AGENDA FOR
UNIVERSITY SENATE MEETING
(Meeting #6, 2012-13)
February 14, 2013
4:00 p.m.
Letterman Building (LB) 125
Approval of senate minutes of November 29, 2012
I.
Announcements
A.
Campus Smoking Policy
Smoking Policy Review and Implementation Committee
Dr. Kay Bales, Vice President for Student Affairs, Dean of Students
B.
Survey Report
President Jo Ann Gora
C.
Next Scheduled Meetings
Senate Agenda Committee – Monday, March 11, 2013, 2:00p.m. (LB 104)
University Senate – Thursday, March 21, 2013, 4:00 p.m., (LB 125)
D.
Results of Constitutional Amendments (Division of Salary and Benefits Committee, Membership of
Undergraduate Education Committee, Merging of Instructional Media Support and Information
Technology Committees - Enclosure #1)
E.
Results of Constitutional Amendment by electronic vote
(Revision of Start Date for University Senate Executive Committee)

70 members eligible to vote, 47 voted

Quorum is 36

Yes – 46, No – 1
F.
Contract and Salary Information (Enclosure #2)
G.
University Salary Document (Enclosure #3)
H.
Department Name Change
Current:
Proposed:
I.
Department of Art
School of Art
Response from Undergraduate Education Committee concerning online vs. on-campus courses
(Enclosure #4)
II.
Recognition of Death – Arnold Lee Cirtin, Adelaide Meador Cole, Edward Lyon, Jerry McManama
III.
Council/Committee/Student Senate Reports
A.
Governance and Elections Committee – Ralph Bremigan, Chairperson
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University Senate Agenda
February 14, 2013
Page Two
B.
C.
D.
E.
Faculty Council – Kip Shawger, Chairperson
University Council – Katie Slabaugh, Chairperson
Campus Council – Kevin Thurman, Chairperson
Student Senate – Chris Wilkey, President, Student Government Association
IV.
Report by Chairperson of Senate – David Pearson (Enclosure #5 - Issues in the Senate System)
V.
Question and Answer Period
VI.
Unfinished Business
A. Diversity Statement SR-02-10/11 (Enclosure #6)
VII.
New Business
A. Revision of Graduate Faculty Policy (Enclosure #7)
B. Motion from Undergraduate Education Committee (UEC) regarding spring semester finals week:
UEC 11/19/12
Faculty Council 1/10/13
University Council 1/24/13
Campus Council (Failed 1/31/13)
“Change the Spring semester to follow the Fall semester more closely, and to go to a four-day finals week
with the Monday of that week given back to instruction. This would add one day of teaching to the Spring
semester and make it equivalent to the Fall in terms of the number of class days.”
VIII.
Other Items
IX.
Adjournment
/mt
2
MINUTES OF THE FIFTH MEETING OF THE 2012-13 UNIVERSITY SENATE
Thursday, November 29, 2012
Members Present: 57
Members Absent: 14
1. The meeting was called to order at 4:00 p.m., by the Chairperson of the University Senate, David Pearson.
Roll Call was taken by initialing the roster located at the entrance to LB 125.
Members Present: E. Agnew, A. Beane, R. Bellaver, E. Bowers, R. Bremigan, B. Brey, S. Byrum, J. Cassady, B. Canada,
J. Chapman, M. Chiuini, C. Corbin, G. Dodson, J. Ellery, J. Forbey, A. France, M. Gerhard, J. Gora, D. Grosnick, J. Gruver,
M. Guntsche, J. Hammons, M. Hanley, A. Harden, E. Hashimov, T. Hendricks, M. Holtzman, J. Huff, J. Jemiolo, T. King,
K. Koch, K. Kreamelmeyer, M. Maggiotto, T. Mahfouz, S. Pattison, D. Pearson, L. Pellerin, N. Perera, K. Pierce, D. Shawger,
K. Slabaugh, G. Stamp, M. Steib, C. Stone, K. Thurman, C. Updike, D. Wheeler, C. Wilkey
Substitutes: Con Sullivan for H. Closson, Jensen Zhao for R. Davis, Lucinda Van Alst for J. Ledbetter, Jerry McKean for
P. Magro, Charles Haynes for C. Munchel, David Roof for T. Richardson, Ann Brown for G. Slater, Gloria Pavlik for
L. Wiley, Sviatoslav Dmitriev for S. Zhuk
Members Absent: S. Aegisdottir, O. Benkato, P. Buis, J. Dowden, C. Griewank, Z. Guzelderli, M. Hamil, B. Hannon,
J. Kluth, L. Lehman, E. Levitt, R. Purviance, S. Rice-Snow, J. Strauss
2. A motion was made and seconded (Shawger/Steib) to approve the minutes of October 25, 2012.
Joyce Huff was present at the meeting but was marked absent.
The motion carried.
3. Announcements
A.
Campus Smoking Policy
Smoking Policy Review and Implementation Committee
Dr. Kay Bales, Vice President for Student Affairs, Dean of Students
Vice President Bales introduced Kerry Anne McGeary, Director of the Global Health Institute, Phyllis A. Miller Professor
of Health Economics, and Associate Professor of Economics. Dr. McGeary presented a very brief PowerPoint
presentation (Attachment #1) regarding the committee and their findings and recommendations for the Ball State campus
to be completely smoke and tobacco-free. All designated smoking areas would be closed. Rationale was also presented.
Due to time constraints, there was no time for questions to the committee. The PowerPoint presentation will be
forwarded to the senate members for review and submission of questions or concerns.
B.
Dr. Randy Howard
Vice President for Business Affairs, and Treasurer
Vice President Howard presented a brief PowerPoint concerning the healthcare benefits at Ball State. He responded to
the following questions (Attachment #2)
-
Are health incentives making any difference?
The literature is mixed. Smoking is a definite. The university is working to selectively choose those things that have a
fiscal and personal benefit.
-
What if a spouse cannot obtain insurance from their employer?
This constitutes a qualifying event that is federally supported. We will not drop any from our insurance if we do not
have proof that their employer has picked them up for insurance.
3
University Senate Minutes
November 29, 2012
Page Two
-
Is the university looking at equivalencies across different insurance companies? When we drop spouses and dependents,
what is the employee saving?
The university tried to put a couple of equivalencies in place, one of which is the subsidy level (put at 60% or higher).
We still allow you to put the spouse on as a secondary insurance.
-
So if you take your spouse off of this policy, does your premium go down?
The reason for putting these changes in place was to reduce the pressure on premium increases. Implementing these
changes affects both the university and the employee. There are some who will pay more for their spouse’s healthcare
plan. Our primary goal is to make sure we can offer quality healthcare to our employees.
Because of time constraints for the meeting, employees were directed to the Payroll and Employee Benefits website to
find answers to healthcare questions: peb@bsu.edu. Vice President Howard also offered to personally answer any
questions. His e-mail address is: rbhoward@bsu.edu.
4. Agenda Items I.C. (Next scheduled meetings), D. (Program Information), and E. (Board of Trustees Action) were reviewed.
5. There was a moment of silence to recognize the deaths of Veva McCoskey, Harlan Roepke, Byron Torke, and most
recently, current faculty member Brian C. Donehew.
6. Committee Reports
A. Governance and Elections Committee – Ralph Bremigan, Chairperson, reported the committee did not meet as there was
nothing on the agenda that was time-sensitive.
B.
Faculty Council – Kip Shawger, Chairperson, reported the council met on November 1 for a lengthy meeting.
Jennifer Bott spoke regarding iLearn, Robert Morris spoke regarding supplemental compensation, and Keith Kothman of
the University Promotion and Tenure Committee (UP&T) received feedback from the council on university-wide
proposed revisions to the UP&T document. Amy Harden is on assigned leave semester and a substitute is needed for
secretary. Marilyn Buck also spoke briefly regarding the Higher Learning Commission and the upcoming forum dates
for the campus community to attend.
C.
University Council – Katie Slabaugh, Chairperson, reported the council met on November 8 and heard from a
representative from the steering committee on the Higher Learning Commission’s visit next year. They also
reviewed and endorsed sending forward a member’s request for the university to investigate a policy for telecommuting.
Rationale was provided and it was sent forward to the Senate Agenda Committee who has forwarded it to the Salary and
Benefits Committee for their review and consideration.
D. Campus Council – Kevin Thurman, Chairperson, reported the council did not meet this month.
E. Student Senate - Chris Wilkey, President, Student Government Association (SGA), reported the following over 1,000
constitutions were distributed on Constitution Day, approximately 350 students registered to vote on Democracy Day,
there were 1,300 attendees at the Gibbs/Cheney debate, approximately 150-200 individuals attended the Errington/Oliver
debate, 250 people were in attendance at the Election Night Watch Party, over ten different candidates appeared on campus,
250 people rode the campus shuttle to vote at the polls, there were 10,240 hits on the Vote 2012 website. SGA handed out
960 shirts – 500 glow in the dark and 460 Cardinal WINGS were given in trade for a used t-shirt, done in conjunction with
the Black-out Football game. All donated shirts will be given to the Muncie Mission. Forty-four students will be going to
the Men’s basketball game with Butler on December. SGA provided transportation and half-price tickets. Approximately 46
individuals from the Muncie community participated in the Dancer Workshop. The start of terms for SGA has been moved
back to the middle of April. Legislation passed from Student Senate: 1) Support of continuation of the Athletics Student
Rewards Program, 2) Crosswalks on campus, and 3) looking at extending the hours of the Bookmark Café during finals. In
progress is implementing a self-defense class through PEFWL and mandatory four-year plans for incoming students.
10. Report by Chairperson of Senate – Dave Pearson (University Senate Agenda 11/29/12, Enclosure #2)
A note will be sent to all departments and professional areas who have not returned their voting results on the three
Constitutional Amendments.
4
University Senate Minutes
November 29, 2012
Page Three
The chair reported the Task Force on Academic Rigor will have a report to the Provost and President by the end of the year.
An ad hoc salary study committee will meet tomorrow. With regard to Salary Compression: If promotion increments are
increased, it will have an impact. The President added there are several areas addressing the issue and giving reviewing every
step necessary to accomplish this task, if funding permits. It is not just a matter of distributing the money. Steps have to be
done in an incremental fashion.
11. Questions Directed to the President
The President reported the following:






