October 31, 2013
TO
Superintendents
Finance Officers
FROM
Philip W. Price
HOME BASE – LATEST NEWS
Following my memo to Superintendents dated October 29, I have some further good news and
status information to share with you regarding implementation efforts for Home Base. This
document focuses on two topics: the Educator Evaluation System and federal program
applications. We are outlining additional topics related to my October 29 memo which was not
distributed to finance officers; therefore, we have attached that document.
Educator Evaluation System Information
An inconvenient and persistent problem with the Educator Evaluation System regarding
active/inactive staff appears to have been corrected with recent UID Staff data clean-up effort.
LEA payroll upload files were revised by the payroll vendors to correct the active/inactive
status of staff in all locations in which they have worked. The latest improvements to the
Educator Evaluation System are highlighted below:
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Inactive staff members – Previously, inactive staff members (retired, transferred,
deceased, no longer employed by the LEA, etc.) were posted erroneously as active
employees because they showed as active in the UID Staff System. Now these
personnel are correctly indicated as inactive. This situation should not reoccur, as
permanent fixes have been applied to the LEA payroll upload files so that the data in
the UID Staff System is now accurate.
Teacher appearing in old locations – This problem has been corrected through the
LEA payroll and Staff UID System fixes described above for inactive staff members.
Principals still showing as administrators of old schools – NCDPI staff members are
using a manual clean-up process to remove the inactive building administers from the
system. This work should be completed by Friday, November 8.
New feature for LEA central office staff – Now the Educator Evaluation District
Administrators (typically the District Human Resources Director) may manually add
new staff members to the Educator Evaluation System who are not coded with one of
OFFICE OF FINANCIAL, BUSINESS, AND TECHNOLOGY SERVICES
Philip W. Price, Chief Financial/Chief Information Officer | Philip.Price@dpi.nc.gov
6326 Mail Service Center, Raleigh, North Carolina 27699-6326 | (919) 807-3600 | Fax (919) 807-3604
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
Home Base – Latest News
October 31, 2013
Page 2
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the object codes that are automatically uploaded from the LEA payroll and UID Staff
Systems. These staff members include mentors, peer observers, etc.
Evaluating and observing teachers assigned to multiple schools (itinerant
teachers) – The Educator Evaluation System provides one record for each teacher. The
record contains two location fields – one that lists the primary assigned school, and one
that lists the other assigned schools. The primary assigned school is highlighted. By
default, the principal of the primary school will be designated as the evaluator. If
desired, principals at the non-primary assigned schools may include observations as
well.
Availability of McREL data – McREL historical evaluation data will be available to
LEAs from a secure website on or before Friday, November 8. Instructions for
securely accessing the site will be provided to District Educator Evaluation
Administrators once evaluations are available. Information will include three years of
evaluations in PDF format, and the 2012-13 evaluation data will be available in spread
sheet format.
We are aware there continues to be sporadic problems with signing onto TNL from
PowerSchool. We are working with Pearson to resolve problems with the single sign-on
functionality. Additionally, we have received comments from a few LEAs that evaluation data
is being lost; however, after reviewing the system logs, it appears that the users in question
never actually saved the observations or evaluation data before leaving the screen. We have
recommended that LEAs frequently save evaluation data and observation data during the
process of completing the forms. In addition, we will be adding a reminder to the system
screens to remember to save before exiting the screens. More information on this subject has
been published on the Daily Home Base Issues List:
http://www.ncpublicschools.org/homebase/issues.
Updates on Federal Program Applications
Many previously separate federal program applications are being incorporated into
PowerSchool. This action has been taken to incorporate the capabilities of PowerSchool not
inherent in NC WISE to perform many functions in these areas, offer better data validation and
more comprehensive reporting, and simplify and consolidate user interaction for LEA
personnel. The status of key applications is summarized as follows.
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Title I – Targeted Assistance, Title I-Student Participation, Title I) — Neglected
and Delinquent Aggregate, and Neglected and Delinquent Student Participation:
These are currently being tested by NCDPI staff and are due to be completed by Friday,
November 1. The preparation of documentation and training materials will be
completed in advance of the expected NC updates to PowerSchool on the weekend of
Friday, November 8. Training will be scheduled to begin immediately after
implementation.
Home Base – Latest News
October 31, 2013
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Title VI-Rural Low Income Schools (RLIS) — Testing for this has been completed,
and the preparation of documentation and training materials will be completed in
advance of the expected release to PowerSchool on the weekend of Friday, November
8. Training will be scheduled to begin immediately after implementation.
Exceptional Children — As noted in my communication to superintendents on
October 29, the transfer of data from PowerSchool to CECAS is operational. The
reverse transfer from CECAS to PowerSchool is being implemented with an expected
completion date before or on the weekend of Friday, November 22. The transfer of
non-CECAS data to PowerSchool is scheduled for completion before or early
December.
More PowerSchool implementations for federal programs are coming. The latest status
follows:
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Title X-Homeless — Currently in testing, with expected release late 2013;
CTE Concentrator Survey — Due to be released early December;
Immigrant — To be delivered in early 2014, packaged with LEP/WAPT; and
Migrant — Undergoing the testing/error correction cycle and targeted to be released in
December 2013.
As an update to the status of the AIG application shared in the October 29 memo, Phase I
(includes the AIG Compliance report and the basic capability for data input screens) will be
fully functional by mid-November. Phase II (includes enhancements) will begin development
in mid-November for release in January.
We continue to appreciate the dedication and hard work of you and your staff. I intend to
continue publishing these news updates for Home Base on a frequent and regular basis.
PWP/tm