Detailed Scope of Work (DSW)
Required Activities
0
Column E
Total RttT Funding Allotted (over four
years):
NC RttT
Initiative
(Section)
Required RttT Activity
("Participating LEAs/Charters
will…")
$
Objective (C)(3) 1.2: Utilize
LEA/Charter and school technology
funds to enhance school and
(C)(3)
LEA/Charter technology
Obj. 1.2
infrastructure to facilitate online
5
real-time assessments at each
school.
Total RttT Funding
Budgeted for
Required Activities:
133,000
Aligned with…
LEA/Charter
DSSF Plan
Goal
Strategy
1
Column J
Column G
Plan/Timeline for Implementation
Key Personnel
NCE- Provide appropriate
technology/internet access for online
assessments and instructional tools as
Tech, Director
outlined in IIS transition plan. [Expenditures
could include networking infrastructure,
wireless devices, etc.]
Performance
Measure
(Target)
$
133,000
Budget
Fund
Source
Fiscal
Year
R/N?
RttT
2014-15
N
Increase online access
and test the capacity of
online assessment
administration by April
1, 2015
133,000
13
RttT No-Cost Extension
Fiscal:
• Encumber all RttT funds by June 30, 2015
• Ensure that RttT funds in the DSW match
budget/expenditure amounts in LBAAS for all years
• Ensure that the encumbrance account matches the
account code for the expense
• Request RttT funds prior to September 30, 2015. No zeroout after September
14
Timeline for All Options
Steps
Date
Submit amended DSW or No-Cost Extension request
to NCDPI (includes Option 1, 2, and 3)
May 5, 2014
NCDPI staff reviews/approves the amended DSW and
No-Cost Extension requests
May 5 - June 15,
2014
Note: Requests for clarifications and corrections will
occur during this period
NCDPI submits all approved No-Cost Extension
LEA/Charter School DSWs to USED
June 30, 2014
15
DSW Submission Guidelines
Option
DSW Naming Convention
Option 1: Complete RtttT activities
by June 30, 2014
“LEA/Charter School Number –
LEA/Charter School Name-Option 1”
Option 2: Complete RttT activities
by September 23, 2014
“LEA/Charter School Number –
LEA/Charter School Name-Option 2”
Option 3: Complete RttT activities
during the No-Cost Extension
period (September 24, 2014 – June
30, 2015)
“LEA/Charter School Number –
LEA/Charter School Name-NCE”
16
DSW Amendments/No-Cost Extension
Approval Process
Step 1:
Step 2:
Step 3:
Step 4:
Step 5:
Step 6:
Download
approved
DSW from
RttT
website
Make the
text red
for any
changes
that are
made
Email
amended
DSW to
the
following
addresses
DPI posts
approved
DSW to
the
website
Submit
new
Budget in
LBAAS
that aligns
to the
approved
amended
DSW
DPI reviews
your new
budget in
LBAAS
(comparing
to new
approved
DSW)
Email:
• eric.thanos@dpi.nc.gov
• racetothetop@dpi.nc.gov
• karen.frazier@dpi.nc.gov
General Closeout Reminders
• Travel cannot be encumbered until it has occurred
• Sales Tax Refunds:
– If received for closed grants, the refund can be used if spent in the
same month
– If received for closed grants and not spent in the same month of
receipt, the refund will revert
– After fiscal year-end closeout, sales tax refunds received for closed
grants, should be sent via check to NCDPI for reversion
• LEAs/Charters should keep good records during the
encumbrance period; expenditures during this period will
be heavily scrutinized
18
RttT Monitoring
• Required by RttT – plan approved by USED
• LEAs/Charters must submit “Progress Reports” for 201314 school year to NCDPI by September 30, 2014
• Bottom line: “Did you do what you said you were going to
do in your state-approved DSW?”
• Results determine which LEAs/Charter Schools receive
follow up (technical assistance or on-site monitoring visits
by DPI team)
• Progress Reports will be required for activities completed
by September 23, 2014 and No-Cost Extension activities
19
Key Contacts
Key Contacts
Detailed
Scopes of
Work
LBAAS
Eric.Thanos@dpi.nc.gov; 919-807-3705
Leighann.Kerr@dpi.nc.gov; 919-807-3553
Karen.Frazier@dpi.nc.gov; 919-807-3738
20
Questions?
21