Her office is arranging meetings with college faculties in late January. If you have particular concerns, please relay them to
your dean. She will be bringing information regarding the legislative process and the Indiana Commission for Higher
Education (ICHE), in general. Dialogue with faculty is the purpose of the meeting, however.
You will all be receiving the ICHE publication, Reaching Higher and Achieving More, their strategic plan. This is the
blueprint that drives the university’s funding. Be looking for it in January.
The Benefits Survey will be distributed. It will require you to think hard about your health benefits and what you personally
value as an employee.
There will be a reception for all faculty in January. The program will be the announcement of the Immersive Learning
Awards.
The Conversation with Dave and Oprah was excellent. The university has received permission to create DVD’s. Please send
her an e-mail if you are interested in receiving a DVD.
Finally, our football team is 9-3; we anticipate a bowl game.
The President responded to the following question:
-
Can you make any comments regarding the results of the survey conducted this fall?
The President reported she hopes to report results at the January faculty meetings. She has no information from Dr. Knight’s
office; however, preliminary results are to be delivered by December 12. There will most definitely be a report in January.
12. Question and Answer Period
There were no questions.
13. Unfinished Business
A. Constitutional Amendment – Term Limits for Council/Committee Membership – Second Reading
(University Senate Agenda 11/29/12, Enclosure #3)
A motion was made and seconded (Thurman/Shawger) to remove from the table for discussion.
The motion carried.
It was explained that the current term limits for the Senate, but not for Councils/Committees. This amendment would put
it in line with the term limits for senate, which is three two-year terms (six years total), at which time the member could
not serve for one term (two years).
The motion in favor of the amendment carried.
14. New Business
A. Constitutional Amendment – Revision of Start Date for University Senate Executive Committee – First Reading
(University Senate Agenda, 11/29/12, Enclosure #4)
The chair of the Governance and Elections Committee, Ralph Bremigan, explained the amendment creates a transition
time in the governance system. Currently, all membership begins in the fall. There are instance when administration
needs to have conversation with the executive committee of the senate during the summer. This would alleviate the
confusion as which executive committee is in place.
A motion was made and seconded (Thurman/Bowers) to table until the next meeting of the Senate.
The motion carried.
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University Senate Minutes
November 29, 2012
Page Four
B. Diversity Statement SR-02-10/11 (University Senate Agenda, 11/29/12, Enclosure #5)
Kevin Thurman reported there currently is no unified diversity statement in course syllabi across the university as a
whole. This statement protects students as well as gives them direction to have an issue resolved.
A motion was made and seconded (Guntsche/Shawger) to approve the statement.
Discussion ensued. A friendly amendment was suggested to revise “their” to “his/her” throughout the statement. There
was discussion as to whether it must be added to every syllabus? The President concurred, adding it is included in the
student handbook as well as the student website.
A motion was made and seconded (Steib/Thurman) to table the motion.
The motion to table carried.
15. Other Items
There were no other items.
16. Adjournment
The meeting adjourned at 5:20 p.m.
January 17, 2013
David Pearson, Chairperson
Amy Harden, Secretary
/mt
6
University Senate Agenda
February 14, 2013
Enclosure #1
UNIVERSITY SENATE AMENDMENT – VOTING RESULTS – December 10, 2012
PROPOSED REVISION TO THE CONSTITUTION
Amendment #1 - Division of Salary and Benefits Committee
Administration
Yes
No
Abstain
Total
President
49
1
6
56
Academic Affairs
51
2
3
56
Business Affairs
50
2
3
55
Information Technology
73
25
12
110
Student Affairs
51
1
1
53
University Advancement
Enrollment, Marketing, and Communications
0
15
0
2
17
Subtotal Administration
289
31
27
347
Applied Sciences and Technology
Yes
No
Abstain
Total
Family and Consumer Sciences
22
0
1
23
Military Science
10
0
0
10
Nursing
25
0
3
28
SPESES
20
0
0
20
Technology
Wellness and Gerontology
0
2
0
0
2
79
0
4
83
Yes
No
Abstain
Total
Architecture
18
0
1
19
Landscape Architecture
12
0
0
12
7
0
0
7
37
0
1
38
Subtotal Applied Sciences and Technology
Architecture and Planning
Urban Planning
Subtotal Architecture and Planning
Miller College of Business
Yes
No
Abstain
Total
Accounting
7
0
7
14
Economics
5
0
11
16
Finance and Insurance
8
1
4
13
15
0
1
16
Information Systems and Operations Management
Marketing and Management
Subtotal Miller College of Business
College of Communication, Information, and Media
Communication Studies
0
35
1
23
59
Yes
No
Abstain
Total
14
0
2
16
7
Information and Communication Sciences
7
0
0
7
Journalism
21
0
0
21
Telecommunications
20
0
0
20
Subtotal College of Communication, Information, and Media
62
0
2
64
Yes
No
Abstain
Total
Art
33
0
7
40
Music
42
0
1
43
Theatre & Dance
26
0
1
27
Subtotal College of Fine Arts
101
0
9
110
College of Sciences and Humanities
Yes
No
Abstain
Total
6
0
2
8
Biology
22
0
0
22
Chemistry
19
0
0
19
Computer Science
10
1
3
14
Criminal Justice and Criminology
12
0
0
12
English
29
0
0
29
Geography
12
0
0
12
Geology
1
0
6
7
History
15
1
1
17
Mathematical Sciences
30
0
2
32
Modern Languages and Classics
College of Fine Arts
Anthropology
19
0
1
20
Natural Resources and Environmental Management
7
0
0
7
Philosophy and Religious Studies
8
0
0
8
Physics and Astronomy
14
0
0
14
Physiology and Health Science
14
0
0
14
Political Science
15
0
0
15
Psychology
19
0
1
20
Social Work
8
0
0
8
Sociology
8
0
0
8
Speech Pathology and Audiology
0
Subtotal College of Sciences and Humanities
268
2
16
286
Teachers College
Yes
No
Abstain
Total
6
0
0
6
Counseling Psychology and Guidance Services
Educational Leadership
0
Educational Psychology
16
0
3
19
Educational Studies
12
3
0
15
Elementary Education
31
0
0
31
Special Education
13
0
0
13
Burris Laboratory School
Subtotal Teachers College
0
78
3
3
84
8
TOTALS
Yes
No
Abstain
Total
949
37
85
1071
Total "Yes" votes
949
Total "No" votes
37
Total Present and Voting
986
x 2/3
2/3 of Total Present and Voting
657.333
Amendment
PASSED
Amendment #2 - Membership of Undergraduate Education Committee (UEC)
Administration
Yes
No
Abstain
Total
President
45
2
9
56
Academic Affairs
50
1
4
55
Business Affairs
53
1
2
56
Information Technology
87
7
16
110
Student Affairs
50
0
3
53
University Advancement
Enrollment, Marketing, and Communications
0
15
0
2
17
Subtotal Administration
300
11
36
347
Applied Sciences and Technology
Yes
No
Abstain
Total
Family and Consumer Sciences
22
0
1
23
Military Science
10
0
0
10
Nursing
24
1
3
28
SPESES
20
0
0
20
Technology
Wellness and Gerontology
Subtotal Applied Sciences and Technology
Architecture and Planning
Architecture
Landscape Architecture
Urban Planning
Subtotal Architecture and Planning
Miller College of Business
0
2
0
0
2
78
1
4
83
Yes
No
Abstain
Total
7
11
1
19
12
0
0
12
7
0
0
7
26
11
1
38
Yes
No
Abstain
Total
Accounting
7
0
7
14
Economics
4
1
11
16
Finance and Insurance
9
0
4
13
16
0
0
16
Information Systems and Operations Management
Marketing and Management
Subtotal Miller College of Business
0
36
1
22
59
9
College of Communication, Information, and Media
Yes
No
Abstain
Total
14
0
2
16
7
0
0
7
Journalism
20
1
0
21
Telecommunications
20
0
0
20
Subtotal College of Communication, Information, and Media
61
1
2
64
Yes
No
Abstain
Total
Art
33
0
7
40
Music
43
0
0
43
Communication Studies
Information and Communication Sciences
College of Fine Arts
Theatre & Dance
27
0
0
27
Subtotal College of Fine Arts
103
0
7
110
College of Sciences and Humanities
Yes
No
Abstain
Total
8
0
0
8
Biology
22
0
0
22
Chemistry
18
1
0
19
Computer Science
10
1
3
14
0
12
0
12
English
29
0
0
29
Geography
12
0
0
12
Geology
1
0
6
7
History
17
0
0
17
Mathematical Sciences
30
0
2
32
Modern Languages and Classics
15
2
3
20
Natural Resources and Environmental Management
7
0
0
7
Philosophy and Religious Studies
8
0
0
8
Physics and Astronomy
13
0
1
14
Physiology and Health Science
14
0
0
14
Political Science
15
0
0
15
Psychology
19
0
1
20
Social Work
8
0
0
8
Sociology
8
0
0
8
Anthropology
Criminal Justice and Criminology
Speech Pathology and Audiology
0
Subtotal College of Sciences and Humanities
254
16
16
286
Teachers College
Yes
No
Abstain
Total
6
0
0
6
Counseling Psychology and Guidance Services
Educational Leadership
0
Educational Psychology
16
0
3
19
Educational Studies
14
0
0
14
Elementary Education
31
0
0
31
Special Education
13
0
0
13
Burris Laboratory School
Subtotal Teachers College
0
80
0
3
83
10
TOTALS
Yes
No
Abstain
Total
938
41
91
1070
Total "Yes" votes
938
Total "No" votes
41
Total Present and Voting
979
x 2/3
2/3 of Total Present and Voting
652.667
Amendment
PASSED
Amendment #3 - Merging Instructional Media Support and
Information Technology Committees
Administration
Yes
No
Abstain
Total
President
47
1
8
56
Academic Affairs
51
0
4
55
Business Affairs
53
0
1
54
Information Technology
84
8
18
110
Student Affairs
49
1
3
53
University Advancement
Enrollment, Marketing, and Communications
0
15
0
2
17
Subtotal Administration
299
10
36
345
Applied Sciences and Technology
Yes
No
Abstain
Total
Family and Consumer Sciences
22
0
1
23
Military Science
10
0
0
10
Nursing
25
0
3
28
SPESES
20
0
0
20
Technology
Wellness and Gerontology
0
2
0
0
2
79
0
4
83
Yes
No
Abstain
Total
Architecture
19
0
0
19
Landscape Architecture
12
0
0
12
Subtotal Applied Sciences and Technology
Architecture and Planning
Urban Planning
7
0
0
7
38
0
0
38
Yes
No
Abstain
Total
Accounting
7
0
7
14
Economics
5
0
11
16
Finance and Insurance
9
0
4
13
15
1
0
16
Subtotal Architecture and Planning
Miller College of Business
Information Systems and Operations Management
Marketing and Management
Subtotal Miller College of Business
0
36
1
22
59
11
College of Communication, Information, and Media
Yes
No
Abstain
Total
14
0
2
16
7
0
0
7
Journalism
21
0
0
21
Telecommunications
20
0
0
20
Subtotal College of Communication, Information, and Media
62
0
2
64
Yes
No
Abstain
Total
Art
33
0
7
40
Music
42
0
1
43
Theatre & Dance
26
0
1
27
Subtotal College of Fine Arts
101
0
9
110
College of Sciences and Humanities
Yes
No
Abstain
Total
8
0
0
8
Biology
22
0
0
22
Chemistry
19
0
0
19
9
2
3
14
Criminal Justice and Criminology
12
0
0
12
English
29
0
0
29
Geography
12
0
0
12
Geology
1
0
6
7
History
17
0
0
17
Mathematical Sciences
31
0
1
32
Modern Languages and Classics
16
1
3
20
Natural Resources and Environmental Management
7
0
0
7
Philosophy and Religious Studies
8
0
0
8
Physics and Astronomy
14
0
0
14
Physiology and Health Science
14
0
0
14
Political Science
15
0
0
15
Psychology
18
0
2
20
Social Work
8
0
0
8
Sociology
8
0
0
8
Communication Studies
Information and Communication Sciences
College of Fine Arts
Anthropology
Computer Science
Speech Pathology and Audiology
0
Subtotal College of Sciences and Humanities
268
3
15
286
Teachers College
Yes
No
Abstain
Total
6
0
0
6
Counseling Psychology and Guidance Services
Educational Leadership
0
Educational Psychology
15
0
4
19
Educational Studies
14
0
1
15
Elementary Education
31
0
0
31
Special Education
13
0
0
13
Burris Laboratory School
0
12
Subtotal Teachers College
TOTALS
79
0
5
84
Yes
No
Abstain
Total
962
14
93
1069
Total "Yes" votes
962
Total "No" votes
14
Total Present and Voting
976
x 2/3
2/3 of Total Present and Voting
650.667
Amendment
PASSED
13
Salary and Benefits Committee--Spring/2012
Senate Agenda Committee 8/20/12
Faculty Council 9/6/12
University Council 9/13/12
Senate Agenda Committee 9/17/12
University Senate Agenda
February 14, 2013
Enclosure #2
CONTRACT AND SALARY INFORMATION
Terms of
Appointment11
1.
Ball State University is an equal opportunity employer. The appointment of faculty
members and administrative officers is governed by professional consideration, not
by political or other nonprofessional factors.
2.
Academic employees are for the most part employed on a nine-month basis, for teaching
in the fall and spring semesters -- the academic year -- and for teaching on-campus
classes (some of which are evening classes and some Saturday classes) and extension
(off-campus) classes.
3.
Some assignments for the academic-year faculty will be made for teaching in the
summer session, but summer employment is not guaranteed, nor is any faculty member
required to teach in any summer session. Each department shall develop a statement of
recommendation on summer employment, agreed on by a majority of the full-time
regular faculty of the department. Such policy should be reviewed when a majority of
the regular faculty members in a department request a review. Statements shall be filed
in the office of the appropriate dean.12 Summer session courses should, in general, be
taught by those holding the appropriate terminal degree.
4.
The terms of employment of faculty and professional personnel employed on other than
academic year contracts are established annually within the contractual agreement
between the employee and the University.
5.
A faculty member must complete at least one semester of full-time service during any
academic year in order to receive a full year’s credit for purposes of tenure
consideration.
6.
Associate professorships and professorships are available to qualified persons who are
being employed when circumstances and qualifications warrant such rank.13 The form
“Recommendations for Unusual Appointment” must be submitted with the request to
employ.
Reassignments
1.
The University retains the right, through the appropriate dean, to reassign faculty
members to other courses, to research, or to other professional activities, should it
become necessary to cancel offerings because of insufficient enrollment or other
good and just causes.
Contract and
Salary Information
1.
Information about the academic salary plan and benefits may be obtained from the
Office of the Associate Provost.
2.
Contracts with University faculty members include an agreement that the faculty
member is bound by the rules and regulations as printed in the Faculty and Professional
Personnel Handbook and approved by the University Senate and/or the Board of
Trustees.14
14
Guidelines for
Faculty Load
Assignments and
Reporting 15
3.
Supplemental compensation paid to Ball State University faculty and professional
personnel through the University Payroll and Employee Benefits Office is covered in the
University Supplemental Compensation Policy.
1.
Faculty Load Planning16
1.1 Academic assignments are determined by the chairperson of the department
and the college dean, Provost and Vice President for Academic Affairs, and
the President. Academic assignments may include on-campus as well as offcampus classes, assigned time for research or writing, consultative services, or
administrative duties. Academic assignments will vary from one faculty
member to another. The academic workload for a University faculty member
is 24 credit hours for the academic year, 6 credit hours for the summer term,
and 12 credit hours for the summer semester.
2.
Faculty Load Reporting
2.1 By November 15 of the fall semester and April 1 of the spring semester,
department chairpersons will forward to the college dean, Provost and Vice
President for Academic Affairs, and President an actual academic load report for
the appropriate semester using the same report format used to present the
proposed academic load.
Faculty Load --Assigned Time
3.1 Scholarly and/or Creative Productivity
3.11 Faculty who demonstrate scholarly and/or creative productivity may be
assigned 3-4 credit hours each semester. Each college will determine its
definition of scholarly and/or creative productivity within accepted
collegiate guidelines of academic performance and achievement. This
productivity must be current and ongoing to merit assigned time.
3.12 Department chairpersons will submit a report to the dean at the end of
each semester summarizing the scholarly, research, and/or creative
productivity of each faculty member given assigned time for research.
3.13 Faculty who receive assigned time for research will not receive paid
overloads during the same semester in which the research time is granted.
3.2 Departmental Administration
3.21 Department chairpersons may be assigned 6-8 hours each semester.
Typically, chairpersons engaged in research and/or service activities will
be teaching one class per semester. Administrative assistants/associate
chairpersons/assistant chairpersons and directors of graduate programs
may be assigned 3-4 hours each semester.
3.3 Other Administrative Responsibilities
3.31 Assigned time for other administrative responsibilities must be approved
in advance by the department chairperson and the dean.
3.4 Grants
3.41 Faculty engaged in externally funded projects and/or internally funded
research may be assigned time as outlined in the proposal and with the
approval of the department chairperson and the dean.
3.5 Service Activities
3.51 Faculty working on service projects and activities contributing to their
professional development and significantly benefiting their subject matter
discipline may be assigned 3-4 hours each semester.
3.52 All departmental requests for assigned time should be submitted to the
dean’s office when the semester schedule is completed. Additions to or
modifications of this list should be submitted when they occur but always
prior to the beginning of the semester. In all cases, the principles of
3.
15
flexibility and accountability should inform the decisions regarding
assigned time.
Files18
4.
Faculty Load –Other Guidelines17
4.1 When computing academic workloads, the following guidelines should be
considered.
4.11 Chairpersons may adjust teaching and research loads between semesters
during the academic year (for example, assigning 6-8 hours of research
time during one semester and no research time the other semester) if this
is consistent with departmental requirements.
4.12 With the approval of the department chairperson and dean, a faculty
member may be allowed additional load hours when a class size is
exceptionally large.
4.13 Under normal circumstances, the direction of independent studies,
master’s theses, and doctoral dissertations shall be considered part of a
faculty member’s scholarly, creative, and teaching responsibilities during
the academic year. Each college will establish a written policy to address
compensation and load credit for teaching responsibilities beyond one’s
regular course load such as the direction of independent studies, master’s
theses, honor’s theses, and doctoral dissertations. This policy is subject to
the approval of the appropriate dean, provost, and the Board of Trustees.
4.14 As a rule, contract faculty will be assigned to teaching and not to other
responsibilities such as research, service, and administration. Contract
faculty members whose assignments include responsibilities other than
teaching will receive assigned time, additional salary, or other
compensation to be determined by their department chairperson.
4.15 Summer terms are an integral component of Ball State’s total instructional
program. Consistent with University policy, faculty will be paid 15% of
the academic year salary per full load per summer term. As defined by the
Faculty and Professional Personnel Handbook, a full load is six (6) hours
per summer term.
5.
Underenrolled Classes
5.1 The minimum class size shall be ten (10) for undergraduate and six (6) for graduate
classes. For purpose of determining class size an undergraduate shall count 1/10th, a
graduate 1/6th, and an auditor shall count 1/50th in an undergraduate class and 1/30th
in a graduate class in such determinations.
5.2 Each department may offer one under enrolled class section per semester and for
each five week summer term at its own absolute discretion and make its own
determination of the justifiable minimum for an under enrolled class. Departments
may offer other under enrolled classes with permission of the college dean. All
under enrolled classes must carry full teaching load credit for the faculty members
involved. Faculty members teaching under enrolled classes will not be eligible for
overload pay.
1.
Personnel Files
1.1 A personnel file is a file which contains documents or records that show that a
personnel action has been taken (e.g., contract letters, P-3 forms) or which
contains information upon which a personnel action has been based (e.g., letter of
application, evidence in a disciplinary action). Some examples of personnel
actions are recruiting, hiring, firing, transferring, promoting, granting tenure, and
approving compensation.
1.2 Materials in a personnel file may include, but are not limited to, application for
appointment; letters of recommendation; official contract letters; forms
16
1.3
1.4
1.5
2.
concerning changes in appointment, salary, title, etc.; vita; salary information;
formal evaluations by supervisors; teaching evaluations; information concerning
scholarly productivity or creative endeavors; information concerning service in a
professional capacity; information concerning any disciplinary actions taken; or
information concerning the status of any formal charges against the employee.
Materials that are not to be placed in a personnel file include information about
the employee’s gender, race, disability, national origin, religion, age, veteran
status, citizenship, sexual orientation, or marital status. Any file that will be used
by people other than the employee, such as a promotion and tenure committee,
may not include this information.
All this information shall be made available to the affected faculty or professional
personnel member. When detrimental material is placed in his or her personnel
file, the faculty or professional personnel member shall be notified in writing and
given the right to place in the file materials that might rebut or explain the
detrimental information. Anonymous letters will never be made part of any
personnel file. Improper materials placed in a personnel file will be removed and
destroyed by the chairperson, supervisor, or vice president and the affected
faculty or professional personnel member.
As a general rule, personnel files are located in the departmental or unit office, the
dean’s or vice president’s office, and the Associate Provost’s area.
Confidential Files
2.1
Certain files are maintained in confidence due to the sensitive nature of the
materials contained in these files. The primary example of this type of file is the
investigative files maintained in the Office of University Compliance. The
faculty or professional personnel member involved may not see the file because
the identity of the complainant is kept confidential unless and until formal
disciplinary action has been initiated. However, if a formal complaint is filed
against a faculty or professional personnel member, that individual is informed of
the complaint. Although the file itself and the complainant’s identity are not
available to the accused, he or she is given notice of the existence, substance, and
details of the complaint. If formal disciplinary action is initiated, the accused is
informed of the identity of the complainant.
2.2
The files concerning allegations of discrimination in the Office of University
Compliance are not available to anyone other than the Executive Director of
University Compliance without his or her explicit permission.
2.3
Personal notes and investigative records are considered to be confidential unless
they are used to make a decision concerning someone’s employment status or
unless they provide a basis for disciplinary action.
Faculty and Professional Personnel Online Handbook, Pages 56-59
17
Salary and Benefits Committee--Spring/2012
Senate Agenda Committee 8/20/12
Faculty Council 9/6/12
University Council 9/13/12
Senate Agenda Committee 9/17/12
University Senate
University Senate Agenda
February 14, 2013
Enclosure #3
UNIVERSITY SALARY DOCUMENT
POLICIES FOR ANNUAL SALARY ADJUSTMENTS
FACULTY AND PROFESSIONAL PERSONNEL41
1. Statement of Policy
1.1 The general purposes of the salary program at Ball State University are to attract, retain,
and reward faculty and other professional personnel who enable the University to realize
its mission. The salary program should contribute positively to the morale of the faculty
and professional personnel and provide both incentive and reward for achievement. The
salary program at Ball State University is designed to recognize the differences in
performance and characteristics among faculty and professional personnel. The salary
program rewards meritorious performance and exceptional achievement and also takes
into account other factors, such as marketability, that affect the University's ability to
pursue excellence.
1.2 The President of the University is responsible for developing salary programs consistent
with the mission of the academic and administrative units of the University in
accordance with this Statement of Policy.
2. Definitions
2.1 Definition of Faculty and Professional Personnel.
University salary administration guidelines for faculty and professional personnel apply
to all continuing professional personnel employees and those currently tenured or on
tenure- track or continuing contract39 appointment classified as follows:
2.11 Faculty employed on academic or fiscal year contract;
2.12 Professional personnel employed on academic or fiscal year contract (including
professional personnel holding rank in academic departments);
2.13 Faculty and professional personnel returning from approved leave of absence
during present or next fiscal year.
2.2 Definition of Salary Units.
The units covered by these guidelines are each of the colleges headed by a Dean and the
non-collegiate units headed by the Vice Presidents or President.
2.3 Definition of Salary Subunits.40
Subunits are those academic and non-academic (e.g., centers, departments, institutes,
museums, schools, special programs) entities which are under the administrative
supervision of the respective salary unit.
3. Promotions in Academic Rank
3.1 The value of the promotions in academic rank shall be determined by the salary unit and
be charged against the salary increment funds allocated to the salary unit. Provost and
Vice President for Academic Affairs with approval by the Board of Trustees.
4. General Salary Increases
4.1 Each year funding for continuing professional employees' salary increases will be
allocated to each salary unit.
18
4.2
4.3
4.4
4.5
4.6
Salary increment funds to each salary unit will be equal to the previous year's base
salaries for all continuing employees multiplied by eighty-five percent (85%) of the
maximum percentage attainable for salary increases. Money not allocated to the salary
units will be distributed by the President or appropriate Vice President for reasons such
as:
4.21 to allow the University, as necessary, to meet offers received by faculty and
professional personnel from competing employers when such action is
recommended by the salary subunit; the decision to distribute money shall be
accompanied by appropriate documentation;
4.22 to recognize differential merit or market circumstances between and among salary
units and salary subunits; differential market decisions shall be accompanied by
appropriate documentation;
4.23 to deal with inequitable salary circumstances in which an individual by virtue of
initial salary inequity is paid demonstrably less than comparable colleagues;
4.24 to fund appeals that have been approved by the head of the salary unit. (Salary
units will be expected to repay funds needed for appeals from their next year's
salary allotment.);
4.25 to fund legally required salary adjustments.
Although incremental money distributed for market purposes will become part of the
faculty member's salary base, annual University reviews will be conducted by the
University Salary and Benefits Committee to assess changing market conditions and to
make appropriate recommendations for adjustments.
Any funds committed for purposes designated in 4.2 but eventually not so used, must be
returned to the total University salary increment pool for distribution the next fiscal year.
Total remaining compensation adjustment dollars available for continuing personnel
each year will be distributed in ways established by majority vote of the continuing
professional employees within each salary unit, except for promotion money to be
distributed in accordance with 3.1.
All subunits must, however, award no less than fifteen seventy percent (1570%) of their
total increment funds for meritorious service in accordance with the subunit criteria.
These "merit" funds cannot be distributed on an "across the board" basis. Meritorious
service must be determined annually.
Criteria and processes shall be developed within each salary unit for salary
administration and approved by written ballot by a majority of a quorum of the members
of each such unit who are eligible to vote. Subunits must develop criteria consistent with
their unit's criteria. These criteria and processes shall be reviewed and approved
annually by the appropriate subunit head (e.g., chairperson, director, coordinator)41 and
unit head (Dean, Vice President, Provost and Vice President for Academic Affairs,
President). The President or Provost and Vice President for Academic Affairs and the
University Salary and Benefits Committee must approve all criteria and processes for all
units. The criteria and processes shall be made known in advance of salary
administration implementation. Discretionary awards need not be given to every
individual. To be eligible for a salary increment, an individual's performance must be
deemed to be satisfactory by the salary subunit. However, a faculty member's failure to
receive a "satisfactory progress" recommendation in the tenure review process is not
necessarily a determination that his or her performance is unsatisfactory for salary
purposes.42
Salary units or subunits that do not develop approved criteria and processes may have all
merit and discretionary dollars withheld from them.
4.7 Personnel on joint appointments between colleges or between a college and a
non-collegiate unit shall be evaluated for purpose of discretionary awards in
proportion to their full- time equivalent appointments in the unit. These personnel
19
must be apprised of criteria and procedures used in all units to which they are
appointed.
4.7 Each individual shall be informed in writing by the department chairperson or
equivalent administrator at the first level of recommendation prior to forwarding the
recommendation. Any changes at subsequent levels of review within the University shall
be communicated to the initial administrator for purposes of informing the
affected individual.
4.8 Salary grievance procedures shall be developed within the salary unit and it is expected
that salary grievances will be resolved within the salary unit. All recommended salary
adjustments based upon grievances or appeals must be approved by the head of the salary
unit, appropriate University officer and the President. Any salary adjustment based on a
grievance shall be made as soon as possible and no later than the beginning of the next
academic year.
5. Implementation and Amendment Procedures
5.1 The President or the Provost and Vice President for Academic Affairs, working with the
Salary and Benefits Committee of the Faculty Council, will review annually salary
administration guidelines to assure compliance.
5.2 Recommendations for improvements in the salary process, with rationale, may be made
to the Salary and Benefits Committee of the Faculty Council. Such recommendations
should be submitted in writing as early as possible each year to allow any revisions to be
implemented in the salary administration process.
5.3 The timetable for the salary administration process and any changes in University
guidelines shall be announced prior to the start of the salary administration process each
year.
5.4 Once approved by the Board of Trustees, changes in these guidelines will be
recommended by the President after obtaining the assistance and consultation of the
University community.
Faculty and Professional Personnel Online Handbook, pages 196-97
20
University Senate Agenda
February 14, 2013
Enclosure #4
Response from Undergraduate Education regarding
On-campus Students taking Online Courses
The Senate’s charge to UEC:
As part of the university’s response to facilitating graduation of students in 4 years and in an effort to encourage students
who left Ball State without a degree to finish, an increased number of courses have become available as Independent
Learning Program (ILP) courses. Often there is an on campus class and an ILP course taught the same semester. The
tuition structure has changed so that students are not charged extra for taking an ILP course. Prior to that, it could cost the
student an extra $1000 to take an ILP course. That tuition structure discouraged on-campus students from
taking ILP courses when also taking on-campus classes.
As a result of these and other circumstances, some on-campus students are taking ILP courses when there are still seats
available in the on-campus version of the class. Reports from departments indicate that the number of students making
this choice is greater when on-campus classes are scheduled at the less desirable times such as MWF at 8 am.
Departments have expressed concern that on-campus classes may not fill appropriately as a result. A request has been
made by a few department chairs for the development of a policy regarding on campus students taking ILP courses when
there are seats available in the on campus sections.
UEC reply:
First, a policy regarding this matter already exists, which we feel already addresses the Senates’ concerns:
Current Policy:
1.82
Students who are enrolled as on-campus, full-time students shall not be allowed to enroll in independent
learning or contract courses, if an on-campus section of an equivalent course is available during the proposed
period of enrollment in the independent learning or contract course without the approval of the Department
Chairperson.
Faculty and Professional Personnel Online Handbook, Page 231
Second, the extended education program will be significantly restructured this academic year, and it does not seem wise to
us to make a new policy for a department in the midst of such substantial change.
Therefore, we suggest making only minor changes to the policy that already exists:
Suggested Revisions:
Undergraduate Education Committee 11/12/12
1.82
Students who are enrolled as on-campus, full-time students shall not be allowed to enroll in independent
learning or contract online courses if an on-campus section of an equivalent course is available during the
proposed period of enrollment in the independent learning or contract online course without the approval of
the Department Chairperson.
CLEAN COPY:
1.82
Students who are enrolled as on-campus, full-time students shall not be allowed to enroll in online courses if
an on-campus section of an equivalent course is available during the proposed period of enrollment in the
online course without the approval of the Department Chairperson.
21
University Senate Agenda
February 14, 2013
Enclosure #5
Issues
FACULTY COUNCIL
Salary Compression
Membership of Professional Education
Committee
Academic Calendar
Issues
UNIVERSITY COUNCIL
Telecommuting
Academic Calendar
Issues
CAMPUS COUNCIL
Cardinal Cash
Academic Calendar
Issues
AGENDA COMMITTEE
Open Access Mandate Proposal
Evaluation of Teaching
Faculty Load/Salary Adjustments
Taking ILP classes when on-campus
classes available
Revision of current Family Leave
Policy
Term limits for councils/committees
Diversity Statement from SGA
ISSUES IN THE SENATE SYSTEM, 2012-13
Committee
Start
End
10%
20%
40%
From Council
Salary & Benefits
To Governance &
Elections
Sen.Agenda
Comm.
Committee
50%
60%
70%
80%
90%
100%
70%
80%
90%
100%
9-9-10
1/26/12
1/7/13
End
10%
20%
Start
End
10%
20%
40%
50%
60%
70%
80%
Sen.Agenda Comm. 1/7/13
Committee
Start
End
10%
20%
40%
50%
60%
70%
80%
From Sen.Agenda
to Salary &
Benefits
Sen.Agenda
Comm.
Committee
Start
40%
50%
60%
11/19/12
1/7/13
Library &
Pub.&Intel. Prop.
Teaching
Evaluation
Faculty/University
Councils
UEC
3/15/10
3/15/10
9/19/11
Salary & Benefits
9/17/12
G&E
Faculty Council
10/15/12
10/15/12
90%
90%
100%
100%
8/20/12
8/20/12
22
Academic Calendar
Credit Hour Assignment
To all Councils
Graduate Faculty Policy
Issues
GOVERNANCE AND ELECTIONS
Rep. of P/T Cont.Fac. on Senate
Faculty Council
Committee
1/7/13
Start
End
10%
20%
Agenda to
Contract Faculty
From Faculty
Council to PEC
Committee
11/21/11
12/1/11
1/26/12
2/2/12
Start
End
10%
20%
Task Force convened
January, 2012
10/10/11
Membership of Professional
Education Committee
Issues
OTHER
Accountability Measures-Academic
Rigor
Admissions&Credits,
Extended Educ.,
UEC, GEC
1/7/13
1/7/13
40%
40%
50%
50%
60%
70%
80%
90%
60%
70%
80%
90%
100%
100%
23
Senate Agenda Committee 10/15/12
Campus Council 10/18/12
Faculty Council 11/1/12
Senate Agenda Committee 11/19/12
University Senate (Tabled 11/29/12)
Senate Agenda Committee 2/4/13
Student Senate SR-02-10/11
Author(s):
University Senate Agenda
February 14, 2013
Enclosure #6
Status
Date
1st Reading- Agenda
2nd Reading- Senate Body
3rd Reading- Senate Body
01-31-11
02-02-11
02-09-11
Jacob Kluth, Diversity/Multicultural Chair, Student Government Association
Sponsor(s):
Whitney Hamblin, Vice President, Student Government Association
Juliana Abercrombie, Secretary, Student Government Association
Ronnie Bell, Treasurer, Student Government Association
Kayla Pickersgill, President Pro Tempore, Student Government Association
Student Voluntary Services
Latino Student Union
Spectrum
Asian American Student Association
Interfraternity Council
Justin Dowden, Phi Gamma Delta, IFC Delegate
Kendra Kimbel, Student Services Whip, Student Government Association
Chris Buck, Student Services Chairman, Student Government Association
Title:
Summary:
Senate Resolution Presenting a Diversity Statement to Ball State University
A senate resolution creating and presenting a Diversity Statement to Ball State University
from the Diversity and Multicultural Committee of the Student Government Association to be
put into Syllabi.
Ball State University has a diverse campus and;
Students should not be discriminated against because of race, religion, ethnicity,
national origin, disability, sexual orientation, gender, age, or economic status, and;
Whereas:
Whereas:
Whereas:
Whereas:
Discrimination is a subjective point of view, and;
Students should be allowed an open communication with Professors to discuss issues of
discrimination,
Therefore be it Resolved That: The Ball State University Student Government Association officially presents the
Diversity and Multicultural Committee’s Diversity Statement to be put into syllabi at
Ball State University.
Ball State University is committed to fostering and promoting a healthy learning community. All students will be
treated with respect, tolerance, and equality regardless of race, religion, ethnicity, national origin, disability, sexual
orientation, gender, age, or economic status. If, for any reason, a student feels discriminated against in the classroom
based on these differences, he/she should contact his/her professor or the department chair. The Office of University
Compliance or the Office of Student Rights and Community Standards may be contacted if the student is not satisfied
with the results of meeting with his/her professor or department chair. The Ball State University community believes
in the strength of diversity and recognizes the importance of appreciating equality.
24
Graduate Education Committee 11/27/12
Senate Agenda Committee 1/7/13
Faculty Council 1/10/13
Senate Agenda Committee 2/4/13
University Senate Agenda
February 14, 2013
Enclosure #7
GRADUATE FACULTY POLICY76
As a member of the Council of Graduate Schools, Ball State University subscribes to the view that every University
should have a recognizable graduate faculty that includes individuals who have a commitment to graduate education,
whose scholarly activities are appropriate to the direction of advanced degree programs, and who collectively assume
responsibility for equivalence of value across degree programs. Ball State also recognizes that definitions of
scholarship vary among the academic disciplines, and we acknowledge that the use of a single criterion to define
members of the graduate faculty discounts the diversity that characterizes scholarly and artistic competence,
intellectual leadership, and experience with graduate education.
The purpose of the following policy is to outline explain criteria for the two three classifications of graduate faculty
and articulate, their responsibilities and prerogatives, and explain their the terms of membership. This policy also
discusses , the articulation of departmental criteria, and the routing of appeals.
Upon the approval of an initial application, all new tenure-track faculty are considered a regular Full graduate faculty
member for a six year term. Other tenure-track or tenured faculty are eligible for Regular Full, or Associate, or
Assistant mMembership. Full-time contract faculty may be eligible for RegularFull, or Associate, or Assistants
Membership. Only BSU faculty are eligible for Full membership. Part-time faculty are eligible for Associate or
Assistant Membership only.
All faculty members teaching graduate courses musth apply for membership to the graduate faculty by the end of the
term in which they appear as an instructor of record.
1. Regular Full Member
1.1 Criteria
1.11 In judging the qualifications of an applicant for the Full gGraduate fFaculty membership, the primary
consideration is whether the faculty member is an active and productive scholar and an effective teacher at the
graduate level. Individual colleges and/or departments should determine the details of these criteria.
1.12 In general, graduate faculty are expected to demonstrate:
1.121 Scholarly competence, which is usually reflected by possession of the terminal degree in the candidate’s field
(for terminal degree equivalence, see 5.6) or an exceptionally meritorious record as a scholar in lieu of the highest
earned degree; and
1.122 Intellectual leadership, which typically connotes active participation in contributing to the discipline at various
levels, e.g., state, regional, national, and international. Successful applicants are recognized by scholars in the field for
their intellectual attainments and creative contributions, and they may be sought out for their expertise to serve in
positions of scholarly leadership such as membership on editorial boards and professional reviewing for scholarly
journals and presses; and
1.123 Potential to direct the research of graduate students, to teach graduate courses effectively, to plan and direct
graduate programs, and to direct research/creative projects and theses.
1.2 Responsibilities and Prerogatives
1.21 Full gGraduate faculty are eligible to:
1.211 Teach all levels of graduate course work within their academic, artistic, or clinical competence;
1.212 Serve on doctoral committees;
1.213 Chair Ed.S., master’s theses, and creative project committees;
1.214 Serve on Ed.S., master’s thesis, and creative project committees;
1.215 Develop graduate programs and courses;
1.216 Serve as members of the Graduate Education Committee;
1.217 Vote on graduate faculty issues.
1.22 Chairs of dissertation, theses, research papers, and creative projects who retire or
who move to other institutions may be retained as chairs when such arrangements
25
are advantageous to the student and convenient to the former faculty member and
Ball State University.
1.3 The Doctoral Committee Chair Endorsement
1.31 Applicants who qualify for regular Full graduate faculty membership may apply for an endorsement to chair
doctoral committees and direct doctoral dissertations.
1.32 In addition to meeting the criteria listed in 1.1 above, applicants must have the earned doctorate and demonstrate a
high level of competence in directing research/writing. Individual colleges and/or departments should determine the
details of these criteria.
2. Associate Member
2.1 Criteria
2.11 Prospective aAssociate members of the graduate faculty are expected:
2.111 To have a demonstrated scholarly competence, which is reflected by possession of the terminal degree in the
candidate’s field (for terminal degree equivalence, see 5.6); and
To have completed an advanced degree in an area relevant to the field of study, or in lieu of the advanced degree, to
have developed a high level of competence in an area of special need not covered by a regular member of the graduate
faculty;
2.112 To provide reasonable assurance that their service will be available throughout the period of the special need.
2.12 Members may also be drawn from across departmental and collegiate lines, from professionals, and others within
the community, faculty emeriti, faculty who have moved to other institutions, or from any source which is reasonably
convenient.
2.2 Responsibilities and Prerogatives
2.21 Members may teach all levels of graduate course work within their academic, artistic, or clinical competence;
2.22 Members may serve as committee members, but not as chairpersons of theses, or and creative projects.
3. Assistant Member
3.1 Criteria
3.11 Prospective assistant members of the graduate faculty are expected:
3.111 To have completed an advanced degree (not necessarily the terminal degree) in an area relevant to the field of
study, or in lieu of the advanced degree, to have developed a high level of competence in an area of special need not
covered by a member of the graduate faculty;
3.112 To provide reasonable assurance that their service will be available throughout the period of the special need.
3.12 Assistant members may also be drawn from across departmental and collegiate lines, from professionals, and
others within the community, faculty emeriti, faculty who have moved to other institutions, or from any source which
is reasonably convenient.
3.2 Responsibilities and Prerogatives
3.21 Assistant members are not eligible to teach graduate course work.
3.22 Assistant members may serve as committee members, but not as chairpersons of theses, or and creative projects.
43. Terms of Membership
43.1 Full Regular members of the graduate faculty are appointed for a period of six years.
43.2 Associate and Assistant members are appointed for three years.
43.3 Reappointments are subject to the departmental criteria and conditions in place at the time of reapplication;
43.31 Faculty who fail to qualify for reappointment to the graduate faculty may complete their ongoing obligations;
however, except under special circumstances, they may not take on new obligations that are specifically reserved for
the graduate faculty;
43.32 Faculty who fail to qualify for the endorsement may complete their obligations as doctoral committee chairs or
dissertations directors; however, except under special circumstances, they may not take on new obligations as doctoral
committee chairs or dissertation directors.
54. Departmental Guidelines and Procedures
54.1 An appropriate departmental committee, e.g., the Graduate Faculty Committee or the Salary-Merit Committee,
takes the primary role in defining the criteria for appointment and reappointment of the department’s graduate faculty,
26
in accordance with the general principles listed in this policy. New or revised criteria will be forwarded to the
departmental faculty for approval.
54.2 Departmental criteria for graduate faculty membership and the doctoral committee chair endorsement will be
submitted every six years via the College Dean to the Graduate Education Committee for review and approval.
54.3 Approval of an applicant’s graduate faculty status is determined by the Dean of the Graduate School, upon the
joint recommendation of the applicant’s department and College Dean.
54.4 The application will consist of the candidate’s curriculum vitae together with a cover letter prepared by the
department that includes the classification sought and an overview of significant professional activity. Only those
professional accomplishments during the three (Associate or Assistant) or six (FullRegular) years prior to the
application will be considered.
54.5 Exceptions to these policies and procedures are made on a case-by-case basis; occasionally individuals may be
authorized to perform specific graduate faculty duties with the approval of the Dean of the College and the Dean of the
Graduate School.
5.6 The Dean of the Graduate School may approve the equivalence of the terminal degree for candidates with an
exceptionally meritorious record of recognized scholarship, creative endeavor, or achievement in practice
commensurate to the scholarly expectations of the terminal degree in the field. In such cases, the Dean of the Graduate
School shall consider the relevance of the highest earned degree, professional licensure and certifications, and direct
and substantial work experience (5 or more years) related to the field that demonstrates competency and the highest
levels of achievement.
65. Appeals
Appeals from an adverse departmental decision should be made to the Dean of the College; appeals from an adverse
college decision should be made to the Dean of the Graduate School; appeals from an adverse decision of the Dean of
the Graduate School should be made to the Faculty Affairs Committee of the Graduate Education Committee. In all
cases the final decision will be made by the Dean of the Graduate School.
Faculty and Professional Personnel Online Handbook, Pages 224-226
27
GRADUATE FACULTY POLICY76 (CLEAN COPY)
As a member of the Council of Graduate Schools, Ball State University subscribes to the view that every University
should have a recognizable graduate faculty that includes individuals who have a commitment to graduate education,
whose scholarly activities are appropriate to the direction of advanced degree programs, and who collectively assume
responsibility for equivalence of value across degree programs. Ball State also recognizes that definitions of
scholarship vary among the academic disciplines, and we acknowledge that the use of a single criterion to define
members of the graduate faculty discounts the diversity that characterizes scholarly and artistic competence,
intellectual leadership, and experience with graduate education.
The purpose of the following graduate faculty policy is to explain the criteria for the three classifications of graduate
faculty and articulate their responsibilities and prerogatives, and explain their terms of membership. This policy also
discusses the routing of appeals.
Upon approval of an initial application, all new tenure-track faculty are considered a Full graduate faculty member for
a six year term. Other tenure-track or tenured faculty are eligible for Full, Associate, or Assistant membership. Fulltime contract faculty may be eligible for Full, Associate or Assistant membership. Only BSU faculty are eligible for
Full membership. Part-time faculty are eligible for Associate or Assistant membership only.
All faculty members teaching graduate courses must apply for membership to the graduate faculty by the end of the
term in which they appear as an instructor of record.
1. Full Member
1.1 Criteria
1.11 In judging the qualifications of an applicant for Full graduate faculty membership, the primary consideration is
whether the faculty member is an active and productive scholar and an effective teacher at the graduate level.
Individual colleges and/or departments should determine the details of these criteria.
1.12 In general, graduate faculty are expected to demonstrate:
1.121 Scholarly competence, which is reflected by possession of the terminal degree in the candidate’s field (for
terminal degree equivalence, see 5.6); and
1.122 Intellectual leadership, which typically connotes active participation in contributing to the discipline at various
levels, e.g., state, regional, national, and international. Successful applicants are recognized by scholars in the field for
their intellectual attainments and creative contributions, and they may be sought out for their expertise to serve in
positions of scholarly leadership such as membership on editorial boards and professional reviewing for scholarly
journals and presses; and
1.123 Potential to direct the research of graduate students, to teach graduate courses effectively, to plan and direct
graduate programs, and to direct research/creative projects and theses.
1.2 Responsibilities and Prerogatives
1.21 Full graduate faculty are eligible to:
1.211 Teach all levels of graduate course work within their academic, artistic, or clinical competence;
1.212 Serve on doctoral committees;
1.213 Chair Ed.S., master’s theses, and creative project committees;
1.214 Serve on Ed.S., master’s thesis, and creative project committees;
1.215 Develop graduate programs and courses;
1.216 Serve as members of the Graduate Education Committee;
1.217 Vote on graduate faculty issues.
1.22 Chairs of dissertation, theses, research papers, and creative projects who retire or who move to other institutions
may be retained as chairs when such arrangements are advantageous to the student and convenient to the former
faculty member and Ball State University.
1.3 The Doctoral Committee Chair Endorsement
1.31 Applicants who qualify for full graduate faculty membership may apply for an endorsement to chair doctoral
committees and direct doctoral dissertations.
1.32 In addition to meeting the criteria listed in 1.1 above, applicants must have the earned doctorate and demonstrate a
high level of competence in directing research/writing. Individual colleges and/or departments should determine the
details of these criteria.
28
2. Associate Member
2.1 Criteria
2.11 Prospective Associate members of the graduate faculty are expected:
2.111 To have a demonstrated scholarly competence, which is reflected by possession of the terminal degree in the
candidate’s field (for terminal degree equivalence, see 5.6); and
2.112 To provide reasonable assurance that their service will be available throughout the period of the special need.
2.12 Members may also be drawn from across departmental and collegiate lines, from professionals, and others within
the community, faculty emeriti, faculty who have moved to other institutions, or from any source which is reasonably
convenient.
2.2 Responsibilities and Prerogatives
2.21 Associate members may teach all levels of graduate course work within their academic, artistic, or clinical
competence;
2.22 Associate members may serve as committee members, but not as chairpersons of theses or creative projects.
3. Assistant Member
3.1 Criteria
3.11 Prospective Assistant members of the graduate faculty are expected:
3.111 To have completed an advanced degree (not necessarily the terminal degree) in an area relevant to the field of
study, or in lieu of the advanced degree, to have developed a high level of competence in an area of special need not
covered by a member of the graduate faculty;
3.112 To provide reasonable assurance that their service will be available throughout the period of the special need.
3.12 Assistant members may also be drawn from across departmental and collegiate lines, from professionals, and
others within the community, faculty emeriti, faculty who have moved to other institutions, or from any source which
is reasonably convenient.
3.2 Responsibilities and Prerogatives
3.21 Assistant members are not eligible to teach graduate course work.
3.22 Assistant members may serve as committee members, but not as chairpersons of theses or creative projects.
4. Terms of Membership
4.1 Full members of the graduate faculty are appointed for a period of six years.
4.2 Associate and Assistant members are appointed for three years.
4.3 Reappointments are subject to the departmental criteria and conditions in place at the time of reapplication;
4.31 Faculty who fail to qualify for reappointment to the graduate faculty may complete their ongoing obligations;
however, except under special circumstances, they may not take on new obligations that are specifically reserved for
the graduate faculty;
4.32 Faculty who fail to qualify for the endorsement may complete their obligations as doctoral committee chairs or
dissertations directors; however, except under special circumstances, they may not take on new obligations as doctoral
committee chairs or dissertation directors.
5. Departmental Guidelines and Procedures
5.1 An appropriate departmental committee, e.g., the Graduate Faculty Committee or the Salary-Merit Committee,
takes the primary role in defining the criteria for appointment and reappointment of the department’s graduate faculty,
in accordance with the general principles listed in this policy. New or revised criteria will be forwarded to the
departmental faculty for approval.
5.2 Departmental criteria for graduate faculty membership and the doctoral committee chair endorsement will be
submitted every six years via the College Dean to the Graduate Education Committee for review and approval.
5.3 Approval of an applicant’s graduate faculty status is determined by the Dean of the Graduate School, upon the joint
recommendation of the applicant’s department and College Dean.
5.4 The application will consist of the candidate’s curriculum vitae together with a cover letter prepared by the
department that includes the classification sought and an overview of significant professional activity. Only those
professional accomplishments during the three (Associate and Assistant) or six (Full) years prior to the application will
be considered.
29
5.5 Exceptions to these policies and procedures are made on a case-by-case basis; occasionally individuals may be
authorized to perform specific graduate faculty duties with the approval of the Dean of the College and the Dean of the
Graduate School.
5.6 The Dean of the Graduate School may approve the equivalence of the highest earned degree for candidates with an
exceptionally meritorious record of recognized scholarship, creative endeavor, or achievement in practice
commensurate to the scholarly expectations of the terminal degree in the field. In such cases, the Dean of the Graduate
School shall consider the relevance of the highest earned degree, professional licensure and certifications, and direct
and substantial work experience related to the field that demonstrates competency and the highest levels of
achievement.
6. Appeals
Appeals from an adverse departmental decision should be made to the Dean of the College; appeals from an adverse
college decision should be made to the Dean of the Graduate School; appeals from an adverse decision of the Dean of
the Graduate School should be made to the Faculty Affairs Committee of the Graduate Education Committee. In all
cases, the final decision will be made by the Dean of the Graduate School.
30
AGENDA FOR
UNIVERSITY SENATE MEETING
(Meeting #7, 2012-13)
March 21, 2013
4:00 p.m.
Letterman Building (LB) 125
Approval of senate minutes of February 14, 2013
I.
Announcements
A.
Next Scheduled Meetings
Senate Agenda Committee – Monday, April 15, 2013, 2:00p.m. (LB 104)
University Senate – Thursday, April 25, 2013, 4:00 p.m., (LB 125)
This will be the final meeting of the University Senate for 2012-13. After this meeting, there will be a
brief break and all new senators and those returning senators will be seated for the first meeting of the
2013-14 University Senate. This meeting will be for the sole purpose of conducting elections for the
executive committee of the University Senate. Please plan to stay or send a substitute for this first
meeting of 2013-14 as a quorum will be necessary for to conduct the elections.
B.
Nominee for Honorary Doctor of Laws (Enclosure #1)
C.
Board of Trustees Action
Taken under advisement for further consideration; no further action is recommended at this time
(Does not require Board approval)
Senate Action #1213-01 (Endorsement of Student Senate Resolution SR 01-12/13)
D.
Academic Posting 2012-13, Volume XLIV 5 & 6 (Enclosure #2)
II.
Recognition of Death – Donald Barnes, Linda Hargrove, William Liston, James K. MacDougall, Jr.
III.
Council/Committee/Student Senate Reports
A.
B.
C.
D.
E.
Governance and Elections Committee – Ralph Bremigan, Chairperson
Faculty Council – Kip Shawger, Chairperson
University Council – Katie Slabaugh, Chairperson
Campus Council – Kevin Thurman, Chairperson
Student Senate – Chris Wilkey, President, Student Government Association
IV.
Report by Chairperson of Senate – David Pearson (Enclosure #3 - Issues in the Senate System)
V.
Questions Directed to the President
VI.
Question and Answer Period
VII.
Unfinished Business
1
University Senate Agenda
March 21, 2013
Page Two
VIII.
New Business
A. Policy for the Evaluation of Teaching (Enclosure #4)
B. Credit Hour Assignment (Enclosure #5)
C. Approval of Charlene Alexander for Faculty Athletics Representative (FAR) (Enclosure #6)
IX.
Other Items
X.
Adjournment
/mt
2
MINUTES OF THE SIXTH MEETING OF THE 2012-13 UNIVERSITY SENATE
Thursday, February 14, 2013
Members Present:
64
Members Absent: 10
1. The meeting was called to order at 4:00 p.m., by the Chairperson of the University Senate, David Pearson.
Roll Call was taken by initialing the roster located at the entrance to LB 125.
Members Present: A. Beane, R. Bremigan, B. Brey, P. Buis, S. Byrum, B. Canada, J. Chapman, M. Chiuini,
H. Closson, C. Corbin, R. Davis, G. Dodson, J. Forbey, A. France, M. Gerhard, J. Gora, C. Griewank,
D. Grosnick, J. Gruver, Z. Guzeldereli, J. Hammons, M. Hanley, B. Hannon, E. Hashimov, T. Hendricks,
M. Holtzman, J. Huff, J. Jemiolo, T. King, J. Kluth, K. Kreamelmeyer, J. Ledbetter, L. Lehman, M. Maggiotto,
P. Magro, T. Mahfouz, S. Pattison, D. Pearson, L. Pellerin, K. Pierce, T. Richardson, K. Shawger, K. Slabaugh,
G. Stamp, M. Steib, J. Strauss, K. Thurman, C. Updike, D. Wheeler, A. Wieseke, L. Wiley, C. Wilkey, S. Zhuk
Substitutes: Kibujjo Kalumba for E. Agnew, Kevin Gatzlaff for O. Benkato, Ron Hicks for E. Bower,
Jason Pickell for A. Craft, Kathy Segrist for J. Ellery, Nicola Schmerbeck for M. Guntsche, Carla Earhart for
A. Harden, Brian Meekin for C. Munchel, Junfeng Jiao for N. Perera, Shannon Staton for G. Slater, Jeff Green for
C. Stone
Members Absent: S. Aegisdottir, R. Bellaver, O. Benkato, J. Cassady, J. Dowden, M. Hamil, K. Koch, E. Levitt,
R. Purviance, S. Rice-Snow
2. A motion was made and seconded (Steib/Thurman) to approve the minutes of November 29, 2012.
The motion carried.
3. Announcements
A. Campus Smoking Policy
Dr. Kay Bales, Vice President for Student Affairs, Dean of Students
Dr. Kerry Anne McGeary, Chair, Smoking Policy Review and Implementation Committee
Vice President Bales returned to the Senate today to review the proposal to move to a tobacco-free campus.
She thanked the senate members for sharing the presentation with their colleagues; she received feedback from
those who received the presentation. She is interested in further feedback from the senate and to answer
questions. They were most concerned with students living on campus and their reaction; however, it has been
positive.
The consensus around campus is to eliminate all smoking areas at once and not phase them out over the spring
and summer. Whether to allow smoking in personal vehicles received mix responses on campus. A review of 30
to 40 campuses with tobacco-free policies show half of those campuses permit smoking in personal vehicles.
Discussion ensued around smoking at events. Dr. Bales reported Scheumann Stadium and Worthen Arena
both have smoking areas and they would be taken away. The University of Michigan as well as the University
of Kentucky has adopted a policy where there is no tobacco use, even at athletic events. She hopes to get some
direction from the Board of Trustees in March.
A question was asked regarding how many citations have been written since the implementation of the current
smoking policy. Dr. Bales reported just over 200 citations have been issued in the four years of implementation.
3
University Senate Minutes
February 14, 2014
Page Two
There has been little or no feedback from the community. Some faculty are concerned individuals will move
into the neighborhoods if the tobacco-free policy is implemented. Dr. Bales reported there have been
increased patrols in the surrounding neighborhoods for other reasons, but they are aware of the possibility of
individuals walking to the surrounding neighborhoods to smoke.
The current smoking policy was implemented for the health of the community. The number one complaint she
receives from the smoking policy is that people are not honoring the policy (windows not rolled up, etc.). The
committee will more than likely recommend no smoking in cars. A member of the senate informed her of the
area by the College of Architecture and Planning building where smokers congregate, which is not a
designated smoking area. Vice President Bales indicated she would check into this area as she was not aware
of it.
The goal of the committee is to take it to the Board of Trustees for vote at their March meeting. She thanked
the senate for their input.
B. Survey Report
President Jo Ann Gora
This presentation is an abbreviated one from the presentation made to the colleges, however it involves the
same two topics: the budget situation/performance funding formula and the Workplace Environment Survey.
(Attachment #2)
The President replied to the following questions after the presentation:
-
What is the timeframe on the allocation?
This is determined by ICHE. We never know when this is going to happen.
-
How long do graduate students have to go for us to get funding for them?
There is no time limit to graduate. Previously, we did not receive funding for them.
-
Academic Plan, Master Plan; are there plans to differentiate to obtain more funding?
Graduation rate has improved, third highest graduation rates, highest applications rate for freshman class
(almost 16,000 applications received)
-
Will tuition rates go up for students?
We will not know until we know what support we are going to receive from the state. It is very
challenging to keep our tuition low.
-
Are there any other feasible formulas used on the state level?
Each state has different formulas, but the themes are similar across the nation. We have no control over what
year they base the funding and that funding base will affect the next biennium. It is not felt in the current
biennium.
4. Agenda Items I.C. (Next scheduled meetings), D. (Results of Constitutional Amendments, Enclosure #1)
E. (Results of Constitutional Amendment by electronic vote), F. (Contract and Salary Information, Enclosure #2),
G. (University Salary Document, Enclosure #3), H. (Department Name Change), and I. (Response from
Undergraduate Committee, Enclosure #4), were reviewed.
4
University Senate Minutes
February 14, 2014
Page Three
5. There was a moment of silence to recognize the deaths of Arnold Lee Cirtin, Adelaide Meador Cole, Edward Lyon,
and Jerry McManama.
6. Committee Reports
A. Governance and Elections Committee – Ralph Bremigan, Chairperson, reported the committee has not met
since the last senate meeting.
B. Faculty Council – Kip Shawger, Chairperson, reported the council met on January 10 and heard the report
from the Special Leave Committee and approved the revisions to the graduate faculty policy and calendar
proposal. The next meeting of the council is February 21.
C. University Council – Katie Slabaugh, Chairperson, reported the council met on January 24 and approved the
revisions to the calendar proposal. Their next meeting is February 28.
D. Campus Council – Kevin Thurman, Chairperson, reported the council met and spoke with Vice President Bales
and Dr. McGeary concerning the smoking policy. There was also a discussion on Cardinal Cash. The calendar
proposal from the Undergraduate Education Committee, failed by vote.
E. Student Senate - Chris Wilkey, President, Student Government Association (SGA), reported two pieces of
legislation were presented and have gone into committees. They are planning a campus/statewide initiative for
school pride and healthy lifestyles. There is a free app for smart phones that can log your miles you walk/run.
More information will be available in the coming weeks.
7. Report by Chairperson of Senate – Dave Pearson (University Senate Agenda 2/14/13, Enclosure #5)
- Provost Terry King reported on the final report from the Task Force on Academic Rigor.
- There is a faculty vacancy on the Indiana Commission for Higher Education (ICHE). Dave Pearson is a member
of the nominating committee for the state, with the Governor making the final decision. Any full-time faculty
member is eligible to serve a two year term. More information will follow on the Communications Center.
8. Unfinished Business
A. Diversity Statement SR 02-10/11 (University Senate Agenda 2/14/13, Enclosure #6) TABLED
A motion was made and seconded (Wilkey/Guzeldereli) to remove from the table for discussion.
The motion carried.
Jacob Kluth, author of the student senate resolution, read a statement to the members of the senate
(Attachment #1).
Kevin Thurman, chair of the Campus Council, explained there are categories of people that are not included in the
EEOC statement.
The motion amend the current statement, carried.
9. New Business
A. Revision of Graduate Faculty Policy (University Senate Agenda, 2/14/13, Enclosure #7)
Discussion ensued. A friendly amendment was accepted under 2.112 under 2. Associate Member:
5
University Senate Minutes
February 14, 2013
Page Four
2.112 To provide reasonable assurance that their service will be available throughout the period of their
appointment as associate member.
A motion was made and seconded (Shawger/Steib) to approve the revised policy.
The motion carried.
B. Motion from Undergraduate Education Committee (UEC) regarding spring semester finals week.
UEC 11/19/12
Faculty Council 1/10/13
University Council 1/24/13
Campus Council (Failed 1/31/13)
“Change the Spring semester to follow the Fall semester more closely, and to go to a four-day finals week with
the Monday of that week given back to instruction. This would add one day of teaching to the Spring semester
and make it equivalent to the Fall in terms of the number of class days.”
A motion was made and seconded (Steib/Kluth) to approve the revised schedule.
Discussion ensued. Kevin Thurman, chair of the Campus Council, explained the reason for the council’s not
approving the revision was because it would limit final exams until Tuesday and it was the consensus of the
group to spread the exams out over five days instead of four.
The motion to approve the revised schedule carried, by hand vote: Yes: 27, No votes or abstentions
were counted by hand vote.
10. Other Items
There were no other items.
11. Adjournment
The meeting adjourned at 5:15 p.m.
March 21, 2013
David Pearson, Chairperson
Jane Ellery, Secretary
/mt
6
University Senate Agenda
March 21, 2013
Enclosure #1
NOTIFICATION OF ACTION BY THE BALL STATE UNIVERSITY
BOARD OF TRUSTEES
Date of Board Meeting
February 8, 2013
Item No. 6
Distributed to: Provost King
Ms. Arrington
Ms. Turner
Subject: Honorary Degree
Provost King, with the endorsement of the Graduate Education Executive Committee, recommended the
awarding of an honorary doctorate to United Nations Under-Secretary-General for Political Affairs, Jeffrey D.
Feltman at the May 2013 commencement.
JEFFREY D. FELTMAN
Nominee for the Honorary Doctor of Laws
Along with the endorsement of the Graduate Education Committee, Provost King is pleased to recommend
Jeffrey Feltman for an honorary doctor of laws in recognition of his tremendous efforts on behalf of the United
States and the United Nations.
Jeffrey Feltman is a 1981 graduate of Ball State University with a Bachelor of Science in History and Art, and
he is a 1983 graduate of Tufts University with a Master's degree in Law and Diplomacy. Mr. Feltman has a long
and distinguished career in public service, joining the U.S. Foreign Service in 1986. He has spent much of his
career dealing with Eastern Europe and the
Near East. His many posts include but are not limited to:
•
Serving his first tour as consular officer in Port-au-Prince, Haiti.
•
Serving as an economic officer at the U.S. Embassy in Hungary from 1988 to 1991.
•
Serving until 1993 in the office of the Deputy Secretary of State, Lawrence Eagleburger, as a
Special Assistant concentrating on the coordination of U.S. assistance to Eastern and Central
Europe.
•
Serving the U.S. Embassy in Tel Aviv from 1995-1998 covering economic issues in the Gaza
Strip.
•
Serving from 1998-2000 as the Chief of the Political and Economic Section at the U. S. Embassy
in Tunisia.
•
Serving from 2000-2001 at the U.S. Embassy in Tel Aviv as Ambassador, Martin Indyk's,
Special Assistant on Peace Process issues.
•
