Kirkwood Community
College
FY 2009 Budget Process Overview
Administrator Retreat
December 7, 2007
Why a new process?
• Move FY 2008 process forward
• New Staff
• Department involvement
• Efficiency
What is a Budget?
 A financial plan that identifies the resources
necessary to meet a set of goals for a certain
period of time.
 Method to enable the College to achieve its
mission.
 Budget is not another word for cash or
entitlement.
Why Budget?
• Establish funding
• Accountability and Transparency
• Important source of financial information
• KPI 5.1 – Long Range Planning
2009 Process
 Pilot Group to enter budgets directly into Datatel
 Zero-Based Budgeting for modified Pilot Group
 Other departments – percentage change;
opportunity for suggestions
 Process monitored/meetings held
 Additional phases for FY2010 and FY2011
Budget Org Chart – Phase One
Timeline
Date (s)
Process
Week of January 7, 2008 (tentative)
Detailed Datatel Budget Management
Module Training - Business Services/IT
Week of January 14, 2008
Budget Officer/End User Training Session
with pilot departments
January 18 – February 7, 2008
Entry of pilot group budgets into
Datatel/Reports sent to all other
departments with option to modify
budget by February 7th deadline
February 21, 2008
First presentation of budget to Board
March 13, 2008
Final presentation to, and approval of,
budget by Board
April 2008
Budget presented to Cabinet
July 1, 2008
FY 2009 Budget Year Begins
Final thoughts
• The budget should assist in achieving the strategic
goals of the college – they should not determine
them.
• A sound budget process is key for determining
performance measures and having reliable data to
be used for forecasting.
• Process will evolve over time – year one will largely
be a pilot phase so we are able to monitor the
process and make any changes.
• We value your input!
Questions?