MINUTES
Classified Advisory Development Council
October 8, 2013
Memorial Student Center – Badger Room
10:00am to 11:00am
MEMBERS PRESENT: Darlene Frey, Karen Pauly, Deb Tenorio, Joan Wahl, Deb Web, Julie Zack
ABSENT:
GUEST:
Joshua Entzminger, Terry McCann, Joshua Schram, Toni Simons, Becky
Simonson
Deb Gehrke
I.
Call to Order
A.
Roll Call – Sign Attendance Sheet
II.
Approve Agenda – Motion (Frey/Zack) to approve – Motion Carried
III.
Approval of September 12, 2013 Minutes (Wahl) = Correction for “V”. (Unfinished Business) under “C” – Phil Lyons should be replaced with Deb Gehrke. Motion (Wahl/Tenorio) to approve with correction –Motion Carried
IV.
Guest
A.
Deb Gehrke - provided background regarding the lump sum payment (expected in July for those who were eligible for Phase 1 Supplemental Pay Plan) added to base instead: -
-Originally, hourly Classified staff could not receive supplemental increase to their base pay -- --HR was going to process a lump sum every year until a mechanism was in place to get it added to base pay -- --However, the langue that was processed through the new July 1 st
pay plan gave HR a short window to add it to base, so they took advantage of it while they had the opportunity to do so --Deb realizes some people weren’t happy as they preferred lump sums (retirees and those that spent money anticipating the lump sum) – Phase 1 will not have any more lump sum payments – Phase 2 would also be able to be added to base pay – the Supplemental Pay Plan had to use DMC in order to process Phase 1 payments – DMC’s can still be submitted, on an individual basis, and are reviewed twice a year (an employee can’t go over 4 steps and an employee can only submit once a year)
NOTE: If Terry McCann is not able to attend our meetings, he will arrange for either Deb
Gehrke or Deb Tallman to attend in his place.
V.
Announcements
A.
Supplement Compensation Phase 2 Committee will present to Chancellor’s cabinet on
October 7 th
and to Faculty Senate, Senate of Academics Staff, SSA and CADC the following week. Much discussion was held on this:
--Wahl = Reported on Strategic Planning Committee meeting that discussed Phase 2 of the Supplemental Pay Plan: Wondered how Classified felt about how supplemental pay plan was distributed -- Gehrke=HR put out a survey to see how money should be distributed (Deb will share a copy of this survey w/ Joan)
--continued--

MINUTES—CADC—10-8-13—Page Two
Announcements (continued)
A. Discussion re: How do you determine merit (concern was expressed about using
Performance Eval) – Wahl=indicated we have to solicit Classified staff and provide feedback to Meredith Drzakowski by Feb. 1 st
. If we do not meet that deadline, the
Administration will make that decision for us NOTE: Academic Staff will be using
Qualtrics to gather their information -- Tenoria=caution should be given to how merit is connected to pay
--Wahl=any talk about changing performance evaluation form? – Gehrke=Yes, would like to (state is talking about an electronic version) – Frey=asked about using a 360 eval for
Classified Staff—Gehrke=would discourage campus from using those (need to be careful about how you use that tool) – minimally, should add an overall rating to our current
Performance Eval Form (prior to the end of the year)
--Wahl=Be sure to attend the October 16 th
meeting from 9-10 a.m. in the Oakwood
Room (MSC) regarding Phase 2. It goes public on 10-10-13, please review it before the meeting.
VI.
Reports
A.
Reviewed Training Opportunity Survey – Frey=indicated we had a 52% response rate – will work with Jennifer Mans (PARQ) to finalize it – will work with Cally Henderson (HR) about topics for EDGE presentations
--It was suggested that on future surveys a comment section be added
--Praise to Frey for all of her hard work
B.
Review CADC accomplishments and goals/objectives -- Wahl=CADC Welcome Bag
(under Goals/Objectives) was discussed: Josh lined up donations, however, this turns out to be a bigger project due to State laws (someone would have to manage the coupons and work with HR to identify staff receiving them) – suggested we recommend this to the New Employee Committee instead. Motion (Frey/Tenorio) to table the welcome bags for this year – Motion Carried
--NOTE Re: Goals and Objectives in the paragraph that includes “…make any necessary adjustments to our council to ensure we are in compliance… -- Wahl recognized that this might mean we need to hold elections
--Addition to Goals and Objectives under “Develop Programs that benefit the classified staff” = Work with HR to review and improve the Performance Evaluation form
--Praise to Wahl for developing this document
--continued--

MINUTES—CADC—10-8-13—Page Three
VII.
Unfinished Business
A.
Classified Professional Development Day – Wahl=confirmed for Nov. 5 th
– committee members are welcome to join keynote speaker for lunch (on your own) – a notification will be sent to supervisors (asking them to support their staff attending) – will notifiy
Classified staff in the daily email and also send a personal email – will send a Qualtrics evaluation out afterwards to the individuals that attend i.
Need members to greet, welcome/introduce the keynote speaker etc.
(consensus was that committee members are willing to help – with the exception of the welcome/introductions  )
B.
New employee welcome bag - logistic questions, coupon security? – TABLED (See VI. B.)
VIII.
New Business
A.
University's commitment to ongoing education - as it pertains to maintaining licenses and certifications for classified staff. Other ideas? – Frey=there are a lot of opportunities out there – Classified staff need to know they can ask to attend
B.
Creating a Classified Staff listserv (Administrative Assistant ListServ) – Wahl=is going to ask HR if one can be developed
IX.
Public Comment – last 10 minutes of the scheduled meeting time (priority will be given in signature order) -- NONE
X.
Informational
A.
Next Meeting: November 14, 2013, 2:00pm – 3:00pm, Memorial Student Center –
Birch Room NOTE: Wahl is going to recommend, due to the amount of work that is ahead of us, that we meet every other week for 1 ½ hour or every 3 weeks for 2 hours.
XI.
Motion to Adjourn (Wahl/Wik) – Motion Carried
Minutes Submitted by Karen Pauly