Serving from 2001-2003 at the U.S. Consulate General in Jerusalem, where he served first as
Deputy and then as Acting Principal Officer.
•
Serving at the Coalition Provisional Authority office in Irbil, Iraq, from January to April 2004
and simultaneously serving as Deputy Regional Coordinator.
7
Notification of Action
February 8, 2013
Item No. 6, page 2
•
•
Serving as the United States Ambassador to Lebanon from July 2004 to January 2008.
Serving as U.S. Assistant Secretary of State for Near Eastern Affairs from August 2009 to June
2012 with the rank of Career Minister.
Ambassador Feltman assumed the post of United Nations Under-Secretary-General for Political Affairs on July
2, 2012. As head of the United Nations Department of Political Affairs, he oversees the UN's diplomatic efforts
to prevent and mitigate conflict around the globe.
Mr. Feltman’s success in public service and commitment to peace around the world are truly exceptional and
inspirational. He would be a worthy recipient of an honorary degree and tremendous example to our graduates.
The following action was recommended:
THAT APPROVAL BE GRANTED TO AWARD AN HONORARY DOCTOR OF LAWS TO MR.
JEFFREY D. FELTMAN AT THE MAY 2013 COMMENCEMENT.
On motion by Mr. Estopinal, seconded by Mr. Miller, the recommendation was approved.
FROM:
Anita Kelsey
Recording Secretary
Board of Trustees
8
Academic Posting, 2013 Volume XLIV-5
Revised Programs
Interdepartmental Programs
Legal Studies
Major in Legal Studies
Miller College of Business
Requirements for Admission
Degree Requirements
College of Communication, Information, and Media
Department of Telecommunications
Minor in Film/Screenwriting
College of Science and Humanities
Department of Biology
Major in Biology
Department of Computer Science
Minor in Computer Security
Department of English
Minor in Creative Writing
Minor in Film/Screenwriting
Department of Philosophy and Religious Studies
Major in Philosophy
Minor in Philosophy
Department of Physics and Astronomy
Major in Pre-Engineering Preparation
Department of Social Work
Major in Social Work, BSW
Teachers College
Teacher Licensing
Professional Education Assessment/Decision Points
Department of Educational Psychology
Doctor of Philosophy in Educational Psychology (General)
University Senate Agenda
March 21, 2013
Enclosure #2
Academic Posting, 2013 Volume XLIV-6
Revised Programs
College of Applied Sciences and Technology
Department of Family and Consumer Sciences
Minor in Hospitality Management
School of Physical Education, Sport, and Exercise Science
Bachelor of Athletic Training
Major in Sport Administration
Exercise Science Major in Physical Education
Teaching Major in Physical Education (All-Grade)
Department of Technology
Major in Computer Technology
Minor in Business Administration for Construction Management
Minor in Business Administration
College of Architecture and Planning
Master of Urban Design
Miller College of Business
Minor in Six Sigma
College of Communication, Information, and Media
Department of Journalism
Major in Journalism
Department of Telecommunications
Major in Telecommunications
College of Fine Arts
Department of Theatre and Dance
Teacher Education
Teaching Major in Theatre
Senior High, Junior High/Middle School Education Program
9
University Senate Agenda
March 21, 2013
Enclosure #3
Issues
FACULTY COUNCIL
Salary Compression
ISSUES IN THE SENATE SYSTEM, 2012-13
Committee
Start
End
10%
20%
40%
From Council
Salary & Benefits
From SAC
Salary & Benefits
To Governance &
Elections
Committee
Revision of Current Family Leave
Policy
Membership of Professional Education
Committee
Issues
UNIVERSITY COUNCIL
Telecommuting
From Sen.Agenda
to Salary &
Benefits
Issues
Committee
CAMPUS COUNCIL
Cardinal Cash
Issues
Committee
AGENDA COMMITTEE
Open Access Mandate Proposal
Library &
Pub.&Intel. Prop.
Evaluation of Teaching
Teaching
Evaluation
Faculty Load/Salary Adjustments
Faculty/University
Councils
Taking ILP classes when on-campus
UEC
classes available
Revision of current Family Leave
Salary & Benefits
Policy
Term limits for councils/committees
G&E
Diversity Statement from SGA
Faculty Council
Admissions&Credits
Credit Hour Assignment
50%
60%
70%
80%
90%
100%
70%
80%
90%
100%
9-9-10
9/17/12
1/26/12
Start
End
10%
20%
40%
50%
60%
Start
End
10%
20%
40%
50%
60%
70%
80%
Start
End
10%
20%
40%
50%
60%
70%
80%
11/19/12
90%
90%
100%
100%
3/15/10
3/15/10
9/19/11
8/20/12
8/20/12
9/17/12
10/15/12
10/15/12
1/7/13
Extended Education,
UEC, GEC
10
Issues
GOVERNANCE AND ELECTIONS
Rep. of P/T Cont.Fac. on Senate
Membership of Professional
Education Committee
Issues
OTHER
Accountability Measures-Academic
Rigor
Committee
Start
End
10%
20%
Agenda to
Contract Faculty
From Faculty
Council to PEC
Committee
11/21/11
12/1/11
1/26/12
2/2/12
Start
End
10%
20%
Task Force convened
January, 2012
10/10/11
1/28/13
40%
40%
50%
50%
60%
70%
80%
90%
60%
70%
80%
90%
100%
100%
11
Teaching Evaluation Committee 11/9/12
Senate Agenda Committee 2/4/13
Faculty Council 2/21/13
Senate Agenda Committee 3/11/13
University Senate Agenda
March 21, 2013
Enclosure #4
POLICY FOR THE EVALUATION OF TEACHING
1. Ball State University recognizes the importance of its teaching mission. Evaluation of teaching plays a primary role
in providing students with the best possible educational experience and in allowing faculty to develop to their full
potential as teachers. Therefore, faculty must annually evaluate their teaching by a variety of means.
2. In addition to its primary role in improving teaching, evaluation of teaching plays a role in personnel decisions such
as promotion, tenure, and merit pay. The evaluation of teaching for personnel decisions must be fair and systematic.
The variety of course delivery formats, such as (i.e., interdisciplinary, team-taught, Internet, and hybrid), requires
evaluations which reflect the unique aspects of these delivery systems. Departments are required to review the items
and evaluation procedures at least once every three years to determine if their evaluation methods remain valid and
reliable.
2.1 Each department will devise procedures, to be approved by its college, for regularly conducted evaluation
of teaching, including student ratings.
2.1.1 Ratings by students will be conducted each year on a regular schedule that meets departmentally
approved standards, as specified by the University Senate, suitably administered, summarized, and
available for review during personnel decisions.
2.1.2 When the faculty member’s assignment includes teaching, these ratings shall will be done in at
least one class per year. In appropriate circumstances, the College Dean may waive this requirement.
In every class if the minimum number of students (n=4) is enrolled.
2.1.3 At the discretion of the department and/or college, the results of student ratings may be used for
promotion, tenure, salary, and merit decisions.
2.2 In addition, each faculty member’s teaching will be evaluated by at least one of the following means: and
aAll of the following means will be available to the individual faculty member:
2.2.1 Peer review of teaching, such as classroom visitation, evaluation of syllabi, examinations and
other classroom materials;
2.2.2 Chairperson review of teaching, such as classroom visitation, evaluation of syllabi, or evaluation
of examinations;
2.2.3 Peer and chairperson review of the a teaching portfolio.
All of the above means will be available to the individual faculty member.
2.3 Colleges and departments are encouraged to use as many other means methods of evaluation as they see
fit. Examples may include a personal statement describing teaching goals; evidence of significant involvement
in curriculum development; or a significant contribution to the pedagogy of the field; personal statement
describing teaching goals.
2.4 Annually, each department chairperson must make each faculty member aware of the departmentally
approved methods that will to be used for the evaluation of teaching.
12
GUIDELINES TO BE FOLLOWED IN EVALUATION OF TEACHING
To facilitate the fair and systematic evaluation of teaching, the University has developed the following requirements.
1. Student ratings are to be used for two purposes: first as an aid to the improvement of teaching and second, for
personnel matters when used as part of the evidence upon which decisions are based, for personnel matters.
1.1 Improvement of Teaching
During the term, student feedback may be solicited to assist in making improvements in a current course or
subsequent offerings. A variety of methods can be used, such as formal surveys, open-ended questionnaires, or
informal essays, but any student statistical ratings are to be anonymous. Every Ddepartments, with the
approval of its college approval, shall will make provisions to assure that no student is penalized for
expressing his or her opinion. This student feedback, is designed to improve one’s teaching, and is not
appropriate for making personnel decisions.
1.2 Personnel Decisions
1.2.1 Near the end of the semester, but not during final exam week course, a rating form adopted by
departments to evaluate teaching shall will be administered online to students enrolled in classes
currently taught within the department. This rating form can include formal surveys, open-ended
questionnaires and/or informal essays. Every reasonable effort will be made to protect the anonymity
of student responses. Departments, with the approval of colleges, will make provisions to assure that
no student is penalized for expressing his or her opinion.
1.2.2 The statistical data gathered from student ratings will be summarized by a A designated
University office will summarize statistical data gathered from student ratings. Departments, with the
approval of colleges, will make provision to ensure the confidentiality and integrity of the data. Pooled
data, without any traceable reference to the instructor, may be maintained for norming and research.
The individual rating forms, or transcripts thereof, at the discretion of the department, are considered property
of the faculty member and must be given back to the faculty member when the tabulation of results is
complete.
1.2.3 The University Teaching Evaluation Committee will develop a set of core questions to be
administered to all students. The purpose of these core questions is to generate pooled data for
purposes of norming and research.
1.2.4 Departments and/or colleges may use the data from core questions for promotion, tenure, salary,
and merit decisions.
1.3 2. Implementation of Policy
The University Senate has established Ppolicies for the selection of courses, frequency of evaluation, timing of
administration/completion, adjustment for exceptional circumstances, and reporting of results. Will be developed by
departments and approved by appropriate college committee(s).
1.4 3. Methodological and Statistical Considerations
Sound methods and statistical procedures are to be followed. Among these are the following:
1.4.1 3.1. Statistical summary of information from classes with enrollment of ten (10) or fewer should be
avoided. Other methods of evaluation are recommended in this case.
1.4.2 3.2. Information derived from teaching rating forms shall will not be disseminated to or received by a
professor’s faculty member’s peers, department chairperson, any Promotion and Tenure committees, or
13
anyone else unless it is accompanied by a copy of the evaluation form questions used and copies of any
instructions provided to those filling out completing the forms.
1.4.3 3.3. Information relating to any individual faculty member and derived from different evaluation forms
which include different items and configurations of items will never be averaged nor co-mingled.
1.4.4. 3.4. Written comments by students that are not required by the rating form will be shared with the
instructor only. Electronic access to student evaluations is limited to the instructor and his/her department
chair. (Faculty Council editorial revision 2/21/13)
2. 4. Administration of Student Ratings Used for Personnel Decisions in a Classroom Setting Using a Lab or Personal
Computers.
2.1 4.1 The rating form is to be administered in a professional manner by someone other than the instructor.
The instructor is to be absent throughout the evaluation process.
2.2 4.2 Instructors and/or students are will not in any way to attempt to influence unfairly the outcome of this
rating.
2.3 4.3 Students shall will be instructed that if there are any violations of 2.1 or 2.2 4.1 or 4.2 above, the
nature of the violation(s) should be reported to the chairperson of the department or the college dean if the
department chairperson is teaching the course.
2.4 4.4 The instructor shall will not have access to the ratings or the data before the semester’s course grades
are posted.
2.5 To ensure a uniform and professional standard of administration, each department shall develop a
statement of instructions to be clearly presented to students before they respond to rating forms. In addition,
each department shall develop standard instructions for those who administer the rating forms.
3. 5. In accordance with the Policy for the Evaluation of Teaching, the following guidelines are provided:
3.1 5.1 Each department shall will devise a form for assisting the chairperson’s review of faculty members’
teaching. Samples of suggested forms will be available in each dean’s office. The adopted form shall will be
appended to the department’s Promotion and Tenure Document and Merit Pay Document and be submitted to
the appropriate college and University committees for approval.
3.2 5.2 Each department shall will devise a form for assisting peer review of faculty members’ teaching.
Samples of suggested forms are available to in each dean’s office. The adopted form will be appended to the
department’s Promotion and Tenure Document and Merit Pay Document and be submitted to the appropriate
college and University committees for approval.
3.3 5.3 For chairperson and peer review of teaching portfolios the department and colleges will develop
guidelines to standardize and limit materials in consultation with the Office of Teaching and Learning
Advancement Educational Excellence.
4. 6. The Teaching Evaluation Committee shall will review these procedures at least every three years. This committee
shall and will review and report on the student rating forms and departmental policies.
14
POLICY FOR THE EVALUATION OF TEACHING (CLEAN COPY)
1. Ball State University recognizes the importance of its teaching mission. Evaluation of teaching plays a primary role
in providing students with the best possible educational experience and in allowing faculty to develop to their full
potential as teachers. Therefore, faculty must annually evaluate their teaching by a variety of means.
2. In addition to its primary role in improving teaching, evaluation of teaching plays a role in personnel decisions such
as promotion, tenure, and merit pay. The evaluation of teaching for personnel decisions must be fair and systematic.
The variety of course delivery formats (i.e., interdisciplinary, team-taught, Internet, and hybrid) requires evaluations
which reflect the unique aspects of these delivery systems. Departments are required to review the items and
evaluation procedures at least once every three years to determine if their evaluation methods remain valid and
reliable.
2.1 Each department will devise procedures, to be approved by its college, for regularly conducted evaluation
of teaching, including student ratings.
2.1.1 Ratings by students will be conducted each year on a regular schedule as specified by the
University Senate, suitably administered, summarized, and available for review during personnel
decisions.
2.1.2 When the faculty member’s assignment includes teaching, these ratings will be done in every
class if the minimum number of students (n=4) is enrolled.
2.1.3 At the discretion of the department and/or college, the results of student ratings may be used for
promotion, tenure, salary, and merit decisions.
2.2 In addition, each faculty member’s teaching will be evaluated by at least one of the following means. All
of the following means will be available to the individual faculty member:
2.2.1 Peer review of teaching, such as classroom visitation, evaluation of syllabi, examinations and
other classroom materials;
2.2.2 Chairperson review of teaching, such as classroom visitation, evaluation of syllabi, or evaluation
of examinations;
2.2.3 Peer and chairperson review of a teaching portfolio.
2.3 Colleges and departments are encouraged to use as many other methods of evaluation as they see fit.
Examples include a personal statement describing teaching goals; evidence of significant involvement in
curriculum development; or a significant contribution to the pedagogy of the field.
2.4 Annually, each department chairperson must make each faculty member aware of the departmentally
approved methods to be used for the evaluation of teaching.
15
GUIDELINES TO BE FOLLOWED IN EVALUATION OF TEACHING
To facilitate the fair and systematic evaluation of teaching, the University has developed the following requirements.
1. Student ratings are to be used as an aid to the improvement of teaching and for personnel matters when used as part
of the evidence upon which decisions are based.
1.1 Improvement of Teaching
During the term, student feedback may be solicited to assist in making improvements in a current course or
subsequent offerings. A variety of methods can be used, such as formal surveys, open-ended questionnaires, or
informal essays, but any student statistical ratings are to be anonymous. Every department, with college
approval, will make provisions to assure that no student is penalized for expressing his or her opinion. This
student feedback is designed to improve one’s teaching, and is not appropriate for making personnel
decisions.
1.2 Personnel Decisions
1.2.1 Near the end of the course, a rating form adopted by departments to evaluate teaching will be
administered online to students enrolled in classes currently taught within the department. This rating
form can include formal surveys, open-ended questionnaires and/or informal essays. Every reasonable
effort will be made to protect the anonymity of student responses. Departments, with the approval of
colleges, will make provisions to assure that no student is penalized for expressing his or her opinion.
1.2.2 A designated University office will summarize statistical data gathered from student ratings.
Departments, with the approval of colleges, will make provision to ensure the confidentiality and
integrity of the data. Pooled data, without any traceable reference to the instructor, may be maintained
for norming and research.
1.2.3 The University Teaching Evaluation Committee will develop a set of core questions to be
administered to all students. The purpose of these core questions is to generate pooled data for
purposes of norming and research.
1.2.4 Departments and/or colleges may use the data from core questions for promotion, tenure, salary,
and merit decisions.
2. Implementation of Policy
The University Senate has established policies for the selection of courses, frequency of evaluation, timing of
administration/completion, adjustment for exceptional circumstances, and reporting of results.
3. Methodological and Statistical Considerations
Sound methods and statistical procedures are to be followed. Among these are the following:
3.1. Statistical summary of information from classes with enrollment of ten (10) or fewer should be avoided.
Other methods of evaluation are recommended in this case.
3.2. Information derived from teaching rating forms will not be disseminated to or received by a faculty
member’s peers, department chairperson, any Promotion and Tenure committees, or anyone else unless it is
accompanied by a copy of the evaluation questions used and copies of any instructions provided to those
completing the forms.
3.3. Information relating to any individual faculty member and derived from different evaluation forms which
include different items and configurations of items will never be averaged nor co-mingled.
3.4. Electronic access to student evaluations is limited to the instructor and his/her department chair.
4. Administration of Student Ratings in a Classroom Setting Using a Lab or Personal Computers.
16
4.1 The rating form is to be administered in a professional manner by someone other than the instructor. The
instructor is to be absent throughout the evaluation process.
4.2 Instructors and/or students will not in any way attempt to influence the outcome of this rating.
4.3 Students will be instructed that if there are any violations of 4.1 or 4.2 above, the nature of the violation(s)
should be reported to the chairperson of the department or the college dean if the department chairperson is
teaching the course.
4.4 The instructor will not have access to the ratings or the data before the course grades are posted.
5. In accordance with the Policy for the Evaluation of Teaching, the following guidelines are provided:
5.1 Each department will devise a form for assisting the chairperson’s review of faculty members’ teaching.
Samples of suggested forms will be available in each dean’s office. The adopted form will be appended to the
department’s Promotion and Tenure Document and Merit Pay Document and be submitted to the appropriate
college and University committees for approval.
5.2 Each department will devise a form for assisting peer review of faculty members’ teaching. Samples of
suggested forms are available in each dean’s office. The adopted form will be appended to the department’s
Promotion and Tenure Document and Merit Pay Document and be submitted to the appropriate college and
University committees for approval.
5.3 For chairperson and peer review of teaching portfolios the department and colleges will develop guidelines
to standardize and limit materials in consultation with the Office of Educational Excellence.
6. The Teaching Evaluation Committee will review these procedures at least every three years and will review and
report on student rating forms and departmental policies.
17
Senate Agenda Committee 1/7/13
Admissions and Credits Committee 1/14/13
Graduate Education Committee 1/29/13
Undergraduate Education Committee 2/4/13
Extended Education Committee 2/14/13
Faculty Council 2/21/13
Senate Agenda Committee 3/11/13
University Senate Agenda
March 21, 2013
Enclosure #5
Ball State University
Proposed Handbook Changes
Related to Credit Hour Assignment
1. Add the following two sentences at the end of section 2.1 (page 279) regarding proposals for new courses
and course changes:
A proposal for a new course, or to revise an existing course, must document that the number of credit hours assigned is
consistent with the University’s policy. For purposes of the preceding sentence, course revision includes a change in delivery
mode or format, as well as a change in content.
2. Add the following sentence after the first sentence of section 2.2 (page 279):
Preliminary approval of the College Curriculum Committee will include a determination that the number of credit hours assigned
is consistent with the University’s policy.
3. Insert the following new section on current page 290 before the topic “Types of Credit” (similar guidance
should be added to the catalogs as well):
Assignment of Credit Hours
1. Departments and units shall assign a number of credit hours to each class that reflects the amount of time required for
a typical student to successfully complete the class. Departments and units shall assign one hour of credit to a class for
each 2,250 minutes of student attendance and out-of-class work.
2. Face-to-face undergraduate classes: Departments and units typically assign one hour of credit for each 750 minutes of
face-to-face undergraduate instructional time, with an additional 1,500 minutes of out-of-class work required for
successful completion. (750 minutes of instructional time reflects 50 minutes of class weekly over a 15-week semester.)
3. Other undergraduate delivery modes and formats: Classes other than face-to-face undergraduate classes (for example,
online classes, workshops, classes offered in non-standard venues, study abroad, and blended classes) will often divide
the minimum time requirement between instructional time and out-of-class work in a different manner. However,
departments and units shall determine that total course time required for a typical student is at least 2,250 minutes for
each credit hour to be granted.
4. Graduate classes: Graduate classes present students with material and assignments of additional rigor, and accordingly
require greater time commitments for successful completion. As a general rule, departments and units shall determine
that total course time required for a typical student is at least 3,000 minutes for each graduate credit hour to be
granted. The Graduate School may enact additional policies to assure that the number of graduate credit hours
assigned to a course is appropriate.
5. Minimum time guidelines: The number of credit hours assigned to a condensed-format course should reflect the period
of time required to complete the expected minutes of activity. Thus, a three-hour course should normally be offered
over a minimum of two weeks when the students in that course are taking no other courses. Similarly, a six-hour (ninehour) course should normally be offered over a minimum of four (six) weeks.
6. Procedure for new or revised courses: A proposal for a new course, or to revise an existing course, must document that
the number of credit hours assigned is consistent with the requirements of the preceding paragraphs.
7. Procedure for continuing courses: Each college will develop procedures for its College Curriculum Committee (or other
body) to review the appropriateness of the number of credit hours assigned to continuing courses on a rotating basis,
with each continuing course reviewed at least once every five years.
8. Primary responsibility for maintaining the appropriate number of hours for a course shall rest with the academic
department or unit involved.
18
Senate Agenda Committee 3/11/13 (PENDING APPROVAL BY G&E)
Governance and Elections Committee 3/14/13
University Senate Agenda
March 21, 2013
Enclosure #6
19
Charlene M. Alexander
Ball State University
Department of Counseling Psychology and Guidance Services
622 Teachers College
Muncie IN. 47306-0585
Home Address:
3404 S. Robinwood Dr.
Muncie IN. 47304
Email: calexander@bsu.edu
Phone:
Office: (765) 285-8040
Home:(765) 281-6968
EDUCATION
1992
Ph.D., University of Nebraska-Lincoln
Counseling Psychology
Dissertation: Construct Validity and Reliability of the White Racial Identity Attitudes Scale.
1990
Internship: The University of Iowa
APA-approved program,
Counseling Service (August 1989-August 1990).
1985
M.S., Creighton University, Omaha NE
Counseling and Guidance .
1983
B.A., Creighton University, Omaha NE
Psychology
_______________________________________________________________________
PROFESSIONAL EXPERIENCES
2012-Present
Professor
Ball State University. Responsible for directing the school counseling program.
2001-2012
Associate Professor
Ball State University. Responsible for directing the school counseling program, teaching courses in
school counseling and directing practicum experiences in School Counseling.
1997-2000
Assistant Professor
Ball State University. Responsible for directing the school counseling program, teaching courses in
school counseling and directing practicum experiences in School Counseling. Co-ordinate after school
counseling program at Wilson Middle School.
20
1999-Present
Licensed School Counselor
State of Indiana License # 908102.
1997-1998
School Counselor, Burris Laboratory School K-12, Muncie In. Responsible for providing school
counseling services to students k-12.
1992 -1997
Assistant Professor
Fordham University. Responsible for teaching Doctoral and Masters level courses in Field Experience
in Counseling Psychology, Practicum in Supervision of Counseling Psychology, Ethics in Counseling
Psychology, Administration and Supervision in Counseling Psychology, Understanding the Individual,
Fundamentals of Educational and Psychological Measurement, Introduction to Counseling Counselor
Role and Function and Doctoral Dissertation Seminar.
1995-1996
Director of Fordham University's Stay-In-School Program.
Responsible for the administration and program development of all activities related to Fordham
University's Stay-In-School collaborative programs in the Graduate School of Education and the
Graduate School of Social Work (Grant funded, $300,000).
1990-1992
Graduate Assistant
Dean Teachers College, University of Nebraska-Lincoln. Responsible for developing recruitment and
retention programs for students of color in Teachers College. Graduate member, Curriculum and
Planning Committee for Teachers College; Teachers College Equity Committee; Teachers College
Promotion and Tenure Committee.
1989-1990
Counseling Psychology Intern: at the University of Iowa. Responsible for providing clinical service to
The University of Iowa Counseling Center Clientele. Responsible for the design and implementation
of Multicultural programming for the Dental College at the University of Iowa.
1988-1989
Instructor: Creighton University. Responsible for teaching the following courses: master's-level
practicum course, occupational and vocational counseling, developmental psychology and advanced
seminar in counseling.
1988
Graduate Student Member
review committee for Doctoral Programs in Teachers College.
1988-988
Clinical Supervisor
Masters level counseling practicum, University of Nebraska-Lincoln. Provided individual and group
supervision for master's level counseling students. Supervised by R. Johnson, Ph.D., licensed
psychologist.
1987-1987
Family Therapist
Nebraska Center for Children and Youth, Lincoln NE. Responsibilities included working with court
referred families whose children were placed at the center. The final goal was to obtain reunification
with the family.
1987
Instructor
University of Nebraska-Lincoln. Responsible for teaching undergraduate course in Career
Development for undecided students.
21
1986-1987
Assistant Chair: Ethnic Minority Affairs Committee. Responsibilities included promoting the
recruitment of American ethnic minority students and the support of students currently enrolled in
the department.
1985-1986
Counselor
Multi-Cultural Affairs Office, University of Nebraska-Lincoln. Responsibilities included counseling
students seen at the Multi-Cultural Affairs office, and the recruitment of minority students at High
schools in Omaha Nebraska.
1985-1985
Group Coordinator
Positive Parenting Program, Family Services, Omaha NE. Coordinator for parenting support groups of
both self- and court-referred clients.
_______________________________________________________________________
COUNSELING PRACTICUM EXPERIENCES
1989-1990
Internship
The University of Iowa Counseling Service, APA approved program. Supervised by Gerald L. Stone,
Ph.D. Director, licensed psychologist, University Counseling Service.
1988-1988
Practicum in Supervision
Provided individual and group supervision for Master's level counseling students. Supervised by R.
Johnson, Ph.D., licensed psychologist.
1987-1988
University of Nebraska Student Counseling Center, Lincoln NE. Responsible for providing career,
individual and couple counseling to the University population.
1984-1985
Family Services, Omaha NE.
Provided individual and group counseling to a diverse client population.
_______________________________________________________________________
AWARDS
2010
Ball State University Outstanding Diversity Advocacy Award. Presented by Ball State University.
2010
Hurley Goodall Distinguished Faculty/Staff Award. Presented by Ball State University’s Multicultural
Center.
2009
Trailblazer Award (2009): Presented by the Education Trust February, Austin: Texas
2008
Exemplary Counselor Educator. Presented by the Indiana School Counselor Association
2007
Visionary Leadership Award. Presented by the National Multicultural Conference and Summit
Division 45 of the American Psychological Association.
1998-2002
Ball State University: Certificate of Multicultural Accomplishment 1998, 1999, and 2000, 2002.
Department of Counseling Psychology and Guidance.
2001
Ball State University: Outstanding Teaching Award, Teachers College.
1998
Ball State University: Certificate of Appreciation, Office of Multicultural Affairs.
22
1992
The Royce Ronning Award for Contribution to Cultural Diversity. Awarded by the Educational
Psychology Department, University of Nebraska-Lincoln. (First Recipient).
______________________________________________________________________
GRANTS
2010
Department of Child Service: Domestic Violence Primary Prevention. August, 2010. $35, 000.00
2010
Department of Child Services: Domestic Violence And Sexual Abuse Workshops. January 2010.
$15, 000.00
2009
Department of Child Services: Domestic Violence Awareness & Education Primary Prevention.
August, 2009. $50,000.00
2006
Ball State University: International Programs Endowment Fund. April 2006. $7,000.
2001
Ball State University: Internationalizing the School Counseling curriculum. April 2001, $3,400.
1999
Ball State University: New Faculty Research Award, $1,480
_______________________________________________________________________
PROFESSIONAL AFFILIATIONS
Member, American School Counselor Association
Member, Indiana School Counseling Association
Member, American Psychological Association.
Division 17- Counseling Psychology
_______________________________________________________________________
SELECT SERVICE ACTIVITIES
BALL STATE UNIVERSITY
Member: Strategic Planning Committee, 2012-2017.
Chair: NCAA Gender and Diversity Self Study for the Athletics Department, 2010-2011.
Chair: Climate Assessment of Ball State University’s Athletic department, 2007-2008.
Member: Provost Search Committee, 2005-2006.
Member: Strategic Planning Committee, 2005-2006.
Member: Graduate School Recruitment Committee, 1999.
Member: Creative Arts Committee, 2001, 2002.
Secretary: Special Assigned Leave Committee, 1999.
23
Outside Reviewer: University Research Committee, 1999.
Member: Professional Affairs Council, 1998-2003.
Positive Parenting Presentation, Burris Laboratory School, 1998
The Black Student Association, Black Student Summit Presentation, 1997.
STATE/NATIONAL:
Member: American Psychological Association Committee on Psychological Tests and Assessment,
2012.
Editorial Board member: Professional School Counseling, 2012
External Reviewer: Promotion Application File- University of North Florida, 2011.
External Reviewer: Promotion Application File-Marquette University 2010.
Member Advisory Board for the College Board Washington D. C. 2007-Present.
Member: Advisory Board for The Education Trust Washington D.C.2007-Present.
Member: Pearson National School Counselor Test Development Committee, 2008.
President: Indiana School Counselor Association, 2007.
Editorial Board Member: The Counseling Psychologist, 2007.
Chair: Indiana Professional Standards Board External Committee for School Counseling. 2004-20052006.
Member: National Board of Certified Counselors School Counseling Test Development Committee,
2006.
Member: Indiana School Counseling Association Board, Advocacy Representative, 2005-2006.
Member: Indiana Guidance Standards Development Committee, 2004.
Public Relations Chair: Indiana School Counseling Association (ISCA) 2000, 2001, 2002, 2003 Fall
Conferences.
Sponsor, CRU: Indiana School Counseling Association (ISCA) 2000, 2001, 2002, 2003 Fall Conferences.
External Reviewer: Tenure Application File Hunter College New York, 2006.
External Reviewer: Tenure Application File-Marquette University, 2005
External Reviewer: Tenure Application File-University of Massachusetts, Amherst, 1999.
Member: Section for the Advancement of Women APA Div. 17 Voices Committee.
Warren Township Metropolitan School District Presentation: Fostering Collaborative Parent/School
Partnerships.
24
_______________________________________________________________________
SPECIAL PROJECTS
2010
Study Abroad 2010: Conflict Resolution and Peer Mediation, St. Lucia
2007
Study Abroad 2007: Conflict Resolution and Peer Mediation, St. Lucia.
2005
Study Abroad 2005: School Counseling Students in Trinidad.
2003
Trinidad 2003: Building Multicultural Competencies to Promote Academic Success: The collaborative
experience of school counseling students in Trinidad and Tobago.
1993
Recruitment video: "A Success Story" Teachers College, for recruiting minority students to Teachers
College.
1993
NCATE team preparation member, for Teachers College accreditation visit.
1993
Developed SPICE (Summer Pre-College Instruction and Career Experiences) program for minority
students visit to Teachers College.
_______________________________________________________________________
PUBLICATIONS
Alexander, C.M., Hutchison, A.N., Clougher, K.M., TenBrink, H., Shepler, D., & Walls, K. (In Press). Adolescent dating
violence: Application of a U.S. primary prevention program in St. Lucia. Journal of Counseling and
Development.
Alexander, C.M., TenBrink, H.A., Hutchison, A.N., Clougher, K.M., & Ambroise, Y.M. (In Press). An exploratory factor
analysis of the Choose Respect Attitudes toward Relationship Violence Scale. Professional School Counseling.
Ponterotto, J. G., Casas, J. M., Suzuki, L. A., & Alexander, C. M. (Eds.) (2010). Handbook of multicultural counseling.
(3rd. ed.) Thousand Oaks, CA: Sage.
Alexander, C.M., Aegisdottir, S., Gerstein, L. H., Snyder, E., Kirkpatrick, d., O’Heron, M., Sellers, E., Hansen, R.,
Rollins, M., Gordon, T. (2010). Responding to hate on a college campus: The stop hate campaign and a
multicultural climate assessment. In J.G. Ponterotto, J. M. Casas, L.A. Suzuki, , & C.M. Alexander, (Eds.),
Handbook of multicultural counseling. (3rd. ed.) (pp. 577-590). Thousand Oaks, CA: Sage Publications.
Suzuki, L. A., Alexander, C. M., Lin, P., & Duffy, K. (2006). Psychopathology in the schools: Multicultural factors that
impact assessment and intervention. Psychology in the Schools, 43, 429-438.
Kruczek, T., Alexander, C. M., & Harris, K. (2005). An after-school counseling program for high-risk middle school
students. Professional School Counseling, 92, 160-163.
Alexander, C. M., Kruczek, T., & Ponterotto, J.G. (2005). Building multicultural competencies in school counselor
trainees: An international immersion experience. Counselor Education and Supervision, 44, 255-266.
Alexander, C. M., Kruczek, T., Zagelbaum, A., & Chase, M. (2003). A review of the school counseling literature for
themes evolving from The Education Trust initiative. Professional School Counseling, 7, 29-34.
25
PUBLICATIONS (cont.)
Alexander, C. M., Heineman, C., & Larson, L. (2002). Admission criteria to APA accredited programs in counseling
psychology: Reflections of a specialty’s values. The Counseling Psychologist, 30, 135-148.
Perrone K. M., Sedlacek, W. E., & Alexander, C. M. (2001). Gender and ethnic differences in career goal attainment.
Career Development Quarterly, 50, 168-178.
Alexander, C. M. & Suzuki, L. A. (2001). Measurement of multicultural constructs: Integration and research directions.
In J.G. Ponterotto, J. M. Casas, L.A. Suzuki, & C. M. Alexander, (Eds.), Handbook of multicultural counseling. (2nd
ed.). Thousand Oaks, CA: Sage.
Ponterotto, J. G., Casas, J. M., Suzuki, L. A., & Alexander, C. M. (Eds.). (2001). Handbook of multicultural counseling.
(2nd ed.). Thousand Oaks, CA: Sage.
Alexander, C. M., Revera, L. M., & Collins, L. J. (2000). The use of culturally relevant videos to draw attention to
cultural diversity: A preliminary study. The College Students Affairs Journal, 19, 3-11.
Alexander, C. M., & Shulman, M. D. (2000). Educating the culturally diverse child: An integrative approach. In G. B.
Esquivel, Creativity and giftedness in culturally diverse students: Identification and educational interventions.
Hampton Press, N.J.
Ford, K., & Alexander, C. M. (2000). Helping adolescents at risk through literature. Health issues volume of helping
adolescents at risk through literature. Hampton Press, N.J.
Sussman, L. M., & Alexander, C. M. (1999). How religiosity and ethnicity affect marital satisfaction for JewishChristian couples Journal of Mental Health Counseling, 21, 173-185.
Ponterotto, J. G., & Alexander, C. M. (1996). Multicultural assessment: Present trends and future directions. In L. A.
Suzuki, P. Meller, & J. G. Ponterotto (Eds.), Handbook of multicultural assessment: Clinical, psychological, and
educational application. San Francisco: Jossey-Bass Publishers.
Alexander, C. M. (1995). A review of the Organizational Culture Inventory. In J.C. Conoley & J. C. Impara (Eds.), The
Twelfth Mental Measurements Yearbook
(pp. 720-721). Lincoln NE: Buros Institute of Mental Measurements, University of Nebraska.
Ponterotto, J. G., Casas, J. M., Suzuki, L. A., & Alexander, C. M. (Eds.). (1995). Handbook of multicultural counseling.
Thousand Oaks, CA: Sage.
Alexander, C. M., & Sussman, L. (1995). Creative Approaches to Multicultural Counseling. In J.G. Ponterotto, J. M.
Casas, L. A. Suzuki, & C. M. Alexander, (Eds.), Handbook of multicultural counseling (pp. 375-384). Thousand
Oaks, CA: Sage.
Ponterotto, J., Alexander, C. M., & Greiger, I. (1995). A multicultural competency checklist for counseling psychology
programs. Journal of Multicultural Counseling and Development, 23, 11-20.
Kopala, M., Keitel, M. A., Suzuki, L. A., Alexander, C. M., Ponterotto, J. G., Hennessy, J., & Reynolds, A. (1995).
Doctoral admissions in counseling psychology at Fordham University. Teaching of Psychology, 22, 133-135.
Alexander, C. M. (1994). Something happens when I dance. Division 10 of the American Psychological Association.
Winter Newsletter, p. 2.
26
PUBLICATIONS (cont.)
Alexander, C. M. (1992). Construct validity and reliability of the White racial identity attitude scale (WRIAS).
Dissertations International.
Suzuki, L., Imao, R., & Alexander, C. M. (1989). Survey of ethnic minority students' needs: A school counselor's
perspective. Topics in Education, 6, 1-2.
Ponterotto, J. G., Alexander, C. M., & Hinkston, J. (1988). Afro-American preference for counselor characteristics: A
replication and extension. Journal of Counseling Psychology, 35, 175-182.
Other Publications
Alexander, C. M. (2008). Reflections of a year in the Life of ISCA President. The Indiana School Counselor, 13, 2-5.
Alexander, C. M. (2007). School counselor advocacy, The Indiana School Counselor, 17, 1-3.
Alexander, C. M. (2002). Respecializing in school counseling: Reflections of a counseling psychologist. The Indiana
School Counselor, 12, 2-3.
Alexander, C. M. (2002). Helping school counselors cope with violence. U.S. A. Today Magazine, 130, 52-53.
Manuscripts in Review
Clougher, K. M. & Alexander, C. M. (in review). Adolescent body image and self-esteem among female high school
athletes and non-athletes.
Jones, K.N. & Alexander, C. (in review). Exploring the needs of international students: implications for student
development.
Alexander, C.M., Suzuki, L.A., Dixon, D. (in review). Application of multicultural knowledge and awareness to clinical
practice: A survey of multicultural clinicians.
PRESENTATIONS
Alexander, C.M., Harlow, A., & Niegocki, K. (2012). Developing multicultural counseling competencies in school
counselor trainees. Paper presented at the annual meeting of the Indiana School Counselor Association, Indianapolis,
In.
Alexander, C.M., Mosbaugh, B., Xiaochun, Z., Williams, B., Doody, S., & Powell, H. (2012). Peer mediation and conflict
resolution with secondary students: The HIPP program. Paper presented at the annual meeting of the Indiana
School Counselor Association, Indianapolis, In.
Alexander, C. M. Kollman, J. S., Barnam, E. & Harlow, A. (2011). Development of Stedman Graham’s identity and
leadership development program. Paper presented at the annual meeting of the Indiana School Counselor
Association, Indianapolis, In.
Alexander, C. A., Walls, K., Clougher, K., Hutchison, A., Tenbrink, H., & Shepler, D. (August 2011). The impact of crosscultural immersion experiences on the development of multicultural counseling competencies. Symposium
presented at the 119th annual Convention of the American Psychological Association, Washington D.C.
27
PRESENTATIONS (cont.)
Alexander, C. A., Shepler, D. K., Walls, K. L., Tenbrink, H. A., Hutchison, A. N., & Clougher, K. N. (January, 2011). Dating
violence: The development of a primary prevention program in St. Lucia. Poster presented at the National
Multicultural Conference & Summit, Seattle, WA.
Alexander, C. M., Kruczek, T., Johnson, J., Walls, K. (November, 2010). The Choose Respect Dating Violence Program
in Indiana. Paper presented at the Indiana School Counselor Association Annual Conference.
Alexander, C.M. (November, 2009). The Impact of an Immersion Experience on Counselor Self-Efficacy. Paper
presented at the Exploring Diversity Research Conference, Muncie, IN. (Invited Speaker).
Gerstein, L.H., Alexander, C.M., Earl, E. (March 2009). Peace Initiatives: Counseling Professionals Taking Action.
Symposium presented at the Great Lakes Regional Counseling Psychology Conference, Muncie, IN.
Alexander, C.M., Hooper, L. (February, 2009). Transformed School Counselors: Building Partnerships with Data
Facilitating Change. Paper presented at the annual meeting of the National Center for Transforming School
Counseling Conference, Austin, TX.
Burkard, A. , Alexander, C.M. (June 2008). Successful School Counseling Practicum/Internship. Paper presented at the
annual meeting of the American School Counselor Association, Atlanta, GA.
Burkard, A., Holtz, C., Martinez, M.J., Alexander, C.M., Hyatt, C. (June 2008). Racial Conflict in Middle and High
Schools. Paper presented at the annual meeting of the American School Counselor Association, Atlanta, GA.
Alexander, C.M., Metzger, L. (June, 2007). The Indiana Mentoring and Assessment Program and the ASCA National
Model. Paper presented at the annual meeting of the American School Counselor Association, Denver, CO.
Alexander, C.M. (November, 2007). Are you getting what you want from your School Counselor?, Paper presented at
the annual meeting of the Indiana Association of School Principals, Indianapolis, IN.
Alexander, C.M. (August, 2006). Building Multicultural Competencies in Counselor Trainees: An International
Immersion Experience. Symposium presented at the annual meeting of the American Psychological Association,
New Orleans, LA.
Alexander, C.A. (August, 2006). Conversion of Culture and Psychology: Caribbean and Mexican Responses. Symposium
presented at the annual meeting of the American Psychological Association, New Orleans, LA.
Alexander, C.M. (2006). The Indiana Mentoring and Assessment Program. Roundtable presented at the annual
meeting of the Indiana Counseling Association, Indianapolis, Indiana. (Invited Presentation).
Alexander, C.M. & Marker, K. (2005). A holistic approach to intervention planning in school counseling. Symposium
presented at the annual meeting of the Division of Student Support Services, Trinidad West-Indies. (Invited
Presentation)
Alexander, C.M. (2004, October). The olympic development program: Where are the counselors coming from? In
Symposium presented at the annual meeting of the Indiana Association of College and Career Counselors,
Indianapolis, In.
28
PRESENTATIONS (cont.)
Alexander, C. M. (2004, July). A sociocultural perspective on women and work. In M. Keitel (Char), Cultural/Feminist
perspectives on counseling women: Work family and intimate relationships. Symposium presented at the
annual meeting of the American Psychological Association, Honolulu, Hawaii.
Alexander, C. M., LaTurna, A. Murphy, P. (2003, November). The use of standardized tests by school counselors. Paper
presented at the Indiana School Counselor Association annual conference, Indianapolis, IN.
Zagelbaum, A., Alexander, C.M.. Kruczek, T. (2002, August).In L. Gerstein (Chair), Counseling Psychology and 9/11-A
Departmental Response. Symposium presented at the annual meeting of the American Psychological
Association, Chicago, IL.
Alexander, C. M., Zagelbaum, A., McCaster, Y. (2002, June). Building multicultural competencies to promote academic
success. Paper presented at the Transforming School Counseling Summer Academy National Conference,
Chicago, IL.
Alexander, C. M. (2001, November). Dealing with terror-middle and high school concerns. Paper presented at the
Indiana Association of School Principals Conference, Indianapolis, IN.
Alexander, C. M. (2001, November). Dealing with terror-elementary school concerns. Paper presented at the Indiana
Association of School Principals Conference, Indianapolis, IN.
Witham, R. L., & Alexander, C. M. (2001, November). Creating a culture of respect and acceptance in an Elementary
School: Results of the "Don't Laugh At Me" program. Paper presented at the Indiana School Counseling Fall
Conference, Indianapolis, IN.
Alexander, C.M., Kruczek, T., Ramirez-Chase, M., & Zagelbaum, A. (2001, March). Training School Counselors:
Education Enhancement vs. Mental Health. Paper presented at Div. 17, American Psychological Association,
Houston, TX.
Peronne, K., Alexander, C.M. (2001, March). Effects of Social Climate on the Training of Counseling Psychologists.
Paper presented at Div. 17, American Psychological Association, Houston, TX.
Alexander, C.M. (2000, May). Themes of multiculturalism and ethnicity found in the oral literary tradition of the
Caribbean as represented in calypso music. Paper presented at ANSEL annual conference, Liege, Belgium.
Alexander, C.M. (2000, February). Enhancing the training of school counselors through the development of
collaborative partnerships with schools. Paper presented at
the American Association of Colleges for Teacher Education annual meeting, Chicago, IL.
Alexander, C.M. (1999, August). Embracing creativity as a vehicle for change: Journeys in counseling. Paper presented
at the American Psychological Association annual meeting, Boston, MA.
Alexander, C.M. (1999, August). Multicultural counselor competence: Promotion through the classroom experience.
Roundtable presented at the American Psychological Association annual meeting, Boston, MA.
Grove, M., Alexander, C.M. (1999, March). Creative approaches to ethnic identity development. Poster presented at
the American Counseling Association World Conference, San Diego, CA.
29
PRESENTATIONS (cont.)
Alexander, C.M. (1998, August). Multicultural Training in Action-Current practices and future directions.
Roundtable presented at the American Psychological Association annual meeting, San Francisco, CA.
Alexander, C.M. (1998, August). Thriving in colleges of education-Counseling psychology moving into schools.
Respecializing in school counseling: Reflections of a counseling psychologist. Symposium presented at the
annual meeting of the American Psychological Association, San Francisco, CA.
Chen, E., Alexander, C.M., Suzuki, L. (1998, March). Empowering minorities in academia. Symposium presented at
the American Counseling Association World Conference, Indianapolis, IN.
Alexander, C.M. (1996, September). Carnival and Mental Health. Paper presented at the international Caribbean
conference, Medgar Evers College, New York, NY.
Alexander, C. M.(1994, March). The role of the psychologist in preventing prejudice. Paper presented at the
Conference on the Nature of Community and its Impact on Interstate Relations at the End of the Twentieth
Century. Institute of International Relations. The University of the West Indies, St. Agustine, Trinidad.
Sciarra, D., Ponterotto, J., Brause, R., Alexander, C. M.(1994, August). Teenage motherhood among low-income
urban Hispanics: Families and cultural considerations of mother-daughter dyads. Paper presented at the
102nd. national convention of the American Psychological Association, Los Angeles, CA.
Alexander, C. M., Figaro, G., London, C.(1993, August). Themes of racial identity found in Calypso music: A model for
critical thinking. Symposium presented at the 101st. national convention of the American Psychological
Association, Toronto, Canada.
Leung, A., Suzuki, L., Alexander, C. M, Ponterotto, J. (1993, August). Multicultural counseling training at Fordham
University. A. Leung (Chair) Model multicultural training programs in counseling psychology. Symposium
presented at the 101st. national convention of the American Psychological Association, Toronto, Canada.
Suzuki, L., Lintel, M., Alexander, C. M.. (1993, February). Training in Multicultural Assessment: From problem
definition to usage of standardized instruments. Paper presented at the Winter Roundtable on multicultural
counseling, New York, NY.
Houtz, J., Esquievel, G., Ryan, A., Alexander, C. M. , Coyne, J., (1992, March). Designing Pre-Service teacher education
for creative and critical thinking teachers. Roundtable presentation at the 5th annual Conference on Critical
Thinking, Montclair College, N.J.
Leung, A. S., Branch, T., Jackson, R., Imao. R., Subia Bigfoot-Sipes, D., Quintana, S., Suzuki, L., Prendes-Lintel, M., &
Alexander, C. M. (1992, August). Strategies for success as ethnic minority counseling psychologists. Roundtable
presentation at the 100th national convention of the American Psychological Association, Washington, DC.
Alexander, C. M. (1991, April). Issues impacting the training of minority graduate students. Panel discussion at the
American Association of Counseling and Development, Reno NV.
Aguilar, T., Alexander, C. M., & Turnage, B. (1991, March). Women of color in the curriculum: Multiculturalism and
diversity, three perspectives. Paper presented at the University of Nebraska-Lincoln, Lincoln, NE.
Enns, C., Alexander, C. M. , Daly, J., & Jennings, K. (1990, March). Sharing feminist values: How and when is it most
helpful. Paper presented at the Big Ten University Counseling Centers Conference, Iowa City, IA.
30
PRESENTATIONS (cont.)
Alexander, C. M., Daly, J., & Jennings, K. (1990, March). Training of diverse interns: An alternative perspective.
Paper presented at the Big Ten University Counseling Centers Conference, Iowa City, IA.
Alexander, C.M. , Hill, K., & Larson, L. (1989, August). Research and the Scientist-Practitioner Model: A study of APA
Counseling Psychology Programs. Poster session held at the 97th national convention of the American
Psychological Association, New Orleans, LA.
Suzuki, L. Imao, R., & Alexander C. M. (1989, August). A survey of School Counselors' perceptions of Ethnic minority
students' needs. Poster session held at the 97th national convention of the American Psychological
Association, New Orleans, LA.
Brown, B., Sodowsky, G., Alexander, C. M. , Imao, R., & Tate, R. (1989, March). Cross-cultural training with a
simulated counseling intake. The American College Personnel Association: Washington, DC.
Alexander, C. M. (1988, April). Ethnic minority clients’ preference for counselor characteristics: New trends in the
research. Paper presented at the 98th Annual Meeting of the Nebraska Psychological Association, Lincoln NE.
Alexander, C. M., & Diaz-Perdomo, L. (1988, April). Cross-cultural experiences: A look at the experiences of foreign
counselors and foreign clients. Paper presented at the American Psychological Association, Division 17, Upper
Midwest Regional Conference, Ames, IA.
Ponterotto, J., Hinkston, J., & Alexander, C. M. (1987, August). Afro-American preferences for counselor
characteristics: A replication and extension. Poster session held at the 95th national convention of the
American Psychological Association, New York, NY.
31
AGENDA FOR
UNIVERSITY SENATE MEETING
(Meeting #8, 2012-13)
April 25, 2013
4:00 p.m.
Letterman Building (LB) 125
Approval of senate minutes of March 21, 2013
I.
Announcements
A.
Academic Posting 2012-13, Volume XLIV-7 (Enclosure #1)
B.
Policy regarding Minors on Campus (Enclosure #2)
II.
Recognition of Deaths – Grace Laxson, Ronald L. Johnstone, B. M. Mantock, Sandra Sue Wright
III.
Council/Committee/Student Senate Reports
A.
B.
C.
D.
E.
Governance and Elections Committee – Ralph Bremigan, Chairperson
Faculty Council – Kip Shawger, Chairperson
University Council – Katie Slabaugh, Chairperson
Campus Council – Kevin Thurman, Chairperson
Student Senate – Chris Wilkey, President, Student Government Association
IV.
Report by Chairperson of Senate – David Pearson (Enclosure #3 - Issues in the Senate System)
V.
Questions Directed to the President
VI.
Question and Answer Period
VII.
Unfinished Business
VIII.
New Business
A. Revisions to University Core Curriculum (Enclosure #4)
B. Student Code Revisions (Enclosure #5)
C. Undergraduates and Graduate Work (Enclosure #6)
D. Revisions to University Promotion and Tenure Document (Enclosure #7)
IX.
Other Items
X.
Adjournment
/mt
University Senate Agenda
April 25, 2013
Page 1
MINUTES OF THE SEVENTH MEETING OF THE 2012-13 UNIVERSITY SENATE
Thursday, March 21, 2013
Members Present:
59
Members Absent:
12
1. The meeting was called to order at 4:00 p.m., by the Chairperson of the University Senate, David Pearson.
Roll Call was taken by initialing the roster located at the entrance to LB 125.
Members Present: S. Aegisdottir, E. Agnew, A. Beane, R. Bellaver, O. Benkato, E. Bowers, R. Bremigan,
B. Brey, P. Buis, S. Byrum, J. Cassady, B. Canada, J. Chapman, M. Chiuini, H. Closson, R. Davis, G. Dodson,
J. Ellery, J. Forbey, J. Gora, C. Griewank, D. Grosnick, J. Gruver, J. Hammons, M. Hanley, E. Hashimov,
T. Hendricks, M. Holtzman, J. Huff, J. Jemiolo, T. King, K. Koch, K. Kreamelmeyer, J. Ledbetter, L. Lehman,
P. Magro, T. Mahfouz, S. Pattison, D. Pearson, L. Pellerin, T. Richardson, D. Shawger, K. Slabaugh, G. Slater,
G. Stamp, M. Steib, C. Stone, J. Strauss, K. Thurman, C. Updike, D. Wheeler, A. Wieseke, S. Zhuk
Substitutes: Daqavise Winston for A. France, Nicola Schmerbeck for M. Guntsche, Toni Kontos for
Z. Guzeldereli, Carla Earhart for A. Harden, Gloria Pavlik for L. Wiley, Malachi Randolph for C. Wiley
Members Absent: C. Corbin, J. Dowden, M. Gerhard, M. Hamil, B. Hannon, E. Levitt, M. Maggiotto,
C. Munchel, N. Perera (Junfeng Jiao), K. Pierce, R. Purviance, S. Rice-Snow
2. A motion was made and seconded (Steib/Closson) to approve the minutes of February 14, 2013.
The motion carried.
3. Announcements
Items A. (Next Scheduled Meetings), B. (Nominee for Doctor of Laws), C. (Board of Trustees Action), and D.
(Academic Posting) were reviewed.
4. There was a moment of silence to recognize the deaths of Donald Barnes, Linda Hargrove, William Liston, and
James K. MacDougall, Jr.
5. Council/Committee Reports
A. Governance and Elections Committee – Ralph Bremigan, Chairperson, reported the committee met last week
and approved the recommendation for Charlene Alexander to serve as the Faculty Athletics Representative
(FAR). There was informal discussion regarding committee structure/membership. A note is being sent to all
committee chairs to request their committee review these two items. They are working on a slate of officers
for the University Senate executive committee as well as members for the senate agenda committee. One must
be a member of the Senate to run for executive committee or the senate agenda committee. Lastly, the
extended education committee is working on revising their policies/procedures for the Faculty and
Professional Personnel Handbook.
B. Faculty Council – Kip Shawger, Chairperson, reported the council met on February 21 and approved the
policies for the evaluation of teaching and the policy for credit hour assignment. The policy for resolving
incomplete grades was tabled.
C. University Council – Katie Slabaugh, Chairperson, reported the council did not meet last month. Their last
meeting of the academic year is April 4, at which time they will hold elections of officers.
D. Campus Council – Kevin Thurman, Chairperson, reported the council will meet on April 11 to elect officers
and discuss the possibility of implementing a bicycle share program and bicycle repair stations around campus.
E. Student Senate – Heather Closson, Vice President of the Student Government Association (SGA), reported
SGA is working on a project with other state universities on “Charity miles,” a statewide program to promote
healthy lifestyles. There has been $1,000,000 in grants provided to conduct this initiative. The SGA officers
University Senate Agenda
April 25, 2013
Page 2
University Senate Minutes
March 21, 2013
Page Two
will transition on April 17, at 3:15 p.m. in Cardinal Hall A.
6. Report by Chairperson of Senate – Dave Pearson (University Senate Agenda 3/21/13, Enclosure #3)
Kip Shawger, chair of the faculty council, reported the salary and benefits committee has received and approved
the final academic department salary document. This has been a two year process. The Family Leave Proposal
which came from the Task Force for Women from the College of Sciences and Humanities, was forwarded to
Associate Vice President Marie Williams, and Vice President General Counsel Sali Falling for review. The
Telecommuting Proposal was also forwarded to these two individuals.
The final report from the Task Force on Academic Rigor was forwarded by e-mail as well as posted on the Senate
website and Blackboard. Provost Terry King added it was a very important topic. It is important for departments
to address this issue. It must be a faculty issue. His office receives complaints about grades and we want to
support faculty for maintaining high standards. It is important to students. Please forward your opinions to him or
to the Deans of their respective college.
7. Questions Directed to the President
President Gora discussed the Administrative Retreat, held about a month ago. This is a yearly event and includes
vice presidents, deans, and directors. The focus for this year’s retreat was developing an implementation plan for
the Strategic Plan, 2012-17. The implementation plan involves the development or identification of the initiatives
which will help us accomplish key performance indicators in the plan. There are five goals and 22 objectives to be
translated into initiatives. Groups worked on the Key Performance Indicators (KPI) that were appropriate to their
area at the university.
The President reported the following:
 Concluded the twelfth campus forum discussing the funding formula and the Workplace Environment Survey.
She would like to conduct these types of forums annually with different topics. The forums lasted an hour to
1/12/ hours and gave people a chance to ask questions and hear information pertaining to what they read or hear
about in the paper, etc.
The following question was asked by a member of the Senate:
Could you say a little bit more about the recent article in the paper?
The President reported that the article focused on this particular legislator because his remarks were fairly
extensive in the committee. However, after the meeting, she received five text messages from different
legislators saying they did not agree with him. Conversations with legislators, generally, indicate support for the
University.
She added that our emphasis at Ball State is to provide students with a quality education so they are able to
compete in the marketplace. It is a mission that was endorsed by the Indiana Commission for Higher Education
(ICHE) dating back to 2005. It has won the support of students, parents, and faculty. The legislator’s
comparison with Harvard and Cornell was countered by her comparison with Miami of Ohio and William and
Mary because they are public institutions. They are known for their quality, and why should that not be our
mission? The current performance funding formula indicates the only way a university can receive funding is if
it is large and growing. Our strategy is to get better not bigger. We maintain this as a valid approach; it serves
our students well and has received the endorsement of parents and alumni. I was pleased with the comments that
came from The Star Press’ positive editorial.
8. Question and Answer Period
There were no questions.
University Senate Agenda
April 25, 2013
Page 3
University Senate Minutes
March 21, 2013
Page Three
9. Unfinished Business
There was no unfinished business.
10. New Business
A. Policy for the Evaluation of Teaching (University Senate Agenda, 3/21/13, Enclosure #4)
A motion was made and seconded (Shawger/Thurman) to place on the floor for discussion.
Jerry McKean, chair of the Teaching Evaluation Committee, was present at today’s meeting.
Discussion ensued. Contrary to the comments that were distributed prior to today’s meeting, they do not
object to the revisions, but question how efficient and organized it will be. The department would be burdened
with the work to do.
It is important to note that although the policy says we will gather information for all sections, it does not say
we must use all the data. One department representative mentioned that evaluations would come from 50% of
the classes that an instructor teaches every semester. Some departments require an evaluation for every class
taught. This would eliminate the problem of more work.
Regarding Item 3.4 Electronic Submission. For faculty who teach English 103 and 104. Can this include
supervisory people, similar to the department chair? What about a secretary; can a secretary do this? It was
confirmed that a secretary can be included as a designee.
A question arose as to whom would select which courses? In the case of promotion and tenure, the faculty
member would select, but not necessarily in the merit pay aspect. It would be left up to the departments to
decide how many or if all courses would be administered an evaluation.
James Jones, Director of Research and Academic Effectiveness, answered questions raised prior to today’s
meeting.
The motion to approve the Policy for the Evaluation of Teaching, carried.
The Senate thanked Jerry and the committee for their work.
B. Credit Hour Assignment (University Senate Agenda, 3/21/13, Enclosure #5)
A motion was made and seconded (Shawger/Steib) to place on the floor for discussion.
John Ledbetter was available to answer questions.
The motion to approve the Policy for Credit Hour Assignment, carried.
C. Approval of Charlene Alexander for Faculty Athletics Representative (FAR) to the NCAA/MAC
(University Senate Agenda, 3/21/13, Enclosure #6)
The chair of the Senate explained that the FAR is the President’s ambassador for the NCAA/MAC and
serves in her capacity. The current process is under review by the Athletics Committee because of a
change in procedures by the Faculty Athletics Representative Association (FARA), which is asking
universities to provide a common procedure for electing the FAR. Both the President and the Athletic
Director are favorable to this appointment.
A motion was made and seconded (Ledbetter/Bellaver) to accept this nomination for appointment.
The motion carried.
10. Other Items
There were no other items.
University Senate Agenda
April 25, 2013
Page 4
University Senate Minutes
March 21, 2013
Page Four
11. Adjournment
The meeting adjourned at 5:05 p.m.
April 18, 2013
David Pearson, Chairperson
Jane Ellery, Secretary
/mt
University Senate Agenda
April 25, 2013
Page 5
University Senate Agenda
April 25, 2013
Enclosure #1
Academic Posting 2012-13, Volume XLIV 7
Revised Programs
College of Applied Sciences and Technology
Department of Family and Consumer Sciences
Major in Family and Consumer Sciences
Major in Pre-Dietetics/Dietetics
Teaching Major in Family and Consumer Sciences
Senior High, Junior High/Middle School Education Program
School of Physical Education, Sport, and Exercise Science
Master of Arts or Master of Science in Physical Education and Sport
Department of Technology
Major in Construction Management
Teaching Major in Technology and Engineering Education
Senior High, Junior High/Middle School Education Program
Miller College of Business
Department of Finance and Insurance
Minor in Risk Management and Insurance
College of Communication, Information, and Media
Department of Journalism
Teaching Major in Journalism
Senior High, Junior High/Middle School Education Program
License Addition in Journalism
Department of Telecommunications
Major in Telecommunications
University Senate Agenda
April 25, 2013
Page 6
Senate Agenda Committee 4/15/13
University Senate Agenda
April 25, 2013
Enclosure #2
BALL STATE UNIVERSITY
POLICY REGARDING MINORS ON CAMPUS
Purpose and Applicability
Ball State University, as part of its educational mission, has many University programs and activities that include minors,
who are defined as persons under the age of eighteen. Such programs and activities include, but are not limited to,
camps, lessons, workshops, clubs, teams, projects, practices, tours, research, or open-houses, but excludes single
performances or events open to the general public such as athletic competitions, plays, or concerts and regularly scheduled
classes or activities designed primarily for enrolled students who are age 17 and above. This definition may not capture
certain circumstances in which minors are present on campus, and further consideration will be given as to whether they
fall within the scope of the policy. The purpose of this policy is to provide appropriate protection and safety for minors
who are involved in all programs and activities taking place on the Ball State University campus or under the authority
and direction of the University at other locations. This policy applies to all University units and departments, including
but not limited to, Athletics, Sports Facilities, Burris School, and the Indiana Academy for Science, Mathematics, and
Humanities, and to all University employees, contractors or volunteers who interact with, supervise, chaperone, or
otherwise oversee minors in program activities.
Requirements
Ball State University’s campus is generally not an appropriate environment for minors unless they are enrolled students or
enrolled in a program specifically designed for children and appropriately supervised by adults with the proper training
and credentials. The person in charge of a program or activities involving minors, or a designee, shall register such
program or activities with the Office of Risk Management within sufficient time to meet the requirements of this policy.
Such programs and activities must be able to identify all staff, faculty, volunteers, students and third party contractors who
will work directly with minors and all such individuals are required to successfully complete a criminal background
screening prior to beginning any assignment involving minors and to participate in targeted training. Academic and
administrative supervisors are responsible for ensuring compliance in programs and activities covered under this policy.
Failure to successfully meet any of these requirements will preclude faculty, staff, students, volunteers or contractors from
working with minors.
All covered programs or activities, whether University sponsored or provided by external organizations, shall have in
place, enforce, and make available applicable policies and procedures, transportation needs of the participants, weather
emergencies, rules pertaining to contact with and supervision of minors, safety and security measures, medical emergency
contact information, first aid and medical treatment, dispensing of medications, and appropriate training for all program
personnel. In all University programs or activities, the parent(s)/guardian(s) of the minor(s) shall be required to sign
appropriate forms before participation including permission forms, medical contact information and liability waivers.
All third party contractors engaged by the University to provide programs or activities specifically designed for minors or
external organizations using University facilities for programs or activities involving minors will also be required to meet
recognized standards of appropriate conduct and oversight (e.g., properly train staff, maintain proper staffing ratios, report
incidents, and provide written verification that appropriate background checks are conducted). Contractual agreements
with external organizations for programs or activities including minors using University facilities must include
compliance with this policy as a term of the contract. When appropriate, such contracts shall also include an
indemnification provision in which Ball State University is held harmless for the acts or omissions of the external
organization’s participants or third party employees or agents.
University Senate Agenda
April 25, 2013
Page 7
Reporting Allegation(s) of Inappropriate Conduct
Every member of the University community has an obligation to immediately report instances or suspected instances of
abuse or neglect with minors to Child Protective Services (CPS) at 1-800-800-5556, and the Ball State University Police
at 765-285-1111.
Ball State University Police and the Director of Public Safety also have the obligation to report any suspected abuse or
neglect with minors to CPS, which will conduct an investigation. When the Director of Public Safety receives a report
and conveys that report to CPS, the following people should be also notified of the report and involved, when appropriate,
in the internal investigation:








