Approved 12/10/13
MINUTES
CLASSIFIED ADVISORY DEVELOPMENT COUNCIL – SPECIAL TASK MEETING
November 26, 2013 – 10:00 a.m.
MSC, Birch Room
MEMBERS PRESENT:
Darlene Frey, Terry McCann, Joshua Schram, Toni Simons, Becky Simonson, Deb
Tenorio, Joan Wahl, Deb Wik, Julie Zack
ABSENT: Joshua Entzminger, Karen Pauly
GUESTS: Jo Johnson, Deb Tallman
I.
II.
III.
Call to Order
A. Roll Call – Sign attendance sheet
B. Under New Business, items “B. Classified performance evaluations” and “C. Public
comments at Special Task Meetings” will be added to the agenda. Motion to approve
revised agenda (Wahl/Simonson) approved by consent.
New Business
A. MS SharePoint: Thank you to Entzminger for setting up Sharepoint for CADC. Everyone
should have access, and any problems can be directed to Entzminger.
B. Classified Performance Evaluations: Notices were sent on November 25 to supervisors
of classified staff about completing performance evaluations, so a revised performance
evaluation form will not be used for 2013.
C. Public Comments at Special Task Meetings: Because the special task meetings are
working meetings, time will not be reserved for public comment at these meetings.
Public comments will continue to be included on full meeting agendas. The December
10 meeting has been changed to a Special Task Meeting.
Old Business
A. Supplemental Compensation Plan Phase 2: After updating the preferences of members,
a motion to survey classified staff with distribution options to be determined yet
(Wahl/Simonson) was approved by consent. A motion to separate merit and
equity/compression criteria on the survey (Frey/Tenorio) approved by consent.
i. Merit: Discussion continued about those who do not have a current
performance evaluation on file, and about policies for classified and unclassified
supervisors who do not complete evaluations on time. By voice vote, members
agreed that those individuals who do not have a performance evaluation will be
treated as meeting the criteria for the year(s) where the information is missing.
Council agreed to three merit options for the survey: 1. Use Phase 1 merit
criteria; 2. Classified employees must have a history of "meets" or "exceeds"
ratings for 2012 and 2013 or as long the employee has been at UW-Stout,
whichever is less; and, 3. Classified employees must have a "meets" or
"exceeds" rating for 2013.
ii. Equity/Compression: There is currently one classified staff with less than .50
allocation and members agreed by consent to include position(s) with less than
.50 allocation. Lengthy discussion ensued on project appointments. A motion
to include project appointment classified employees in Phase 2 distribution
(Wahl/Tenorio) approved with 7 yes, 1 no. Council agreed to five
equity/compression options for the survey: 1. Use Phase 1 equity/compression
criteria; 2. Individuals must have at least 5 years of experience at UW-Stout as of
July 1, 2013; 3. Individuals must have at least 4 years of experience at UW-Stout
as of July 1, 2013; 4. Individuals must have at least 3 years of experience at UW-
IV.
Stout as of July 1, 2013; and 5. Based on a percentage of Stout service years, i.e.
5-14, 15-29, 30+. For all options, the experience does not need to be
consecutive, but must be at least that number of full years specified in that
option. A request will be sent to PARQ for Consumer Price Index information for
the last ten years. This information will be reviewed for a possible 6th option. A
request was also made to Jo Johnson for a list of all classified employees by
titles and years of Stout service, excluding names.
Adjournment at 11:35 a.m.
Recorded and prepared by
Becky Simonson, Secretary
Next Meeting: December 10, 2013, 10:00 – 11:30 a.m., MSC-Birch Room (Special Task Meeting)