Ball State University Police;
Provost and Vice President for Academic Affairs;
Vice President for Student Affairs and Dean of Students;
Vice President and General Counsel;
Associate Vice President for Human Resources and Administrative Services;
Director of Risk Management;
Director of Employee Relations;
Parents or guardians of child, unless under the circumstances they are the alleged abuser.
If warranted, the alleged abuser may be immediately suspended pursuant to the applicable procedures, pending an
investigation. Legal prohibitions regarding physical presence on campus/trespassing may also be pursued. University
administrators shall follow the appropriate procedures in determining and issuing any sanctions. If the alleged abuser is
not a member of the Ball State University community, but is present through an external organization authorized to be on
campus, that external organization will be notified that the alleged abuser will no longer be permitted on Ball State
University campus. Failure of the external organization to comply with the University’s notification may result in the
external organization being denied access to the University campus and facilities.
This policy supplements and does not supersede any other legal requirements, such as child care or teacher licensure.
University employees and students making a good faith report of suspected abuse or neglect will not be retaliated against
in the terms and conditions of employment or educational program.
University Senate Agenda
April 25, 2013
Page 8
BALL STATE UNIVERSITY
MINORS ON CAMPUS POLICY
PROCEDURES FOR SCREENING AND TRAINING REQUIREMENTS
Screening
All University departments and units whose employees, students or volunteers will participate in programs or activities
involving minors must notify University Human Resource Services of such persons prior to such interaction to ensure that
University Human Resource Services conducts a criminal background check and a sex offender registry check prior to
such interaction. It is the responsibility of the person in charge of such program or activity to assure that each
participating adult has submitted the required background check request form and has subsequently received clearance to
participate. University Human Resource Services will maintain a roster of individuals who have been cleared to
participate and the dates on which a new background check will be required. The failure of an employee to fulfill his or
her obligations under this paragraph shall be subject to discipline, up to and including termination.
The background check will be limited to criminal offenses, including, but not limited to, child abuse, for which an
individual has been convicted, pled guilty to a felony or misdemeanor, or where such charges are currently pending.
Human Resource will determine the frequency of such checks. The University may accept successfully documented
background clearances from governmental agencies (e.g., school districts) that have been completed within three (3) years
from the start date of employment or volunteer participation in the program or activity.
Participation will not be permitted in any program or activity covered by the University’s Minors on Campus Policy by an
individual whose criminal background check and/or sex offender registry check includes a record of sexually based
offenses or crimes against minors. A decision not to permit an individual to participate in a covered program or activity
based on a record of other offenses in a background check will be made by the Associate Vice President for Human
Resources and Administrative Services or designee after consultation with the appropriate Vice President(s), the Director
of Public Safety, or others as needed. The results of background checks conducted under the University’s Minors on
Campus Policy will be used only for the purposes of this policy, except that Ball State University reserves the right to take
appropriate action with respect to employees who may have falsified or failed to disclose information material to their
employment on employment applications uncovered as a result of the background check, including and up to immediate
termination of employment. Copies of background check reports will be retained in the office of University Human
Resource Services.
Programs and activities that are discrete, occasional events, for which a large number of volunteers are essential, may
elect to adopt measures and safeguards instead of background checks for the one-time volunteers. The measures adopted
must include requirements that the volunteers be working in public places, not alone with children, and be supervised by a
background-checked person. Programs must compile the names and addresses of the volunteers prior to the event and
check the names against the sex offender registry. Volunteers must then present photo identification to be checked at the
event. Programs adopting this method must have the approval of the Director of Public Safety. In addition, programs for
which complete background checks are not easily achieved (for example, host families in foreign countries) must perform
checks to the fullest extent feasible and adopt other measures to prevent child abuse and facilitate the reporting of abuse.
Required Training
All employees, students or volunteers who will be working with minors participating in a covered program or activity
shall attend training such training shall be documented with a signed statement indicating the person has received, read
and understands the University’s policies and procedures with regard to minors on campus.
The training shall include the following:

Ball State University policies and procedures regarding interactions with minors;
University Senate Agenda
April 25, 2013
Page 9









Use of background checks to screen adults working with minors;
Responsibility for modeling respectful behaviors;
Consequences of conduct violations involving minors;
Behavioral signs that minor victims may exhibit;
Sexual abuse and sexual harassment;
Laboratory safety for minors;
Inappropriate behavior with children;
Other appropriate topics; and
Reporting requirements and procedures.
Such training will emphasize avoiding behaviors which could cause harm or be misinterpreted such as:











Do not engage in any sexual activity, make sexual comments, tell sexual jokes, or share sexually explicit material
(or assist in any way to provide access to such material) with minors.
Do not be alone with a single minor. If one on one interaction is required, meet in open, well illuminated spaces
or rooms with windows observable by other adults from the laboratory.
Do not meet with minors outside of established times for activities. Any exceptions require written parental
permission and must include more than one adult from the activity.
Do not invite minors to your home. Any exceptions require written permission from a parent/guardian.
Do not engage or allow minors to engage you in romantic or sexual conversations, or other issues of a personal
nature, unless required in the role of supervisor or advisor.
Do not engage or communicate with minors through email, text messages, social networking websites, internet
chat rooms, or other forms of social media at any time except and unless there is a clear educational purpose and
the content of the communication is consistent with the mission of the University.
Do not touch minors in a manner that a reasonable person could interpret as inappropriate. Touching should
generally only be in the open and in response to the minor’s needs, for a purpose that is consistent with the
University’s mission and culture, and/or for a clear educational, developmental, or health related (i.e., treatment of
an injury) purpose. Any resistance from the minor should be respected.
Do not engage in any abusive conduct of any kind toward, or in the presence of, a minor, including but not limited
to verbal abuse, striking, hitting, punching, poking, spanking, or restraining. If restraint is necessary to protect a
minor from harm, all incidents must be documented and disclosed to the Vice President for Student Affairs or
designee, Director of Public Safety, and the minor’s parent/guardian.
Do not use, possess or be under the influence of alcohol or illegal drugs while on duty or when responsible for a
minor’s welfare.
When transporting minors, more than one adult from the University must be present in the vehicle, except when
multiple minors will be in the vehicle at all times through the transportation. Avoid using personal vehicles if
possible.
Possession of or use of any type of weapon or explosive device is prohibited.
In addition, appropriate departments/areas shall be required to attend sufficiently frequent training sessions to permit
covered programs and activities to continue to function on a regularly scheduled basis.
University Senate Agenda
April 25, 2013
Page 10
University Senate Agenda
April 25, 2013
Enclosure #3
Issues
FACULTY COUNCIL
Salary Compression
Membership of Professional Education
Committee
Telecommuting
Revision of Current Family Leave
Policy
Issues
UNIVERSITY COUNCIL
Telecommuting
Issues
CAMPUS COUNCIL
Cardinal Cash
Issues
AGENDA COMMITTEE
Open Access Mandate Proposal
Faculty Load/Salary Adjustments
Revision of current Family Leave
Policy
Issues
GOVERNANCE AND ELECTIONS
Membership of Professional
Education Committee
University Senate Agenda
ISSUES IN THE SENATE SYSTEM, 2012-13
Committee
Start
End
10%
20%
40%
From Council
Salary & Benefits
To Governance &
Elections
Salary & Benefits
1/26/12
Salary & Benefits
9/17/12
50%
60%
70%
80%
90%
100%
70%
80%
90%
100%
9-9-10
11/19/12
Committee
Start
End
10%
20%
40%
50%
60%
From Sen.Agenda
to Salary &
Benefits
Committee
11/19/12
Start
End
10%
20%
40%
50%
60%
70%
80%
Committee
Start
End
10%
20%
40%
50%
60%
70%
80%
Library &
Pub.&Intel. Prop.
Faculty/University
Councils
Salary & Benefits
3/15/10
3/15/10
8/20/12
2/13/13
Committee
Start
10%
20%
40%
50%
From Faculty
Council to PEC
90%
90%
100%
100%
9/17/12
End
1/26/12
2/2/12
April 25, 2013
Page 11
60%
70%
80%
90%
100%
University Core Curriculum Subcommittee 2/6/13
Undergraduate Education Committee 3/11/13
Faculty Council 3/28/13
Senate Agenda Committee 4/15/13
University Senate Agenda
April 25, 2013
Enclosure #4
Ball State University Core Curriculum for the 21st Century as Amended and Approved by Undergraduate
Education Committee
September 24, 2007
A. Preamble: Core Goals for Undergraduate Education
(Recommended by Task Force I and approved by University Senate on 2/26/04.)
Graduates of Ball State University are individuals who realize their intellectual potential, who seek to add
breadth and depth to their perspectives, and who maintain their physical well-being.
Graduates of the university command extensive knowledge and a mature repertoire of cognitive, practical,
and technological skills. They exhibit integrity and responsible action in their social, professional, and
civic lives. They respect the histories, cultures, and needs of others. They inform their decisions through
critical, creative, and scientific reasoning, and they discern the consequences of their decisions and actions
at the local, national, and global levels. They acknowledge responsibility for environmental well-being and
for the civic engagement that a diverse democracy requires.
Employing scientific, critical, and creative thinking, Ball State graduates transform
Experience into information (isolate discrete, recognizable and usable facts),
Information into knowledge (analyze facts within an intellectual framework, discover meaning in
experience),
Knowledge into judgment (reflect on knowledge gained to make choices and direct what they think, say and
do),
Judgment into action (take individual responsibility and contribute to the well-being of their communities).
B. Goals and Objectives
To achieve this vision and accomplish these transformations, student learning experiences are guided by a recursive,
intellectual development process inherent in the following goals:
1. To transform experience into information, Ball State graduates are intentional learners who
 accurately observe and measure elements of the natural and social worlds,
 are alert to the importance of context,
 explore diverse ways of knowing,
 develop strategies for reflecting on experience.
2. To transform information into knowledge, Ball State graduates are informed, flexible thinkers who
 analyze data to reveal existing patterns of information and to create new patterns;
 understand the various ways that information is incorporated into branches of knowledge;
 work independently as well as collaboratively to generate knowledge;
 develop an intellectual framework with which to synthesize information from multiple sources;
 adapt their intellectual framework to accommodate new information;
 develop the art of communication—oral, visual, and written--in more than one language (natural and/or
symbolic).
•
To transform knowledge into judgment, Ball State graduates are critical and creative thinkers who
University Senate Agenda
April 25, 2013
Page 12
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
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




use multiple sources of information and knowledge in forming judgments;
evaluate strengths and weaknesses of arguments and actions;
understand the ethical implications of possessing and using knowledge;
take an inquiring stance toward the world while appreciating the contributions of tradition;
consider and understand others’ values as well as their own;
value diversity in the social and natural world;
develop effective decision-making strategies based on an awareness of their own strengths and weaknesses;
understand how their actions affect the complex, interrelated systems that compose our environment.
4. To transform judgment into action, Ball State graduates are responsible learners who
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recognize the responsibilities of an educated person to self, family, community, country, and the world;
accept the responsibility to act on their principles;
adapt to change;
work with others to overcome obstacles to communication, building consensus for action;
communicate effectively—in oral, visual, and written modes, and in more than one language (natural and/or
symbolic);
adopt habits of mind for continuous inquiry about themselves, others, and the world;
act responsibly given the dangers to and the fragility of the natural environment;
make and act on a commitment to health and wellness.
C.B. Rationale for the Proposed University Core Curriculum for the 21st Century (UCC-21)
In keeping with the recursive nature of learning transformations and the goals stated in the Preamble and the Goals and
Objectives, Task Force II has designed athe core curriculum is that designed to enables students to
 realize their intellectual potential,
 add breadth and depth to their educational experience,
 increase their personal well-being, and
 participate actively in their communities.
Moreover, the University recognizes its responsibility to ensure that students are conversant with ways of knowing,
with criteria for judgment, and with types of information outside their majors. To succeed in the 21st Century, where
work often requires a group effort by experts from multiple disciplines, university graduates will need to form, lead, or
be members of problem-solving, brainstorming, or decision-making teams in a wide variety of professional settings.
Thus the core curriculum requires students to engage disciplines outside the domains of knowledge in which their
majors reside, to develop skills in written and oral communication, to become mathematically, scientifically, and
historically literate, and to understand issues in the areas of physical wellness and personal finance. Any forwardlooking curriculum must also address the mounting issues, problems, and opportunities in the areas of civic
engagement, diversity, and international and environmental awareness.
The proposed UCC -21 has six six distinguishing features:



Intellectual development: As indicated in the Preamble and Goals and Objectives, UCC -21 courses must
have intellectual development goals, not simply content area requirements.
Exposure to multiple domains: The UCC -21 ensures that students will be able to distinguish among
domains of knowledge based on their specific epistemologies and methods, as well as on the basis of content.
Integration of 21ST Century skills: In addition to developing writing skills beyond those of the required
course in English composition, the UCC -21 asks students to engage issues related to civic life, diverse
cultures, and the environment, not in separate courses for each of these areas, but in courses that address one or
more of these areas either inside of or outside the major, inside or outside the UCC-21. (See WISER-Plus
courses, p. 4.)
University Senate Agenda
April 25, 2013
Page 13
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

Integration of Corere courses and the major: The UCC-21 allows coursework in the major to count for as
many as six hours in the Core as long as the courses in the major meet learning transformation requirements.
Experiential/immersion experience or similar learning experience: The UCC-21 envisions that students
will demonstrate the ability to work successfully in the major (and related areas, as appropriate) through
experiences that are cumulative and integrative, that include individual or collaborative reflective
components, and that provide an opportunity to communicate, both orally and in writing, at a level expected of
a college graduate.
Learning outcomes: The UCC-21 encourages participation by any department in the university because the
acceptability of courses for the core depends on learning outcomes, not as well as course content. (UEC
9/17/07)
C.D. Requirements of the Proposed Undergraduate University Core Curriculum (UCC-21)
Tier 1 (27 hrs.) Foundations (18 hrs.)
Students will complete one course from each area identified below with the exception of Written
Communication which requires two courses under Foundation and one from each area under Domains. Tier
1 focuses on the first two transformations in the intellectual development process given in the Preamble
(Experience into Information and Information into Knowledge).
Foundation
 Written communication (36)
 Oral communication (3)
 Mathematics (3)
 History (3)
 Physical Wellness (2)
 Personal Finance (1)
II.
Tier 1 (2712 hrs.)
Students will complete one course from each area under Domains. Tier 1 focuses on the first two
transformations in the intellectual development process given in the Preamble (Experience into
Information and Information into Knowledge).
Domains
 Humanities/Fine Arts (3)
 Humanities (3)
 Humanities (3)
 Natural Sciences (3)
 Social Sciences (3)
It is assumed that departments can, in the main, classify courses within one of the four domains in both Tier 1
and two domains in Tier 2. For departments that are interdisciplinary, it is assumed that each course they wish
to offer will fit roughly within one of the domains. This assumption does not grant primacy to the traditional
domains; it is merely an organizing structure.
Tier 2 (12 96 hrs.)
Students will complete one course in each of the four three two Domains indicated below. Courses in Tier 2
must move students through the third transformation (Knowledge into Judgment) in the intellectual
development process. and must carry at least one WISER-Plus designation.
Domains
University Senate Agenda
April 25, 2013
Page 14



Humanities/Fine Arts/Design (3)
Humanities (3)
Natural Sciences/ Social Sciences (3)
1
Social Sciences (3)
Tier 3 (No UCC hrs)
Students will complete capstone courses or immersion experiences, or similar learning experiences (e.g.,
internship, clinical work, student teaching, field work, study abroad, etc.) that require them to demonstrate the
ability to move from Experience or Information through to Action. In addition, students must demonstrate
their capability to write at a level of competence appropriate for college graduates. It is strongly recommended
that faculty provide students with the opportunity to present their work orally and to reflect on their intellectual
and personal development in Tier 3 experiences.
WISER-Plus Courses (from UCC subcommittee 2007)
Students must complete at least one course in each area identified below.
It will be possible for a single course to meet more than one requirement,
although no course will carry more than three WISER-Plus designations. A
course listed under Tier 1, Tier 2, or Tier 3 may carry one or more WISER-Plus
designation if the course fulfills the learning objectives. Courses in the
Foundation do not carry WISER-Plus designations. All Tier 2 courses must carry
at least one WISER-Plus designation. Courses not within Tier 1, Tier 2 or Tier 3
may carry Wiser-Plus designations.
Writing (Tier 2 or Tier 3) (W)
International Awareness (I)
Service and Civic Engagement (S)
Environmental Awareness and Sustainability (E)
Respect for Human Liberty and diversity among peoples and cultures (R) (UEC 9/24/07)
Technological Literacy (T)
American Institutions and/or History (A) (UEC 9/24/07)

Writing and Diversity Requirements
All majors will include a course required by all majors in which writing within the discipline will be
taught. A university-wide assessment process will be used to assess this requirement. All writing
courses will be approved by the University Core Curriculum Subcommittee. All BGS degree programs
must include at least one writing course in one of the minor or major areas of emphasis.
All majors will include diversity topics in at least one course required of each student enrolled in the
major. Diversity is broadly defined to include respect for human liberty, international awareness, and
diversity among peoples and cultures to name only a few. All departments will be required to
designate at least one course in which these topics are covered and report that information to the
University Core Curriculum Subcommittee.
PRINCIPLES RELEVANT TO:
•DEPARTMENTS PREPARING FOUNDATION AND DOMAINS COURSES
•THE UNDERGRADUATE EDUCATION COMMITTEE
•THE UNIVERSITY CORE CURRICULUM SUBCOMMITTEE
(1) Transformational goals
University Senate Agenda
April 25, 2013
Page 15
(a) No course will be approved as a Foundations course, nor as a Tier 1 or Tier 2 Domains course, unless it guides
students through the transformational goals
Experience -> Information -> Knowledge -> Judgment -> Action
or the appropriate subcollection of these transformations.
(b) Students’ collective experience of how these transformations are manifested, in a variety of academic disciplines, is
critical in achieving the desired learning outcomes of UCC-21. The varying methodologies, epistemologies, and
applications of academic disciplines are intended to lead to diverse experiences.
(c) It is the right and the responsibility of Departments proposing courses, to interpret the transformations in the
context of their specific disciplines, and to present these interpretations clearly to UEC and the UCC subcommittee.
(d) The UCC Task Force 1 provided important clarifying statements regarding these transformations (see the bulleted
points under numbers 1—4 in part A of this document). It is acknowledged that these clarifying statements have
varying degrees of applicability to academic disciplines. It is also acknowledged that in some disciplines, important
aspects of the transformations E -> I -> K -> J -> A may not be highlighted already in the list of clarifying statements.
(2) Course content
(a) Courses in UCC-21 are expected to contribute to the UCC Task Force 1’s vision for the undergraduate education of
students at Ball State University: “Graduates of the university command extensive knowledge and a mature repertoire
of cognitive, practical, and technological skills.”
(b) It is anticipated that many UCC-21 Foundations and Domains classes will be expressly designed as courses for
non-majors. The design of such courses allows for considerable latitude in the selection of course content through
which the transformational goals will be accomplished. It is assumed that the content will be selected to highlight
ideas that have paramount importance in the discipline.
(c) It is also anticipated that many UCC-21 Foundations and Domains classes will serve as required or elective
courses in the major programs of some students. The selection of content in the design of these courses may be
constrained by competing demands. Such courses are acceptable as UCC-21 Foundations and Domains courses,
provided that the transformational goals are addressed in a substantive way, both in class time and in student
assessment.
(d) Since students’ intellectual development associated to the transformational goals is integral to UCC-21, courses in
which student assessment is primarily “recall of isolated factual information” are inappropriate as Foundations or
Domains courses.
(3) Academic standards
(a) In light of UCC Task Force 1’s admonition, “Graduates of Ball State University are individuals who realize their
intellectual potential,” it is expected that Foundations and Domains classes will be academically rigorous and
challenging. This will be reflected in an appropriate level of sophistication in the transformational goals (as applied to
the discipline), and in expectations of meaningful student achievement in earning credit for any UCC-21 course.
Operating Assumptions for UCC-21
In developing UCC-21, the University Core Curriculum-Task Force II has made tThe following operating assumptions
: provide guidance in the development of UCC courses.
1. In a given domain, a Tier 1 course must be taken before a Tier 2 course may be taken. The pedagogy of
Experience to Action makes such a requirement necessary.
2. UCC Courses may have pre-requisites.
3. Foundation courses will have no WISER-Plus designation.
University Senate Agenda
April 25, 2013
Page 16
4. Tier 2 courses must carry at least one WISER-Plus designation.
5.3. Courses approved for a tier may include transformational goals beyond those specified for that tier.
6.4. The units responsible for Foundation courses are the following:
a. Written Communication—Department of English
b. Oral Communication—Department of Communication Studies
c. Mathematics—Department of Mathematical Sciences
d. History—Department of History
e. Physical Wellness—CAST
f.
Personal Finance—MCOB, CAST, CSH
7.5. To conform to their unique expectations, modifications or exceptions may be needed for students in the
Honors College or in the prison systemBGS degree programs.
8.6. It is assumed that the UCC-Subcommittee will be flexible with departments in approving a variety of
experiences for Tier 3.
9. It is assumed that students’ ability to work in interdisciplinary contexts will be developed in some of the
WISER-Plus courses.
10.7.
7.A Student may count up to six credit hours from the department housing his/her major towards the
Core CurriculumFoundation, Tier 1, and Tier 2 courses, as long as the courses in the major have been
approved as meeting core transformation goals. For example, English majors may count up to six hours of
courses with the ENG prefix, philosophy majors courses with the PHIL prefix, etc. Should the majors include
other prefixed courses they would not fall under this limitation. (UEC 9/10/07)Tier 3 and the Writing
requirement courses are NOT included within this limitation.
8. The Core Curriculum will include multiple measures of assessment. The assessment process will be outcomes
based and used for program improvement.


. (UEC 9/24/07)
9.
The Core Curriculum permits learners to test out of any Tier 1 or Tier 2 Core course. and receive
WISER-Plus designation(s) if appropriate. (UEC 9/24/07)Any Foundation, Tier 1, or Tier 2 Core course
will be available for credit by examination.
University Senate Agenda
April 25, 2013
Page 17
Ball State University Core Curriculum
for the 21st Century
CLEAN COPY
A. Preamble: Core Goals for Undergraduate Education
Graduates of Ball State University are individuals who realize their intellectual potential, who seek to add breadth and
depth to their perspectives, and who maintain their physical well-being.
Graduates of the university command extensive knowledge and a mature repertoire of cognitive, practical,
and technological skills. They exhibit integrity and responsible action in their social, professional, and
civic lives. They respect the histories, cultures, and needs of others. They inform their decisions through
critical, creative, and scientific reasoning, and they discern the consequences of their decisions and actions
at the local, national, and global levels. They acknowledge responsibility for environmental well-being and
for the civic engagement that a diverse democracy requires.
Employing scientific, critical, and creative thinking, Ball State graduates transform
Experience into information (isolate discrete, recognizable and usable facts),
Information into knowledge (analyze facts within an intellectual framework, discover meaning in
experience),
Knowledge into judgment (reflect on knowledge gained to make choices and direct what they think, say and
do),
Judgment into action (take individual responsibility and contribute to the well-being of their communities).
B. Goals and Objectives
To achieve this vision and accomplish these transformations, student learning experiences are guided by a recursive,
intellectual development process inherent in the following goals:
1. To transform experience into information, Ball State graduates are intentional learners who
 accurately observe and measure elements of the natural and social worlds,
 are alert to the importance of context,
 explore diverse ways of knowing,
 develop strategies for reflecting on experience.
2. To transform information into knowledge, Ball State graduates are informed, flexible thinkers who
 analyze data to reveal existing patterns of information and to create new patterns;
 understand the various ways that information is incorporated into branches of knowledge;
 work independently as well as collaboratively to generate knowledge;
 develop an intellectual framework with which to synthesize information from multiple sources;
 adapt their intellectual framework to accommodate new information;
 develop the art of communication—oral, visual, and written--in more than one language (natural and/or
symbolic).
3. To transform knowledge into judgment, Ball State graduates are critical and creative thinkers who
 use multiple sources of information and knowledge in forming judgments;
 evaluate strengths and weaknesses of arguments and actions;
 understand the ethical implications of possessing and using knowledge;
 take an inquiring stance toward the world while appreciating the contributions of tradition;
 consider and understand others’ values as well as their own;
 value diversity in the social and natural world;
 develop effective decision-making strategies based on an awareness of their own strengths and weaknesses;
 understand how their actions affect the complex, interrelated systems that compose our environment.
University Senate Agenda
April 25, 2013
Page 18
4. To transform judgment into action, Ball State graduates are responsible learners who
 recognize the responsibilities of an educated person to self, family, community, country, and the world;
 accept the responsibility to act on their principles;
 adapt to change;
 work with others to overcome obstacles to communication, building consensus for action;
 communicate effectively—in oral, visual, and written modes, and in more than one language (natural and/or
symbolic);
 adopt habits of mind for continuous inquiry about themselves, others, and the world;
 act responsibly given the dangers to and the fragility of the natural environment;
 make and act on a commitment to health and wellness.
C. Rationale for the Proposed University Core Curriculum for the 21st Century (UCC)
In keeping with the recursive nature of learning transformations and the goals stated in the Preamble and the Goals and
Objectives, the core curriculum is designed to enable students to
 realize their intellectual potential,
 add breadth and depth to their educational experience,
 increase their personal well-being, and
 participate actively in their communities.
Moreover, the University recognizes its responsibility to ensure that students are conversant with ways of knowing,
with criteria for judgment, and with types of information outside their majors. To succeed in the 21st Century, where
work often requires a group effort by experts from multiple disciplines, university graduates will need to form, lead, or
be members of problem-solving, brainstorming, or decision-making teams in a wide variety of professional settings.
Thus the core curriculum requires students to engage disciplines outside the domains of knowledge in which their
majors reside, to develop skills in written and oral communication, to become mathematically, scientifically, and
historically literate, and to understand issues in the areas of physical wellness and personal finance. Any forwardlooking curriculum must also address the mounting issues, problems, and opportunities in the areas of civic
engagement, diversity, and international and environmental awareness.
The UCC has six distinguishing features:
 Intellectual development: As indicated in the Preamble and Goals and Objectives, UCC courses must have
intellectual development goals, not simply content area requirements.
 Exposure to multiple domains: The UCC ensures that students will be able to distinguish among domains of
knowledge based on their specific epistemologies and methods, as well as on the basis of content.
 Integration of 21ST Century skills: In addition to developing writing skills beyond those of the required
course in English composition, the UCC asks students to engage issues related to civic life, diverse cultures,
and the environment, not in separate courses for each of these areas, but in courses that address one or more of
these areas either inside of outside the major, inside or outside the UCC.
 Integration of Core courses and the major: The UCC allows coursework in the major to count for as many
as six hours in the Core as long as the courses in the major meet learning transformation requirements.
 Experiential/immersion experience or similar learning experience: The UCC envisions that students will
demonstrate the ability to work successfully in the major (and related areas, as appropriate) through
experiences that are cumulative and integrative, that include individual or collaborative reflective
components, and that provide an opportunity to communicate, both orally and in writing, at a level expected of
a college graduate.
 Learning outcomes: The UCC encourages participation by any department in the university because the
acceptability of courses for the core depends on learning outcomes, as well as course content.
D. Requirements of the Proposed Undergraduate University Core Curriculum (UCC)
Foundations (18 hrs.)
Students will complete one course from each area identified below with the exception of Written
Communication which requires two courses under Foundations. Foundation courses focus on the first two
University Senate Agenda
April 25, 2013
Page 19
transformations in the intellectual development process given in the Preamble (Experience into Information
and Information into Knowledge).
Foundations
 Written communication (6)
 Oral communication (3)
 Mathematics (3)
 History (3)
 Physical Wellness (2)
 Personal Finance (1)
Tier 1 (12 hrs)
Students will complete one course from each area under Domains. Tier 1 focuses on the first two
transformations in the intellectual development process given in the Preamble (Experience into Information
and Information into Knowledge).
Domains
 Fine Arts (3)
 Humanities (3)
 Natural Sciences (3)
 Social Sciences (3)
It is assumed that departments can, in the main, classify courses within one of the four domains in both Tier 1
and two domains Tier 2. For departments that are interdisciplinary, it is assumed that each course they wish to
offer will fit roughly within one of the domains. This assumption does not grant primacy to the traditional
domains; it is merely an organizing structure.
Tier 2 (6 hrs.)
Students will complete one course from each of the two Domains indicated below. Courses in Tier 2 must
move students through the third transformation (Knowledge into Judgment) in the intellectual development
process.
Domains
 Humanities/Fine Arts/Design (3)
 Natural Sciences/Social Sciences (3)
Tier 3 (No UCC hrs)
Students will complete capstone courses or immersion experiences, or similar learning experiences (e.g.,
internship, clinical work, student teaching, field work, study abroad, etc.) that require them to demonstrate the
ability to move from Experience or Information through to Action. In addition, students must demonstrate
their capability to write at a level of competence appropriate for college graduates and to reflect on their
intellectual and personal development in Tier 3 experiences.
Writing and Diversity Requirements
All majors will include a required course in which writing within the discipline will be taught. A university-wide
assessment process will be used to assess this requirement. All writing courses will be approved by the University
Core Curriculum Subcommittee. All BGS degree programs must include at least one writing course in one of the
minor or major areas of emphasis.
All majors will include diversity topics in at least one course required of each student enrolled in the major.
Diversity is broadly defined to include respect for human liberty, international awareness, and diversity among
peoples and cultures to name only a few. All departments will be required to designate at least one course in which
these topics are covered and report that information to the University Core Curriculum Subcommittee.
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April 25, 2013
Page 20
Operating Assumptions for UCC
The following operating assumptions provide guidance in the development of UCC courses.
1.
In a given domain, a Tier 1 course must be taken before a Tier 2 course may be taken. The
pedagogy of Experience to Action makes such a requirement necessary.
2.
UCC Courses may have pre-requisites.
3.
Courses approved for a tier may include transformational goals beyond those specified for that tier.
4.
The units responsible for Foundation courses are the following:
a. Written Communication—Department of English
b. Oral Communication—Department of Communication Studies
c. Mathematics—Department of Mathematical Sciences
d. History—Department of History
e. Physical Wellness—CAST
f. Personal Finance—MCOB, CAST, CSH
5.
To conform to their unique expectations, modifications or exceptions may be needed for
students in BGS degree programs.
6.
It is assumed that the UCC-Subcommittee will be flexible with departments in approving a
variety of experiences for Tier 3.
7.
A student may count up to six credit hours from the department housing his/her major towards the
Foundation, Tier 1, and Tier 2 courses, as long as the courses in the major have been approved as
meeting core transformation goals. For example, English majors may count up to six hours of
courses with the ENG prefix, philosophy majors’ courses with the PHIL prefix, etc. Should the
majors include other prefixed courses, they would not fall under this limitation. Tier 3 and the Writing
requirement courses are NOT included within this limitation.
8.
The Core Curriculum will include multiple measures of assessment. The assessment process will be
outcomes based and used for program improvement.
9.
Any Foundation, Tier 1, or Tier 2 Core course will be available for credit by examination.
University Senate Agenda
April 25, 2013
Page 21
Student Rights, Ethics, and Standards 4/5/13
Campus Council 4/11/13
Senate Agenda Committee 4/15/13
Faculty Council 4/18/13
University Senate Agenda
April 25, 2013
Enclosure #5
Ball State University
Code of Student Rights and Responsibilities
Proposed Changes For
2013-2014
Bill of Rights and Responsibilities
1.1 Preamble
Students of the University have an obligation to fulfill the responsibilities incumbent upon all citizens, as
well as the responsibilities of their particular roles within the academic community. All students share the
obligation to respect:
The fundamental rights of others as citizens;
The rights of others based upon the nature of the educational process;
The rights of the institution; and
The rights of students to fair and equitable procedures determining when and upon whom penalties
for violation of campus regulations should be imposed.
1.2 Student’s Relation to Civil Law
As citizens, students of Ball State University enjoy the same basic rights and are bound by the same
responsibilities to respect the rights of others as all other citizens.
Among the basic rights are freedom of speech, freedom of the press, freedom of peaceful assembly and
association, freedom of political beliefs, and freedom from physical force and violence, threats of violence,
and abuse.
Freedom of the press guarantees there will be no censorship of students or of any other individuals in the
Ball State community. Professional journalistic standards encourage the public’s right to know, accepted
ethical practices, accuracy, objectivity, and fair play; students and other individuals in the University
community are encouraged to follow these standards.
It should be made clear in writings and broadcasts that editorial opinions are not necessarily those of Ball
State University or its students.
The campus is not a sanctuary from local, state, and federal law.
Admission to and employment by the University shall be in accordance with the provisions against
discrimination in local, state, and federal law.
1.3 Student’s Relation to Community
1.3.1
Students attending the University take on responsibilities not only of campus citizenship but also
citizenship in the surrounding community. When community standards are not respected and upheld
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April 25, 2013
Page 22
by students, unpleasant and undesirable conflicts between students and other community residents
may result. Such conflicts are destructive to human relationships in the community and detrimental to
the image of the University, as well as, to the reputation of the student body. Students are also subject
to legal sanctions when they violate local, state, and or federal laws or otherwise infringe upon the
rights of others.
1.3.2
Students shall conduct themselves responsibly in the community, respecting the personal and
property rights of all residents. It is to the advantage of the student body, as well as in Conduct
(section V) and the Disciplinary Procedures (section VI) set forth in this Code of Student Rights and
Responsibilities. Whenever an action is permitted or required to be taken under this Code of Student
Rights and Responsibilities by a University Officer or other employee, the action may be taken by
that person's designee.
2.2
The Code of Conduct and the Disciplinary Procedures set forth in this Code of Student Rights and
Responsibilities may apply to off-campus as well as on-campus conduct, as is clear from the statutory
authority described in Section 2.1(b) above allowing for the regulation of the conduct of students
"wherever the conduct might occur." The Code applies to all conduct of students and student
organizations on-campus. It also applies to certain off-campus conduct including:
a. Conduct that causes or threatens harm to the health or safety to the person or damage or destruction
to the property of a member of the University community;
b. Conduct in connection with an academic course assignment, internship, practicum, field trip, student
teaching, research or other University activity;
c. Conduct in connection with any activity sponsored, conducted or authorized by the University or by a
student organization;
d. Conduct involving serious crimes including all crimes of violence, felonies or the sale or distribution
of illegal drugs or controlled substances, if a police report has been filed, a summons or indictment
has been issued, or an arrest has occurred; or
e. Conduct adversely affecting the University community or indicating that the continued presence of a
student on campus poses a threat to the student's well-being or the well-being of other members of
the University community.
2.3
At the discretion of University officials, disciplinary action under this Code of Student Rights and
Responsibilities may proceed in advance of or during the pendency of other proceedings.
2.4
Application—These policies and procedures, as from time to time amended, shall apply to all
undergraduate and graduate students of Ball State University and shall be deemed a part of the terms
and conditions of admission and enrollment of all students. These policies and procedures shall apply
to a student’s conduct even if the student withdraws from the University while a disciplinary matter is
pending. These policies and procedures, and any amendments hereto, shall take effect on the date
prescribed by the Board of Trustees and shall remain in effect until rescinded or modified by the
Board of Trustees.
2.5
Interpretation—Any question of interpretation or application of the Code of Student Rights and
Responsibilities shall be referred to the Vice President for Student Affairs and Dean of Students or
his or her designee for final determination.
2.6
Amendments and Review—Amendments may be proposed by the Ball State Student Government
Association, University Senate, administrative staff, or by the Board of Trustees. In addition, the
University Senate Agenda
April 25, 2013
Page 23
Code of Student Rights and Responsibilities shall be reviewed at least every two years under the
direction of the Director of Student Rights and Community Standards or other University official
designated by the Vice President for Student Affairs and Dean of Students. The Code was last
reviewed and amended in 2012 2013.
the purpose or effect of (a) creating an intimidating or hostile educational environment, work
environment, or environment for participation in a University activity; (b) unreasonably interfering
with a person’s educational environment, living environment, work environment, or environment for
participation in a University activity; or unreasonably affecting a person’s educational or work
opportunities or participation in a University activity. This offense also includes behaviors prohibited
in Sexual Harassment Policy, Appendix J, and Anti-harassment Policy, Appendix C.
5.1.2
Hazing - Any mental or physical action, requirement, request of, or obligation placed upon any
person (including but not limited to a pledge, associate member, affiliate, prospective member, guest,
initiate or team member) which could be harmful to the health, welfare or academic progress of the
person, or which is personally degrading to the individual involved, or which has an adverse effect on
the academic progress of the person, or which violates any federal, state, or local laws, or University
policy. Individual acceptance of or acquiescence to any activity covered by the foregoing definition
in no way validates or excuses the activity. (See also University Anti-hazing Policy, Appendix D)
5.1.3
Harm, Threat or Endangerment – Conduct that causes physical harm to any person is prohibited,
as is any reckless or unauthorized conduct that threatens, endangers or reasonably could threaten or
endanger the health or safety of any person. Conduct covered under this rule also includes but is not
limited to intimidation, coercion1, impairment of any person’s freedom of movement as well as
verbal or written threats of any action described above.
5.1.4
Privacy Violation—Use of audio, video, or photographic devices to make an image or recording of
an individual without that person's prior knowledge, or without that person’s effective consent, when
such image or recording is likely to cause injury or distress as determined by a reasonable person.
This includes but is not limited to, surreptitiously taking pictures of another person in a private area
such as a residence hall room, a public or private restroom, or a dressing/locker room.
5.1.5
Sexual Misconduct—Sexual intercourse or sexual touching, however slight, by one person upon
another without effective consent or when it involves compelling a person to submit to such conduct
by force, threat of force, use of intoxicants to impair a victim’s ability to give consent or otherwise
taking advantage of any impairment which might render a person incapable of making a reasonable
or rational decision about sexual activity. As defined by the State of Indiana, sexual misconduct also
includes any sexual act when the person is not of legal age. This prohibition also includes behaviors
outlined in the Sexual Misconduct Policy, Appendix K.
5.1.6
Stalking—Intentional repetitious or continuous actions that would cause a reasonable person to feel
frightened, harassed, annoyed, threatened, or alarmed and or that cause the person who is the object
of the stalking to feel frightened, harassed, annoyed, threatened, or alarmed. Such actions could be
either implicit or explicit threats against a specific person; an acquaintance, friend, family member, or
pet of that person; or that person’s property.
1
“intimidation of participants” involved in the conduct process is already a violation. This is intended to provide a clear equivalent
for persons not involved in the conduct process.
University Senate Agenda
April 25, 2013
Page 24
is judged by the Office of Student Rights and Community Standards to be detrimental to the
University’s educational process or objectives.
5.2.13 Other Policy Violations - Violating any other published University policies not specifically a part of
this Code.
5.3
Violations That Compromise The Health/Safety/Welfare Of Others
5.3.1
Alcohol -Using, possessing or distributing alcoholic beverages except as expressly permitted by law
and University policies. See also Alcohol Policy, Appendix A.
5.3.2
Arson – Setting or attempting to set fires, or acting in a manner that disregards fire safety rules and
results in a fire.
5.3.3
Drugs - Using, abusing, possessing, selling, distributing, manufacturing, or transferring narcotics,
illegal drugs as defined by federal, state, or local laws, or any controller substance, (including
marijuana, inhalants, and abuse of over-the-counter drugs and prescription drugs), except as expressly
permitted by law. Possession of drug paraphernalia which can be demonstrated to be linked to illegal
drug activity is also a violation of this policy. See also Drug Policy, Appendix B.
5.3.4
False Reporting - Falsely reporting an emergency.
5.3.5
Gambling - Engaging in gambling, wagering or other games of chance in violation of the law.
5.3.6
Smoking - Smoking in areas on campus other than those designated for smoking. See also Smoking
Policy, Appendix L.
5.3.7
Tampering with Fire Equipment - Unauthorized use, activation, or alteration of fire-fighting
equipment, fire safety, or other emergency equipment.
5.3.8
Weapons - Transferring, using, possessing, or manufacturing explosives, fireworks, firearms,
dangerous chemicals, or any other weapons (deemed capable of causing bodily injury or property
damage) on University property. See also Weapons Policy, Appendix O.
5.4
Offenses Against Property
5.4.1
Misuse of Property – Trespass, occupancy of, unauthorized entry into, possession of, receipt of, or
use of the property of another person, of the University, or of University services, facilities, or
resources including, but not limited to, the University’s name, seal, or insignia.
5.4.2
Theft, Vandalism2 – Attempted or actual theft, vandalism, unauthorized use, possession, damage to,
or destruction of public property, University property, or personal property.
5.4.2
Vandalism – Attempted or actual vandalism, damage to, or destruction of public property, University
property, or personal property.
2
This change creates a separate category of vandalism. The current category of “theft, vandalism” tends to create confusion for
students who have been accused of one or the other but not both. The change does not eliminate any prohibited behaviors.
Separating offenses will allow more accurate reporting as well.
University Senate Agenda
April 25, 2013
Page 25
5.5
Offenses Involving The Judicial Process
5.5.1
Improper Influence – Influencing3 or attempting to influence the decision of a member of a judicial
body or a designated judicial officer, or attempting to discourage that person’s participation in a
judicial proceeding.
5.5.2
Intimidation of Participants – Intimidating, coercing, influencing, or attempting to intimidate,
coerce, or influence a witness, complainant, or other persons participating in the judicial process.
5.5.3
Providing False Testimony - Providing false testimony or false information in the judicial process
or knowingly making unfounded accusations against another individual.
5.5.4
Sanction Non-compliance - Failing to complete or to comply with a disciplinary sanction.
VI. DISCIPLINARY PROCEDURES
6.1 General Procedures
6.1.1
Reporting an incident/Filing a complaint - Any individual (student, employee of the University, or
other person) who believes that a student or student organization may have committed a violation of
the Code published above, may file an incident report or complaint report with one of the following
offices:





University Police Department
Office of Housing and Residence Life or with the Hall Director where a student lives or where the
violation occurred
Office of Recreation Services
Office of Student Life
Office of Student Rights and Community Standards
Employees of the University shall make reports to the Office of Student Rights and Community
Standards of violations of the Code in cases where the offense must be reported to state and federal
constituencies. That office shall inform University employees of what violations are included.
6.1.2
Types of hearings adjudication4 - The hearing Adjudication processes for students may vary
according to the nature and severity of the case level at which the case is adjudicated.5 Adjudication
may occur in the administrative area where the violation occurred (e.g., Housing and Residence
Life)6. Proceeding sections (6.2-6.5) outline procedures in administrative areas most likely to
adjudicate complaints. Other offices, including but not limited to Study Abroad, are authorized to act
on behalf of the University.7
Administrative areas may resolve complaints of policy violations in a manner not addressed
specifically by this Code. For example, students in study abroad experiences may find concerns
3
Adds “actual” influencing to “attempted” influencing. Next modification similar in nature.
Most complaints or reports are handled by procedures other than hearings. Adjudication is a broader term.
5
This is modified to provide clarity versus “level.”
6
Adds common example for clarity.
7
Added to clarify that other offices may handle complaints when authorized. Study Abroad is the only other office authorized to
adjudicate complaints; this language allows for others to be authorized should need arise.
4
University Senate Agenda
April 25, 2013
Page 26
addressed by faculty members or other administrators. Where the offense is of a more serious nature
and may warrant consideration of suspension or expulsion from the University, the case will be
referred to the Office of Student Rights and Community Standards.
6.1.3
Good Neighbor Exception - Students are always encouraged to call for emergency assistance as
needed, even at the risk of disciplinary action for one’s own conduct. When another person is in need
of critical care or when a situation otherwise warrants emergency response, call 911 immediately.
The Good Neighbor Exception provides students the opportunity for University disciplinary action to
be waived if he/she risked revealing one’s own violation of the Code of Student Rights and
Responsibilities in order to seek medical or other emergency assistance to another person in distress.
The decision to provide the exception shall be the judgment of the designated hearing officer. NOTE:
The exception does not apply to any criminal charges that might be incurred as a result of an
offense.
6.1.4 Decision-making
a. Decisions in all hearings shall be based on a preponderance of the evidence.
b. Formal rules of process, procedure, and/or technical rules of evidence, such as are applied in criminal
or civil court, are not used in Code of Student Rights and Responsibilities proceedings.
6.2
HOUSING AND RESIDENCE LIFE DISCIPLINARY PROCEDURES
(See also Housing and Residence Life Handbook for a detailed description.)
When a violation occurs within or adjacent to facilities of Housing and Residence Life or in the context of
programs sponsored by that office, the following disciplinary procedures apply.
After reviewing an incident report and related documentation the Housing and Residence Life (HRL) staff
member (Residence Hall Director or RHD, Assistant Residence Hall Director or ARHD, or Assistant
Director of Housing and Residence Life) shall have two options: (1) to provide the option of a preliminary
meeting with the accused student or (2) to send a case directly to a disciplinary hearing.
6.2.1
Preliminary Meeting - Student meets with the designated HRL staff member to discuss the
documentation. The following options are available:
a. Student can plead “responsible” for the policy violation(s) and have the sanction determined at that
time by the designated HRL staff member.
b. Student can plead “not responsible” for the policy violation(s) and request a hearing with
informed of his/her options in adjudicating the violation(s), including one of the following:
a. To plead “responsible” for the violation, request an informal resolution in lieu of a hearing, and have
the sanctions determined at that time by the staff person. The designated staff person conducting the
preliminary meeting may choose to refer the determination of sanctions to a hearing board if the level
of offense warrants more serious sanctions than that staff person is authorized to impose. As part of
an informal resolution, the Director of Student Rights and Community Standards may impose
sanctions indicated in section 6.6.4 up to and including suspension from the University but not
expulsion or revocation of admission or degree.
b. To plead “not responsible” for the violation and request a hearing. In the case of minor offenses, the
designated staff person may choose to hear the case administratively or to refer the case to another
administrative hearing officer. In Cases that are complicated in nature and scope, or where the
University Senate Agenda
April 25, 2013
Page 27
violations may result in more serious sanctions, the case may be referred to the Screening Committee
of are referred to8 the University Review Board.
6.5.2 Screening Committee
After the Preliminary Meeting, and if the case meets the criteria noted in 6.5.1.b above, the Director or
his/her designee shall convene the Screening Committee made up of the Director or his designee, the Vice
President of Student Government Association, and a faculty or professional staff member from the
University Review Board. The Screening Committee shall review all information available concerning the
incident and make a decision on how to proceed, exercising one of the following options:
a. Refer the case on to the University Review Board.
b. Refer the case back to the Office of Student Rights and Community Standards for an Administrative
Hearing.
c. Dismiss any or all charges. Any charges not dismissed will be referred as described in a. or b. above.
9
6.5.3 Administrative Hearing
The case is heard before a designated hearing officer who will determine if a student is in violation based on
information provided and will determine sanctions rising to the level of disciplinary probation. The student
will receive notification of the hearing at least three (3) business days in advance, shall have an opportunity
at the hearing to call witnesses on his/her behalf, and shall be able to ask questions of witnesses.
6.5.4 Interim Suspension
Under certain circumstances, a student accused of a violation of the Code of Student Rights and
Responsibilities may be subject to interim suspension from the University prior to a University Review
Board hearing. During the interim suspension, the student is subject to trespass from University property and
facilities and is denied access to all classes, activities and privileges for which the student might be eligible.
Interim suspension shall be imposed only when:
a. A student is deemed to be a threat to the safety and well-being of the University community or
property, or
b. It is determined that such action would be beneficial to the student’s own safety and well being, or
c. A student’s presence is deemed to pose a substantial threat of disruption to the University’s
educational process.
The decision to suspend on an interim basis shall be made by the Vice President for Student Affairs & Dean
of Students or his/her designee. The student will be notified in writing of this action and the reasons for the
interim suspension. The notice should include the time, date, and place of a subsequent hearing within three
business days at which the student may show cause why his or her continued presence on the campus does
not constitute a threat [and at which they may contest whether a violation of the Code of Student Rights and
Responsibilities took place]. The interim suspension may continue until the entire disciplinary process
8
Language modified to accommodate deletion of 6.5.2 below.
This section/procedure removed. Recent changes in procedures to accommodate Title IX (sexual harassment) complaints have
rendered this procedure problematic: (1) the procedure adds more time to a process that the Office of Civil Rights expects to be
completed in a timely (60 days) manner; (2) changed Ball State investigative procedures require additional time to be in
compliance with OCR expectations; and (3) Title IX cases allow for complainant appeal of sanction—if screening committee
refers a Title IX case to an administrative hearing that cannot result in a suspension, this creates a scenario where a complainant
appeal can be anticipated as the possibility of suspension has been precluded prior to a hearing. Second, the procedure is not
required for fairness: students charged with violations have formal and informal choices for adjudication; when a student chooses a
hearing in a case where suspension is under consideration, the case is heard by a panel that includes students; and students may
appeal decisions from hearings or informal resolutions. If approved, proceeding section numbers will be changed as well.
9
University Senate Agenda
April 25, 2013
Page 28
including appeal, is completed. Every effort will be made to complete the disciplinary process in a timely
manner so as to limit the interim suspension to the shortest time possible.
6.5.5 University Review Board
The University Review Board hears disciplinary cases referred to it by the Screening Committee Director of
Student Rights and Community Standards or designee10. It is composed of twenty (20) members; ten (10)
shall be students and ten (10) shall be University faculty members and/or professional staff members.
a. Student Membership. The student membership will include the Vice President of the Student
Government Association, five (5) members of the Judicial Court of Student Government Association
and four (4) additional students appointed by the Student Government Association President. The
Judicial Court members shall be elected by students in the spring, assume their committee
responsibilities on the first day of fall semester and shall hold office for one calendar year. Other
appointed students also assume responsibility at the start of the fall semester and serve for one
calendar year. A student member may serve an unlimited number of terms. If insufficient student
members have been appointed by the Student Government Association when a hearing is required,
the Director has the discretion to utilize non-appointed students in order to provide a timely process.
b. Faculty and Professional Staff Membership. The faculty and professional staff members shall be
selected by the University Senate’s Governance Committee to assume their committee responsibility
on the first day of fall semester and serve for one calendar year. A faculty or professional staff
member may serve an unlimited number of terms. If insufficient faculty or professional staff
members have been appointed by the appropriate governance committee when a hearing is required,
the Director has the discretion to utilize non-appointed employees in order to provide a timely
process.
c. Quorum. To conduct a hearing for a student disciplinary case, a Hearing Board composed of a
minimum of four (4) members of the University Review Board, of whom at least two (2) must be
students and two (2) must be faculty and/or professional staff, will be designated by the Director of
Student Rights and Community Standards or his/her designee. A hearing may proceed with a
minimum of 3 members present.
d. Hearing Board Chairperson. The hearing shall be chaired by one member of the Hearing Board
designated in advance by the Office of Student Rights and Community Standards. The chairperson
shall be a voting member of the Board. The Director of Student Rights and Community Standards or
his/her designee will be present at all hearings as a non-voting consultant to the Hearing Board.
e. Hearings During Summer Session and Breaks. To insure the functioning of the Hearing Board
during Summer Session and at other times when regular classes are not in session, the Director of
Student Rights and Community Standards or his/her designee may convene a University Review
Board hearing with a minimum of three persons chosen from the pool of the University Review
Board membership who are available. Should a minimum of three be unavailable from the University
Review Board pool, the Director may select additional faculty, staff or student members to participate
in the hearing process.
6.5.6 Procedures for Disciplinary Hearings.
Procedures for disciplinary cases of the Hearing Board shall be as follows:
a. Written Notice of Hearing. The accused student(s) shall be notified by the Office of Student Rights
and Community Standards in writing of the date, time, and place of the hearing at least three (3)
school days before the hearing. This notice shall also include a statement of the allegations of policy
violations, information about the hearing process and the range of sanctions available. In cases where
there are multiple accused students, the Director of the Office of Student Rights and Community
10
See previous change—deletion of screening committee function.
University Senate Agenda
April 25, 2013
Page 29
b.
c.
d.
e.
f.
g.
h.
Standards may choose at his has the discretion to convene one hearing or separate hearings for the
accused students.
Absence of the Accused Student. The accused student may choose not to attend the hearing and may
instead submit a written presentation of his/her case. The hearing may proceed in the absence of the
accused. By such absence, the accused forfeits his/her right to question witnesses.
Witnesses. The accused student, the complainant and the Director of Student Rights and Community
Standards or his/her designee may invite persons who have information relevant to the accusation to
present testimony at the hearing; however, the chairperson of the Hearing Board may limit the
number of witnesses to avoid repetition and cumulative testimony. The Board may also limit the
number of character witnesses, whose testimony may be considered only for determining sanctions.
The names of witnesses and written disclosure of the main points of their testimony must be provided
to the Office of Student Rights and Community Standards a minimum of twenty-four (24) hours
before the hearing. Each party shall be responsible for insuring the presence of his/her witnesses at
the hearing or delivery of a written or recorded statement in lieu of personal testimony. Witnesses
invited by either party shall be present only while they are testifying.
Student Assistance. The accused student and the complainant may be accompanied and assisted at
the hearing by an advisor of their choice. The student must provide the name of his/her advisor to the
Office of Student Rights and Community Standards at least one business day before the hearing. At
no time may the advisor participate directly in the hearing proceedings. He/she may only consult with
the student.
Disqualification, Challenges. Any Hearing Board member may disqualify himself/herself if he or
she has a conflict of interest with the case, with the accused student, with the complainant or when
the Board member believes a personal bias makes it impossible to render a fair decision. The accused
student or complainant may challenge a Hearing Board member on the grounds of conflict of interest
or personal bias. The decision whether to disqualify a challenged member shall be made by a
majority vote of the remaining members present. If a challenge is upheld, the chairperson may, at
his/her discretion, either appoint another person to fill the vacancy or direct that the vacancy not be
filled. In the latter case, a quorum shall thereafter consist of the remaining members of the Hearing
Board.
Conduct of the Hearing. The hearing shall be conducted in an informal manner and without
reference to rules applicable to a court of law concerning the examination of witnesses and
admissibility of evidence, but with a view toward providing the Hearing Board with a complete
understanding of the facts involved. The chairperson may limit questioning deemed to be irrelevant,
immaterial, and unduly repetitious. The hearing and the deliberations of the Hearing Board shall be
private. Decisions of the Hearing Board shall be made by majority vote.
Record of the Hearing. There shall be a single verbatim record, such as an audio recording, of all
University Review Board hearings (not including deliberations). Deliberations shall not be recorded.
No other recording shall be made. The accused student may review the recording in the Office of
Student Rights and Community Standards upon request. The recording shall be the property of Ball
State University and shall be maintained by the Office of Student Rights and Community Standards
until the conclusion of all appeal proceedings, until the appellate term has surpassed, or as required
by law. There are no audio recordings of Preliminary meetings, witness and other interviews, or
administrative hearings may be recorded. unless otherwise deemed necessary by the hearing officer.11
Continuances: The Hearing Board, by majority vote, may continue the hearing to a later time.
11
This is not a change but a rewording to reflect an increasing practice, driven mostly by Title IX investigations and the need to
save investigation records, of recording interviews. The language moves from implying that “recordings are the exception” to
“recordings are likely.”
University Senate Agenda
April 25, 2013
Page 30
i. Additional Rules: Procedural rules not inconsistent with this process may be established by the
Hearing Board from time to time to fulfill its functions in an orderly manner.
6.5.7 The Decision
The decision of the Hearing Board shall be submitted as a recommendation to the Director of Student Rights
and Community Standards who may do one of the following:
a. Accept the recommendation and direct that the sanctions be implemented.
b. Lessen or otherwise modify the sanctions imposed by the Hearing Board.
c. Refer the case back to the Hearing Board for further consideration of sanctions.
6.5.8 Appeal Process
a. Students may appeal the result (finding and sanctions) of an Administrative Hearing decision to the
next level administrator.
b. Decisions by the Hearing Board (including accepted sanctioning recommendations) may be appealed
to the Vice President for Student Affairs & Dean of Students or his/her designee.
c. In both levels of cases, the student has three (3) business days from receipt of the original decision in
which to submit an appeal in writing.
d. Except as required to explain the basis of new information, an appeal shall be limited to a review of
the verbatim record of the University Review Board hearing and supporting documents.
e. A student may appeal based on the following reasons:
1) A substantial procedural error that unreasonably impaired the student or the hearing body.
2) An unduly harsh sanction against the accused student (appeal by the accused student) or an
insufficient sanction (appeal by the complainant).12
3) New information of a substantive nature sufficient to alter a decision, because such information
and/or facts were not known to the person appealing at the time of the original hearing.
4) Information of substantial bias on the part of the disciplinary body hearing the case
f. An appeal may be resolved in one of the following ways:
1) The original decision may be upheld.
2) Modified sanctions, either greater or lesser, may be imposed.
3) The case may be remanded to the Hearing Board reconstituted with new members to allow
reconsideration of the original determination and/or sanctions.
g. The appellate decision shall be final and not subject to any further appeal.
6.6
Sanctions
6.6.1
Housing and Residence Life administrators may impose one or more the following sanctions when a
student found responsible for violations of the Ball State Code of Student Rights and Responsibilities
or the Housing and Residence Life Handbook:
a. Official Reprimand - A written warning that the continuation or repetition of unacceptable conduct
may lead to further disciplinary action.
b. Educational Requirements - A student may be required to do interviews, a research project, a
reflection paper, University or community service or other type of assignment to provide a learning
experience related to the violation.
c. Fines - A fine may be assessed not to exceed $24 and will be billed to the student’s account. Failure
to pay a fine will result in a financial hold.
12
Changed to reflect Title IX/SaVE Act requirements to allow appeal by complainant.
University Senate Agenda
April 25, 2013
Page 31
d. Restitution - A student, whose actions cause damage to public or private property or injury to
another person, may be required to provide monetary reimbursement for restoration of or replacement
of property or for medical bills related to injuries.
e. Referral - The student may be referred to an appropriate University service office or to an outside
agency to assist that student in achieving personal, social, or emotional growth.
f. Alcohol Education Program - A student in violation of published alcohol policies or who exhibits
inappropriate behavior as a result of alcohol consumption may be required to complete an alcohol
education program.
g. Disciplinary Probation - For a specified period of time during which the student must demonstrate a
willingness and ability to conform to all University regulations. Any violation of University policy
while on Disciplinary Probation may result in referral to the University Review Board with the
possibility of suspension or expulsion from the University.
h. Trespass - A student may be prohibited from entering or being on the premises of specific residence
hall buildings or all residence facilities.
i. Relocation - A student may be relocated to another residence hall and subsequently restricted from
the facility of a previous housing assignment.
j. Termination of Housing Contract - A student may have his/her housing contract terminated and be
required to vacate the residence hall system. The student will be given at least 48 hours to vacate the
residence halls. Any additional violation occurring prior to must at the first opportunity cite the
specific treatment engaged in by the faculty member. When raising such defense, the student must
also provide a summary of the constitutionally or statutorily prohibited reasons upon which he or she
believes the decision or accusation was based and a detailed summary of the evidence which supports
the appellant’s allegation. Discriminatory treatment is defined as decisions based upon
constitutionally or statutorily prohibited reasons, including unlawful discrimination.
7.3.2
When a student involved in an academic ethics case alleges discriminatory treatment on the part of
the faculty member, the University’s Vice President and General Counsel Director of Equal
Opportunity and Affirmative Action,13 or his or her designee, shall serve in an advisory capacity to
the committee or hearing panel at each level of appeal. All appeals alleging discriminatory treatment
in cases that begin as academic ethics cases shall be pursued under the procedures set forth in this
document rather than under the Ball State University “Equal Opportunity and Affirmative Action
Complaint Investigation Procedure and Appeal Process.”
7.3.3
In all cases, the appellant has the burden of proving his or her allegations.
7.4
Implementation Procedures
The Provost will designate the person (Provost’s designee) responsible for overall administration of
this policy. Throughout this document, written notice is defined as Priority United States Mail and/or
electronic communication with a read/receipt request attached to the document.
No statute of limitation shall exist for issues of academic dishonesty, including post-graduation
situations. In the case of post-graduation issues, the same procedures and timetables as described for
current students are applicable. However, before the procedures may begin, the individual in question
must be located and contacted. Once located, the Office of the Provost will send a certified letter to
the individual, containing all required information. When the Office of the Provost receives
confirmation that the letter has been delivered, the timetable of events begins.
13
Reflects updated title.
University Senate Agenda
April 25, 2013
Page 32
7.4.1
Informal Resolution. If a faculty member accuses a student of academic dishonesty, the faculty
member must inform the student, either in person or by written notice, of the alleged violation within
five (5) school days after the faculty member becomes aware of the initial circumstances giving rise
to the accusation. The faculty member and student will discuss the alleged violation in a private
conference within five (5) school days after the faculty member notifies the student of the accusation.
The student’s failure to respond to this accusation will be considered an admission of guilt.
a. Finding of Innocence. If, as the result of the conference, the faculty member thinks that the student
is not responsible, the matter will be closed.
b. Finding of Violation. If, as a result of the initial conference, the student admits his or her academic
dishonesty, the student will be required to indicate this admission in writing to the faculty member
within five (5) school days following the conference.
c. Imposition of Punishment. If, after receiving the written admission of a violation, an appropriate
resolution and punishment is found which satisfies the faculty member and the student, written
documentation of the meeting will be sent to the Provost’s designee. This written documentation
must be signed by both the faculty member and the student.
University Senate Agenda
April 25, 2013
Page 33
Graduate Education Committee 2/12/13
Senate Agenda Committee 4/15/13
Faculty Council 4/18/13
University Senate Agenda
April 25, 2013
Enclosure #6
Changes in Policy for Undergraduates Taking Graduate Courses
L. Blom represented the Student Affairs Subcommittee. The subcommittee submitted their recommendation for the
changes to the requirements for undergraduates to take graduate courses. Undergraduates may take 500 or 600
level graduate courses if they have completed at least 90 credit hours towards the baccalaureate degree, have a 3.0
overall grade-point average, and the approval of the instructor and chairperson of the department offering each
course and the dean of the Graduate School. The committee noted that this policy will not override any
departmental policies that have set higher standards. It was moved and seconded to approve. Motion carried with a
friendly amendment to add the college dean to the list of approvals.
CURRENT POLICY
UNDERGRADUATES AND GRADUATE WORK
Undergraduates may take graduate-level courses under the following conditions:
To earn graduate credit for graduate-level courses, an undergraduate student has
 12 hours or less of course work remaining to complete the baccalaureate degree, and has a 3.6 grade-point average in his
or her major, and
 has the approval of the instructor and chairperson of the department offering each course and the dean of the Graduate
School.
To earn undergraduate credit for graduate-level courses, an undergraduate student is in the 3/2 program in the Miller College
of Business, which allows enrollment in specified graduate courses during the senior year, or has
 achieved senior standing or has 12 hours or less of course work remaining to complete the major, and
 a 3.6 GPA in his or her major, and
 the approval of the instructor and the chairperson of the department offering each course and the dean of the Graduate
School.
Ball State University Graduate Catalog
University Senate Agenda
April 25, 2013
Page 34
University Promotion and Tenure Committee 3/22/13
Faculty Council 4/18/13
University Senate Agenda
April 28, 2013
Enclosure #7
UNIVERSITY PROMOTION AND TENURE DOCUMENT 28
Preamble
Among the most important decisions of a university are those regarding tenure and promotion of its
faculty. At a university such as Ball State, the diverse nature of colleges and departments must be
respected in any document pertaining to the university as a whole. However, a degree of continuity
across disciplines is necessary to ensure equitable decisions for individuals. Consequently, the purpose
of this document is to provide a set of common policies and procedures governing all promotion and
tenure decisions at Ball State University. Although the Promotion and Tenure Documents of all colleges
and departments must be consistent with this document in both spirit and detail, it is expected that these
documents may also need to contain a variety of additional elements not included here.
The promotion and tenure expectations for each faculty member are dependent on the individuals’
particular assignment and are defined by university, college, and departmental documents. It is the
responsibility of each faculty member to become familiar with all three applicable documents.
I Guidelines for
Promotion and
Tenure
1. The evaluation of a faculty member's eligibility for promotion or tenure shall be conducted in
light of the University Mission Statement and shall be based on evidence of a continuing
pattern of achievement throughout the faculty member’s professional career in the following areas:
1.1 Teaching;
1.2 Scholarship;
1.3 Service in a professional capacity.
2.
Promotion to Associate Professorovost and the tenure decision will be aligned and occur in year
seven.
2.1 A candidate may apply early for tenure and promotion to Associate Professor once in either
year five or six.
3. If an individual enters employment at the university at the rank of Associate Professor or above and
working toward tenure, the tenure process is followed. Promotion to Professor is not part of the
process.
34.
Experiential Learning in all its forms (internships, field trips, practica, student teaching, study
abroad, immersive learning projects, etc.) is and has been a hallmark of a Ball State University
education. Faculty who lead these types of activities should receive consideration for their
involvement as they contribute to the established standards for Teaching, Scholarship and Service.
4. Promotion to Professor WHAT ABOUT THOSE WHO COME IN WITH ASSOCIATE RANK?
WILL PROMOTION TO FULL BE ALIGNED WITH TENURE. We may want to put this up front to stop all the questions later
II
Definitions29
1.
Department and departmental refer to schools, academic departments located within the seven
colleges and those comparable units which have faculty and/or eligible professional personnel but
are not located within colleges.
2.
College and collegiate refer to the seven academic colleges and also to the Academic Affairs
promotion and tenure unit.
3.
Reconsideration is the act -whereby a candidate may request that an initial adverse decision by the
department,al or collegiate college, or Provost committee may be re-examined. Reconsideration
provides an opportunity for the candidate to clarify content of materials.
4.
Appeal refers to the action taken by the appellant when the outcome of the department,al or college
or Provost reconsideration is the same as the original recommendation. or when an adverse
recommendation is made at the collegiate or Provost and Vice President for Academic Affairs level.
University Senate Agenda
April 25, 2013
Page 35
An appeal may be filed without following the reconsideration process. Appeals examine the
process followed and not the content of materials.
5.
Working days are those days when Ball State University administrative offices are open.
6.
Calendar days are the days which appear on a calendar, including Saturday, Sunday, and holidays.
They do not relate to the Ball State academic schedule or calendar.
7.
Eligible professional personnel are those individuals who hold academic rank and/or tenure or who
are eligible for tenure.
8.
Tenure is a means to certain ends; specifically: (1) freedom of teaching and research, and of
extramural activities and (2) a sufficient degree of economic security to make the profession
attractive to men and women of ability. (Faculty Handbook, Appointment, Academic Freedom, and
Tenure 2.3). Freedom and economic security, hence, tenure, are indispensable to the success of an
institution in fulfilling its obligations to its students and to society.
9.
Tenure-track faculty are those who are currently in the seven-year probationary tenure period.
10. Tenured faculty are those faculty who have been granted tenure.
11. Scholarship is the process of attaining new knowledge, creating a new work, or
recreating/interpreting existing works, and disseminating the results. Generally this takes the form
of appropriate peer reviewed publications, presentations or exhibits, performances, other creative
endeavors and grant proposals. Scholarship can occur in four areas: discovery, integration,
application, and teaching.
11.1 The scholarship of discovery is traditional research and creative endeavors that pursue and
contribute to new knowledge for its own sake.
11.2 The scholarship of integration makes connections across disciplines bringing together isolated
knowledge from two or more disciplines or fields to create new insights and understanding.
11.3 The scholarship of application applies knowledge to address significant societal issues.
11.4 The scholarship of teaching studies the development of knowledge, skill, mind, character,
and/or ability of others.
III
Policy
Statements
1.
University Senate Agenda
Policy Statements for Promotion
1.1 Faculty and eligible professional personnel shall be evaluated in the light of the University
Mission Statement.
1.2 Policies and criteria related to recommending promotions shall be clear, specific, and
accessible to all personnel.
1.3 Policies and criteria for promotions shall be subject to annual evaluation and review and to
periodic revision.
1.4 Any department member or eligible professional personnel member has the right to present
herself or himself to the Department Promotion and Tenure Committee for consideration for
promotion to Associate Professor after the fourth tenure credible year. A request for
consideration for promotion to pProfessor can be made any time after achieving the rank of
Associate Professor..
1.5 Recommendations for promotion shall be initiated at the level where the candidate's
qualifications can be best identified and evaluated. In most instances this would be the
department.
1.51 Each affected department, school, and college must have formal criteria, procedures,
and policies for recommendations for promotions.
1.52 Recommendations shall be supported by ample documentary evidence demonstrating
that the candidate for promotion satisfies established criteria. Documentation shall
include:
1.521 Evaluation forms approved by the administrative unit concerned.
1.522 In the case of a candidate seeking promotion to Professor, a minimum of two
letters from reviewers external to the University shall be included. Such
letters shall provide supplementary review of the candidate’s scholarship,
creative endeavors, and other scholarly productivity. These letters shall be
April 25, 2013
Page 36
1.6
1.7
1.8
1.9
1.10
1.11
1.12
2.
University Senate Agenda
acquired and presented in accordance with departmental and college policies
and procedures. The candidate shall be fully involved in the selection of
reviewers, with one-half of the contacted reviewers being from the
candidate’s list. Challenges to the list of reviewers will be handled according
to department and college policies. All letters received from external
reviewers will be available to evaluators in the promotion review process.
Work accomplished before hiring at Ball State, as well as work accomplished while a
faculty member at Ball State, will be considered in promotion deliberations. It is
understood that greater attention and significance will be given to the work accomplished
during the appointment at Ball State. The evidence must demonstrate a record of
continuous activity.
The departmental and collegiate policies and criteria for promotions must be approved by the
University Promotion and Tenure Committee and must be on file with the University
Promotion and Tenure Committee and the Office of the Provost and Vice President for
Academic Affairs.
All promotions to Associate Professor and Professor will be granted on the basis of the spring
recommendations. Regular Instructors will be promoted to Assistant Professor in September
on the basis of provisions made in appointment letters. Regular Instructors appointed in 1978
and thereafter must have appointment letters that specify conditions for promotion. Regular
Instructors appointed prior to 1978 whose appointment letters do not specifically state such
conditions will be considered for promotion each September in accordance with criteria
contained in approved departmental promotion and tenure documents.
No person may serve as a member of a College Promotion and Tenure Committee who is a
candidate for promotion. An individual so elected who later becomes a candidate for
promotion must resign from the committee.
No person may serve as a member of a Department Promotion and Tenure Committee who is
a candidate for promotion.
1.101 An individual so elected who later becomes a candidate for promotion must resign
from the committee.
1.102 The one exception to these provisions involves the chairperson of the department
when he or she is a candidate for promotion. In that circumstance, he or she shall not
participate in his or her ex-officio capacity during the deliberations of promotion to the
same rank.
1.103 No candidate shall be evaluated by a Promotion and Tenure Committee of fewer than
three (3) eligible voting members. Department committees on which tenure-track
faculty serve must be a minimum of four (4) persons in order to maintain the
minimum voting membership requirement when a tenure-track committee member is
excused during the review of his/her progress towards tenure proceedings.
Departments which under these or any other conditions cannot form a Promotion and
Tenure Committee of at least three voting members shall develop specific provisions
subject to the approval of the College and the University Promotion and Tenure
Committees.
At any step in the promotion process (Department Promotion and Tenure Committee;
department chairperson; College Promotion and Tenure Committee; academic dean; Provost
and Vice President for Academic Affairs) the first committee or individual not recommending
a faculty member favorably for promotion shall provide that faculty member with a written
statement delineating his or her strengths and weaknesses in each of the areas of 1) teaching,
2) scholarship, and 3) service in a professional capacity. The committee or individual may
also suggest areas for improvement. All candidates for promotion will be informed of the
department committee’s recommendation by a letter written by the committee chair that will
include an evaluation of strengths and weaknesses in the areas of teaching, scholarship, and
service.
Vote counts shall not accompany any final recommendations. FACULTY COUNCIL 4/18/13
Policy Statements for Tenure and Promotion to Associate Professor
2.1 Faculty and eligible professional personnel shall be evaluated in the light of the University
Mission Statement.
2.2 Policies and criteria related to recommending tenure shall be clear, specific, and accessible to
all personnel.
April 25, 2013
Page 37
2.3
2.4
2.45
2.56
2.67
2.78
2.89
Policies and criteria for tenure shall be subject to annual evaluation and review and to periodic
revision.
If a faculty member is hired at the rank of Associate Professor without tenure, the tenure
process is followed. Promotion to Professor is not tied to the tenure process.
The departmental and collegiate policies and criteria for tenure must be approved by the
University Promotion and Tenure Committee and must be on file with the University
Promotion and Tenure Committee and the Office of the Provost and Vice President for
Academic Affairs.
A faculty member must complete at least one semester of full-time service during any
academic year in order to receive a full year's credit for purposes of tenure consideration.
Tenure for those who hold academic rank is earned in an academic department and held in the
University.
2.6171 For all individuals hired by the University after June 30, 1981, tenure may be granted
only to those who hold academic rank in an academic department. When a candidate
is hired, academic rank must be recommended by an academic department chairperson
in conjunction with the Department Promotion and Tenure Committee or, if it is
unavailable, another faculty committee, and subsequently approved by appropriate
schools, colleges, administrators, and the Board of Trustees. Years granted toward
tenure at the time of hiring must be recommended by an academic department
chairperson in conjunction with the Department Promotion and Tenure Committee or,
if it is unavailable, another faculty committee, and subsequently approved by
appropriate schools, colleges, administrators, and the Board of Trustees.
Work accomplished before hiring at Ball State, as well as work accomplished while a faculty
member at Ball State, will be considered in tenure deliberations. It is understood that greater
attention and significance will be given to the work accomplished during the appointment at
Ball State. The evidence must demonstrate a record of continuous activity.
When a faculty member is employed in a tenure-track position, a probationary period of seven
years is ordinarily required before tenure is granted by the Board of Trustees. Generally, the
probationary period will not exceed seven full-time years of tenure-creditable service as a
faculty member at Ball State University. The exceptions are noted below.
When transferred from one academic or professional area to another, a tenure-track person, in
addition to the normal probationary period, may request or may be required to complete an
additional probationary period not to exceed two years. The length of the extension of time
must be established and stated in writing at the time of the new appointment.
2.8191 A faculty member may request that certain years (normally not to exceed two years
total) not be counted as tenure-creditable years if any of the following pertain:
2.811911
The faculty member is seriously ill;
2.812912
The faculty member is the principal care-giver for a son/stepson or
daughter/stepdaughter;
2.813913
The faculty member is the principal care-giver for a family member
who is seriously ill;
2.814914
The faculty member will be on leave for at least one semester of the
academic year.
A request that a year not be counted as tenure-creditable shall be made to the
department chairperson prior to the beginning of the next academic year. The request
shall include documentation of the circumstances involved. The request shall be given
immediately by the department chairperson to the Department Promotion and Tenure
Committee. The request requires approval of the Department Promotion and Tenure
Committee, the department chairperson, the appropriate dean, and the Provost and
Vice President for Academic Affairs.
2.8292 In cases where the exceptional achievements of a candidate in teaching, research,
publication, creative endeavors, scholarly productivity, and other meritorious activities
resulted in appointment at the associate or full professor ranks, tenure may be
University Senate Agenda
April 25, 2013
Page 38
recommended to the trustees as early as the completion of the third year, following a
recommendation from the Department Promotion and Tenure Committee, and
approval from the department chairperson, academic dean, and Provost and Vice
President for Academic Affairs. The Board of Trustees may grant tenure in special
cases to an individual who holds or will hold academic rank without any probationary
period, or with a probationary period of fewer than three years, if all of the following
conditions are fulfilled:
2.821921
The Board obtains the prior positive recommendations of the
Promotion and Tenure Committee of the academic department in which the
candidate holds (or will hold) academic rank, department chairperson, the
academic dean, the Provost and Vice President for Academic Affairs, and the
President.
2.822922
The Board concurs with the recommendation that the individual
possesses superior academic and/or creative qualifications;
2.823923
The Board concurs with the recommendation that waiver of the
normal probationary period is necessary to induce the individual to accept an
offer of employment or to continue his or her employment with the
University.
2.910 Specific conditions of employment that must be fulfilled by a tenure-track faculty member (in
addition to the general standards of performance) will be stated in writing by the University
administration at the time of employment. In order to be eligible for a favorable tenure
recommendation, the faculty member must meet these employment conditions unless he or
she is released there from, in whole or in part, by means of a written departmental
recommendation that is approved by the academic dean, the Provost and Vice President for
Academic Affairs, and the President.
2.1011 No later than February 15 of each academic year, each department will send a letter to the
Provost and Vice President for Academic Affairs, via the academic dean, and the faculty
member, setting forth the status of each tenure-track faculty member with respect to his or her
fulfillment of the conditions of appointment and any matters pertaining to the quality of his or
her performance. This letter will contain the recommendations of the department chairperson
and the academic dean.
2.101111
Before the end of each academic year prior to year seven, the Provost and
Vice President for Academic Affairs will notify each tenure-track faculty member in
writing as to the University's official assessment of his or her status with regard to
progress toward tenure. The contents of the letter will reflect:
2.10111111
The University's official record of the individual's status with
respect to fulfillment of specific conditions of employment which were
stated in the letter of employment; and
2.10121112
The University's assessment of the individual's performance and
progress toward tenure.
2.10113 In years one through six, three decisions are possible: Satisfactory progress,
unsatisfactory progress, andor termination.
If the members of a department wish to recommend termination of the
appointment of a tenure-track faculty member at the end of any academic
year during the probationary period, a letter to that effect shall be filed in the
Office of the Provost and Vice President for Academic Affairs at least two
weeks in advance of the final date set forth in 2.14-2.143 below for giving
written notice of non-reappointment or of intention not to recommend
reappointment to the Board of Trustees. The letter must contain the
recommendations of the academic dean.
2.1112 A tenure recommendation will be made by the department, academic dean, and the Provost
and Vice President for Academic Affairs at least one year prior to the end of a faculty
member's probationary period. That recommendation will be either a recommendation to
University Senate Agenda
April 25, 2013
Page 39
grant tenure at the end of the following year or a recommendation to terminate the faculty
member at the end of the following year.
Tenure and promotion to Associate Professor will be aligned.
2.111121
If the recommendation is to grant tenure, then the tenure review in the
seventh year will generally result in a reaffirmation of the favorable recommendation
unless a substantial change in the level of the faculty member's performance has
occurred or a specific condition of employment or tenure has not been met.
The tenure and promotion to Associate Professor decision will be made in the seventh
year.
2.112122
If the recommendation is to terminate the faculty member, then the faculty
member's seventh year is the final one at the University.
The recommendation will be to grant tenure and promotion to Associate Professor at
the end of the year or a recommendation to terminate the faculty member at the end of
the following year.
2.113123
If a faculty member is recommended for tenure at the end of the sixth year
and there is evidence of substantial change in the level of the faculty member's
performance in the seventh year or a specific condition of employment or tenure has
not been met, then the faculty member may be recommended for termination at the
end of the seventh year. In this case, the faculty member shall be granted an eighth
and final year, as a contract faculty member, at the University.
A faculty member may request consideration for early tenure and promotion to
Associate Professor one time, either in year five or six, without penalty of dismissal if
not granted. If approved, tenure and promotion to Associate Professor will be granted
at the end of the year. If not approved, the faculty member will continue in the tenure
and promotion process.
2.1213 The following are necessary prerequisites in order to be eligible for tenure:
2.121131
The faculty member must have satisfied any specific conditions of
employment set forth in his or her letter of appointment;
2.122132
The faculty member must have received a positive tenure recommendation
from his or her academic department; and
2.123133
There must be available significant evidence of excellent performance by
the faculty member, and there must be the expectation for a continuance of
such in the future.
2.1234 The faculty member meets qualifications to be promoted to Associate Professor. BUT
WHAT ABOUT THOSE CANDIDATES WHO ALREADY ARE ASSOCIAT
PROFESSORS AND ARE GOING THOUGH A DECISION ONLY FOR
PROMOTION OR TENURE
2.1314 Tenure may be attained only through official action by the Board of Trustees of the
University. The Board will make its decision after receiving and reviewing the
recommendations of the department, academic dean, Provost and Vice President for
Academic Affairs, and the President, but the Board will not be bound to follow any of said
recommendations.
2.1415 Notice of non-reappointment, or of intention not to recommend reappointment to the Board of
Trustees shall be given to the faculty member in writing in accordance with the following
standards:
2.141151
Not later than March 1 of the first academic year of service, if the
appointment is to expire on the day the spring semester closes; or, if a one-year
appointment terminates during an academic year, at least three months in advance of
its termination;
2.142152
Not later than December 15 of the second academic year of service, if the
appointment is to expire on the day the spring semester closes; or, if an initial twoyear appointment terminates during an academic year, at least six months in advance
of its termination;
2.143153
At least twelve months before the expiration of an appointment after two or
more years in the institution.
University Senate Agenda
April 25, 2013
Page 40
2.1516 Contract full-time appointment service may be considered as part of the probationary period
for those who are later placed on regular full-time faculty and professional personnel status.
2.1617 Prior service at Ball State University may be counted toward tenure after the person has
completed a one-year probationary period following the return.
2.1718 Years of service remain with the individual when regular full-time faculty and professional
personnel transfer from one academic or professional area to another.
2.1819 Any tenure-track individual serving as a member of a Department or College Promotion and
Tenure Committee must be absent from deliberations concerning his or her progress toward
tenure.
2.1920 Annually, Before the end of the academic year recommendation is forwarded to the Dean, the
Department Promotion and Tenure Committee, after consultation with the department
chairperson, shall provide each tenure-track faculty member in its department with a written
assessment of that faculty member's work. This assessment shall include an evaluation of
strengths and weaknesses in each of the areas of 1) teaching, 2) scholarship, and 3) service in
a professional capacity. The committee may also suggest areas for improvement. The
Department P&T Committee will make an annual recommendation to the dean of the college
on progress toward tenure or tenure track faculty members. After the department P&T
committee’s determination, the following will happen:
2.19201 The Department P&T Chair will write a recommendation letter that reviews the
candidate’s strengths and weaknesses and areas for improvement.will be forwarded to the
Dean of the college after all departmental deliberations are complete.
2.19202 Upon request from the faculty member, the Department Promotion and Tenure
Committee chair will meet with the faculty member to discuss and clarify the content
of the letter.The letter will be forwarded to the Dean of the college after all
departmental deliberations are complete.
2.203 The department chair may agree or disagree in writing with the department P&T
committee’s recommendation.
2.204 Upon request from the faculty member, the department P&T chair will meet with the
faculty member to discuss and clarify the content of the letter.
At any other step in the tenure process (department chairperson if his or her recommendation
is different from the Department Promotion and Tenure Committee; College Promotion and
Tenure Committee; academic dean; Provost and Vice President for Academic Affairs) the first
committee or individual not recommending satisfactory progress for a faculty member shall
provide that faculty member with a written statement delineating his or her strengths and
weaknesses in each of the areas of 1) teaching, 2) scholarship, and 3) service in a professional
capacity. The committee or individual may also suggest areas for improvement.
2.201 Vote counts shall not accompany any final recommendations. FACULTY COUNCIL 4/18/13
3.
University Senate Agenda
Policy Statements for Materials Presented for Promotion and Tenure Purposes
3.1 Promotion and Tenure Materials Presented by Faculty Members. . Faculty members
shall present promotion and tenure materials in a format specified by college and
departmental policies for tenure or promotion deliberations. Those materials shall
contain a curriculum vitae and supporting documentation in accordance with
guidelines established by departments and colleges for those materials.
3.2 Internal Records and Materials: Section II of this Handbook, Faculty and Professional
Personnel Policies - - Files, defines a personnel file and identifies materials for a
personnel file. A portion of this personnel file shall be designated the Promotion and
Tenure file, shall be separately maintained, and shall be kept in the department
chairperson’s office for every individual faculty member or professional personnel
member who is eligible to be considered for promotion and/or tenure. As is the case with
April 25, 2013
Page 41
the entire personnel file, this Promotion and Tenure file shall be open to the faculty or
professional personnel member concerned. Materials shall be placed in the file in a
timely manner by the department chairperson.30 A candidate’s Promotion and Tenure file
shall contain all materials and only those materials relevant to promotion and/or tenure.
Such materials include, but are not limited to, vita; forms concerning changes in
appointment; formal evaluations by supervisors; teaching evaluations; information
concerning scholarly productivity or creative endeavors; information concerning service
in a professional capacity; information concerning any disciplinary actions taken;
information concerning the status of any formal charges against an employee; or signed
letters from students, alumni, peers, supervisors, etc., concerning teaching, scholarly
productivity or creative endeavors, or service in a professional capacity. Information
about the individual’s gender, race, disability, national origin, religion, age, veteran
status, citizenship, sexual orientation, or marital status may not be included. As with all
contents of the personnel file, when information detrimental to an individual is placed in
the candidate’s Promotion and Tenure file, it shall be brought to his or her attention in
writing at once by his or her administrative head. The faculty or professional personnel
member shall have the opportunity to place in the file materials which might rebut or
explain the detrimental information. Detrimental material that has not been brought to
the attention of the faculty or professional personnel member cannot be used in
subsequent promotion and tenure deliberations. Anonymous letters shall not be made a
part of this file.
3.3 Supplemental External Review Letters for Promotion to Professor. In the case of a
candidate seeking promotion to Professor, a minimum of two letters from reviewers
external to the University shall be included. Such letters shall provide supplementary
review of the candidate’s scholarship, creative endeavors, and other scholarly
productivity. These letters shall be acquired and presented in accordance with
departmental and college policies and procedures. The candidate shall be fully involved
in the selection of reviewers, with one-half of the contacted reviewers being from the
candidate’s list. Challenges to the list of reviewers will be handled according to
department and college policies. All letters received from external reviewers will be
available to evaluators in the promotion review process. External review letters shall be
inserted and retained in the candidate’s Promotion and Tenure file for use by the
departmental, collegiate, and in the case of an appeal, University Promotion and Tenure
committees, and by the Provost in promotion deliberations for the current year. The
candidate has the right to examine all external review letters received. For the
examination of the letters by the candidate, anonymity of the external evaluators must be
protected in accordance with procedures established by departments and colleges. The
candidate has the right to respond to information contained in the letters. At the
conclusion of these deliberations, the letters shall be retained in a confidential file in the
Office of the Dean of the College. Once letters are placed in this separate confidential
file, they cannot be reopened for purposes of subsequent promotion deliberations at any
level of consideration unless requested by the candidate.
IV
Promotion and
Tenure
Committee
Structure
1. Department Promotion and Tenure Committees
1.1 Membership
1.11
The Department Promotion and Tenure Committee shall be elected annually
preferably by written ballot. The electorate shall consist of tenure-track and tenured
faculty members of the affected unit.
1.12
In the event of the resignation of an elected committee member, the Department shall
have procedures in place for the replacement of the resigning member.
The departmental committee shall consist of a majority of tenured faculty. Tenure
track faculty in the fourth year or above may also serve.
1.13
The department chairperson shall be an ex officio non-voting member.
If sufficient number of tenured or tenure-track faculty are not available, the
department P&T committee and department chair will propose a solution to the
college dean, including but not limited to, using tenured faculty from other
University Senate Agenda
April 25, 2013
Page 42
1.14
1.15
1.16
1.2
2.
University Senate Agenda
departments. All committee members should be qualified to evaluate the candidate’s
credentials.
The names of the committee members shall be forwarded to the academic dean by the
second week in October of each academic year.
In the event of the resignation of an elected committee member, the Department shall
have procedures in place for the replacement of the resigning member.
The department chairperson shall be an ex officio non-voting member.
The names of the committee members shall be forwarded to the academic dean by the
second week in October of each academic year.
Responsibilities
1.21
The committee shall implement departmental promotion and tenure policies and
procedures that must not conflict with college and University policies.
1.22
The committee shall implement collegiate and University promotion and tenure
policies and procedures.
1.23
The committee shall make recommendations concerning policy changes to both the
collegiate and University committees.
1.24
The committee shall review and evaluate the credentials of all departmental
candidates for promotion. It shall forward the credentials of those candidates being
recommended favorably for promotion, with written recommendations, to the
academic dean.
1.25
The committee shall review and evaluate the credentials of all department tenuretrack persons and forward these credentials, with recommendations, to the academic
dean.
1.26
Minutes of all committee actions must be maintained and filed in the departmental
chairperson's office.
College Promotion and Tenure Committees
2.1 Membership
2.11
Each department in a college shall be represented on the College Committee.
2.12
The College Committee shall consist of tenured faculty only.
2.1213 In the event that the department representative to the College Committee should
resign, the College and the Department shall have procedures in place for replacement
of the resigning member.
2.1314 The academic dean shall be an ex officio non-voting member.
2.1415 The elected college representative to the University Promotion and Tenure Committee
from each college shall meet with the College Committee as a non-voting liaison
person.
2.2 Responsibilities
2.21
The College Committee shall establish and implement collegiate promotion and
tenure policies and procedures that must not conflict with University policies.
2.22
The committee shall implement University promotion and tenure policies and
procedures.
2.23
The committee shall make recommendations for policy changes to the University
Committee.
2.24
The committee shall review departmental compliance with policy implementation.
2.25
The committee shall review and evaluate the credentials of all collegiate candidates
for promotion/tenure. It shall forward the credentials of those candidates being
recommended favorably for promotion/tenure, with recommendations, to the dean.
2.26
If it chooses to do so, Tthe committee shall review and evaluate the credentials of all
collegiate tenure-track persons in year four and forward these credentials, with
recommendations, to the dean.
2.27
The committee shall hear appeals from individuals who feel aggrieved by the action
of the Department Committee, and/or department chairperson. WhAT ABOUT
RECONSIDERATIONS
2.28
Minutes of all committee actions must be maintained on file in the dean's office.
2.3 No one may serve to hear an appeal or reconsideration/reconsideration who has a
demonstrated conflict of interest such as previous involvement with the case, assignment to
the same academic department or administrative area as any of the principals in the case,
April 25, 2013
Page 43
business involvement, or relationship to any of the principals. Decisions regarding such
conflicts shall be made by the committee chairperson.
3.
Academic Affairs Promotion and Tenure Committee31
3.1 Membership
3.11
One representative shall be elected for each 15 (or fraction thereof) faculty in the
Department of Library Service and each 15 (or fraction thereof) eligible professional
personnel in Academic Advising, School of Extended Education, and any other area
where faculty or eligible professional personnel reside.
3.111 Eligible faculty and/or professional personnel in other areas are defined as
those individuals hired before June 30, 1981, who hold rank and/or tenure in
some area other than an academic department.
3.112 The ex officio member shall see that a slate is prepared and an election held.
The slate is to be voted upon by all eligible faculty and professional personnel
serving in the affected area.
3.12
The ex officio member shall be a non-voting member.
3.13
The elected Academic Affairs representative to the University Promotion and Tenure
Committee shall meet with the Academic Affairs Committee as a non-voting liaison
person. (DO WE DO THIS?)
3.2 Responsibilities
3.21
The committee shall establish and implement area-wide policies and procedures that
are not in conflict with University policies.
3.22
The committee shall implement University promotion and tenure policies and
procedures.
3.23
The committee shall make recommendations concerning policy changes to the
University Committee.
3.24
The committee shall review and evaluate the credentials of all area candidates for
promotion. It shall forward the credentials of those candidates being recommended
favorably for promotion, with recommendations, to the ex officio member.
3.25
If it chooses to do so, the committee shall review and evaluate the credentials of all
area tenure-track persons and forward these credentials, with recommendations, to the
ex officio member.
3.26
The committee shall hear appeals from individuals who feel aggrieved by the action
of the Department Committee and/or the administrative head.
3.27
Minutes of all committee actions must be maintained on file in the office of the ex
officio member.
3.3 No one may serve to hear an appeal who has a demonstrated conflict of interest such as
previous involvement with the case, assignment to the same academic department or
administrative area as any of the principals in the case, business involvement, or relationship
to any of the principals. Decisions regarding such conflicts shall be made by the committee
chairperson.
4.
University Promotion and Tenure Committee 32
4.1 Membership
4.11
The University Promotion and Tenure Committee shall consist of the following:
4.111 Seven tenured faculty, one representing each college, elected by the tenured
and tenure-track faculty, for staggered three year terms.
4.112 Should a college representative be unable to complete the term of election,
the college will vote to elect a new representative or the college alternate to
the committee will serve the remainder of the term.
4.113 The Provost and Vice President for Academic Affairs, ex officio, or a
designee.
4.2 Responsibilities
4.21
The University Promotion and Tenure Committee is responsible for carrying out on a
continuing basis the following initiatives and activities:
4.211 To review existing University promotion and tenure policies and procedures
and to recommend appropriate changes to the University Council;
University Senate Agenda
April 25, 2013
Page 44
4.3
V
Academic
Rank
1.
4.212 To review and approve departmental, collegiate, and area promotion and
tenure policies to ensure both adherence to University policies and efficient
and equitable operation;
4.213 To review compliance with promotion and tenure policy implementation and
make appropriate recommendations and/or judgments in the case of
infraction;
4.214 To hear appeals and make recommendations and/or decisions that are
consistent with University policies describing the right of a faculty member or
a department to appeal an adverse promotion or tenure recommendation;
4.215 To maintain minutes of all committee actions and file in the office of the
advisory, non-voting member; to summarize those actions in regular reports
to the University Council.
4.22
The elected members of the committee shall serve as non-voting liaison members of
the promotion and tenure committees of their respective colleges or areas.
No one may serve to hear an appeal who has a demonstrated conflict of interest such as
previous involvement with the case, assignment to the same academic department or
administrative area as any of the principals in the case, business involvement, or relationship
to any of the principals. Decisions regarding such conflicts shall be made by the committee
chairperson.
There are four basic academic ranks: Instructor; Assistant Professor; Associate Professor;
and Professor. (After January 1991, no person will be hired into a tenure-track position at the rank
of Instructor.)
Qualifications for rank are set by the individual colleges and must be approved by the University
Promotion and Tenure Committee.
VI Procedures
for Promotion
and Tenure
2.
Advancement in rank is based on a continuing pattern of achievement throughout the faculty
member's professional career in:
2.1 Teaching;
2.2 Scholarship;
2.3 Service in a professional capacity.
3.
A terminal degree in the faculty member's specialty area is usually required for either hiring at, or
advancement to, associate or full professor. However, certain kinds of expertise, experience and/or
recognition may be accepted by individual colleges as appropriate qualifications for either rank,
upon approval of the Provost and Vice President for Academic Affairs.
4.
Academic Rank for Professional Personnel
4.1 A non-teaching employee of the University may be granted academic rank only after the
approval of the faculty of the department in which such rank is sought. The extent of the
majority required and those faculty members participating in the vote shall be determined by
the department in question. Any person with such rank who is not tenured or eligible for
tenure shall not participate in tenure discussions or make recommendations concerning tenure
as a member of either a Department or College Promotion and Tenure Committee.
1.
Procedures for Promotion (Throughout)/tenure
1.1 Faculty Personnel--Regular
1.11
Departmental policies and criteria must be approved by the College Promotion and
Tenure Committee and the University Promotion and Tenure Committee and shall be
on file with the academic dean and the ex officio member of the University Promotion
and Tenure Committee. (IS THS NEW? It is Not happening now)
1.12
Recommendations for promotion shall be initiated at the departmental level. After
evaluating the candidate's qualifications, the Department Promotion and Tenure
Committee must indicate whether or not the candidate is to be recommended for
promotion.
1.13
Credentials of those candidates to be recommended favorably for promotion by the
Departmental Committee shall be forwarded to the academic dean in an order to be
University Senate Agenda
April 25, 2013
Page 45
1.2
1.3
University Senate Agenda
specified by the faculty of each college. Included with the credentials will be the
Department Promotion and Tenure Committee's evaluations and recommendations.
1.131 If in presenting evaluations, the department chairperson has serious
reservations concerning a faculty member's qualifications, the department
chairperson shall inform the Department Committee of the bases of the
reservations. If the differences between the chairperson and the Department
Committee are not resolved, the department chairperson may forward to the
academic dean his or her evaluations and recommendations concerning the
faculty member's qualifications.
1.14
The dean shall forward credentials to the College Promotion and Tenure Committee
and charge it with the responsibility for evaluating each individual's credentials and
determining whether or not candidates are to be recommended for promotion.
1.141 Any recommendations from the College Committee not receiving approval by
the academic dean shall be returned to the committee with reasons for the
disapproval. A two-thirds vote of the committee shall be required to override
the disapproval after which the dean must forward the recommendation.
1.15
The dean shall forward the recommendations, including his or her evaluations, to the
Provost and Vice President for Academic Affairs. If the recommendations are not
acceptable, the Provost and Vice President for Academic Affairs shall consult with
the academic dean about the differences.
1.16
The Provost and Vice President for Academic Affairs, upon reviewing and being
satisfied with the recommendations from the academic deans, shall forward these
recommendations to the President.
1.17
Final recommendations in all matters pertaining to promotion reside with the
President who forwards these recommendations to the Board of Trustees.
Professional personnel eligible for promotion in academic rank
1.21
Recommendations for the promotion of those holding rank in departments while
having major responsibilities in administration shall be initiated by the department in
which rank is held.
1.22
Policies and procedures for academic promotion of eligible professional personnel
shall be the same as for regular faculty.
Faculty who do not hold rank in an academic department
1.31
Policies and criteria established by the departments and administrative areas
concerned with the promotion of faculty who hold rank but are not attached to
academic departments of colleges must be approved by the Academic Affairs
Promotion and Tenure Committee and the University Promotion and Tenure
Committee and be on file with the ex officio member of those two bodies.
1.32
Recommendations for promotion/tenure (throughout) shall originate in the areas
where the candidate's qualifications can be best identified and evaluated. After
evaluating the candidate's qualifications, the Department Promotion and Tenure
Committee must indicate whether or not the candidate is to be recommended for
promotion.
1.33
Credentials of those candidates to be recommended favorably for promotion by the
Departmental Committee shall be forwarded in an order to be specified by the faculty
and eligible professional personnel in Academic Affairs to the ex officio member of
the Academic Affairs Promotion and Tenure Committee. Included with the
credentials shall be the area director's or the departmental chairperson's evaluations.
1.331 If in presenting evaluations, the area director or departmental chairperson has
serious reservations concerning a faculty member's qualifications, the area
director or departmental chairperson shall inform the Department Committee
of the bases of the reservations. If the differences between the Department
Committee and the area director or department chairperson are not resolved,
the area director or department chairperson may forward to the academic dean
his or her evaluations and recommendations concerning the faculty member's
qualifications.
1.34
The ex officio member of the Academic Affairs Promotion and Tenure Committee
shall forward credentials to the Academic Affairs Promotion and Tenure Committee
and charge it with the responsibility for evaluating each individual's credentials and
determining whether or not candidates are to be recommended for promotion.
April 25, 2013
Page 46
1.35
1.36
1.37
2.
1.341 Any recommendations from the Academic Affairs Committee not receiving
approval by the ex officio member of the Academic Affairs Promotion and
Tenure Committee shall be returned to the committee with reasons for the
disapproval. A two-thirds vote of the committee shall be required to override
the disapproval after which the dean must forward the recommendation.
The ex officio member of the Academic Affairs Promotion and Tenure Committee
shall forward recommendations to the Provost and Vice President for Academic
Affairs. If the recommendations are not acceptable, the Provost and Vice President
for Academic Affairs shall consult with the ex officio member about the differences.
The Provost and Vice President for Academic Affairs, upon reviewing and being
satisfied with the recommendations from the Academic Affairs Committee, shall
forward these recommendations to the President.
Final recommendations in all matters pertaining to promotion reside with the
President who forwards these recommendations to the Board of Trustees.
Procedures for Promotion/Tenure THROUGHOUT
2.1 Faculty Personnel--Regular
2.11
Departmental policies and criteria must be approved by the College Promotion and
Tenure Committee and the University Promotion and Tenure Committee and shall be
on file with the academic dean and the ex officio member of the University Promotion
and Tenure Committee. (Is this new? It is not happening now)
2.12
Each department shall have a specific evaluation form for rating a faculty member in
relation to tenure. This form shall be used when a faculty member is being
considered for tenure. This rating form must be kept on file with the chairperson of
the department and must be approved by the College Promotion and Tenure
Committee and the University Promotion and Tenure Committee.
2.13
Recommendations concerning tenure shall be initiated at the departmental level.
2.14
The recommendations of the Department Promotion and Tenure Committee shall be
forwarded to the academic dean. Included with the recommendations will be the
department chairperson's evaluations and recommendations, if there is a difference of
opinion between the department chairperson and the Department Committee.
2.15
If it chooses to do so, theThe College Committee shall review and evaluate the
credentials of all collegiate tenure-track persons in the fourth year and forward those
credentials, with recommendations, to the dean.
2.151 Any recommendation from the College Committee not receiving approval by
the dean shall be returned to the committee with reasons for the disapproval.
A two-thirds vote of the committee shall be required to override the
disapproval after which the dean must forward the recommendation.
2.16
The academic dean shall forward recommendations concerning the tenure credentials,
including his or her evaluations, to the Provost and Vice President for Academic
Affairs. If the recommendations are not acceptable, the Provost and Vice President
for Academic Affairs shall consult with the academic dean about the differences.
2.17
The Provost and Vice President for Academic Affairs, upon reviewing and being
satisfied with the recommendations from the academic deans, shall forward these
recommendations to the President.
2.18
Final recommendations in all matters pertaining to tenure reside with the President
who forwards these recommendations to the Board of Trustees.
2.19
Specific conditions of appointment stated in writing at the time of appointment by the
President shall be given in writing to the individual, the department, the school
director or chairperson, the appropriate dean, the appropriate Vice President and the
President.
VII Right of
1. Reconsideration
Reconsideration33
1.1
Reconsideration is the act whereby a candidate may request that an initial adverse
decision by a departmental or collegiate committee be reexamined. Reconsideration can
take place before an appeal. Reconsideration provides an opportunity for a candidate to
clarify content of material.
1.2
If the initial adverse recommendation has been made by the Department Promotion and
University Senate Agenda
April 25, 2013
Page 47
Tenure Committee, then the candidate must ask for a reconsideration of that
recommendation by the Department Committee before he or she may proceed further.
1.21
The candidate must ask, in writing, for the reconsideration within ten (10) calendar
days following the date of the faculty member's receipt of the written
recommendation adversely affecting him or her. For example, if a Department
Promotion and Tenure Committee advises a faculty member in writing that it is
recommending against awarding tenure to such member, the period to request
reconsideration would run from the date of receipt of that communication, rather
than from the date on which the Board of Trustees subsequently announces the
names of faculty members who have been awarded tenure. Any request for
reconsideration not filed within this time limit will be denied automatically, unless
the academic dean determines that good cause has existed for the delay.
1.22
The written request for reconsideration shall be filed in the office of the
department chairperson.
1.23
After receiving a request for reconsideration, the Department Committee must meet
to reconsider its initial adverse recommendation. The Department Committee must
meet with the candidate if he or she so requests. The candidate may provide an oral
presentation of the request for promotion or tenure. No additional materials may be
introduced or added to the documents or the process.
1.24
After meeting to reconsider the candidate’s materials, the committee shall vote to
overturn or affirm the previous decision. This vote supercedes the previous vote.
1.25
The candidate’s materials for promotion and/or tenure shall be held in the
departmental office and shall not be forwarded to the College Promotion and
Tenure Committee until the requests for reconsideration has been completed.
1.3
VIII Right of
Appeal
1.
University Senate Agenda
If the initial adverse recommendation has been made by the College Committee or Dean,
then he or she may ask for reconsideration at the collegiate level.
1.31
The candidate must ask, in writing, for the reconsideration within ten (10)
calendar days following the date of the faculty member's receipt of the written
recommendation adversely affecting him or her. For example, if a College Dean
or College Promotion and Tenure Committee advises a faculty member in writing
that it is recommending against awarding tenure to such member, the period to
request reconsideration would run from the date of receipt of that communication,
rather than from the date on which the Board of Trustees subsequently announces
the names of faculty members who have been awarded tenure. Any request for
reconsideration not filed within this time limit will be denied automatically, unless
the academic dean determines that good cause has existed for the delay.
1.32
The written request for reconsideration shall be filed in the office of the college
dean.
1.33
After receiving a request for reconsideration, the Collegiate Committee must meet
to reconsider its initial adverse recommendation or in cases when only the college
dean reviews the candidate, the Dean must reconsider the initial adverse
recommendation. The Collegiate Committee or Dean must meet with the candidate
if he or she so requests. The candidate may provide an oral presentation of the
request for promotion or tenure. No additional materials may be introduced or
added to the documents or the process.
1.34
After meeting to reconsider the candidate’s materials, in cases where the
committee made the initial adverse decision, the committee shall vote to overturn
or affirm the previous decision. This vote supercedes the previous vote.
1.35
In colleges where the Dean makes the decision, the Dean will inform the candidate
of his or her decision following reconsideration.
1.36
The candidate’s materials for promotion and/or tenure shall be held in the
collegiate office and shall not be forwarded to the University promotion and
Tenure Committee until all requests for reconsideration have been exhausted.
Appeals from Adverse Decisions
1.1 Regular full-time faculty and regular professional personnel may appeal promotion and tenure
decisions which adversely affect such individuals in accordance with provisions set forth in
this Part VIII. Appeal refers to actions taken by the appellant when the outcome of the
April 25, 2013
Page 48
department, college or Provost reconsideration is the same as the original recommendation.
An appeal may be filed without following the reconsideration process. Appeals examine the
process not the content.
2.
Bases for Request for Appeal
2.1 If the appellant is not satisfied with the decision of the Department Committee, then he or
she may appeal to the College Promotion and Tenure Committee. The request must be
made within ten (10) calendar days following the appellant's receipt of the Department
Committee's decision and must be filed in the office of the academic dean. Any request
that is not filed within this time limit will be denied automatically unless the Provost and Vice
President for Academic Affairs determines that good cause has existed for the delay.
2.2
There are three permissible reasons to request appeal:
2.21
Allegation of violation of approved departmental, collegiate, and/or
University policies, including those set forth in the Faculty and
Professional Personnel Handbook;
2.22
Allegation of unfair treatment on the part of the decision makers;
2.23
Allegation of discriminatory treatment on the part of the decision makers.
2.3
When an appellant alleges violation of approved departmental, collegiate, and/or
University policies, including those set forth in the Faculty and Professional
Personnel Handbook, then he or she must cite the specific policies which a
committee or administrator failed to follow. When filing a request for appeal, the
appellant must also provide a summary of the way(s) in which the policies were
violated and how such violation(s) adversely affected the appellant.
2.4
When an appellant alleges unfair treatment on the part of the decision makers, then he
or she must cite the specific treatment engaged in by a committee or administrator.
When filing a request for appeal, the appellant must also provide a summary of the
reasons why the decision in question was clearly not merited by the evidence
available to the decision makers and must also attach to the summary specific and
detailed evidence in support of the reasons listed in the summary. Unfair treatment is
defined as decisions which are arbitrary or capricious or which are clearly not
supported by the evidence.
2.5
When an appellant alleges discriminatory treatment on the part of the decision
makers, then he or she must cite the specific treatment engaged in by a committee
or administrator. When filing a request for appeal, the appellant must also provide
a summary of the constitutionally or statutorily prohibited reasons upon which he
or she believes the decision was based and a detailed summary of the evidence
which supports the appellant's allegation. Discriminatory treatment is defined as
decisions based upon constitutionally or statutorily prohibited reasons, including
unlawful discrimination.
2.6
When a request for appeal is filed which alleges discriminatory treatment on the part
of the decision makers, the University's Director of Equal Opportunity and
Affirmative Action, or his or her designee, shall serve in an advisory capacity to
the committee or hearing panel at each level of appeal. All appeals alleging
discriminatory treatment in promotion and tenure decisions shall be pursued under
the procedures set forth in this document rather than under the Ball State
University "Equal Opportunity and Affirmative Action Complaint Investigation
Procedure and Appeal Process."
2.7
In all cases, the appellant has the burden of proving his or her allegations.
2.8
The academic dean is responsible for preparing an appeal file that will consist of
(a) the formal request for hearing and any other materials submitted by the
appellant; (b) the response and any other materials submitted by the Department
Committee when it reconsidered its initial adverse recommendation. The appeal
file will be forwarded to the chairperson of the hearing panel who will make
certain that it is made available to all parties to the hearing.
2.81
2.9
University Senate Agenda
The academic dean will assist the chairperson of the hearing panel in
arranging the hearing at the collegiate level.
A formal hearing will take place.
April 25, 2013
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2.91
2.10
2.11
University Senate Agenda
Timing. The College Committee must hold the hearing within thirty (30)
calendar days of its receipt of the request for hearing. Days outside the
regular academic year will not be counted in the thirty day computation.
The chairperson of the College Committee may, with good cause, extend
the thirty day deadline.
2.92
Membership of the hearing panel. The College Promotion and Tenure
Committee may serve as the hearing panel, or it may establish a separate
hearing panel. The hearing panel shall consist of not fewer than five (5)
faculty members, at least two (2) of whom must also be members of the
Promotion and Tenure Committee establishing the panel. The chairperson of
the College Promotion and Tenure Committee, or his or
her designee, will serve as chairperson of the hearing panel.
2.921 If the appellant is a minority, at least one (1) member of the
hearing panel shall be a minority. Also, at least one (1) member
of the hearing panel shall be of the same gender as the appellant.
If the College Promotion and Tenure Committee serves as the
hearing panel, the Committee may (to meet the requirements of
this paragraph) be required to add to the Committee faculty
member(s) from within the college who shall participate fully in
the appeal hearing. If the addition of faculty member(s) is
required, the faculty member(s) selected must be approved by
the dean. This paragraph shall not apply (a) if the college has
no minority faculty members or faculty members of the required
gender who are eligible to serve on the hearing panel, or (b) if
all of the eligible minority faculty members or faculty members
of the required gender either decline to serve or are disqualified
from serving on the hearing panel due to their unavailability,
conflict of interest, personal bias or other good and sufficient
reason as determined by the College Promotion and Tenure
Committee chairperson. For the purposes of this paragraph,
"minority" refers to an individual who is a member of a minority
classification recognized by the U.S. Equal Employment
Opportunity Commission.
2.922
When an appeal is filed which alleges that a decision was the
result of illegal discrimination, two (2) of the members of the
hearing panel shall be appointed from among the full-time
faculty and professional personnel serving on the Complaint
Appeals Board of the Ball State University "Equal Opportunity
and Affirmative Action Appeal Procedures." The appellant
shall choose one (1) of such panelists and the responding party
shall choose the other such panelist. If either the appellant or
the responding party fails to make a selection, the University's
Director of Equal Opportunity and Affirmative Action shall
make that party's selection. The University's Director of Equal
Opportunity and Affirmative Action, or his or her designee,
shall serve in an advisory capacity to the hearing panel.
2.923
No one may serve to hear an appeal who has a demonstrated
conflict of interest such as previous involvement with the case,
assignment to the same academic department or administrative
area as any of the principals in the case, business involvement,
or relationship to any of the principals. Decisions regarding
such conflicts shall be made by the committee chairperson.
Parties. Parties participating in the hearing are (a) the appellant; and (b) the
department chairperson and the Department Promotion and Tenure Committee
chairperson, who together shall serve as the responding party (unless the
chairperson of the College Promotion and Tenure Committee appoints a different
individual or individuals to serve as the responding party).
Notice of hearing. The parties shall be given at least ten (10) days notice of the
April 25, 2013
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2.12
2.13
2.14
2.15
2.16
2.17
2.18
University Senate Agenda
date, time, and place of the hearing, unless they waive that notice in writing. The
hearing may be postponed or continued by the chairperson of the hearing panel
whenever he or she may deem appropriate, or upon the request of either party for
good cause shown.
Materials used in hearing. The parties must furnish the chairperson of the hearing
panel with the following materials at least five (5) working days prior to the date
of the hearings:
2.121 Copies of all documents upon which they intend to rely but which are not
already a part of the appeal file;
2.122 A list of any witnesses whom they plan to call. Copies of these materials
must be distributed to all participants by the chairperson of the hearing
panel at least three (3) working days prior to the date of the hearing.
Additional materials and/or witnesses may not be utilized by either party
at a hearing without the consent of the hearing panel.
Attendants at hearing. In addition to the hearing panel and the previously
specified parties, the following persons may attend a hearing.
2.131 A full-time regular Ball State faculty or professional personnel member
to serve as faculty colleague for the appellant.
2.132 Representative of the academic dean's office.
2.133 Other University-affiliated persons whose attendance is requested or
approved by the chairperson of the hearing panel.
2.134 Any person designated by the chairperson of the hearing panel to record
and to prepare a summary of the evidence presented at the hearing.
2.135 Witnesses called by either party. Such witnesses shall be present only
while they are testifying.
2.136 A recording secretary designated by the appellant, if he or she desires.
This person must be a full-time Ball State faculty, professional personnel,
or staff member. Failure, without good cause, of the appellant or the
responding party to appear and proceed at the hearing may force the hearing
panel to hear and respond to the appeal in the absence of the appellant or the
responding party.
Quorum and challenges. A majority of the members of a hearing panel shall
constitute a quorum. Either party may challenge a panel member on the grounds
of personal bias. The decision whether to disqualify a challenged member shall be
made by a majority vote of the remaining members, conducted by written ballot.
If this vote results in a tie, the decision shall be made by the chairperson of the
hearing panel.
Conduct of hearings. Hearings shall be conducted with a view toward providing
the hearing panel with a complete understanding of the circumstances surrounding
the decision which is being appealed. The chairperson of the hearing panel shall
preside at the hearing and shall make all procedural rulings. These rulings may be
reversed by a majority vote of the panel members present, including the
chairperson.
Witnesses. Each party is responsible for ensuring the presence of his or her
witnesses at a hearing. Written statements in lieu of the personal testimony of a
witness shall not be permitted unless a majority of the panel members determines
that a witness is unavailable to testify. All witnesses who testify may be
questioned concerning any matter relevant to the hearing by any member of the
hearing panel.
Hearing records. The hearing panel must arrange for minutes of the hearing to be
taken. These minutes shall include a general summary of the major points made
by the parties and participants at the hearing, any motions made or votes taken by
the hearing panel. Copies of approved minutes shall be made available upon
request to the appellant and/or respondent within twenty (20) calendar days of the
conclusion of the hearing. Further use of these minutes by either party is
restricted to appeals at higher levels of the procedures outlined here or in external
legal proceedings. Recordings or tapes of a hearing shall not be permitted.
Decision by the hearing panel. After the conclusion of the hearing, the hearing
panel shall meet to consider the evidence presented at the hearing, or evidence
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2.19
2.20
2.21
University Senate Agenda
already presented in the hearing file. At this time, the hearing panel may request
an interview with the academic dean, or the academic dean may request an
interview with the hearing panel. The hearing panel must determine whether the
appeal should be upheld or denied, and it must set forth in writing a brief
summary of the reasons for its decision. Copies of that decision are to be
addressed to the academic dean and must be provided to all participants in the
appeal within twenty (20) calendar days of the conclusion of the hearing.
2.181 The decision of the hearing panel shall be deemed to be the decision
of the College Promotion and Tenure Committee, without further action
on the part of the committee.
2.1811 When a hearing panel votes to uphold an appeal, then it must
specify a remedy for the situation or specify a recommended
course of action to the appropriate parties (for example, a
rehearing of a case by a previous committee or administrator or
of an appellant). If the responding party does not agree with
this recommendation, that party may appeal to the University
Promotion and Tenure Committee.
2.1812 When a hearing panel votes to deny an appeal, then the
appellant has the right to appeal this decision to the University
Promotion and Tenure Committee.
If an appellant or respondent wishes to appeal the decision of a collegiate hearing
panel, either may request a hearing before the University Promotion and Tenure
Committee. The request must be made within ten (10) calendar days following
receipt by the appealing party of the collegiate hearing panel's decision and must
be filed in the Office of the Provost and Vice President for Academic Affairs. See
"Bases for Request for Appeal" VIII, 2., for information on the bases of appeal
and what should be included in the request for a hearing. Any request not filed
within this time limit shall be denied automatically unless the Provost and Vice
President for Academic Affairs determines that good cause has existed for the
delay.
The Provost and Vice President for Academic Affairs is responsible for preparing
an appeal file that shall consist of (a) the formal request for hearing and any other
materials submitted by the appellant; (b) the responses and any other materials
submitted by the Department Committee when it reconsidered its initial adverse
recommendation; (c) the responses and any other materials submitted by the
College Committee when it considered the appeal. The appeal file shall be
forwarded to the chairperson of the hearing panel who shall make certain that it is
made available to all parties to the hearing.
2.201 The Provost and Vice President for Academic Affairs shall assist the
chairperson of the hearing panel in arranging the hearing at the
University level.
A formal hearing will take place.
2.211 Timing. The University Promotion and Tenure Committee must hold
the hearing within thirty (30) calendar days of its receipt of the
request for hearing. Days outside the regular academic year shall not
be counted in the thirty day computation. The chairperson of the
University Committee may, with good cause, extend the thirty day
deadline.
2.212 Membership of the hearing panel. The University Promotion and Tenure
Committee may serve as the hearing panel, or it may establish a separate
hearing panel. The hearing panel shall consist of not fewer than five (5)
faculty members, at least two (2) of whom must also be members of the
Promotion and Tenure Committee establishing the panel. The
chairperson of the University Promotion and Tenure Committee, or his or
her designee, shall serve as chairperson of the hearing panel.
2.2121 When an appeal is filed which alleges that a decision was the
result of illegal discrimination, two (2) of the members of the
hearing panel shall be appointed from among the full-time
faculty and professional personnel then serving on the
April 25, 2013
Page 52
Complaint Appeals Board of the Ball State University "Equal
Opportunity and Affirmative Action Appeal Procedures." The
appellant shall choose one (1) of such panelists and the
responding party shall choose the other such panelist. If either
the appellant or the responding party fails to make a selection,
the University's Director of Equal Opportunity and Affirmative
Action, shall make that party's selection. The University's
Director of Equal Opportunity and Affirmative Action, or his or
her designee, shall serve in an advisory capacity to the hearing
panel.
2.2122 No one may serve to hear an appeal who has a demonstrated
conflict of interest such as previous involvement with the case,
assignment to the same academic department or administrative
area as any of the principals in the case, business involvement,
or relationship to any of the principals. Decisions regarding
such conflicts shall be made by the committee chairperson.
2.2123 If the appellant is a minority, at least one (1) member of the
hearing panel shall be a minority. Also, at least one (1)
member of the hearing panel shall be of the same gender as
the appellant. If the University Promotion and Tenure
Committee serves as the hearing panel, the Committee may
(to meet the requirements of this paragraph) be required to
add to the Committee faculty member(s) who shall participate
fully in the appeal hearing. If the addition of faculty member(s)
is required, the faculty member(s) selected must be approved by
the University Promotion and Tenure Committee chairperson.
For the purposes of this paragraph, "minority" refers to an
individual who is a member of a minority classification
recognized by the U.S. Equal Employment Opportunity
Commission.
2.22
Parties. The parties participating in the hearing are (a) the appellant; and (b) the
administrator and the chairperson of the Promotion and Tenure Committee at the
level of the initial adverse recommendation; and (c) if applicable, the dean and the
chairperson of the College Promotion and Tenure Committee.
2.23 Notice of hearing. The parties shall be given at least ten (10) calendar days notice
of the date, time, and place of the hearing, unless they waive that notice in writing.
The hearing may be postponed or continued by the chairperson of the hearing
panel whenever he or she may deem appropriate, or upon the request of either
party for good cause shown.
2.24 Materials used in hearing. The parties must furnish the chairperson of the hearing
panel with the following materials at least five (5) working days prior to the date
of the hearings:
2.241 Copies of all documents, including records of the college hearing,
upon which they intend to rely but which are not already a part of the
appeal file;
2.242 A list of any witnesses whom they plan to call.
Copies of these materials must be distributed to all participants by the
chairperson of the hearing panel at least three (3) working days prior to
the date of the hearing. Additional materials and/or witnesses may not be
utilized by either party at a hearing without the consent of the hearing
panel.
2.25 Attendants at hearing. In addition to the hearing panel and the previously
specified parties, the following persons may attend a hearing.
2.251 A full-time regular Ball State faculty or professional personnel member
to serve as faculty colleague for the appellant.
2.252
University Senate Agenda
Representative of the Provost and Vice President for Academic Affairs'
Office.
April 25, 2013
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2.253
2.254
2.255
2.256
2.26
2.27
2.28
2.29
2.30
University Senate Agenda
Other University-affiliated persons whose attendance is requested or
approved by the chairperson of the hearing panel.
Any person designated by the chairperson of the hearing panel to record
and to prepare a summary of the evidence presented at the hearing.
Witnesses called by either party. Such witnesses shall be present only
while they are testifying.
A recording secretary designated by the appellant, if he or she desires.
This person must be a full-time Ball State faculty, professional personnel,
or staff member.
Failure, without good cause, of the appellant or the responding party to
appear and proceed at the hearing may force the hearing panel to hear and
respond to the appeal in the absence of the appellant or the responding party.
Quorum and challenges. A majority of the members of a hearing panel shall
constitute a quorum. Either party may challenge a panel member on the grounds
of personal bias. The decision whether to disqualify a challenged member shall
be made by a majority vote of the remaining members, conducted by written
ballot. If this vote results in a tie, the decision shall be made by the chairperson of
the hearing panel.
Conduct of hearings. Hearings shall be conducted with a view towards providing
the hearing panel with a complete understanding of the circumstances surrounding
the decision which is being appealed. The chairperson of the hearing panel shall
preside at the hearing and shall make all procedural rulings. These rulings may be
reversed by a majority vote of the panel members present, including the
chairperson.
Witnesses. Each party is responsible for ensuring the presence of his or her
witnesses at a hearing. Written statements in lieu of the personal testimony of a
witness shall not be permitted unless a majority of the panel members determines
that a witness is unavailable to testify. All witnesses who testify may be
questioned concerning any matter relevant to the hearing by any member of the
hearing panel.
Hearing records. The hearing panel must arrange for minutes of the hearing to be
taken. These minutes shall include a general summary of the major points made
by the parties and participants at the hearing, any motions made or votes taken by
the hearing panel.
Copies of approved minutes shall be made available upon request to the appellant
and/or respondent within twenty (20) calendar days of the conclusion of the
hearing. Further use of these minutes by either party is restricted to appeals at
higher levels of the procedures outlined here or in external legal proceedings.
Recordings or tapes of a hearing shall not be permitted.
Decision by the hearing panel. After the conclusion of the hearing, the hearing
panel shall meet to consider the evidence presented at the hearing, or evidence
already presented in the hearing file. The hearing panel must determine whether
the appeal should be upheld or denied, and it must set forth in writing a brief
summary of the reasons for its decision. Copies of that decision are to be
addressed to the Provost and Vice President for Academic Affairs, and must be
provided to all participants in the appeal within twenty (20) calendar days of the
conclusion of the hearing.
2.301 The decision of the hearing panel shall be deemed to be the decision of
the University Promotion and Tenure Committee, without further action
on the part of the committee.
2.3011 When a hearing panel votes to uphold an appeal, then it must
specify a remedy for the situation or specify a recommended
course of action to the appropriate parties (for example, a
rehearing of a case by a previous committee or administrator or
a recommendation for or against promotion or tenure of an
appellant). If the responding party does not agree with this
recommendation, that party may appeal to the Provost and Vice
April 25, 2013
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2.31
2.32
President for Academic Affairs.
2.3012 When a hearing panel votes to deny an appeal, then the
appellant has the right to appeal this decision to the Provost and
Vice President for Academic Affairs.
If either the appellant or the respondent is not satisfied with the response of the
University hearing panel, then either may request a conference with the Provost and
Vice President for Academic Affairs. This request must be made within ten
(10) calendar days following the requesting party's receipt of the University
hearing panel's decision. Any appeal not filed within this time limit will be
denied automatically unless the Provost and Vice President for Academic Affairs
determines that good cause has existed for the delay. The Provost and Vice
President for Academic Affairs must confer with the parties and then reply in
writing to any bases for appeal set forth by the party requesting the conference, and
must furnish a copy of this statement to the appellant and the responding
parties within thirty (30) calendar days of receipt of the request for the conference.
The Provost and Vice President for Academic Affairs may, with good cause,
extend the thirty (30) day deadline.
The decision of the Provost and Vice President for Academic Affairs is final.
3
Appeals Which Begin at the College Level
3.1
If the initial adverse recommendation has been made by the College Promotion and
Tenure Committee or academic dean, then the appellant may request a
hearing before the University Promotion and Tenure Committee.
3.2
The procedures outlined above in 2.19-2.32 shall then be in effect.
4.
Appeals Which Begin at the Provost and Vice President for Academic Affairs Level
4.1
When the initial adverse recommendation has been made by the Provost and Vice
President for Academic Affairs, then the appeal must be made to the President.
4.2
The request for appeal must be made in writing within ten (10) calendar days
following the appellant's receipt of written notice of the adverse decision on the
part of the Provost and Vice President for Academic Affairs. Any appeal not filed
within this limit will be denied automatically unless the President determines that
good cause has existed for the delay. The President must confer with the parties
and then reply in writing to any bases for appeal set forth by the appellant, and must
furnish a copy of this statement to the appellant and the responding parties
within thirty (30) calendar days of receipt of appeal. The President may, with
good cause, extend the thirty (30) day deadline.
4.3
The decision of the President is final.
Proposed Revision 1 – 3.14.2013
Proposed Revision – 3.20.2013
Proposed Revision– 3.22.2013
University Senate Agenda
April 25, 2013
Page 55
UNIVERSITY PROMOTION AND TENURE DOCUMENT 28
CLEAN COPY
Preamble
Among the most important decisions of a university are those regarding tenure and promotion of its
faculty. At a university such as Ball State, the diverse nature of colleges and departments must be
respected in any document pertaining to the university as a whole. However, a degree of continuity
across disciplines is necessary to ensure equitable decisions for individuals. Consequently, the purpose
of this document is to provide a set of common policies and procedures governing all promotion and
tenure decisions at Ball State University. Although the Promotion and Tenure Documents of all colleges
and departments must be consistent with this document in both spirit and detail, it is expected that these
documents may also need to contain a variety of additional elements not included here.
The promotion and tenure expectations for each faculty member are dependent on the individuals’
particular assignment and are defined by university, college, and departmental documents. It is the
responsibility of each faculty member to become familiar with all three applicable documents.
I Guidelines for
Promotion and
Tenure
1. The evaluation of a faculty member's eligibility for promotion or tenure shall be conducted in
light of the University Mission Statement and shall be based on evidence of a continuing
pattern of achievement throughout the faculty member’s professional career in the following areas:
1.1 Teaching;
1.2 Scholarship;
1.3 Service in a professional capacity.
2. Promotion to Associate Professor and the tenure decision will be aligned and occur in year seven.
2.1 A candidate may apply early for tenure and promotion to Associate Professor once in either
year five or six.
3. If an individual enters employment at the university at the rank of Associate Professor or above and
working toward tenure, the tenure process is followed. Promotion to Professor is not part of the
process.
II
Definitions29
4.
Experiential Learning in all its forms (internships, field trips, practica, student teaching, study
abroad, immersive learning projects, etc.) is and has been a hallmark of a Ball State University
education. Faculty who lead these types of activities should receive consideration for their
involvement as they contribute to the established standards for Teaching, Scholarship and Service.
1.
Department and departmental refer to schools, academic departments located within the seven
colleges and those comparable units which have faculty and/or eligible professional personnel but
are not located within colleges.
2.
College and collegiate refer to the seven academic colleges and also to the Academic Affairs
promotion and tenure unit.
3.
Reconsideration is the act whereby a candidate may request that an initial adverse decision by the
department, college, or Provost be re-examined. Reconsideration provides an opportunity for the
candidate to clarify content of materials.
4.
Appeal refers to the action taken by the appellant when the outcome of the department, college or
Provost reconsideration is the same as the original recommendation. An appeal may be filed
without following the reconsideration process. Appeals examine the process followed and not the
content of materials.
5.
Working days are those days when Ball State University administrative offices are open.
6.
Calendar days are the days which appear on a calendar, including Saturday, Sunday, and holidays.
They do not relate to the Ball State academic schedule or calendar.
7.
Eligible professional personnel are those individuals who hold academic rank and/or tenure or who
are eligible for tenure.
University Senate Agenda
April 25, 2013
Page 56
8.
Tenure is a means to certain ends; specifically: (1) freedom of teaching and research, and of
extramural activities and (2) a sufficient degree of economic security to make the profession
attractive to men and women of ability. (Faculty Handbook, Appointment, Academic Freedom, and
Tenure 2.3). Freedom and economic security, hence, tenure, are indispensable to the success of an
institution in fulfilling its obligations to its students and to society.
9. Tenure-track faculty are those who are currently in the seven-year probationary tenure period.
10. Tenured faculty are those faculty who have been granted tenure.
11. Scholarship is the process of attaining new knowledge, creating a new work, or
recreating/interpreting existing works, and disseminating the results. Generally this takes the form
of appropriate peer reviewed publications, presentations or exhibits, performances, other creative
endeavors and grant proposals. Scholarship can occur in four areas: discovery, integration,
application, and teaching.
11.1 The scholarship of discovery is traditional research and creative endeavors that pursue and
contribute to new knowledge for its own sake.
11.2 The scholarship of integration makes connections across disciplines bringing together isolated
knowledge from two or more disciplines or fields to create new insights and understanding.
11.3 The scholarship of application applies knowledge to address significant societal issues.
11.4 The scholarship of teaching studies the development of knowledge, skill, mind, character,
and/or ability of others.
III
Policy
Statements
1.
University Senate Agenda
Policy Statements for Promotion
1.1 Faculty and eligible professional personnel shall be evaluated in the light of the University
Mission Statement.
1.2 Policies and criteria related to recommending promotions shall be clear, specific, and
accessible to all personnel.
1.3 Policies and criteria for promotions shall be subject to annual evaluation and review and to
periodic revision.
1.4 Any department member or eligible professional personnel member has the right to present
herself or himself to the Department Promotion and Tenure Committee for consideration for
promotion to Associate Professor after the fourth tenure credible year. A request for
consideration for promotion to Professor can be made any time after achieving the rank of
Associate Professor.
1.5 Recommendations for promotion shall be initiated at the level where the candidate's
qualifications can be best identified and evaluated. In most instances this would be the
department.
1.51 Each affected department, school, and college must have formal criteria, procedures,
and policies for recommendations for promotions.
1.52 Recommendations shall be supported by ample documentary evidence demonstrating
that the candidate for promotion satisfies established criteria. Documentation shall
include:
1.521 Evaluation forms approved by the administrative unit concerned.
1.522 In the case of a candidate seeking promotion to Professor, a minimum of two
letters from reviewers external to the University shall be included. Such
letters shall provide supplementary review of the candidate’s scholarship,
creative endeavors, and other scholarly productivity. These letters shall be
acquired and presented in accordance with departmental and college policies
and procedures. The candidate shall be fully involved in the selection of
reviewers, with one-half of the contacted reviewers being from the
candidate’s list. Challenges to the list of reviewers will be handled according
to department and college policies. All letters received from external
reviewers will be available to evaluators in the promotion review process.
1.6 Work accomplished before hiring at Ball State, as well as work accomplished while a
faculty member at Ball State, will be considered in promotion deliberations. It is
understood that greater attention and significance will be given to the work accomplished
during the appointment at Ball State. The evidence must demonstrate a record of
April 25, 2013
Page 57
1.7
1.8
1.9
1.10
1.11
2.
University Senate Agenda
continuous activity.
The departmental and collegiate policies and criteria for promotions must be approved by the
University Promotion and Tenure Committee and must be on file with the University
Promotion and Tenure Committee and the Office of the Provost and Vice President for
Academic Affairs.
All promotions to Associate Professor and Professor will be granted on the basis of the spring
recommendations. Regular Instructors will be promoted to Assistant Professor in September
on the basis of provisions made in appointment letters. Regular Instructors appointed in 1978
and thereafter must have appointment letters that specify conditions for promotion. Regular
Instructors appointed prior to 1978 whose appointment letters do not specifically state such
conditions will be considered for promotion each September in accordance with criteria
contained in approved departmental promotion and tenure documents.
No person may serve as a member of a College Promotion and Tenure Committee who is a
candidate for promotion. An individual so elected who later becomes a candidate for
promotion must resign from the committee.
No person may serve as a member of a Department Promotion and Tenure Committee who is
a candidate for promotion.
1.101 An individual so elected who later becomes a candidate for promotion must resign
from the committee.
1.102 The one exception to these provisions involves the chairperson of the department
when he or she is a candidate for promotion. In that circumstance, he or she shall not
participate in his or her ex-officio capacity during the deliberations of promotion to the
same rank.
1.103 No candidate shall be evaluated by a Promotion and Tenure Committee of fewer than
three (3) eligible voting members. Department committees on which tenure-track
faculty serve must be a minimum of four (4) persons in order to maintain the
minimum voting membership requirement when a tenure-track committee member is
excused during the review of his/her progress towards tenure proceedings.
Departments which under these or any other conditions cannot form a Promotion and
Tenure Committee of at least three voting members shall develop specific provisions
subject to the approval of the College and the University Promotion and Tenure
Committees.
At any step in the promotion process (Department Promotion and Tenure Committee;
department chairperson; College Promotion and Tenure Committee; academic dean; Provost
and Vice President for Academic Affairs) the first committee or individual not recommending
a faculty member favorably for promotion shall provide that faculty member with a written
statement delineating his or her strengths and weaknesses in each of the areas of 1) teaching,
2) scholarship, and 3) service in a professional capacity. The committee or individual may
also suggest areas for improvement. All candidates for promotion will be informed of the
department committee’s recommendation by a letter written by the committee chair that will
include an evaluation of strengths and weaknesses in the areas of teaching, scholarship, and
service.
Policy Statements for Tenure
2.1 Faculty and eligible professional personnel shall be evaluated in the light of the University
Mission Statement.
2.2 Policies and criteria related to recommending tenure shall be clear, specific, and accessible to
all personnel.
2.3 Policies and criteria for tenure shall be subject to annual evaluation and review and to periodic
revision.
2.4 If a faculty member is hired at the rank of Associate Professor without tenure, the tenure
process is followed. Promotion to Professor is not tied to the tenure process.
2.5 The departmental and collegiate policies and criteria for tenure must be approved by the
University Promotion and Tenure Committee and must be on file with the University
Promotion and Tenure Committee and the Office of the Provost and Vice President for
Academic Affairs.
2.6 A faculty member must complete at least one semester of full-time service during any
academic year in order to receive a full year's credit for purposes of tenure consideration.
April 25, 2013
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2.7
2.8
2.9
Tenure for those who hold academic rank is earned in an academic department and held in the
University.
2.71 For all individuals hired by the University after June 30, 1981, tenure may be granted
only to those who hold academic rank in an academic department. When a candidate
is hired, academic rank must be recommended by an academic department chairperson
in conjunction with the Department Promotion and Tenure Committee or, if it is
unavailable, another faculty committee, and subsequently approved by appropriate
schools, colleges, administrators, and the Board of Trustees. Years granted toward
tenure at the time of hiring must be recommended by an academic department
chairperson in conjunction with the Department Promotion and Tenure Committee or,
if it is unavailable, another faculty committee, and subsequently approved by
appropriate schools, colleges, administrators, and the Board of Trustees.
Work accomplished before hiring at Ball State, as well as work accomplished while a faculty
member at Ball State, will be considered in tenure deliberations. It is understood that greater
attention and significance will be given to the work accomplished during the appointment at
Ball State. The evidence must demonstrate a record of continuous activity.
When a faculty member is employed in a tenure-track position, a probationary period of seven
years is ordinarily required before tenure is granted by the Board of Trustees. Generally, the
probationary period will not exceed seven full-time years of tenure-creditable service as a
faculty member at Ball State University. The exceptions are noted below.
When transferred from one academic or professional area to another, a tenure-track person, in
addition to the normal probationary period, may request or may be required to complete an
additional probationary period not to exceed two years. The length of the extension of time
must be established and stated in writing at the time of the new appointment.
2.91 A faculty member may request that certain years (normally not to exceed two years
total) not be counted as tenure-creditable years if any of the following pertain:
2.911 The faculty member is seriously ill;
2.912 The faculty member is the principal care-giver for a son/stepson or
daughter/stepdaughter;
2.913 The faculty member is the principal care-giver for a family member who is
seriously ill;
2.914 The faculty member will be on leave for at least one semester of the academic
year.
A request that a year not be counted as tenure-creditable shall be made to the
department chairperson prior to the beginning of the next academic year. The request
shall include documentation of the circumstances involved. The request shall be given
immediately by the department chairperson to the Department Promotion and Tenure
Committee. The request requires approval of the Department Promotion and Tenure
Committee, the department chairperson, the appropriate dean, and the Provost and
Vice President for Academic Affairs.
2.92 In cases where the exceptional achievements of a candidate in teaching, research,
publication, creative endeavors, scholarly productivity, and other meritorious activities
resulted in appointment at the associate or professor ranks, tenure may be
recommended to the trustees as early as the completion of the third year, following a
recommendation from the Department Promotion and Tenure Committee, and
approval from the department chairperson, academic dean, and Provost and Vice
President for Academic Affairs. The Board of Trustees may grant tenure in special
cases to an individual who holds or will hold academic rank without any probationary
period, or with a probationary period of fewer than three years, if all of the following
conditions are fulfilled:
2.921 The Board obtains the prior positive recommendations of the Promotion and
Tenure Committee of the academic department in which the candidate holds
(or will hold) academic rank, department chairperson, the academic dean, the
Provost and Vice President for Academic Affairs, and the President.
2.922 The Board concurs with the recommendation that the individual possesses
superior academic and/or creative qualifications;
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April 25, 2013
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2.923
The Board concurs with the recommendation that waiver of the normal
probationary period is necessary to induce the individual to accept an offer of
employment or to continue his or her employment with the University.
2.10 Specific conditions of employment that must be fulfilled by a tenure-track faculty member (in
addition to the general standards of performance) will be stated in writing by the University
administration at the time of employment. In order to be eligible for a favorable tenure
recommendation, the faculty member must meet these employment conditions unless he or
she is released there from, in whole or in part, by means of a written departmental
recommendation that is approved by the academic dean, the Provost and Vice President for
Academic Affairs, and the President.
2.11 No later than February 15 of each academic year, each department will send a letter to the
Provost and Vice President for Academic Affairs, via the academic dean, and the faculty
member, setting forth the status of each tenure-track faculty member with respect to his or her
fulfillment of the conditions of appointment and any matters pertaining to the quality of his or
her performance. This letter will contain the recommendations of the department chairperson
and the academic dean.
2.111 Before the end of each academic year prior to year seven, the Provost and Vice
President for Academic Affairs will notify each tenure-track faculty member in
writing as to the University's official assessment of his or her status with regard to
progress toward tenure. The contents of the letter will reflect:
2.1111 The University's official record of the individual's status with respect to
fulfillment of specific conditions of employment which were stated in the
letter of employment; and
2.1112 The University's assessment of the individual's performance and progress
toward tenure.
2.1113 In years one through six, three decisions are possible: Satisfactory progress,
unsatisfactory progress, or termination.
2.12
2.13
2.14
University Senate Agenda
If the members of a department wish to recommend termination of the
appointment of a tenure-track faculty member at the end of any academic
year during the probationary period, a letter to that effect shall be filed in the
Office of the Provost and Vice President for Academic Affairs at least two
weeks in advance of the final date set forth in 2.14-2.143 below for giving
written notice of non-reappointment or of intention not to recommend
reappointment to the Board of Trustees. The letter must contain the
recommendations of the academic dean.
Tenure and promotion to Associate Professor will be aligned.
2.121 The tenure and promotion to Associate Professor decision will be made in the seventh
year.
2.122 The recommendation will be to grant tenure and promotion to Associate Professor at
the end of the year or a recommendation to terminate the faculty member at the end of
the following year.
2.123 A faculty member may request consideration for early tenure and promotion to
Associate Professor one time, either in year five or six, without penalty of dismissal if
not granted. If approved, tenure and promotion to Associate Professor will be granted
at the end of the year. If not approved, the faculty member will continue in the tenure
and promotion process.
The following are necessary prerequisites in order to be eligible for tenure:
2.131 The faculty member must have satisfied any specific conditions of employment set
forth in his or her letter of appointment;
2.132 The faculty member must have received a positive tenure recommendation from his
or her academic department; and
2.133 There must be available significant evidence of excellent performance by the faculty
member, and there must be the expectation for a continuance of such in the future.
2.134 The faculty member meets qualifications to be promoted to Associate Professor
Tenure may be attained only through official action by the Board of Trustees of the
University. The Board will make its decision after receiving and reviewing the
recommendations of the department, academic dean, Provost and Vice President for
April 25, 2013
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2.15
2.16
2.17
2.18
2.19
2.20
Academic Affairs, and the President, but the Board will not be bound to follow any of said
recommendations.
Notice of non-reappointment, or of intention not to recommend reappointment to the Board of
Trustees shall be given to the faculty member in writing in accordance with the following
standards:
2.151 Not later than March 1 of the first academic year of service, if the appointment is to
expire on the day the spring semester closes; or, if a one-year appointment terminates
during an academic year, at least three months in advance of its termination;
2.152 Not later than December 15 of the second academic year of service, if the
appointment is to expire on the day the spring semester closes; or, if an initial twoyear appointment terminates during an academic year, at least six months in advance
of its termination;
2.153 At least twelve months before the expiration of an appointment after two or more
years in the institution.
Contract full-time appointment service may be considered as part of the probationary period
for those who are later placed on regular full-time faculty and professional personnel status.
Prior service at Ball State University may be counted toward tenure after the person has
completed a one-year probationary period following the return.
Years of service remain with the individual when regular full-time faculty and professional
personnel transfer from one academic or professional area to another.
Any tenure-track individual serving as a member of a Department or College Promotion and
Tenure Committee must be absent from deliberations concerning his or her progress toward
tenure.
The Department P&T Committee will make an annual recommendation to the dean of the
college on progress toward tenure or tenure track faculty members. After the department P&T
committee’s determination, the following will happen:
2.201 The Department P&T Chair will write a recommendation letter that reviews the
candidate’s strengths and weaknesses and areas for improvement.
2.202 The letter will be forwarded to the Dean of the college after all departmental
deliberations are complete.
2.203 The department chair may agree or disagree in writing with the department P&T
committee’s recommendation.
2.204 Upon request from the faculty member, the department P&T chair will meet with the
faculty member to discuss and clarify the content of the letter.
At any other step in the tenure process (department chairperson if his or her recommendation
is different from the Department Promotion and Tenure Committee; College Promotion and
Tenure Committee; academic dean; Provost and Vice President for Academic Affairs) the first
committee or individual not recommending satisfactory progress for a faculty member shall
provide that faculty member with a written statement delineating his or her strengths and
weaknesses in each of the areas of 1) teaching, 2) scholarship, and 3) service in a professional
capacity. The committee or individual may also suggest areas for improvement.
3.
Policy Statements for Materials Presented for Promotion and Tenure Purposes
3.1 Promotion and Tenure Materials Presented by Faculty Members. Faculty members
shall present promotion and tenure materials in a format specified by college and
departmental policies for tenure or promotion deliberations. Those materials shall
contain a curriculum vitae and supporting documentation in accordance with
guidelines established by departments and colleges for those materials.
3.4 Internal Records and Materials: Section II of this Handbook, Faculty and Professional
Personnel Policies - - Files, defines a personnel file and identifies materials for a
personnel file. A portion of this personnel file shall be designated the Promotion and
Tenure file, shall be separately maintained, and shall be kept in the department
chairperson’s office for every individual faculty member or professional personnel
member who is eligible to be considered for promotion and/or tenure. As is the case with
the entire personnel file, this Promotion and Tenure file shall be open to the faculty or
professional personnel member concerned. Materials shall be placed in the file in a
timely manner by the department chairperson.30 A candidate’s Promotion and Tenure file
shall contain all materials and only those materials relevant to promotion and/or tenure.
University Senate Agenda
April 25, 2013
Page 61
Such materials include, but are not limited to, vita; forms concerning changes in
appointment; formal evaluations by supervisors; teaching evaluations; information
concerning scholarly productivity or creative endeavors; information concerning service
in a professional capacity; information concerning any disciplinary actions taken;
information concerning the status of any formal charges against an employee; or signed
letters from students, alumni, peers, supervisors, etc., concerning teaching, scholarly
productivity or creative endeavors, or service in a professional capacity. Information
about the individual’s gender, race, disability, national origin, religion, age, veteran
status, citizenship, sexual orientation, or marital status may not be included. As with all
contents of the personnel file, when information detrimental to an individual is placed in
the candidate’s Promotion and Tenure file, it shall be brought to his or her attention in
writing at once by his or her administrative head. The faculty or professional personnel
member shall have the opportunity to place in the file materials which might rebut or
explain the detrimental information. Detrimental material that has not been brought to
the attention of the faculty or professional personnel member cannot be used in
subsequent promotion and tenure deliberations. Anonymous letters shall not be made a
part of this file.
3.5 Supplemental External Review Letters for Promotion to Professor. In the case of a
candidate seeking promotion to Professor, a minimum of two letters from reviewers
external to the University shall be included. Such letters shall provide supplementary
review of the candidate’s scholarship, creative endeavors, and other scholarly
productivity. These letters shall be acquired and presented in accordance with
departmental and college policies and procedures. The candidate shall be fully involved
in the selection of reviewers, with one-half of the contacted reviewers being from the
candidate’s list. Challenges to the list of reviewers will be handled according to
department and college policies. All letters received from external reviewers will be
available to evaluators in the promotion review process. External review letters shall be
inserted and retained in the candidate’s Promotion and Tenure file for use by the
departmental, collegiate, and in the case of an appeal, University Promotion and Tenure
committees, and by the Provost in promotion deliberations for the current year. The
candidate has the right to examine all external review letters received. For the
examination of the letters by the candidate, anonymity of the external evaluators must be
protected in accordance with procedures established by departments and colleges. The
candidate has the right to respond to information contained in the letters. At the
conclusion of these deliberations, the letters shall be retained in a confidential file in the
Office of the Dean of the College. Once letters are placed in this separate confidential
file, they cannot be reopened for purposes of subsequent promotion deliberations at any
level of consideration unless requested by the candidate.
IV
Promotion and
Tenure
Committee
Structure
1. Department Promotion and Tenure Committees
1.1 Membership
1.11
The Department Promotion and Tenure Committee shall be elected annually
preferably by written ballot. The electorate shall consist of tenure-track and tenured
faculty members of the affected unit.
1.12
The departmental committee shall consist of a majority of tenured faculty. Tenure
track faculty in the fourth year or above may also serve.
1.13
If sufficient number of tenured or tenure-track faculty are not available, the
department P&T committee and department chair will propose a solution to the
college dean, including but not limited to, using tenured faculty from other
departments. All committee members should be qualified to evaluate the candidate’s
credentials.
1.14
In the event of the resignation of an elected committee member, the Department shall
have procedures in place for the replacement of the resigning member.
1.15
The department chairperson shall be an ex officio non-voting member.
1.16
The names of the committee members shall be forwarded to the academic dean by the
second week in October of each academic year.
1.2
University Senate Agenda
Responsibilities
April 25, 2013
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1.21
1.22
1.23
1.24
1.25
1.26
The committee shall implement departmental promotion and tenure policies and
procedures that must not conflict with college and University policies.
The committee shall implement collegiate and University promotion and tenure
policies and procedures.
The committee shall make recommendations concerning policy changes to both the
collegiate and University committees.
The committee shall review and evaluate the credentials of all departmental
candidates for promotion. It shall forward the credentials of those candidates being
recommended favorably for promotion, with written recommendations, to the
academic dean.
The committee shall review and evaluate the credentials of all department tenuretrack persons and forward these credentials, with recommendations, to the academic
dean.
Minutes of all committee actions must be maintained and filed in the departmental
chairperson's office.
2.
College Promotion and Tenure Committees
2.1 Membership
2.11
Each department in a college shall be represented on the College Committee.
2.12
The College Committee shall consist of tenured faculty only.
2.13
In the event that the department representative to the College Committee should
resign, the College and the Department shall have procedures in place for replacement
of the resigning member.
2.14
The academic dean shall be an ex officio non-voting member.
2.15
The elected college representative to the University Promotion and Tenure Committee
from each college shall meet with the College Committee as a non-voting liaison
person.
2.2 Responsibilities
2.21
The College Committee shall establish and implement collegiate promotion and
tenure policies and procedures that must not conflict with University policies.
2.22
The committee shall implement University promotion and tenure policies and
procedures.
2.23
The committee shall make recommendations for policy changes to the University
Committee.
2.24
The committee shall review departmental compliance with policy implementation.
2.25
The committee shall review and evaluate the credentials of all collegiate candidates
for promotion/tenure. It shall forward the credentials of those candidates being
recommended favorably for promotion/tenure, with recommendations, to the dean.
2.26
The committee shall review and evaluate the credentials of all collegiate tenure-track
persons in year four and forward these credentials, with recommendations, to the
dean.
2.27
The committee shall hear appeals from individuals who feel aggrieved by the action
of the Department Committee, and/or department chairperson.
2.28
Minutes of all committee actions must be maintained on file in the dean's office.
2.3 No one may serve to hear an appeal or reconsideration who has a demonstrated conflict of
interest such as previous involvement with the case, assignment to the same academic
department or administrative area as any of the principals in the case, business involvement,
or relationship to any of the principals. Decisions regarding such conflicts shall be made by
the committee chairperson.
3.
Academic Affairs Promotion and Tenure Committee31
3.1 Membership
3.11
One representative shall be elected for each 15 (or fraction thereof) faculty in the
Department of Library Service and each 15 (or fraction thereof) eligible professional
personnel in Academic Advising, School of Extended Education, and any other area
where faculty or eligible professional personnel reside.
3.111 Eligible faculty and/or professional personnel in other areas are defined as
those individuals hired before June 30, 1981, who hold rank and/or tenure in
some area other than an academic department.
University Senate Agenda
April 25, 2013
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3.2
3.3
4.
University Senate Agenda
3.112 The ex officio member shall see that a slate is prepared and an election held.
The slate is to be voted upon by all eligible faculty and professional personnel
serving in the affected area.
3.12
The ex officio member shall be a non-voting member.
3.13
The elected Academic Affairs representative to the University Promotion and Tenure
Committee shall meet with the Academic Affairs Committee as a non-voting liaison
person.
Responsibilities
3.21
The committee shall establish and implement area-wide policies and procedures that
are not in conflict with University policies.
3.22
The committee shall implement University promotion and tenure policies and
procedures.
3.23
The committee shall make recommendations concerning policy changes to the
University Committee.
3.24
The committee shall review and evaluate the credentials of all area candidates for
promotion. It shall forward the credentials of those candidates being recommended
favorably for promotion, with recommendations, to the ex officio member.
3.25
If it chooses to do so, the committee shall review and evaluate the credentials of all
area tenure-track persons and forward these credentials, with recommendations, to the
ex officio member.
3.26
The committee shall hear appeals from individuals who feel aggrieved by the action
of the Department Committee and/or the administrative head.
3.27
Minutes of all committee actions must be maintained on file in the office of the ex
officio member.
No one may serve to hear an appeal who has a demonstrated conflict of interest such as
previous involvement with the case, assignment to the same academic department or
administrative area as any of the principals in the case, business involvement, or relationship
to any of the principals. Decisions regarding such conflicts shall be made by the committee
chairperson.
University Promotion and Tenure Committee 32
4.1 Membership
4.11
The University Promotion and Tenure Committee shall consist of the following:
4.111 Seven tenured faculty, one representing each college, elected by the tenured
and tenure-track faculty, for staggered three year terms.
4.112 Should a college representative be unable to complete the term of election,
the college will vote to elect a new representative or the college alternate to
the committee will serve the remainder of the term.
4.113 The Provost and Vice President for Academic Affairs, ex officio, or a
designee.
4.2 Responsibilities
4.21
The University Promotion and Tenure Committee is responsible for carrying out on a
continuing basis the following initiatives and activities:
4.211 To review existing University promotion and tenure policies and procedures
and to recommend appropriate changes to the University Council;
4.212 To review and approve departmental, collegiate, and area promotion and
tenure policies to ensure both adherence to University policies and efficient
and equitable operation;
4.213 To review compliance with promotion and tenure policy implementation and
make appropriate recommendations and/or judgments in the case of
infraction;
4.214 To hear appeals and make recommendations and/or decisions that are
consistent with University policies describing the right of a faculty member or
a department to appeal an adverse promotion or tenure recommendation;
4.215 To maintain minutes of all committee actions and file in the office of the
advisory, non-voting member; to summarize those actions in regular reports
to the University Council.
4.22
The elected members of the committee shall serve as non-voting liaison members of
the promotion and tenure committees of their respective colleges or areas.
April 25, 2013
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4.3
V
Academic
Rank
1.
No one may serve to hear an appeal who has a demonstrated conflict of interest such as
previous involvement with the case, assignment to the same academic department or
administrative area as any of the principals in the case, business involvement, or relationship
to any of the principals. Decisions regarding such conflicts shall be made by the committee
chairperson.
There are four basic academic ranks: Instructor; Assistant Professor; Associate Professor;
and Professor. (After January 1991, no person will be hired into a tenure-track position at the rank
of Instructor.)
Qualifications for rank are set by the individual colleges and must be approved by the University
Promotion and Tenure Committee.
VI Procedures
for Promotion
and Tenure
2.
Advancement in rank is based on a continuing pattern of achievement throughout the faculty
member's professional career in:
2.1 Teaching;
2.2 Scholarship;
2.3 Service in a professional capacity.
3.
A terminal degree in the faculty member's specialty area is usually required for either hiring at, or
advancement to, associate or full professor. However, certain kinds of expertise, experience and/or
recognition may be accepted by individual colleges as appropriate qualifications for either rank,
upon approval of the Provost and Vice President for Academic Affairs.
4.
Academic Rank for Professional Personnel
4.1 A non-teaching employee of the University may be granted academic rank only after the
approval of the faculty of the department in which such rank is sought. The extent of the
majority required and those faculty members participating in the vote shall be determined by
the department in question. Any person with such rank who is not tenured or eligible for
tenure shall not participate in tenure discussions or make recommendations concerning tenure
as a member of either a Department or College Promotion and Tenure Committee.
1.
Procedures for Promotion
1.1 Faculty Personnel--Regular
1.11
Departmental policies and criteria must be approved by the College Promotion and
Tenure Committee and the University Promotion and Tenure Committee and shall be
on file with the academic dean and the ex officio member of the University Promotion
and Tenure Committee.
1.12
Recommendations for promotion shall be initiated at the departmental level. After
evaluating the candidate's qualifications, the Department Promotion and Tenure
Committee must indicate whether or not the candidate is to be recommended for
promotion.
1.13
Credentials of those candidates to be recommended favorably for promotion by the
Departmental Committee shall be forwarded to the academic dean in an order to be
specified by the faculty of each college. Included with the credentials will be the
Department Promotion and Tenure Committee's evaluations and recommendations.
1.131 If in presenting evaluations, the department chairperson has serious
reservations concerning a faculty member's qualifications, the department
chairperson shall inform the Department Committee of the bases of the
reservations. If the differences between the chairperson and the Department
Committee are not resolved, the department chairperson may forward to the
academic dean his or her evaluations and recommendations concerning the
faculty member's qualifications.
1.14
The dean shall forward credentials to the College Promotion and Tenure Committee
and charge it with the responsibility for evaluating each individual's credentials and
determining whether or not candidates are to be recommended for promotion.
1.141 Any recommendations from the College Committee not receiving approval by
the academic dean shall be returned to the committee with reasons for the
University Senate Agenda
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1.2
1.3
University Senate Agenda
disapproval. A two-thirds vote of the committee shall be required to override
the disapproval after which the dean must forward the recommendation.
1.15
The dean shall forward the recommendations, including his or her evaluations, to the
Provost and Vice President for Academic Affairs. If the recommendations are not
acceptable, the Provost and Vice President for Academic Affairs shall consult with
the academic dean about the differences.
1.16
The Provost and Vice President for Academic Affairs, upon reviewing and being
satisfied with the recommendations from the academic deans, shall forward these
recommendations to the President.
1.17
Final recommendations in all matters pertaining to promotion reside with the
President who forwards these recommendations to the Board of Trustees.
Professional personnel eligible for promotion in academic rank
1.21
Recommendations for the promotion of those holding rank in departments while
having major responsibilities in administration shall be initiated by the department in
which rank is held.
1.22
Policies and procedures for academic promotion of eligible professional personnel
shall be the same as for regular faculty.
Faculty who do not hold rank in an academic department
1.31
Policies and criteria established by the departments and administrative areas
concerned with the promotion of faculty who hold rank but are not attached to
academic departments of colleges must be approved by the Academic Affairs
Promotion and Tenure Committee and the University Promotion and Tenure
Committee and be on file with the ex officio member of those two bodies.
1.32
Recommendations for promotion shall originate in the areas where the candidate's
qualifications can be best identified and evaluated. After evaluating the candidate's
qualifications, the Department Promotion and Tenure Committee must indicate
whether or not the candidate is to be recommended for promotion.
1.33
Credentials of those candidates to be recommended favorably for promotion by the
Departmental Committee shall be forwarded in an order to be specified by the faculty
and eligible professional personnel in Academic Affairs to the ex officio member of
the Academic Affairs Promotion and Tenure Committee. Included with the
credentials shall be the area director's or the departmental chairperson's evaluations.
1.331 If in presenting evaluations, the area director or departmental chairperson has
serious reservations concerning a faculty member's qualifications, the area
director or departmental chairperson shall inform the Department Committee
of the bases of the reservations. If the differences between the Department
Committee and the area director or department chairperson are not resolved,
the area director or department chairperson may forward to the academic dean
his or her evaluations and recommendations concerning the faculty member's
qualifications.
1.34
The ex officio member of the Academic Affairs Promotion and Tenure Committee
shall forward credentials to the Academic Affairs Promotion and Tenure Committee
and charge it with the responsibility for evaluating each individual's credentials and
determining whether or not candidates are to be recommended for promotion.
1.341 Any recommendations from the Academic Affairs Committee not receiving
approval by the ex officio member of the Academic Affairs Promotion and
Tenure Committee shall be returned to the committee with reasons for the
disapproval. A two-thirds vote of the committee shall be required to override
the disapproval after which the dean must forward the recommendation.
1.35
The ex officio member of the Academic Affairs Promotion and Tenure Committee
shall forward recommendations to the Provost and Vice President for Academic
Affairs. If the recommendations are not acceptable, the Provost and Vice President
for Academic Affairs shall consult with the ex officio member about the differences.
1.36
The Provost and Vice President for Academic Affairs, upon reviewing and being
satisfied with the recommendations from the Academic Affairs Committee, shall
forward these recommendations to the President.
1.37
Final recommendations in all matters pertaining to promotion reside with the
President who forwards these recommendations to the Board of Trustees.
April 25, 2013
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2.
Procedures for Tenure
2.1 Faculty Personnel--Regular
2.11
Departmental policies and criteria must be approved by the College Promotion and
Tenure Committee and the University Promotion and Tenure Committee and shall be
on file with the academic dean and the ex officio member of the University Promotion
and Tenure Committee.
2.12
Each department shall have a specific evaluation form for rating a faculty member in
relation to tenure. This form shall be used when a faculty member is being
considered for tenure. This rating form must be kept on file with the chairperson of
the department and must be approved by the College Promotion and Tenure
Committee and the University Promotion and Tenure Committee.
2.13
Recommendations concerning tenure shall be initiated at the departmental level.
2.14
The recommendations of the Department Promotion and Tenure Committee shall be
forwarded to the academic dean. Included with the recommendations will be the
department chairperson's evaluations and recommendations, if there is a difference of
opinion between the department chairperson and the Department Committee.
2.15
The College Committee shall review and evaluate the credentials of all collegiate
tenure-track persons in the fourth year and forward those credentials, with
recommendations, to the dean.
2.151 Any recommendation from the College Committee not receiving approval by
the dean shall be returned to the committee with reasons for the disapproval.
A two-thirds vote of the committee shall be required to override the
disapproval after which the dean must forward the recommendation.
2.16
The academic dean shall forward recommendations concerning the tenure credentials,
including his or her evaluations, to the Provost and Vice President for Academic
Affairs. If the recommendations are not acceptable, the Provost and Vice President
for Academic Affairs shall consult with the academic dean about the differences.
2.17
The Provost and Vice President for Academic Affairs, upon reviewing and being
satisfied with the recommendations from the academic deans, shall forward these
recommendations to the President.
2.18
Final recommendations in all matters pertaining to tenure reside with the President
who forwards these recommendations to the Board of Trustees.
2.19
Specific conditions of appointment stated in writing at the time of appointment by the
President shall be given in writing to the individual, the department, the school
director or chairperson, the appropriate dean, the appropriate Vice President and the
President.
VII Right of
1. Reconsideration
Reconsideration33
1.1
Reconsideration is the act whereby a candidate may request that an initial adverse
decision by a departmental or collegiate committee be reexamined. Reconsideration can
take place before an appeal. Reconsideration provides an opportunity for a candidate to
clarify content of material.
1.2
If the initial adverse recommendation has been made by the Department Promotion and
Tenure Committee, then the candidate must ask for a reconsideration of that
recommendation by the Department Committee before he or she may proceed further.
1.21
The candidate must ask, in writing, for the reconsideration within ten (10) calendar
days following the date of the faculty member's receipt of the written
recommendation adversely affecting him or her. For example, if a Department
Promotion and Tenure Committee advises a faculty member in writing that it is
recommending against awarding tenure to such member, the period to request
reconsideration would run from the date of receipt of that communication, rather
than from the date on which the Board of Trustees subsequently announces the
names of faculty members who have been awarded tenure. Any request for
reconsideration not filed within this time limit will be denied automatically, unless
the academic dean determines that good cause has existed for the delay.
1.22
The written request for reconsideration shall be filed in the office of the
department chairperson.
1.23
After receiving a request for reconsideration, the Department Committee must meet
to reconsider its initial adverse recommendation. The Department Committee must
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1.24
1.25
1.3
VIII Right of
Appeal
meet with the candidate if he or she so requests. The candidate may provide an oral
presentation of the request for promotion or tenure. No additional materials may be
introduced or added to the documents or the process.
After meeting to reconsider the candidate’s materials, the committee shall vote to
overturn or affirm the previous decision. This vote supercedes the previous vote.
The candidate’s materials for promotion and/or tenure shall be held in the
departmental office and shall not be forwarded to the College Promotion and
Tenure Committee until the requests for reconsideration has been completed.
If the initial adverse recommendation has been made by the College Committee or Dean,
then he or she may ask for reconsideration at the collegiate level.
1.31
The candidate must ask, in writing, for the reconsideration within ten (10)
calendar days following the date of the faculty member's receipt of the written
recommendation adversely affecting him or her. For example, if a College Dean
or College Promotion and Tenure Committee advises a faculty member in writing
that it is recommending against awarding tenure to such member, the period to
request reconsideration would run from the date of receipt of that communication,
rather than from the date on which the Board of Trustees subsequently announces
the names of faculty members who have been awarded tenure. Any request for
reconsideration not filed within this time limit will be denied automatically, unless
the academic dean determines that good cause has existed for the delay.
1.32
The written request for reconsideration shall be filed in the office of the college
dean.
1.33
After receiving a request for reconsideration, the Collegiate Committee must meet
to reconsider its initial adverse recommendation or in cases when only the college
dean reviews the candidate, the Dean must reconsider the initial adverse
recommendation. The Collegiate Committee or Dean must meet with the candidate
if he or she so requests. The candidate may provide an oral presentation of the
request for promotion or tenure. No additional materials may be introduced or
added to the documents or the process.
1.34
After meeting to reconsider the candidate’s materials, in cases where the
committee made the initial adverse decision, the committee shall vote to overturn
or affirm the previous decision. This vote supercedes the previous vote.
1.35
In colleges where the Dean makes the decision, the Dean will inform the candidate
of his or her decision following reconsideration.
1.36
The candidate’s materials for promotion and/or tenure shall be held in the
collegiate office and shall not be forwarded to the University promotion and
Tenure Committee until all requests for reconsideration have been exhausted.
1.
Appeals from Adverse Decisions
1.1 Regular full-time faculty and regular professional personnel may appeal promotion and tenure
decisions which adversely affect such individuals in accordance with provisions set forth in
this Part VIII. Appeal refers to actions taken by the appellant when the outcome of the
department, college or Provost reconsideration is the same as the original recommendation.
An appeal may be filed without following the reconsideration process. Appeals examine the
process not the content.
2.
Bases for Request for Appeal
2.1 If the appellant is not satisfied with the decision of the Department Committee, then he or
she may appeal to the College Promotion and Tenure Committee. The request must be
made within ten (10) calendar days following the appellant's receipt of the Department
Committee's decision and must be filed in the office of the academic dean. Any request
that is not filed within this time limit will be denied automatically unless the Provost and Vice
President for Academic Affairs determines that good cause has existed for the delay.
2.2
There are three permissible reasons to request appeal:
2.21
Allegation of violation of approved departmental, collegiate, and/or
University policies, including those set forth in the Faculty and
Professional Personnel Handbook;
2.22
Allegation of unfair treatment on the part of the decision makers;
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2.3
2.4
2.5
2.6
2.7
2.8
2.9
University Senate Agenda
2.23
Allegation of discriminatory treatment on the part of the decision makers.
When an appellant alleges violation of approved departmental, collegiate, and/or
University policies, including those set forth in the Faculty and Professional
Personnel Handbook, then he or she must cite the specific policies which a
committee or administrator failed to follow. When filing a request for appeal, the
appellant must also provide a summary of the way(s) in which the policies were
violated and how such violation(s) adversely affected the appellant.
When an appellant alleges unfair treatment on the part of the decision makers, then he
or she must cite the specific treatment engaged in by a committee or administrator.
When filing a request for appeal, the appellant must also provide a
summary of the reasons why the decision in question was clearly not merited by
the evidence available to the decision makers and must also attach to the summary
specific and detailed evidence in support of the reasons listed in the summary.
Unfair treatment is defined as decisions which are arbitrary or capricious or which
are clearly not supported by the evidence.
When an appellant alleges discriminatory treatment on the part of the decision
makers, then he or she must cite the specific treatment engaged in by a committee
or administrator. When filing a request for appeal, the appellant must also provide
a summary of the constitutionally or statutorily prohibited reasons upon which he
or she believes the decision was based and a detailed summary of the evidence
which supports the appellant's allegation. Discriminatory treatment is defined as
decisions based upon constitutionally or statutorily prohibited reasons, including
unlawful discrimination.
When a request for appeal is filed which alleges discriminatory treatment on the part
of the decision makers, the University's Director of Equal Opportunity and
Affirmative Action, or his or her designee, shall serve in an advisory capacity to
the committee or hearing panel at each level of appeal. All appeals alleging
discriminatory treatment in promotion and tenure decisions shall be pursued under
the procedures set forth in this document rather than under the Ball State
University "Equal Opportunity and Affirmative Action Complaint Investigation
Procedure and Appeal Process."
In all cases, the appellant has the burden of proving his or her allegations.
The academic dean is responsible for preparing an appeal file that will consist of
(a) the formal request for hearing and any other materials submitted by the
appellant; (b) the response and any other materials submitted by the Department
Committee when it reconsidered its initial adverse recommendation. The appeal
file will be forwarded to the chairperson of the hearing panel who will make
certain that it is made available to all parties to the hearing.
2.81
The academic dean will assist the chairperson of the hearing panel in
arranging the hearing at the collegiate level.
A formal hearing will take place.
2.91
Timing. The College Committee must hold the hearing within thirty (30)
calendar days of its receipt of the request for hearing. Days outside the
regular academic year will not be counted in the thirty day computation.
The chairperson of the College Committee may, with good cause, extend
the thirty day deadline.
2.92
Membership of the hearing panel. The College Promotion and Tenure
Committee may serve as the hearing panel, or it may establish a separate
hearing panel. The hearing panel shall consist of not fewer than five (5)
faculty members, at least two (2) of whom must also be members of the
Promotion and Tenure Committee establishing the panel. The chairperson of
the College Promotion and Tenure Committee, or his or
her designee, will serve as chairperson of the hearing panel.
2.921 If the appellant is a minority, at least one (1) member of the
hearing panel shall be a minority. Also, at least one (1) member
of the hearing panel shall be of the same gender as the appellant.
If the College Promotion and Tenure Committee serves as the
hearing panel, the Committee may (to meet the requirements of
this paragraph) be required to add to the Committee faculty
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2.10
2.11
2.12
2.13
University Senate Agenda
member(s) from within the college who shall participate fully in
the appeal hearing. If the addition of faculty member(s) is
required, the faculty member(s) selected must be approved by
the dean. This paragraph shall not apply (a) if the college has
no minority faculty members or faculty members of the required
gender who are eligible to serve on the hearing panel, or (b) if
all of the eligible minority faculty members or faculty members
of the required gender either decline to serve or are disqualified
from serving on the hearing panel due to their unavailability,
conflict of interest, personal bias or other good and sufficient
reason as determined by the College Promotion and Tenure
Committee chairperson. For the purposes of this paragraph,
"minority" refers to an individual who is a member of a minority
classification recognized by the U.S. Equal Employment
Opportunity Commission.
2.922
When an appeal is filed which alleges that a decision was the
result of illegal discrimination, two (2) of the members of the
hearing panel shall be appointed from among the full-time
faculty and professional personnel serving on the Complaint
Appeals Board of the Ball State University "Equal Opportunity
and Affirmative Action Appeal Procedures." The appellant
shall choose one (1) of such panelists and the responding party
shall choose the other such panelist. If either the appellant or
the responding party fails to make a selection, the University's
Director of Equal Opportunity and Affirmative Action shall
make that party's selection. The University's Director of Equal
Opportunity and Affirmative Action, or his or her designee,
shall serve in an advisory capacity to the hearing panel.
2.923
No one may serve to hear an appeal who has a demonstrated
conflict of interest such as previous involvement with the case,
assignment to the same academic department or administrative
area as any of the principals in the case, business involvement,
or relationship to any of the principals. Decisions regarding
such conflicts shall be made by the committee chairperson.
Parties. Parties participating in the hearing are (a) the appellant; and (b) the
department chairperson and the Department Promotion and Tenure Committee
chairperson, who together shall serve as the responding party (unless the
chairperson of the College Promotion and Tenure Committee appoints a different
individual or individuals to serve as the responding party).
Notice of hearing. The parties shall be given at least ten (10) days notice of the
date, time, and place of the hearing, unless they waive that notice in writing. The
hearing may be postponed or continued by the chairperson of the hearing panel
whenever he or she may deem appropriate, or upon the request of either party for
good cause shown.
Materials used in hearing. The parties must furnish the chairperson of the hearing
panel with the following materials at least five (5) working days prior to the date
of the hearings:
2.121 Copies of all documents upon which they intend to rely but which are not
already a part of the appeal file;
2.122 A list of any witnesses whom they plan to call. Copies of these materials
must be distributed to all participants by the chairperson of the hearing
panel at least three (3) working days prior to the date of the hearing.
Additional materials and/or witnesses may not be utilized by either party
at a hearing without the consent of the hearing panel.
Attendants at hearing. In addition to the hearing panel and the previously
specified parties, the following persons may attend a hearing.
2.131 A full-time regular Ball State faculty or professional personnel member
to serve as faculty colleague for the appellant.
2.132 Representative of the academic dean's office.
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2.133
2.14
2.15
2.16
2.17
2.18
University Senate Agenda
Other University-affiliated persons whose attendance is requested or
approved by the chairperson of the hearing panel.
2.134 Any person designated by the chairperson of the hearing panel to record
and to prepare a summary of the evidence presented at the hearing.
2.135 Witnesses called by either party. Such witnesses shall be present only
while they are testifying.
2.136 A recording secretary designated by the appellant, if he or she desires.
This person must be a full-time Ball State faculty, professional personnel,
or staff member. Failure, without good cause, of the appellant or the
responding party to appear and proceed at the hearing may force the hearing
panel to hear and respond to the appeal in the absence of the appellant or the
responding party.
Quorum and challenges. A majority of the members of a hearing panel shall
constitute a quorum. Either party may challenge a panel member on the grounds
of personal bias. The decision whether to disqualify a challenged member shall be
made by a majority vote of the remaining members, conducted by written ballot.
If this vote results in a tie, the decision shall be made by the chairperson of the
hearing panel.
Conduct of hearings. Hearings shall be conducted with a view toward providing
the hearing panel with a complete understanding of the circumstances surrounding
the decision which is being appealed. The chairperson of the hearing panel shall
preside at the hearing and shall make all procedural rulings. These rulings may be
reversed by a majority vote of the panel members present, including the
chairperson.
Witnesses. Each party is responsible for ensuring the presence of his or her
witnesses at a hearing. Written statements in lieu of the personal testimony of a
witness shall not be permitted unless a majority of the panel members determines
that a witness is unavailable to testify. All witnesses who testify may be
questioned concerning any matter relevant to the hearing by any member of the
hearing panel.
Hearing records. The hearing panel must arrange for minutes of the hearing to be
taken. These minutes shall include a general summary of the major points made
by the parties and participants at the hearing, any motions made or votes taken by
the hearing panel. Copies of approved minutes shall be made available upon
request to the appellant and/or respondent within twenty (20) calendar days of the
conclusion of the hearing. Further use of these minutes by either party is
restricted to appeals at higher levels of the procedures outlined here or in external
legal proceedings. Recordings or tapes of a hearing shall not be permitted.
Decision by the hearing panel. After the conclusion of the hearing, the hearing
panel shall meet to consider the evidence presented at the hearing, or evidence
already presented in the hearing file. At this time, the hearing panel may request
an interview with the academic dean, or the academic dean may request an
interview with the hearing panel. The hearing panel must determine whether the
appeal should be upheld or denied, and it must set forth in writing a brief
summary of the reasons for its decision. Copies of that decision are to be
addressed to the academic dean and must be provided to all participants in the
appeal within twenty (20) calendar days of the conclusion of the hearing.
2.181 The decision of the hearing panel shall be deemed to be the decision
of the College Promotion and Tenure Committee, without further action
on the part of the committee.
2.1811 When a hearing panel votes to uphold an appeal, then it must
specify a remedy for the situation or specify a recommended
course of action to the appropriate parties (for example, a
rehearing of a case by a previous committee or administrator or
of an appellant). If the responding party does not agree with
this recommendation, that party may appeal to the University
Promotion and Tenure Committee.
2.1812 When a hearing panel votes to deny an appeal, then the
appellant has the right to appeal this decision to the University
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2.19
2.20
2.21
University Senate Agenda
Promotion and Tenure Committee.
If an appellant or respondent wishes to appeal the decision of a collegiate hearing
panel, either may request a hearing before the University Promotion and Tenure
Committee. The request must be made within ten (10) calendar days following
receipt by the appealing party of the collegiate hearing panel's decision and must
be filed in the Office of the Provost and Vice President for Academic Affairs. See
"Bases for Request for Appeal" VIII, 2., for information on the bases of appeal
and what should be included in the request for a hearing. Any request not filed
within this time limit shall be denied automatically unless the Provost and Vice
President for Academic Affairs determines that good cause has existed for the
delay.
The Provost and Vice President for Academic Affairs is responsible for preparing
an appeal file that shall consist of (a) the formal request for hearing and any other
materials submitted by the appellant; (b) the responses and any other materials
submitted by the Department Committee when it reconsidered its initial adverse
recommendation; (c) the responses and any other materials submitted by the
College Committee when it considered the appeal. The appeal file shall be
forwarded to the chairperson of the hearing panel who shall make certain that it is
made available to all parties to the hearing.
2.201 The Provost and Vice President for Academic Affairs shall assist the
chairperson of the hearing panel in arranging the hearing at the
University level.
A formal hearing will take place.
2.211 Timing. The University Promotion and Tenure Committee must hold
the hearing within thirty (30) calendar days of its receipt of the
request for hearing. Days outside the regular academic year shall not
be counted in the thirty day computation. The chairperson of the
University Committee may, with good cause, extend the thirty day
deadline.
2.212 Membership of the hearing panel. The University Promotion and Tenure
Committee may serve as the hearing panel, or it may establish a separate
hearing panel. The hearing panel shall consist of not fewer than five (5)
faculty members, at least two (2) of whom must also be members of the
Promotion and Tenure Committee establishing the panel. The
chairperson of the University Promotion and Tenure Committee, or his or
her designee, shall serve as chairperson of the hearing panel.
2.2121 When an appeal is filed which alleges that a decision was the
result of illegal discrimination, two (2) of the members of the
hearing panel shall be appointed from among the full-time
faculty and professional personnel then serving on the
Complaint Appeals Board of the Ball State University "Equal
Opportunity and Affirmative Action Appeal Procedures." The
appellant shall choose one (1) of such panelists and the
responding party shall choose the other such panelist. If either
the appellant or the responding party fails to make a selection,
the University's Director of Equal Opportunity and Affirmative
Action, shall make that party's selection. The University's
Director of Equal Opportunity and Affirmative Action, or his or
her designee, shall serve in an advisory capacity to the hearing
panel.
2.2122 No one may serve to hear an appeal who has a demonstrated
conflict of interest such as previous involvement with the case,
assignment to the same academic department or administrative
area as any of the principals in the case, business involvement,
or relationship to any of the principals. Decisions regarding
such conflicts shall be made by the committee chairperson.
2.2123 If the appellant is a minority, at least one (1) member of the
hearing panel shall be a minority. Also, at least one (1)
member of the hearing panel shall be of the same gender as
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the appellant. If the University Promotion and Tenure
Committee serves as the hearing panel, the Committee may
(to meet the requirements of this paragraph) be required to
add to the Committee faculty member(s) who shall participate
fully in the appeal hearing. If the addition of faculty member(s)
is required, the faculty member(s) selected must be approved by
the University Promotion and Tenure Committee chairperson.
For the purposes of this paragraph, "minority" refers to an
individual who is a member of a minority classification
recognized by the U.S. Equal Employment Opportunity
Commission.
2.22
Parties. The parties participating in the hearing are (a) the appellant; and (b) the
administrator and the chairperson of the Promotion and Tenure Committee at the
level of the initial adverse recommendation; and (c) if applicable, the dean and the
chairperson of the College Promotion and Tenure Committee.
2.23 Notice of hearing. The parties shall be given at least ten (10) calendar days notice
of the date, time, and place of the hearing, unless they waive that notice in writing.
The hearing may be postponed or continued by the chairperson of the hearing
panel whenever he or she may deem appropriate, or upon the request of either
party for good cause shown.
2.24 Materials used in hearing. The parties must furnish the chairperson of the hearing
panel with the following materials at least five (5) working days prior to the date
of the hearings:
2.241 Copies of all documents, including records of the college hearing,
upon which they intend to rely but which are not already a part of the
appeal file;
2.242 A list of any witnesses whom they plan to call.
Copies of these materials must be distributed to all participants by the
chairperson of the hearing panel at least three (3) working days prior to
the date of the hearing. Additional materials and/or witnesses may not be
utilized by either party at a hearing without the consent of the hearing
panel.
2.25 Attendants at hearing. In addition to the hearing panel and the previously
specified parties, the following persons may attend a hearing.
2.251 A full-time regular Ball State faculty or professional personnel member
to serve as faculty colleague for the appellant.
2.252 Representative of the Provost and Vice President for Academic Affairs'
Office.
2.253 Other University-affiliated persons whose attendance is requested or
approved by the chairperson of the hearing panel.
2.254 Any person designated by the chairperson of the hearing panel to record
and to prepare a summary of the evidence presented at the hearing.
2.255 Witnesses called by either party. Such witnesses shall be present only
while they are testifying.
2.256 A recording secretary designated by the appellant, if he or she desires.
This person must be a full-time Ball State faculty, professional personnel,
or staff member.
2.26
2.27
University Senate Agenda
Failure, without good cause, of the appellant or the responding party to
appear and proceed at the hearing may force the hearing panel to hear and
respond to the appeal in the absence of the appellant or the responding party.
Quorum and challenges. A majority of the members of a hearing panel shall
constitute a quorum. Either party may challenge a panel member on the grounds
of personal bias. The decision whether to disqualify a challenged member shall
be made by a majority vote of the remaining members, conducted by written
ballot. If this vote results in a tie, the decision shall be made by the chairperson of
the hearing panel.
Conduct of hearings. Hearings shall be conducted with a view towards providing
the hearing panel with a complete understanding of the circumstances surrounding
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2.28
2.29
2.30
2.31
2.32
3
University Senate Agenda
the decision which is being appealed. The chairperson of the hearing panel shall
preside at the hearing and shall make all procedural rulings. These rulings may be
reversed by a majority vote of the panel members present, including the
chairperson.
Witnesses. Each party is responsible for ensuring the presence of his or her
witnesses at a hearing. Written statements in lieu of the personal testimony of a
witness shall not be permitted unless a majority of the panel members determines
that a witness is unavailable to testify. All witnesses who testify may be
questioned concerning any matter relevant to the hearing by any member of the
hearing panel.
Hearing records. The hearing panel must arrange for minutes of the hearing to be
taken. These minutes shall include a general summary of the major points made
by the parties and participants at the hearing, any motions made or votes taken by
the hearing panel.
Copies of approved minutes shall be made available upon request to the appellant
and/or respondent within twenty (20) calendar days of the conclusion of the
hearing. Further use of these minutes by either party is restricted to appeals at
higher levels of the procedures outlined here or in external legal proceedings.
Recordings or tapes of a hearing shall not be permitted.
Decision by the hearing panel. After the conclusion of the hearing, the hearing
panel shall meet to consider the evidence presented at the hearing, or evidence
already presented in the hearing file. The hearing panel must determine whether
the appeal should be upheld or denied, and it must set forth in writing a brief
summary of the reasons for its decision. Copies of that decision are to be
addressed to the Provost and Vice President for Academic Affairs, and must be
provided to all participants in the appeal within twenty (20) calendar days of the
conclusion of the hearing.
2.301 The decision of the hearing panel shall be deemed to be the decision of
the University Promotion and Tenure Committee, without further action
on the part of the committee.
2.3011 When a hearing panel votes to uphold an appeal, then it must
specify a remedy for the situation or specify a recommended
course of action to the appropriate parties (for example, a
rehearing of a case by a previous committee or administrator or
a recommendation for or against promotion or tenure of an
appellant). If the responding party does not agree with this
recommendation, that party may appeal to the Provost and Vice
President for Academic Affairs.
2.3012 When a hearing panel votes to deny an appeal, then the
appellant has the right to appeal this decision to the Provost and
Vice President for Academic Affairs.
If either the appellant or the respondent is not satisfied with the response of the
University hearing panel, then either may request a conference with the Provost and
Vice President for Academic Affairs. This request must be made within ten
(10) calendar days following the requesting party's receipt of the University
hearing panel's decision. Any appeal not filed within this time limit will be
denied automatically unless the Provost and Vice President for Academic Affairs
determines that good cause has existed for the delay. The Provost and Vice
President for Academic Affairs must confer with the parties and then reply in
writing to any bases for appeal set forth by the party requesting the conference, and
must furnish a copy of this statement to the appellant and the responding
parties within thirty (30) calendar days of receipt of the request for the conference.
The Provost and Vice President for Academic Affairs may, with good cause,
extend the thirty (30) day deadline.
The decision of the Provost and Vice President for Academic Affairs is final.
Appeals Which Begin at the College Level
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3.1
3.2
4.
If the initial adverse recommendation has been made by the College Promotion and
Tenure Committee or academic dean, then the appellant may request a
hearing before the University Promotion and Tenure Committee.
The procedures outlined above in 2.19-2.32 shall then be in effect.
Appeals Which Begin at the Provost and Vice President for Academic Affairs Level
4.1
When the initial adverse recommendation has been made by the Provost and Vice
President for Academic Affairs, then the appeal must be made to the President.
4.2
The request for appeal must be made in writing within ten (10) calendar days
following the appellant's receipt of written notice of the adverse decision on the
part of the Provost and Vice President for Academic Affairs. Any appeal not filed
within this limit will be denied automatically unless the President determines that
good cause has existed for the delay. The President must confer with the parties
and then reply in writing to any bases for appeal set forth by the appellant, and must
furnish a copy of this statement to the appellant and the responding parties
within thirty (30) calendar days of receipt of appeal. The President may, with
good cause, extend the thirty (30) day deadline.
4.3
The decision of the President is final.
Proposed Revision 1 – 3.14.2013
Proposed Revision – 3.20.2013
Proposed Revision – 3.22.2013
University Senate Agenda
April 25, 2013
Page 75
UPT Recommendations
Provost Comments:
I want to thank the University Promotion and Tenure Committee for their hard work and thoughtful recommendations.
I appreciate their efforts very much.
Outside of teaching and mentoring our students, the most important duty of the faculty is to carefully manage the
promotion and tenure process for the university. No less than the future quality of the institution is at stake in these
important decisions. Hence, I encourage the Faculty Council to review carefully the proposed changes.
I am very much in favor of aligning the promotion to Associate Professor with the granting of tenure. This change will
align Ball State with the mainstream of higher education. In addition, it will reduce duplication and workload
associated with the now separate processes.
There are two proposed changes with which I do not agree. The first is the practice of allowing untenured faculty
members to participate in the tenure decision process. At best, it puts the untenured faculty member in an awkward
situation. At worst, it can be viewed as a conflict of interest. The tenure decision is very important and results in a
thirty-year or more commitment by the institution, in most cases. In my opinion, the tenure decision is the
responsibility of tenured faculty members. The argument given for the proposed change is that some departments
cannot field an adequately sized P&T committee because of their smaller size. There are mechanisms to deal with this
situation that have been successfully used at other institutions and here at Ball State. I encourage the Faculty Council
to not permit untenured faculty members to serve on P&T committees.
The second point with which I disagree is the prohibition on sending vote counts forward. Note that current practice is
to send all vote counts forward with the materials for all promotion and tenure decisions. I see no valid reason for not
reporting the votes and I see important, valid reasons for reporting the vote. Fully disclosing the level of support for a
decision is a “best practice” that is commonly performed in higher education. In my experience at three different
institutions votes have been reported. The president tells me she has had the same experience. In the majority of
promotion and tenure cases that I have seen here and elsewhere the votes are unanimous or nearly unanimous. In a
few cases the vote is split – resulting in either denial or recommendation for tenure. In such cases the dean, I, or the
president look carefully to ensure the soundest decision is made. For example, a candidate may be unfairly
disadvantaged due to some internal departmental strife. Or, a department may be challenged to make the difficult
decision to deny tenure due to personal relations that naturally evolve. It is absolutely essential that promotion and
tenure process be transparent at all levels. It is unacceptable to obscure the departmental or college deliberations by
withholding votes. I recommend that the Faculty Council not prohibit the reporting of votes.
_______________________________________
Terry S. King, PhD
Provost
765-285-1333
tsking@bsu.edu
University Senate Agenda
April 25, 2013
Page 76
AGENDA FOR
UNIVERSITY SENATE MEETING
(Meeting #2, 2013-14)
August 29, 2013
4:00 p.m.
BB (Burkhardt Building), 109
PLEASE NOTE ROOM FOR FALL, 2013
Approval of senate minutes of April 25, 2013
I.
Announcements
A.
Reaffirmation of Standing Rules (Enclosure #1)
B.
In an effort conserve paper, and approved by the University Senate on 9/4/08, the Undersecretary
will poll the membership regarding receiving electronic agenda materials ONLY. Hard copies of
agenda materials will continue to be produced only once. Please take responsibility for bringing all
appropriate materials with you to each meeting.
C.
Higher Learning Commission Preparation/Discussion – M. Buck, M. Maggiotto, W. Knight
D.
Overview of Senate System – Ralph Bremigan, Vice Chair of University Senate
E.
Next Scheduled Meetings
Senate Agenda Committee – Monday, September 16, 2013 (LB 104)
University Senate – Thursday, September 26, 2013, Burkhardt Bldg. (BB), Rm. 109
F.
Schedule of Meetings in University Governance System (Enclosure #2)
G.
Notice of Change in Office/Department Name
1. Current Name:
Proposed Name:
School of Extended Education
Division of Online and Distance Education
2. Current Name:
Proposed Name:
Applied Archaeology Laboratories
Applied Anthropology Laboratories
3. Current Name:
Proposed Name:
Department of Art
School of Art
H.
Fisher Institute for Wellness and Gerontology/School of Physical Education, Sport, and Exercise Science
(SPESES) – Provost King
I.
Program Information – Academic Posting 2012-13, Volume XLIV-8, 9 (Enclosure #3)
J.
Results of Constitutional Amendments (Enclosure #4)
1) Term Limits for Councils/Committees
2) Start Date for Executive Committee of Senate
University Senate Agenda
August 29, 2013
Page 1
University Senate Agenda
August 29, 2013
Page Two
II.
Recognition of Deaths – Walter Baker, Mildred (Mim) Ballou, David J. Caucci, Victor B. Lawhead,
T.K. Puttaswamy, Kenneth Poucher, Darrell Wible
III.
Council/Committee/Student Senate Reports
A.
Governance and Elections Committee – Ralph Bremigan, Chairperson
B.
Faculty Council – Kip Shawger, Chairperson
C.
University Council – Michael Gillilan, Chairperson
D.
Campus Council – Kevin Thurman, Chairperson
E.
Student Senate – Alyssa France, President Pro Tempore, Student Government Association
IV.
Report by Chairperson of Senate – David Pearson (Enclosure #5 - Issues in the Senate System)
V.
Questions Directed to the President
VI.
Question and Answer Period
VII.
Unfinished Business
VIII.
New Business
IX.
Other Items
X.
Adjournment
/mt
University Senate Agenda
August 29, 2013
Page 2
MINUTES OF THE FIRST MEETING OF THE 2013-14 UNIVERSITY SENATE
Thursday, April 25, 2013
Members Present: 57
Members Absent: 7
1. The meeting was called to order by the chairperson of the University Senate, Dave Pearson, at 5:05p.m.
Roll Call was taken by initialing the roster located at the entrance to LB 125.
Members Present: S. Aegisdottir, E. Agnew, A. Beane, R. Bellaver, S. Bhattacharjee, R. Bremigan,
B. Brey, B. Byers, S. Byrum, B. Canada, D. Caristi, J. Chapman, M. Chiuini, C. Corbin, E. Crawford,
R. Davis, G. Dodson, J. Ellery, J. Fitzgerald, J. Forbey, M. Gillilan, J. Gora, D. Grosnick, J. Gruver,
J. Hammons, M. Hanley, T. Hendricks, M. Hill, J. Holden, M. Holtzman, J. Huff, J. Jones-Hall, L. Julian,
T. King, K. Koch, K. Kreamelmeyer, M. Maggiotto, C. Munchel, L. O’Hara, C. Pak, S. Pattison, D. Pearson,
K. Pierce, T. Richardson, K. Shawger, G. Slater, C. Stone, K. Thurman, C. Updike, D. Wheeler, J. Zhao
Substitutes: Heather Closson for C. Griewank, Carla Earhart for A. Harden, Michael Hawkins for J. Jemiolo,
Rachel Kraus for L. Pellerin, Giang Tran for M. Randolph, Chris Wilkey for B. Weaver
Members Absent: P. Buis, L. Lehman, N. Perera, S. Rice-Snow, C. Seni, L. Stevens, J. Strauss
2. Dave Pearson, chairperson of the 2012-13 senate, yielded the floor to Kip Shawger, Chair of the Faculty Council, who
presided over the meeting for the purpose of conducting elections.
3. New Business
A. Elections – Senate Officers
A list of nominees for the election of Senate officers and Agenda Committee was presented. (University Senate
Agenda, 4/25/13, Enclosure #1)
Members received biographical sketch information for each nominee on today’s ballot.
A motion was made and seconded to elect the Chairperson, Vice Chairperson, and Secretary by
acclamation.
The motion carried.
The following were elected by acclamation:
Chair:
David Pearson
Vice Chair:
Ralph Bremigan
Secretary:
Amy Harden
B. Elections – Committees
University Senate Agenda Committee – TWO POSITIONS
Nominees:
Elizabeth Agnew (Philosophy and Religious Studies)
Joyce Huff (Department of English
Chris Munchel (Office of Admissions)
Darren Wheeler (Political Science)
University Senate Agenda
August 29, 2013
Page 3
University Senate Minutes
April 25, 2013
Page Two
The floor was opened for additional nominations for Agenda Committee. There were no
nominations from the floor. A motion was made and seconded to close nominations.
The motion carried.
Having majority vote, Elizabeth Agnew and Darren Wheeler were elected to serve a two year term,
ending in 2015.
The meeting adjourned at 5:20 p.m.
David Pearson, Chairperson
Amy Harden, Secretary
/mt
University Senate Agenda
August 29, 2013
Page 4
University Senate Agenda
August 29, 2013
Enclosure #1
STANDING RULES FOR CONDUCTING SENATE BUSINESS
1.
A member of the faculty or a student who is not a senator may initiate an agenda item by having a senator
sponsor that item or by presenting the item to the Agenda Committee.
2.
Senators may submit new agenda items in writing to the Agenda Committee.
3.
The Senate will be called to order on the hour with sessions limited to one hour and twenty minutes.
4.
Roll will be taken by the members initialing a roster.
5.
Senators will be seated in a designated section of the room. Special areas of the chamber will be reserved
for the seating of visitors.
6.
The distribution of the minutes by mail will substitute for the reading of the minutes.
7.
Announcements must be limited to Senate business and must be cleared through the Chair.
8.
Scheduled meetings will include, following committee reports, a question-and-answer period not to
exceed ten minutes in length, during which senators may request information from other persons present
on matters of concern to the University community as a whole. The Chair shall rule out of order questions
that are personal, departmental, or collegiate in scope or that do not pertain to University affairs.
9.
The first time they speak at a meeting, senators will stand and identify themselves when addressing the
Chair or the Senate.
10.
Senators may, as a prerogative, address the Senate from the lectern.
11.
Senate committees and councils must send minutes, reports, and recommendations to the Agenda
Committee.
12.
Committee reports should be brief (no longer than five minutes), official statements of the conclusions
formally adopted within the reporting body.
13.
Proposals must be framed as resolutions or as motions. A lengthy resolution or motion should be
submitted in writing prior to the call to order of the meeting.
14.
All motions will be put on the floor for debate by a Senator first stating their name followed by a second
with a Senator stating their name.
15.
When a motion appears on the Senate agenda, the chair of the sponsoring committee, or a representative,
or the person sponsoring the motion must be present in the Senate to present the motion.
16.
The Senate may move to return a motion to committee, amend, or refer to another committee for matters
of clarification. This will require an immediate second, a debate and a simple majority vote of the body of
University Senate Agenda
August 29, 2013
Page 5
the Senate. A majority vote will send the item back to the appropriate committee for further work or
clarification. If the motion fails, debate will continue on the original motion followed by a vote of the
body.
17.
Voting will be by voice vote unless there is a request for a division of the house or for a written ballot.
18.
Voting procedures shall be “of the members present and voting” as defined in Robert’s Rules of Order. In
this process, “yes” and “no” votes are counted, while abstentions are not counted in the total. Unless
defined differently by the standing rules of the Senate or Robert’s Rules of Order, motions pass by a
simple majority of the votes cast. Voting by proxy is disallowed in this process.
19.
The Chairperson will appoint a parliamentarian for the Senate. The appointee may be a member of the
Senate or from outside the body. An appointee from the body of the Senate will retain all privileges of a
Senator, while an appointee from outside the body will have no voice or voting rights. It will be the
responsibility of the parliamentarian to keep the Senate acting within the Standing Rules of the Senate and
to interpret other issues by using Robert’s Rules of Order.
20.
Any items remaining on the Agenda in the last meeting of the Spring will automatically be carried over to
the Fall Agenda.
21.
The Senate Agenda Committee will be empowered to act for the Senate during the summer on emergency
items, pending acceptance by the Senate in the fall.
22.
Timetables proposed by the Senate Agenda Committee will be subject to subsequent acceptance by the
University Senate at their next meeting.
23.
The Senate, the Agenda Committee and the Governance and Elections Committee may conduct official
business electronically. This includes, but is not limited to, e-mail, electronic postings, websites, voting
and meetings. However, the membership of the aforementioned groups must first develop policies and
procedures for electronic voting and meetings within each group.
8/19/13
University Senate Agenda
August 29, 2013
Page 6
University Senate Agenda
August 29, 2013
Enclosure #2
University Governance
Schedule of Meetings
2013-14
August, 2013
19
Senate Agenda Committee
29
Governance and Elections Committee
University Senate
September
5
Faculty Council
12
University Council
16
Senate Agenda Committee
19
Campus Council
26
Governance and Elections
University Senate
October
3
Faculty Council
10
University Council
14
Senate Agenda Committee
17
Campus Council
24
Governance and Elections
University Senate
31
Faculty Council
November
4
Senate Agenda Committee
7
University Council
14
University Senate
21
Governance and Elections
Faculty Council
January, 2014
6
Senate Agenda Committee
9
Governance and Elections
Campus Council
16
University Senate
23
Faculty Council
30
University Council
February
3
Senate Agenda Committee
6
Governance and Elections
Campus Council
13
University Senate
20
Faculty Council
27
University Council
March
3
Senate Agenda Committee
20
University Senate
27
Governance and Elections
Faculty Council
April
3
University Council
10
Governance and Elections
Campus Council
14
Senate Agenda Committee
17
Faculty Council
24
University Senate
December
5
University Council
ALL SENATE AND COUNCIL MEETINGS – THURSDAYS, 4:00 P.M.
University Senate, Faculty Council, University Council:
Fall: Burkhart Bldg. (BB) 109
Spring: Letterman Bldg. (LB) 125
Campus Council: Student Center (SC) 310
Senate Agenda Committee: Mondays, 2:00p.m., Letterman Building (LB), Room 104
Governance and Elections Committee: Thursdays, 8:10 a.m., Bracken Library (BL), Rm. 301
7/8/13
University Senate Agenda
August 29, 2013
Page 7
University Senate Agenda
August 29, 2013
Enclosure #3
ACADEMIC POSTINGS
Program Information – Academic Posting 2012-13, Volume XLIV-8
Revised Programs
Miller College of Business
Department of Finance and Insurance
Major in Finance
Major in Risk Management and Insurance
Depart of Information Systems and Operations Management
Major in Logistics and Supply Chain Management
College of Sciences and Humanities
Department of Chemistry
Associate in Science – Chemical Technology
Department of Criminal Justice and Criminology
Associate in Arts – Criminal Justice and Criminology
Department of Modern Languages and Classics
Major in Spanish
Minor in Spanish
Teaching Major in Foreign Language: Spanish
Program Information – Academic Posting 2012-13, Volume XLIV-9
Revised Programs
College of Architecture and Planning
Department of Landscape Architecture
Major in Landscape Architecture
College of Sciences and Humanities
Department of Physics and Astronomy
Major in Pre-Engineering Preparation
University Senate Agenda
August 29, 2013
Page 8
University Senate Agenda
August 29, 2013
Enclosure #4
UNIVERSITY SENATE AMENDMENT – VOTING RESULTS – April 30, 2013
PROPOSED REVISION TO THE CONSTITUTION
Amendment #1 - Term Limits for Councils/Committees in Senate System
Administration
President
Academic Affairs
Business Affairs
Information Technology
Student Affairs
University Advancement
Enrollment, Marketing, and Communications
Subtotal Administration
Yes No Abstain
Applied Sciences and Technology
Family and Consumer Sciences
Military Science
Nursing
SPESES
Technology
Wellness and Gerontology
Subtotal Applied Sciences and Technology
Yes No Abstain
20
0
0
8
0
0
23
0
0
18
0
0
16
2
0
Architecture and Planning
Architecture
Landscape Architecture
Urban Planning
Subtotal Architecture and Planning
Yes No Abstain
Miller College of Business
Accounting
Economics
Finance and Insurance
Information Systems and Operations Management
Marketing and Management
Subtotal Miller College of Business
Yes No Abstain
10
0
4
2
2
10
5
0
8
22
Total
14
14
13
0
0
41
College of Communication, Information, and Media
Communication Studies
Information and Communication Sciences
Journalism
Yes No Abstain
11
0
3
7
0
0
20
0
0
Total
14
7
20
University Senate Agenda
57
47
74
51
24
35
288
85
6
6
August 29, 2013
17
3
1
2
0
1
0
7
2
0
0
2
11
2
23
2
2
0
40
0
0
0
Total
0
71
50
99
53
27
35
335
Total
20
8
23
18
18
0
87
Total
0
0
6
6
Page 9
Telecommunications
Subtotal College of Comm, Information, and Media
0
3
19
60
College of Fine Arts
Art
Music
Theatre & Dance
Subtotal College of Fine Arts
Yes No Abstain
Total
0
42
24
66
College of Sciences and Humanities
Anthropology
Biology
Chemistry
Computer Science
Criminal Justice and Criminology
English
Geography
Geological Sciences
History
Mathematical Sciences
Modern Languages and Classics
Natural Resources and Environmental Management
Philosophy and Religious Studies
Physics and Astronomy
Physiology and Health Science
Political Science
Psychological Sciences
Social Work
Sociology
Speech Pathology and Audiology
Subtotal College of Sciences and Humanities
Yes No Abstain
9
0
0
Teachers College
Counseling Psychology and Guidance Services
Educational Leadership
Educational Psychology
Educational Studies
Elementary Education
Special Education
Burris Laboratory School
Subtotal Teachers College
Yes No Abstain
9
0
0
University Senate Agenda
19
57
42
24
66
August 29, 2013
0
0
0
0
0
0
0
0
18
12
10
26
13
6
14
32
19
2
0
0
0
0
0
1
0
1
0
3
2
0
0
0
0
0
0
7
14
15
0
18
9
0
17
239
0
0
0
9
0
0
5
0
18
0
0
0
2
0
0
4
0
11
Total
9
0
20
15
12
26
13
6
15
32
20
0
7
14
15
11
18
9
9
17
268
16
10
23
14
1
0
0
0
2
0
0
0
72
1
2
Total
9
0
19
10
23
14
0
75
Yes No Abstain
Total
Page 10
TOTALS
Total "Yes" votes
Total "No" votes
Total Present and Voting
830
30
78
938
830
30
860
x 2/3
573.333
Amendment
PASSED
2/3 of Total Present and Voting
UNIVERSITY SENATE AMENDMENT – VOTING RESULTS – April 30, 2013
PROPOSED REVISION TO THE CONSTITUTION
Amendment #2 - Start Date for University Senate Executive Committee
Administration
President
Academic Affairs
Business Affairs
Information Technology
Student Affairs
University Advancement
Enrollment, Marketing, and Communications
Subtotal Administration
Yes No Abstain
Applied Sciences and Technology
Family and Consumer Sciences
Military Science
Nursing
SPESES
Technology
Wellness and Gerontology
Subtotal Applied Sciences and Technology
Yes No Abstain
21
0
0
8
0
0
23
0
0
18
0
0
15
3
0
Architecture and Planning
Architecture
Landscape Architecture
Urban Planning
Subtotal Architecture and Planning
Yes No Abstain
Miller College of Business
Accounting
Economics
Finance and Insurance
Information Systems and Operations Management
Marketing and Management
Yes No Abstain
10
0
4
4
0
10
5
0
8
University Senate Agenda
61
46
65
51
25
35
283
85
6
6
August 29, 2013
1
0
0
0
0
0
1
3
0
0
10
2
24
2
2
0
40
0
0
0
Total
0
72
48
89
53
27
35
324
Total
21
8
23
18
18
0
88
Total
0
0
6
6
Total
14
14
13
0
0
Page 11
Subtotal Miller College of Business
22
41
College of Communication, Information, and Media
Communication Studies
Information and Communication Sciences
Journalism
Telecommunications
Subtotal College of Communication, Information, and Media
Yes No Abstain
12
0
2
7
0
0
20
0
0
19
0
0
58
0
2
Total
14
7
20
19
60
College of Fine Arts
Art
Music
Theatre & Dance
Subtotal College of Fine Arts
Yes No Abstain
Total
0
42
24
66
College of Sciences and Humanities
Anthropology
Biology
Chemistry
Computer Science
Criminal Justice and Criminology
English
Geography
Geological Sciences
History
Mathematical Sciences
Modern Languages and Classics
Natural Resources and Environmental Management
Philosophy and Religious Studies
Physics and Astronomy
Physiology and Health Science
Political Science
Psychological Sciences
Social Work
Sociology
Speech Pathology and Audiology
Subtotal College of Sciences and Humanities
Yes No Abstain
9
0
0
Teachers College
Counseling Psychology and Guidance Services
Educational Leadership
Educational Psychology
Educational Studies
Elementary Education
Special Education
Yes No Abstain
9
0
0
University Senate Agenda
19
42
23
65
0
0
0
0
1
1
19
12
10
26
13
6
14
32
19
1
0
0
0
0
0
1
0
0
3
2
0
0
0
0
0
0
7
14
15
8
18
9
9
17
257
0
0
0
2
0
0
0
0
4
0
0
0
1
0
0
0
0
6
16
10
23
14
August 29, 2013
0
1
0
0
0
2
0
0
0
Total
9
0
20
15
12
26
13
6
15
32
19
0
7
14
15
11
18
9
9
17
267
Total
9
0
19
10
23
14
Page 12
Burris Laboratory School
Subtotal Teachers College
72
TOTALS
Total "Yes" votes
Total "No" votes
Total Present and Voting
1
2
Yes No Abstain
845
9
73
Total
927
845
9
854
x 2/3
569.333
Amendment
PASSED
2/3 of Total Present and Voting
University Senate Agenda
August 29, 2013
0
75
Page 13
University Senate Agenda
August 29, 2013
Enclosure #5
ISSUES IN THE SENATE SYSTEM 2013-14
Issues
FACULTY COUNCIL
Salary Compression
Membership of Professional
Education Committee
Telecommuting
Revision of Current Family Leave
Policy
Issues
Committee
Start
From Council
Salary & Benefits
To Governance &
Elections
Salary & Benefits
Salary & Benefits
9-9-10
Committee
End
10%
End
10%
20%
40%
50%
Issues
CAMPUS COUNCIL
Cardinal Cash
Issues
AGENDA COMMITTEE
Faculty Load/Salary Adjustments
Revision of current Family Leave
Policy
Issues
From Sen.Agenda
to Salary &
Benefits
Committee
Committee
Start
20%
50%
90%
100%
70%
80%
90%
100%
90% 100%
60%
11/19/12
Start
End
10%
20%
40%
50%
60%
70%
80%
Start
End
10%
20%
40%
50%
60%
70%
80%
10%
20%
40%
50%
8/20/12
Committee
Start
90%
100%
9/17/12
60%
End
University Senate Agenda
80%
11/19/12
9/17/12
Faculty/Univ.
Councils
Salary & Benefits
GOVERNANCE AND ELECTIONS
Membership of Professional
From Faculty
Education Committee
Council to PEC
70%
1/26/12
40%
UNIVERSITY COUNCIL
Telecommuting
60%
1/26/12
2/2/12
August 29, 2013
Page 14
70%
80%
90%
100%